Procurement Plan A. GENERAL 1. Project Information: - Country: Lao PDR - Borrower/Recipient: Lao PDR - Project Name: REDD+ Readiness Preparation Project (FCPF) – Grant Extension - Project No.: P170810 - Project Implementation Agency: Department of Forestry (DOF), Ministry of Agriculture and Forestry (MAF) 2. Date of the Procurement Plan: March 31, 2020 3. Period covered by this Procurement Plan: 24 months (1 July 2020 to 30 June 2022) B. PREAMBLE In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law No. 30/NA, dated 2 November 2017 and the Instruction on Implementation Public Procurement Law No. 0477/MOF, dated 13 February 2019, such arrangements shall be 1 subject to paragraph 5.4 of the Procurement Regulations and the following conditions: a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 46 of the Public Procurement Law. Borrower shall put in place an effective complaint review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable. Procurement of Second-Hand Goods as specified under paragraph 5.11of the Procurement Regulations -is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. Domestic preference as specified under paragraph 5.51of the Procurement Regulations (Goods and Works). - Goods: is applicable for those contracts identified in the Procurement Plan tables; - Works: is applicable for those contracts identified in the Procurement Plan tables. Sub-project Procurement Plan will be prepared separately each year and sent to the World Bank for information and reference. All activities under sub-projects will be subjected to the World Bank’s post review and will not be posted on the STEP. 2 C. OTHER RELEVANT PROCUREMENT INFORMATION I. Works and Goods and Non-Consultant Services 1.1.Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Category Applicable Applicable thresholds(U Remarks thresholds Remarks S$) (US$) Works RFB through ≥ 2.0 million – ≥ 10 million This has not been Open foreseen at the International project preparation market stage. approach RFB through ≥ 200,000 < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotations Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – ≥ 2 million This has not been Open foreseen at the International project preparation market stage. approach RFB through ≥ 100,000 < - None Risk-based approach Open National 0.6 million market approach Request for < 100,000 None Quotations Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 1.2.Procurement packages for Works, Goods and Non-Consulting Services (prior and post reviews) with method and Time Schedule No. Contract Estimat Procurem Revie Expect Comments (Description) ed Cost ent w by ed Bid- (US$) Method Bank Openin g Date 3 Goods G-01 Printing of 5,000 RFQ Post Oct 20 National REDD+ Strategy (NRS)/relevant legal documents (e.g. Forestry Law) G-02 IT & Software for 50,000 RFQ Post Sep 20 FPF Works W-04 REDD Office 17,363 RFQ Post Renovation, Borkeo Subtotal for Goods and 72,363 Works Notes: RFQ: Request for Quotations II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Prior Review Procurement Method Thresholds Thresholds Applicabl Category Applicable e thresholds Remarks Remarks threshold (US$) s (US$) QCBS, QBS, FBS, LCS ≥ 300,000 Shortlist of only National ≥ 1.0 Risk-based (Using the most Consultants (Firms) for million approach appropriate market contract agreed in the PP approach) CQS (Open or limited < 300,000 QCBS, QBS, FBS, LCS) can None competition through be applied for contracts national or with value under international market $300,000 approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as firms requirements of for regulations 7.13-7.15 competitiv e selection Individual Consultants N/A Essential individual ≥ 300,000 Risk-based depending assignments will be and for the approach on nature defined in the positions of services Procurement Plan agreed as with the Bank and in line specified in with regulations 7.34-7.39 the PP using the most agreed appropriate market with the approach Bank 4 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref Description of Estimat Selecti Review Expecte Comments . Assignment ed Cost on by d No. (USD) Metho Bank Proposal d s Submiss ion Date C- 1st Financial 40,800 DS Post Jun 20 Ms. Thipkesone 01 Management Xanasakda; Assistant Continuation of Existing Contract C- 2nd Financial 28,800 