I. General Project information Country: Rwanda Project Name: Land Husbandry, Water Harvesting and Hillside Irrigation (LWH) Project Implementing Agencies: MINAGRI-LWH/RSSP/FRDP/RCSP Single Project Implementation Unit World Bank’s approval date for the procurement plan: April 10, 2017 Date of General Procurement Notice: (after Board approval) Period covered by this procurement plan: 1st July, 2016 to December 2017 II. Goods, Works and Non-consulting Services 1. Prior Review Threshold: Procurement decisions subject to Prior Review No Procurement Method Threshold Prior Review Threshold in Comments US Dollars (Goods and Works) in US Dollars 1 ICB (Goods) ≥1,000,000 per contract ≥4,000,000 2 NCB (Goods) < 1,000,000 None 3 Shopping (Goods) < 50,000 per contract None 4 ICB (Works) ≥10,000,000 per contract ≥20,000,000 5 NCB (Works) < 10,000,000 per None contract 6 Shopping (Works) < 100,000 per contract None 7 ICB (Non-Consultant ≥ 1,000,000 per contract ≥4,000,000 Services) Page 1 of 2 2. Consultants Prior Review Threshold: Selection decisions subject to Prior Review by the World Bank, as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Contract amount Subject to Prior (US$ equivalent) Review Quality and Cost-Based Selection (QCBS) / Quality Based Selection / 1. ≥ 300,000 ≥4,000,000 Fixed Budget / Least Cost / Consultant’s Qualifications (firms) Quality and Cost-Based Selection (QCBS) / Quality Based Selection / 2. < 300,000 Only TOR Fixed Budget / Least Cost / Consultant’s Qualifications (firms) 3. Single Source (SS) / Firms & IC ≥ 100,000 All Individual Consultants (based on 4. All value ≥500,000 comparison of CVs) 6. Training (Annual Plan) Regardless of value All Page 2 of 2 PROCUREMENT Rwanda : Land Husbandry, Water Harvesting and Hillside Irrigation PLAN General Information Country: Rwanda Banks Approval Date of the Original Procurement Plan: 2017-04-24 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-12-06 Project ID: P114931 GPN Date: Project Name: Land Husbandry, Water Harvesting and Hillside Irrigation Loan / Credit No: IDA / 46740, IDA / 53600 Executing Agency(ies): Ministry of Agriculture and Animal Resources WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10030-CW- RFB / Additional works for Component B: Infrastructure for Single Stage - One Pending protection existing irrigation IDA / 46740 Post Request for Bids Open - National 303,590.00 0.00 2017-03-28 2017-04-02 2017-05-02 2017-06-01 2017-07-06 2018-01-02 Hillisde Intensification Envelope Implementation infrastructures at Karongi 12 &13 sites as well as Nyanza-23 site. RW-SPIU MINAGRI-10648-CW- RFB / Construction of fences an external works for Pack house Component B: Infrastructure for Single Stage - One Pending located in NAEB head office, IDA / 46740 Post Request for Bids Open - National 89,743.00 0.00 2017-04-03 2017-04-08 2017-05-08 2017-05-29 2017-06-26 2017-10-24 Hillisde Intensification Envelope Implementation KICUKIRO and Gatsibo and construction of fence at Rwamagana warehouses RW-SPIU MINAGRI-10654-CW- Component B: Infrastructure for Single Stage - One Pending RFB / Construction of water IDA / 46740 Post Request for Bids Open - National 23,000.00 0.00 2017-03-21 2017-03-22 2017-04-21 2017-05-12 2017-06-16 2017-10-14 Hillisde Intensification Envelope Implementation points in Kayonza 4 RW-SPIU MINAGRI-10665-CW- RFB / Electrification of Component B: Infrastructure for Single Stage - One Pending warehouses at Rwamagana, IDA / 46740 Post Request for Bids Open - National 38,462.00 0.00 2017-04-04 2017-04-09 2017-05-10 2017-05-31 2017-07-05 2017-11-02 Hillisde Intensification Envelope Implementation Gatsibo, Nyanza, Nyabihu, Ngororero and Rustiro. RW-SPIU MINAGRI-10722-CW- RFB / Construction, supply and installation of one maize Component B: Infrastructure for Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 384,616.00 0.00 2017-04-10 