PROCUREMENT PLAN Project information: COVID-19 EMERGENCY Nepal Epidemic Prevention and Control Project (EPCP) (P173760) Project Implementation agency: Ministry of Health and Population (MoHP) Government of Nepal Date of the Procurement Plan: March 20, 2020 Period covered by this Procurement Plan: April 15 to June 15, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, Revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Procedures: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007, as amended by Amendment 2073 (2016) - (1st Amendment) and the Public Procurement Regulation, 2007, as amended by Amendment 2073 (2017) - (5th Amendment) made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: (a) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph “Eligibility” of Section III Governance of the Procurement Regulations. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (b) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (c) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e-GP portal to all who are willing to pay the required fee. When other national procurement arrangements (other than national open competitive procurement) are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS): Not Applicable. Other Relevant Procurement Information. Since this is an emergency response project there will be no prior review for all procurement during the relief phase of initial implementation period of three months. Procurement of items for emergency requirements will follow methods of Direct Contracting, Procurement from UN Agencies, Limited bidding, etc. This project will also have higher value threshold for Request for Quotations (RFQ) and Request for Bids (RFB) for goods and non-consulting services with National Approach, as mentioned in PAD and applicable in emergency projects. PROCUREMENT Nepal : Nepal: COVID-19 Emergency Response and Health Systems Preparedness Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2020-05-06 2020-07-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173760 GPN Date: Project Name: Nepal: COVID-19 Emergency Response and Health Systems Preparedness Project Loan / Credit No: IDA / 66040 Executing Agency(ies): Department of Health Services WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned NP-MOHP- NPHL- VE_ROOM_180767-CW-RFQ / Maintenance and Construction of Negative Pressure Room in NPHL Lab to prevent the 1. Emergency COVID-19 Request for Single Stage - One communicable disease flow IDA / 66040 Post Open - National 25,000.00 9,037.74 Completed 2020-06-23 2020-08-18 2020-06-11 2021-02-14 Response Quotations Envelope from Laboratory. To meet the urgent need of the NPHL, the Request for Quotation published in national daily for best value and price. NP-MOHP-NPHL-BSL-3- 180770-CW-RFQ / Accomplishment of BSL-3 Remaining work as per estimates and design recommended by WHO 1. Emergency COVID-19 Request for Single Stage - One IDA / 66040 Post Open - National 25,000.00 28,314.81 Completed 2020-06-23 2020-08-18 2020-06-10 2021-02-14 consultant at NPHL. To Response Quotations Envelope meet the urgent need of the NPHL, the Request for Quotation published in national daily for best value and price. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOHS-171993-GO-RFB / Procurement of Rapid 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 479,025.42 465,111.44 Completed 2020-05-04 2020-04-18 2020-07-20 2020-07-20 2020-04-24 2020-05-09 2020-09-28 2020-04-26 2020-10-28 2020-04-26 2020-12-02 2020-04-29 2022-05-26 2020-05-13 Diagnostics Test Kit for Response Envelope COVID-19 (100,000 Test). NP-DOHS-171986-GO-RFB / Under Procurement of ICU and 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 279,490.23 0.00 Implementati 2020-05-04 2020-03-22 2020-05-09 2020-06-20 2020-04-06 2020-07-20 2020-04-15 2020-08-24 2021-02-20 other equipment for COVID- Response Envelope on 19 Response. NP-DOHS-171991-GO-RFB / Procurement of General 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 266,101.69 258,372.39 Completed 2020-05-04 2020-03-22 2020-05-09 2020-06-20 2020-03-26 2020-07-20 2020-03-27 2020-08-24 2020-03-27 2021-02-20 2020-07-14 Hospital bed with accessories Response Envelope for Isolation ward. Page 1 NP-DOHS-171984-GO-RFB / 1. Emergency COVID-19 Single Stage - One Procurement of Laboratory IDA / 66040 Post Request for Bids Open - National 339,110.17 330,525.10 Completed 2020-05-04 2020-04-08 2020-05-09 2020-06-20 2020-04-14 2020-07-20 2020-04-15 2020-08-24 2020-04-28 2021-02-20 2020-06-03 Response Envelope items for the COVID-19. NP-DOHS-171733-GO-RFB / Procurement of different 1. Emergency COVID-19 Single Stage - One items for COVID-19 Control, IDA / 66040 Post Request for Bids Open - National 232,723.50 227,066.01 Completed 2020-05-01 2020-04-07 2020-05-06 2020-06-17 2020-04-15 2020-07-17 2020-05-19 2020-08-21 2020-04-30 2021-02-17 2020-06-12 Response Envelope Prevention and Management. NP-DOHS-171997-GO-DIR / Procurement of PPE and Pending 1. Emergency COVID-19 Others additional goods for IDA / 66040 Post Direct Selection Direct 87,613.97 0.00 Implementati 2020-05-04 2020-05-09 2020-06-13 2020-12-10 Response COVID-19 Control and on Management NP-DOHS-170742-GO-RFB / Procurement of PPE Set and 