DS Post Jun 20 Ms. Souksavanh 02 Management Keosomphanh; Assistant Continuation of Existing Contract C- 3rd Financial 18,000 DS Post Jun 20 Ms. Sirivanh 03 Management Sengsavang; Assistant Continuation of Existing Contract C- Administrative 6,500 DS Post Jun 20 Ms. Sandy 04 Assistant Soukhaseum; Continuation of Existing Contract C- National 14,000 DS Post Jun 20 Continuation of 05 Procurement Existing Contract Consultant C- Project 76,800 DS Post Jun 20 Mr. Thongsanti 06 Management Bounthongvongsaly; Advisor Continuation of Existing Contract C- Part-time National 10,800 DS Post Jun 20 Mr. Daovorn 07 Translation Thongphan; Consultant Continuation of Existing Contract C- Editor 18,000 IC Post Jul 20 08 C- 1st Junior Forester 14,000 DS Post Jun 20 Ms. Lounseng 09 Supporting Vilaythong, Provincial REDD Continuation of Office Existing Contract C- 2nd Junior Forester 9,000 DS Post Jun 20 Mr. Phompun 10 Supporting Chanthasom; Provincial REDD Continuation of Office Existing Contract C- 3rd Junior Forester 10,800 DS Post Jun 20 Mr. Bounlieng 11 Supporting Luangphanh Provincial REDD Continuation of Office Existing Contract 5 C- 4th Junior Forester 10,800 DS Post Jun 20 Mr. Leeva Xaineng 12 Supporting Continuation of Provincial REDD Existing Contract Office C- 5th Junior Forester 9,000 DS Post Jun 20 Continuation of 13 Supporting Existing Contract Provincial REDD Office C- International 20,000 IC Post May 20 14- Consultant to 1 prepare Technical Operation Manuals C- International 180,000 DS Post Jun 20 Mr. Anupam BHATIA, 15 expert to support Continuation of REDD+ Office, Existing Contract NRTF & National REDD+ Program C- National Social 18,000 DS Post Jun 20 Mr. Bounhom 16 Safeguard PHOTHIMATH; Consultant Continuation of Existing Contract C- National 10,800 DS Post Jun 20 Completed; Ms. 17 Environment Souchitta Safeguard CHEMCHENG Consultant C- National REL/MRV 30,000 IC Post May 20 18 Consultant C- Forest Protection 70,000 IC Post May 20 19 Fund (FPF) Capacity Building – Fund Management Consultant/Team Leader C- FPF Capacity 30,000 IC Post May 20 20 Building - Financial Management Consultant C- FPF Capacity 30,000 IC Post May 20 21 Building - Fund Operations and IT Consultant C- International 105,000 IC Post Apr 20 22- Safeguard 1 Consultant C- Social & 27,000 IC Post Jul 20 23 Environment Safeguard Unit (SESU) Management Specialist C- Procurement/Finan 12,000 IC Post May 20 24 ce Manual Development Consultant C- Financial Auditor* 59,500 DS Post Sep. 20 25 6 C- Consulting Firm for 45,000 CQS Post Jul 20 26 Scoping and Design of National REDD+ Registry C- Financial 6,300 IC Post 37 Management Assistant 3 Subtotal for consulting 910,900 services Grand Total (Goods, 983,26 Works + Consulting 3 Services) Notes: - IC: Individual Consultant - CQS: Consultant’s Qualifications Based Selection - DS: Direct Selection * the Project is currently recruiting the consulting firm and expected to have the Firm on board before June 30th, 2020. It is anticipated that the contract of winning firm will be amended and extended. 7 PROCUREMENT Lao People's Democratic Republic : LA - FCPF Readiness Grant PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-08-20 2021-09-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P125082 GPN Date: Project Name: LA - FCPF Readiness Grant Loan / Credit No: TF / 14777 Department of Forestry, Ministry of Agriculture and Forestry Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for W1 / REDD Office Renovation TF / 14777 Prior Open - International 0.00 31,414.47 Signed 2016-01-29 Quotations Under W-04 / REDD Office Request for Single Stage - One 2020-01- TF / 14777 Post Limited 17,363.00 0.00 Implementat 2019-06-06 2019-05-10 2019-08-01 Renovation, Borkeo Quotations Envelope 28 ion Pending W-01 / REDD Office Request for Single Stage - One 2019-05- TF / 14777 Post Limited 40,553.00 0.00 Implementat 2018-10-06 2018-12-01 Renovation, Central Quotations Envelope 30 ion Pending W-02 / REDD Office Request for Single Stage - One 2020-05- TF / 14777 Post Limited 20,000.00 0.00 Implementat 2019-10-06 2019-12-01 Renovation, Luang Namtha Quotations Envelope 29 ion W-03 / REDD Office Request for Single Stage - One 2020-05- TF / 14777 Post Limited 20,000.00 14,023.48 Signed 2019-10-06 2019-07-30 2019-12-01 2020-01-10 Renovation, Oudomxay Quotations Envelope 