2017-04-15 2017-05-16 2017-06-06 2017-07-11 2018-01-07 processing unit in Nyanza site as Hillisde Intensification Envelope Implementation well as Muyanza site in Nyanza and Rulindo districts respectively Component A: Capacity RW-SPIU MINAGRI-10728-CW- Development and Instiutional Single Stage - One Pending RFB / Tender for repairing and IDA / 46740 Post Request for Bids Open - National 15,000.00 0.00 2017-03-22 2017-03-23 2017-04-22 2017-05-13 2017-06-17 2017-08-16 Strengthening for Hillside Envelope Implementation painting of SPIU offices Intensification GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10028-GO- RFB / Supply and installation of Component A: Capacity a generator and related electrical Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 142,000.00 0.00 2017-03-16 2017-03-21 2017-04-20 2017-05-20 2017-06-24 2017-09-22 installation for Pack house Strengthening for Hillside Envelope Implementation located in NAEB head office, Intensification KICUKIRO RW-SPIU MINAGRI-10732-GO- Component B: Infrastructure for Single Stage - One Pending RFB / Purchase of hand pruning IDA / 46740 Post Request for Bids Open - National 15,000.00 0.00 2017-03-22 2017-03-23 2017-04-22 2017-05-13 2017-06-17 2017-07-17 Hillisde Intensification Envelope Implementation saws RW-SPIU MINAGRI-10733-GO- RFB / Purchase of tubing and Component B: Infrastructure for Single Stage - One IDA / 46740 Post Request for Bids Open - National 60,000.00 35,697.94 Signed 2017-03-31 2017-04-13 2017-04-05 2017-05-06 2017-05-19 2017-05-27 2017-07-27 2017-06-24 2017-10-17 2017-07-24 nails for preparation of nurseries Hillisde Intensification Envelope for trees production RW-SPIU MINAGRI-10734-GO- Component B: Infrastructure for Single Stage - One Pending RFB / Purchase of post-harvest IDA / 46740 Post Request for Bids Open - National 17,021.00 0.00 2017-04-27 2017-05-02 2017-06-02 2017-06-23 2017-07-28 2017-10-26 Hillisde Intensification Envelope Implementation equipment RW-SPIU MINAGRI-10879-GO- Component B: Infrastructure for Request for Single Stage - One Pending RFQ / Preparation and IDA / 46740 Post Open - National 3,000.00 0.00 2017-04-15 2017-05-27 2017-07-26 Hillisde Intensification Quotations Envelope Implementation installation of sign posts RW-SPIU MINAGRI-10880-GO- RFB / Supply of spare parts and Component B: Infrastructure for Single Stage - One Under irrigation equipments for different IDA / 46740 Post Request for Bids Open - National 300,000.00 0.00 2017-04-12 2017-09-29 2017-04-17 2017-10-30 2017-05-17 2017-06-07 2017-07-12 2017-10-10 Hillisde Intensification Envelope Implementation irrigation LWH sites (Sprinkler, hose, pipe, etc Component A: Capacity RW-SPIU MINAGRI-11060-GO- Development and Instiutional Request for Single Stage - One Pending RFP / Purchase of wooden filing IDA / 46740 Post Open - National 2,550.00 0.00 2017-05-02 2017-05-16 2017-06-15 Strengthening for Hillside Quotations Envelope Implementation shelves Intensification RW-SPIU MINAGRI-24589-GO- Component A: Capacity RFB / Supply of banana plantlets Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 53,100.00 0.00 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-03-18 in Nyanza-23, Rwamagana and Strengthening for Hillside Envelope Implementation Ngoma-22 Intensification Component A: Capacity RW-SPIU MINAGRI-24594-GO- Development and Instiutional Single Stage - One Under RFB / Purchase of 400 wooden IDA / 46740 Post Request for Bids Open - National 7,300.00 0.00 2017-11-20 2017-10-26 2017-11-25 2017-12-25 2018-01-15 2018-02-19 2018-05-20 Strengthening for Hillside Envelope Implementation pallets Intensification RW-SPIU MINAGRI-24596-GO- Component A: Capacity RFB / Purchase of fuel for Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 30,120.00 0.00 2018-03-05 2018-03-10 2018-04-09 2018-04-30 2018-06-04 2019-06-04 vehicles, motorcycles and Strengthening for