THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Kosovo Kosovo Social Assistance System Reform Project Draft ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) July 27, 2021 [1] [1] To be updated to the Negotiation Date in due course. 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Kosovo (hereinafter the Recipient) shall implement the Kosovo Social Assistance Project P171098 (the Project), with the involvement of The Ministry of Finance, Labor and Transfers (MFLT). The International Development Association (hereinafter the Association) has agreed to provide financing for the Project. 2. Recipient shall implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry referenced in 1. above. 4. Implementation of the material measures and actions set out in this ESCP shall be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the legal agreement, and the Association shall monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 5. As agreed by the Association and Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, Recipient shall agree to the changes with the Association and shall update the ESCP to reflect such changes. Agreement on changes to the ESCP shall be documented through the exchange of letters signed between the Association and the Recipient. The Recipient shall promptly disclose the updated ESCP. 6. Where the Project changes, unforeseen circumstances, or Project performance results in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include social risks such as certain groups being excluded from the social assistance benefits because of lack of information 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Beginning from the Effectiveness and semi- MFLT Prepare and submit to the Association regular monitoring reports on annually throughout Project the environmental, social, performance of the Project, including but not implementation limited to the implementation of the ESCP, status of preparation and implementation of stakeholder engagement activities, functioning of the grievance mechanism(s) B INCIDENTS AND ACCIDENTS Promptly after taking notice of the incident MFLT Promptly notify the Association of any incident or accident-related to or accident, not later than 48 hours of its the Project which has, or is likely to have, a significant adverse effect on occurrence. the environment, the affected communities, the public or workers. Provide sufficient detail regarding the incident or accident, indicating Provide the Association with a detailed immediate measures taken to address it, and include information report not later than 7 days after that provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Association’s request, prepare a detailed report with root cause analysis on the incident or accident and propose any measures to prevent its recurrence ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE The social specialist shall be hired not later MFLT Establish and maintain an organizational structure with qualified staff than 30 days after the Effective Date. The and resources to support management of E&S risks. The project shall organizational structure, including the have one social specialist staff on board to help with the specialists, should be maintained implementation of the stakeholder engagement activities, GRM and throughout Project implementation other citizens engagement activities 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT Section on E&S screening to be MFLT An environment and social (E&S) screening did not identify any potential incorporated in the POM. The POM shall be risks and/or impacts based on the initial screening or during the finalized and adopted not later than 30 preparation period. No E&S instrument are required to be prepared days after the Effective Date. The Any necessary E&S risk management processes and procedures screening will be discussed and defined consistent with ESS1 shall be incorporated in the Project’s Operational during the appraisal. Manual (POM)e.g. potential exlusion of the beneficiaris, and SH/SEA Update, adopt, and implement, the E&S Assessment that has been prepared for the Project, in a manner acceptable to the Bank. ESS 2: LABOR AND WORKING CONDITIONS 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 2.1 LABOR MANAGEMENT: The Project shall be carried out in accordance The draft LMP shall be prepared, disclosed, MFLT with the applicable requirements of ESS2, in a manner acceptable to the consulted upon before the appraisal, and Association and consistent with national law, including through, inter shall be finalized not later than 30 days alia, implementing adequate occupational health and safety measures after the Project Effective Date (including emergency preparedness and response measures), setting out grievance arrangements for Project workers, and incorporating The LMP and all measures specified in this labor requirements into the ESHS specifications of the procurement action 2.1 shall be implemented documents and contracts with contractors and supervising firms. The throughout the Project implementation Recipient shall adopt and implement Labor Management Procedures period. (LMP) incorporating the relevant requirements of ESS2. ESS 4: COMMUNITY HEALTH AND SAFETY [the relevance of ESS4 is established during the ESA process. As with ESS3, ESS4 may require the adoption of specific measures that may be set out in an E&S document (e.g. ESMP) already mentioned in the section under ESS1 above or as a stand-alone document or a separate action. Indicate whether ESS4-related measures are covered under an existing document or as stand-alone actions. See examples below]. 4.3 SH/SEA RISKS: Strengthening of the GRM mechanism MFLT throughout the project implementation SH/SEA risks are assessed to be low, nevertheless the Project GRM shall be strengthened to ensure it is equipped to address any such complaints. 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND Draft SEP to be prepared, disclosed, MFLT IMPLEMENTATION consulted upon before the appraisal and Update, disclose, consult upon, adopt, and implement a Stakeholder the update and finalization to be done 30 Engagement Plan (SEP) consistent with ESS10, and in a manner days after the Project effectiveness. acceptable to the Association SEP shall thereafter be continuously Update, disclose, consult upon, adopt, and implement Stakeholder updated and implemented throughout Engagement Plan (SEP). project implementation 10.2 PROJECT GRIEVANCE MECHANISM: Prepare, disclose, consult upon and The Project GRM shall be fully operational, MFLT adopt, and thereafter maintain and operate a grievance mechanism, as including the ability to receive SH/SEA described in the SEP. related complains 30 days after the Project Effective date and functional throughout Project implementation. CAPACITY SUPPORT (TRAINING) 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 CS1 Training topics for personnel involved in Project implementation shall Throughout the project implementation MFLT among others include: • Training on techniques for stakeholder engagement • Training on the prevention of SEA/SH and awareness • Familiarization with the WB’s ESF Guidelines. • Training on enhancing of grievances 5|Page