29 Request for Pending W-05 / REDD Office Request for Single Stage - One 2020-10- TF / 14777 Post Limited Quotations (Non 20,000.00 0.00 Implementat 2020-02-19 2020-04-15 Renovation, Xayabouly Quotations Envelope 12 Bank-SPD) ion Request for Pending W-06.1 / Field Office in Request for Single Stage - One 2020-09- TF / 14777 Post Limited Quotations (Non 20,000.00 0.00 Implementat 2020-01-11 2020-03-07 Hongsa District, Xayabouly Quotations Envelope 03 Bank-SPD) ion Request for Pending W-06.2 / Field Office in Request for Single Stage - One 2020-10- TF / 14777 Post Limited Quotations (Non 20,000.00 0.00 Implementat 2020-02-19 2020-04-15 Paklai District, Xayabouly Quotations Envelope 12 Bank-SPD) ion Request for Pending W-07 / Filed Office in Xay Request for Single Stage - One 2020-10- TF / 14777 Post Limited Quotations (Non 40,000.00 0.00 Implementat 2020-02-19 2020-04-15 District, Oudomxay Quotations Envelope 12 Bank-SPD) ion Request for Pending W-08 / Filed Office in Request for Single Stage - One 2020-10- TF / 14777 Post Limited Quotations (Non 40,000.00 0.00 Implementat 2020-02-19 2020-04-15 District, Luangnamtha Quotations Envelope 12 Bank-SPD) ion Request for Pending W-09.1 / Field Office in Request for Single Stage - One 2020-12- TF / 14777 Post Limited Quotations (Non 20,000.00 0.00 Implementat 2020-05-05 2020-06-30 Paktha District, Borkeo Quotations Envelope 27 Bank-SPD) ion Request for Pending W-09.2 / Field Office in Request for Single Stage - One 2020-09- TF / 14777 Post Limited Quotations (Non 20,000.00 0.00 Implementat 2020-01-29 2020-03-25 Tonpheung District, Borkeo Quotations Envelope 21 Bank-SPD) ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G5 / Supply and Delivery of TF / 14777 Prior Direct Selection Direct 0.00 110,000.00 Signed 2015-06-05 Satellite Imagery Single Stage - One G3 / Procurement of Cars TF / 14777 Prior Request for Bids Open - National 0.00 313,440.66 Signed 2016-01-20 2016-01-26 Envelope G2-8 / Procurement of the TF / 14777 Prior Direct Selection Direct 0.00 15,312.00 Signed 2016-09-19 ACCPAC Program G-01 / Printing of National Pending REDD+ Strategy Request for Single Stage - One TF / 14777 Post Open - National 5,000.00 0.00 Implementati 2020-11-07 2021-01-02 2021-07-01 (NRS)/relevant legal Quotations Envelope on documents (e.g. Forestry Law) Pending G-02 / IT & Software for Request for Single Stage - One TF / 14777 Post Open - National 50,000.00 0.00 Implementati 2020-10-06 2020-12-01 2021-05-30 Forest Protection Fund (FPF) Quotations Envelope on G-06 / Pick-Up cars, Mini- Pending Single Stage - One van, Hatchback Car (not TF / 14777 Post Request for Bids Open - National 296,835.00 0.00 Implementati 2019-10-01 2019-10-06 2019-11-17 2019-12-17 2020-01-21 2020-07-19 Envelope exceeds 1300cc) on Pending Request for Single Stage - One G-07 / Motorbikes TF / 14777 Post Limited 16,655.00 0.00 Implementati 2019-10-06 2019-12-01 2020-05-29 Quotations Envelope on G-08 / Printing for Forestry Request for Single Stage - One TF / 14777 Post Limited 67,000.00 45,860.93 Signed 2019-12-06 2019-11-22 2020-01-31 2020-02-17 2020-07-29 Law Quotations Envelope G-09 / Technical Equipment, including Hardware and Single Stage - One software for spatial system, TF / 14777 Post Request for Bids Open - National 355,000.00 223,601.39 Signed 2019-12-01 2019-10-23 2019-12-06 2020-01-17 2019-11-26 2020-02-16 2020-01-14 2020-03-22 2020-03-27 2020-09-18 Envelope data collection, Mgmnt in line IPPC and FCPF requirement Page 1 Under G-03 / Furniture for Luang Request for Single Stage - One TF / 14777 Post Open - National 5,000.00 7,288.42 Implementati 2020-10-31 2020-12-26 2021-06-24 Namtha Quotations Envelope on Pending G-04 / Furniture for Request for Single Stage - One TF / 14777 Post Open - National 5,000.00 0.00 Implementati 2020-10-31 2020-12-26 2021-06-24 Xayabouly Quotations Envelope on G-10 / Office Equipment (Laptop, desktop computers, Pending Request for Single Stage - One printers, LCD Projectors with TF / 14777 Post Limited 35,000.00 0.00 Implementati 2021-10-03 2021-11-28 2022-05-27 Quotations Envelope screen, etc.) for Project on provinces Pending G-11 / Furniture for Request for Single Stage - One TF / 14777 Post Limited 5,000.00 0.00 Implementati 2020-05-16 2020-07-11 2021-01-07 Oudomxay Quotations Envelope on Pending Request