Hillside Envelope Implementation generator Intensification Page 1 RW-SPIU MINAGRI-24607-GO- Component A: Capacity RFB / Purchase of lubricants and Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 24,096.00 0.00 2018-03-13 2018-03-18 2018-04-17 2018-05-08 2018-06-12 2018-09-10 tyres for motorcycles and Strengthening for Hillside Envelope Implementation Vehicles Intensification Component A: Capacity RW-SPIU MINAGRI-24610-GO- Development and Instiutional Single Stage - One Pending RFB / Purchase of IT Equipment IDA / 46740 Post Request for Bids Open - National 9,700.00 0.00 2017-11-22 2017-11-27 2017-12-27 2018-01-17 2018-02-21 2019-02-21 Strengthening for Hillside Envelope Implementation (Consumables) Intensification Component A: Capacity RW-SPIU MINAGRI-24764-GO- Development and Instiutional Request for Single Stage - One RFB / Purchase of LWH Vehicle IDA / 46740 Post Open - National 7,830.00 5,552.76 Signed 2017-08-19 2017-10-30 2017-10-07 2017-09-13 2018-10-07 Strengthening for Hillside Quotations Envelope insurance Intensification Component A: Capacity RW-SPIU MINAGRI-24765-GO- Development and Instiutional Request for Single Stage - One Pending RFQ / Purchase of LHW IDA / 46740 Post Open - National 14,500.00 0.00 2017-08-19 2017-10-07 2018-10-07 Strengthening for Hillside Quotations Envelope Implementation insurance for Motorcycles Intensification RW-SPIU MINAGRI-24767-GO- Component A: Capacity RFB / Supply of lime for Kayonza- Development and Instiutional Single Stage - One IDA / 46740 Post Request for Bids Open - National 27,506.00 22,463.75 Signed 2017-08-14 2017-05-09 2017-08-19 2017-09-18 2017-06-09 2017-10-02 2017-07-17 2017-10-30 2017-09-13 2017-11-29 4, Ngoma-22 and Nyagatare Strengthening for Hillside Envelope sites season A Intensification RW-SPIU MINAGRI-24770-GO- Component A: Capacity RFB / Acquisition of Horticulture Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 9,750.00 0.00 2017-11-08 2017-11-13 2017-12-13 2018-01-03 2018-02-07 2018-04-08 input to be used in demonstration Strengthening for Hillside Envelope Implementation plots Intensification RW-SPIU MINAGRI-24773-GO- Component A: Capacity RFB / Supply of lime for Development and Instiutional Single Stage - One Under IDA / 46740 Post Request for Bids Open - National 42,904.00 0.00 2017-08-14 2017-05-05 2017-08-19 2017-09-18 2017-06-09 2017-10-09 2017-07-17 2017-11-13 2018-02-11 Muyanza/Rulindo and Gicumbi Strengthening for Hillside Envelope Implementation season A Intensification RW-SPIU MINAGRI-24774-GO- Component A: Capacity RFB / Supply of lime for Nyabihu, Development and Instiutional Single Stage - One IDA / 46740 Post Request for Bids Open - National 40,482.00 34,934.43 Signed 2017-08-14 2017-05-09 2017-08-19 2017-09-18 2017-06-09 2017-10-02 2017-07-17 2017-10-30 2017-09-26 2017-11-29 Ngororero and Rutsiro sites Strengthening for Hillside Envelope Season A Intensification RW-SPIU MINAGRI-24776-GO- Component A: Capacity RFB / Supply of lime for Development and Instiutional Single Stage - One Under IDA / 46740 Post Request for Bids Open - National 14,500.00 0.00 2017-10-16 2017-11-10 2017-10-21 2017-11-20 2017-12-04 2018-01-01 2018-01-31 Muyanza in Rulindo District Strengthening for Hillside Envelope Implementation season B Intensification RW-SPIU MINAGRI-25200-GO- Component A: Capacity RFB / Supply of lime for Development and Instiutional Single Stage - One Under IDA / 46740 Post Request for Bids Open - National 18,100.00 0.00 2017-10-16 2017-11-10 2017-10-21 2017-11-20 2017-12-04 2018-01-08 2018-02-07 Gakenke in Gakenke District Strengthening for Hillside Envelope Implementation season B Intensification Component A: Capacity RW-SPIU MINAGRI-25254-GO- Development and Instiutional Single Stage - One Pending RFB / Supply of lime for IDA / 46740 Post Request for Bids Open - National 10,850.