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 2,541,892.50 2,478,050.69 Completed 2020-05-04 2020-04-07 2020-05-09 2020-06-20 2020-04-12 2020-07-20 2020-04-14 2020-08-24 2020-04-21 2021-02-20 2020-06-05 Others for COVID-19 Control Response Envelope and Management. DOHS/G/COVID- 19/DRUGS/2076-77 / 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 635,415.93 375,542.62 Signed 2020-05-14 2020-05-14 2020-05-14 2020-05-14 2020-05-21 2020-05-21 2020-05-28 2020-05-25 2020-06-25 2020-06-02 2020-09-21 2020-06-29 Procurement of Drugs for Response Envelope COVID-19 NP-DOHS-173851-GO-DIR / Procurement of Rapid 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 480,000.00 1,298,019.88 Completed 2020-05-18 2020-05-17 2020-05-23 2020-05-18 2020-06-27 2020-05-24 2020-12-24 2020-05-30 Diagnostic Test Kits for Response COVID-19 ( 100,000 kits) NP-DOHS-173853-GO-RFB / Under Procurement of ICU 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 661,016.95 0.00 Implementati 2020-05-19 2020-05-29 2020-05-24 2020-05-29 2020-07-05 2020-08-04 2020-09-08 2021-03-07 Consumables for COVID 19 Response Envelope on Emergency Response DOHS/G/COVID-19/RTPCR- VTM/2076-77 / Procurement 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 4,173,000.00 2,570,133.32 Completed 2020-05-25 2020-05-24 2020-05-30 2020-06-15 2020-07-04 2020-06-17 2020-12-31 2020-07-26 of RT PCR Reagaent, RNA Response Extraction Kit and VTM. DOHS/G/COVID-19/RNA- VTM/2076-77 / Procurement of RNA Extraction Kit and 1. Emergency COVID-19 Open - Single Stage - One IDA / 66040 Post Request for Bids 270,000.00 0.00 Canceled 2020-05-15 2020-05-15 2020-05-17 2020-05-17 2020-05-22 2020-05-24 2020-05-28 2020-06-27 VTM as per the requirement Response International Envelope of National Public Health Laboratory. DOHS/G/COVID- 19/RNA/2076-77 / Procurement of RNA Extraction Kit for COVID-19 from Direct Contracting with Shree Rani Sati Trading 1. Emergency COVID-19 Concern Tripureshwor, IDA / 66040 Post Direct Selection Direct 210,677.97 0.00 Canceled 2020-05-31 2020-05-31 2020-06-05 2020-05-31 2020-07-10 2021-01-06 Response Kathmandu, is a regular supplier of National Public Health Lab and DOHS believe that goods are received in time with best value. Page 2 NP-MOHP-NPHL-180908-GO- DIR / Furniture and fixtures in billing premises of NPHL.This Procurement will be carried out direct approaching at least 3 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 5,000.00 4,093.98 Completed 2020-06-19 2020-06-23 2020-06-24 2020-06-23 2020-07-29 2020-07-02 2021-01-25 2020-07-02 vendors to quote the price Response as per PPA. The potential vendors are SB Traders and Suppliers, Karya Binayak suppliers and Sanskriti trader. NP-MOHP-PIU-IT EQUIPMENT 180914-GO- RFQ / Procurement of IT equipment for PIU functioning - Laptop, Desktop, printer/Colour and 3. Implementation Pending Request for Single Stage - One BW etc. RFQ Will be issued IDA / 66040 Management and Monitoring Post Limited 20,000.00 0.00 Implementati 2020-06-24 2020-08-19 2021-02-15 Quotations Envelope to limited firms from and Evaluation on standing list who are authorized representative of manufacturers in Nepal and adequate price competition will be made. DOHS/G/COVID- 19/RNAM/2076-77- II/RNAMEX / Procurement of 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 2,080,000.00 1,226,225.29 Completed 2020-06-29 2020-06-27 2020-06-30 2020-06-29 2020-07-02 2020-07-01 2020-07-05 2020-07-07 Automated RNA extraction Response machine-7 unit with RNA extraction kit-500,000 NP-MOHP-NPHL-180772-GO- DIR / Procurement of IT equipment- Computer, Printer and accessories to Pending upgrade and improve billing 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 5,000.00 0.00 Implementati 2020-10-02 2021-02-09 system in NPHL. Direct Response on Purchase as per PPA will be applied from standing list to select the vendor for this urgent need. DOHS/G/RT-PCR- RNA/UNOPS/2077-78 / Pending Procurement of RT PCR 1. Emergency COVID-19 UN Agencies IDA / 66040 Post Direct 1,092,400.00 0.00 Implementati 2020-07-30 2020-07-31 2020-07-31 2020-08-30 Reagent Kits and RNA Response (Direct) on Extraction Reagent from UNOPS NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-MOHP-NPHL-180903-NC- DIR / COVID 19 Reporting system Software for integrated information lab information system on COVID test cases. MS 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 5,000.00 3,783.06 Completed 2020-06-19 2020-05-14 2020-06-24 2020-05-15 2020-07-29 2020-05-30 2021-01-25 2020-07-10 Mavorion System Pvt. Ltd Response selected from standing list quotation for best price offer and approved specification. At least 3 suppliers approached. Page 3 NP-MOHP-PIU-OMR-180912- NC-DIR / Office Make Ready Work at PIU (Furniture and Furnishing, Electricity- Cabling, Networking and all 3. Implementation complete office work)- Area- IDA / 66040 Management and Monitoring Post Direct Selection Direct 25,000.00 7,930.64 Completed 2020-06-19 2020-06-30 2020-06-24 2020-07-01 2020-07-29 2020-07-09 2021-01-25 2020-07-15 1000 Sq.ft. estimated. Ama and Evaluation Engineering and Construction Pvt.ltd. was selected from the standing list for their past performance. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4