for Single Stage - One G-12 / Furniture for Borkeo TF / 14777 Post Limited 5,000.00 0.00 Implementati 2020-04-06 2020-06-01 2020-11-28 Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant C7 / Auditing Services TF / 14777 Prior Qualification Open - International 0.00 33,440.00 Signed 2016-01-06 2016-01-13 Selection C-1/FCPF-REDD -RPS/05- 2016 / Technical Assistance to Support the Quality And Cost- Implementation of REDD TF / 14777 Prior Open - International 1,200,000.00 1,445,929.20 Signed 2016-06-07 2016-06-17 Based Selection (Reducing Emissions from Deforestation and Forest Degradation) Readiness Activities Consultant Under C-25 / Financial Auditor TF / 14777 Post Qualification Open - National 59,500.00 0.00 2020-10-29 2019-11-05 2020-11-19 2021-01-02 2021-02-01 2021-03-08 2021-09-04 Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C2 / Financial Management TF / 14777 Prior Consultant Open 0.00 19,800.00 Signed 2015-02-11 2015-02-13 Consultant Selection Individual C4 / Procurement Consultant TF / 14777 Prior Consultant Open 0.00 28,090.00 Signed 2015-03-11 2015-03-18 Selection Individual C2-1 / FINANCIAL TF / 14777 Prior Consultant Open 0.00 20,650.00 Signed 2015-10-04 2015-10-15 MANAGEMENT ASSISTANT Selection Individual C2-2 / Financial Management TF / 14777 Prior Consultant Open 0.00 5,400.00 Signed 2016-10-20 2016-10-31 Assistant Selection C-14 / International expert Individual to support REDD Office, NRTF TF / 14777 Prior Consultant Open 300,000.00 449,770.00 Signed 2019-05-10 2018-12-13 & National REDD Program Selection Individual C-37 / Financial Management TF / 14777 Post Consultant Open 6,300.00 4,900.00 Signed 2019-10-01 2019-10-23 2019-11-19 2019-11-26 2019-12-10 2019-11-29 2020-01-14 2019-11-29 2020-07-12 Assistant 3 Selection Individual C-22-1 / International TF / 14777 Post Consultant Open 98,000.00 122,800.00 Signed 2020-07-01 2020-06-24 2020-08-19 2020-08-25 2020-09-09 2020-10-27 2020-10-14 2020-10-27 2021-04-12 Safeguard Consultant Selection C-14-1 / International Individual Pending Consultant to prepare TF / 14777 Post Consultant Open 30,000.00 0.00 2020-07-08 2020-08-26 2020-09-16 2020-10-21 2021-04-19 Implementation Technical Operation Manuals Selection C-20 / Forest Protection Individual Fund (FPF) Capacity Building – Under TF / 14777 Post Consultant Open 30,000.00 0.00 2020-07-22 2020-10-27 2020-09-09 2020-09-30 2020-11-04 2021-05-03 Financial Management Implementation Selection Consultant C-21 / Forest Protection Individual Fund (FPF) Capacity Building – Pending TF / 14777 Post Consultant Open 30,000.00 0.00 2020-07-22 2020-09-09 2020-09-30 2020-11-04 2021-05-03 Fund Operations and IT Implementation Selection Consultant C-23 / Social & Environment Individual Pending Safeguard Unit (SESU) TF / 14777 Post Consultant Open 27,000.00 0.00 2020-08-10 2020-09-28 2020-10-19 2020-11-23 2021-05-22 Implementation Management Specialist Selection Page 2 C-24 / Procurement/Finance Individual Under Manual Development TF / 14777 Post Consultant Open 12,000.00 0.00 2020-08-10 2020-10-27 2020-09-28 2020-10-19 2020-11-23 2021-05-22 Implementation Consultant Selection C-19 / Forest Protection Individual Under Fund (FPF) Capacity Building – TF / 14777 Post Consultant Open 70,000.00 0.00 2020-07-22 2020-10-27 2020-09-09 2020-09-30 2020-11-04 2021-05-03 Implementation Fund Management Consultant Selection Individual Under C-08 / Editor TF / 14777 Post Consultant Open 18,000.00 0.00 2020-11-01 2020-10-27 2020-12-20 2021-01-10 2021-02-14 2021-08-13 Implementation Selection C-31 / Shortt-Term Individual Under Information Technology TF / 14777 Post Consultant Open 5,000.00 0.00 2020-10-19 2020-10-28 2020-12-07 2020-12-28 2021-02-01 2021-07-31 Implementation Consultant Selection C-32 / Financial Management Individual Pending Manual Development TF / 14777 Post Consultant Open 6,000.00 0.00 2021-03-19 2021-05-07 2021-05-28 2021-07-02 2021-12-29 Implementation Consultant Selection C-13 / 5th Junior Forester Individual Pending Supporting Provincial REDD TF / 14777 Post Consultant Open 9,000.00 0.00 2020-06-19 2020-08-07 2020-08-28 2020-10-02 2021-03-31 Implementation Office Selection Individual Pending C-26 / Senior Forester TF / 14777 Post Consultant Open 30,000.00 0.00 2019-11-25 2020-01-13 2020-02-03 2020-03-09 2020-09-05 Implementation Selection Page 3