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-04 2018-01-01 2018-01-31 Strengthening for Hillside Envelope Implementation Nyagatare Site season B Intensification Component A: Capacity RW-SPIU MINAGRI-25258-GO- Development and Instiutional Single Stage - One Under RFB / Supply of compost for IDA / 46740 Post Request for Bids Open - National 96,386.00 0.00 2017-08-17 2017-11-10 2017-08-22 2017-09-21 2017-10-05 2017-11-02 2017-12-02 Strengthening for Hillside Envelope Implementation Muyanza season A Intensification Component A: Capacity RW-SPIU MINAGRI-25271-GO- Development and Instiutional Single Stage - One Pending RFB / Supply of compost for IDA / 46740 Post Request for Bids Open - National 53,012.00 0.00 2017-08-17 2017-08-22 2017-09-21 2017-10-05 2017-11-02 2017-12-02 Strengthening for Hillside Envelope Implementation Ngoma season A Intensification Component A: Capacity RW-SPIU MINAGRI-25277-GO- Development and Instiutional Single Stage - One RFB / Supply of compost for IDA / 46740 Post Request for Bids Open - National 39,759.00 9,334.72 Signed 2017-08-17 2017-05-05 2017-08-22 2017-09-21 2017-06-09 2017-10-12 2017-07-17 2017-11-09 2017-09-13 2017-12-09 Strengthening for Hillside Envelope Gakenke season A Intensification Component A: Capacity RW-SPIU MINAGRI-25278-GO- Development and Instiutional Single Stage - One Pending RFB / Supply of compost for IDA / 46740 Post Request for Bids Open - National 32,289.00 0.00 2017-08-17 2017-08-22 2017-09-21 2017-10-12 2017-11-09 2017-12-09 Strengthening for Hillside Envelope Implementation Nyagatare season A Intensification RW-SPIU MINAGRI-25280-GO- Component A: Capacity RFB / Supply of compost for Development and Instiutional Single Stage - One Under IDA / 46740 Post Request for Bids Open - National 38,600.00 0.00 2017-10-16 2017-11-10 2017-10-21 2017-11-20 2017-12-11 2018-01-08 2018-02-07 Muyanza in Rulindo District Strengthening for Hillside Envelope Implementation season B Intensification Component A: Capacity RW-SPIU MINAGRI-25285-GO- Development and Instiutional Single Stage - One Pending RFB / Supply of compost for IDA / 46740 Post Request for Bids Open - National 28,950.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-08 2018-02-07 Strengthening for Hillside Envelope Implementation Nyagatare Site season B Intensification RW-SPIU MINAGRI-25286-GO- Component A: Capacity RFB / Supply of compost for Development and Instiutional Single Stage - One Under IDA / 46740 Post Request for Bids Open - National 48,200.00 0.00 2017-10-16 2017-11-10 2017-10-21 2017-11-20 2017-12-11 2018-01-08 2018-02-07 Gakenke in Gakenke Districts Strengthening for Hillside Envelope Implementation season B Intensification NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10905-NC- RFB / Production of LWH Component C: Implementation Single Stage - One Pending magazine and multiplication pull IDA / 46740 Post Request for Bids Open - National 12,000.00 0.00 2017-03-31 2017-04-05 2017-05-06 2017-05-27 2017-07-01 2017-10-29 Through SWAp Structure Envelope Implementation up and flex banners and bronchures RW-SPIU MINAGRI-24608-NC- Component A: Capacity RFB / Maintenance and Development and Instiutional Single Stage - One Pending reparation services of vehicles IDA / 46740 Post Request for Bids Open - National 12,048.00 0.00 2018-04-02 2018-04-07 2018-05-07 2018-05-28 2018-07-02 2019-07-02 Strengthening for Hillside Envelope Implementation and motorcycles (framework Intensification contract) Page 2 RW-SPIU MINAGRI-26216-NC- RFB / Provision of maintenance services for the LWH IT Component C: Implementation Single Stage - One Pending equipment (Computers, printers, IDA / 46740 Post Request for Bids Open - National 5,500.00 0.00 2017-11-13 2017-11-18 2017-12-18 2017-12-20 2018-01-24 2019-01-24 Through SWAp Structure Envelope Implementation photocopiers, AC, generators and accessories)(framework contract) RW-SPIU MINAGRI-25292-NC- RFB / Procurement of sports Component C: Implementation Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 10,843.00 0.00 2017-11-13 2017-11-18 2017-12-18 2018-01-08 2018-02-12 2019-02-12 services for LWH staff (framework Through SWAp Structure Envelope Implementation contract) RW-SPIU MINAGRI-26213-NC- RFB / Hiring hotel services Component A: Capacity (accommodation for training, Development and Instiutional Single Stage - One Pending IDA / 46740 Post Request for Bids Open - National 52,565.00 0.00 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-12-18 workshops, provision of outside Strengthening for Hillside Envelope Implementation catering and related services) for Intensification LWH Project in different Districts CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10896-CS- Component A: Capacity QCBS / Hiring a consultant firm Development and Instiutional Quality And Cost- Under IDA / 46740 Post Open - National 320,000.00 0.00 2017-05-10 2017-07-20 2017-05-31 2017-10-30 2017-07-05 2017-10-12 2017-08-02 2017-09-01 2017-10-06 2017-11-10 2018-11-10 to conduct LWH Impact Strengthening for Hillside Based Selection Implementation Assessment Intensification RW-SPIU MINAGRI-11025-CS- QCBS / Supervision of Consultant Electrification, fencing of Component B: Infrastructure for Pending IDA / 46740 Post Qualification Open - National 25,000.00 0.00 2017-03-31 2017-04-21 2017-06-04 2017-07-04 2017-08-08 2018-01-05 warehouse and construction of Hillisde Intensification Implementation Selection fence for Pack house located in NAEB head office, KICUKIRO INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10888-CS- INDV / Hiring a consultant for Component B: Infrastructure for Individual Consultant Pending IDA / 46740 Post Open 32,060.00 0.00 2017-04-05 2017-11-21 2017-12-12 2018-01-16 2018-05-16 writing 25 bankable business Hillisde Intensification Selection Implementation plans RW-SPIU MINAGRI-10891-CS- Component A: Capacity INDV / Recruitment of individual Development and Instiutional Individual Consultant Pending consultant to conduct gap IDA / 46740 Post Open 12,850.00 0.00 2017-04-03 2017-05-13 2017-06-03 2017-07-08 2017-11-05 Strengthening for Hillside Selection Implementation analysis in relation to Global Intensification GAP requirements RW-SPIU MINAGRI-10899-CS- Component A: Capacity CDS / Hiring of an individual Development and Instiutional Individual Consultant Pending consultant to design and install IDA / 46740 Post Open 8,000.00 0.00 2017-04-17 2017-05-27 2017-06-17 2017-07-22 2017-11-19 Strengthening for Hillside Selection Implementation software for managing irrigation Intensification schemes records management. Component A: Capacity RW-SPIU MINAGRI-10893-CS- Development and Instiutional Individual Consultant Pending INDV / Hiring an individual TA for IDA / 46740 Post Open 10,256.00 0.00 2017-08-30 2017-10-09 2017-10-30 2017-12-04 2018-03-04 Strengthening for Hillside Selection Implementation PFIs (Local) Intensification RW-SPIU MINAGRI-32718-CS- Component B: Infrastructure for CDS / Hiring Dam Expert for IDA / 46740 Post Direct Selection Direct 13,812.00 0.00 Canceled 2017-10-23 2017-11-14 2017-11-02 2017-11-13 2017-12-03 2018-07-01 Hillisde Intensification LWH Project RW-SPIU MINAGRI-38795-CS- CDS / Technical IDA / 53600 Component C: Implementation Pending Assistant/Irrigation Specialist in Prior Direct Selection Direct 136,588.00 0.00 2017-11-30 2017-12-10 2017-12-21 2018-06-29 IDA / 46740 Through SWAp Structure Implementation LWH Irrigation and Land Husbandry Department RW-SPIU MINAGRI-38801-CS- INDV / Individual consultancy for IDA / 53600 Component C: Implementation Individual Consultant Pending the preparation of the LWH Post Open 23,000.00 0.00 2018-02-01 2018-02-21 2018-03-03 2018-03-31 2018-05-30 IDA / 46740 Through SWAp Structure Selection Implementation Implementation Completion Report (ICR) Page 3