PASO Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 21 November 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information technology US$500,000 Contracts at or above the and non-consulting services thresholds are subject to the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016. 4. Any Other Special Procurement Arrangements: not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank US$ (yes/no) (Prior / Post) PASO/ Procurement of 400,000 Packages No Prior Procured for SSS/P- Goods on Direct together Cooks and A06.1 Contracting basis - with Niue - Direct VSAT Supply of Vanuatu contracting Hardware (Phase 2) PASO/ Procurement of non- Packages No Post Procured for SHPW consulting services - together Cooks and /P- VSAT Installation of 175,000 with Niue A06.4 Hardware (Phase 2) Vanuatu March 28, 2017 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description Estimate Packages Domestic Review Comments No. d Preference by Bank Cost (yes/no) (Prior / US$ Post) PASO/ Procurement of 275,000 Packages No Prior Procured for CF/P- Consulting Services - together with Cooks and A06.2 VSAT Management Vanuatu Niue on QCBS Contract & Design of basis Specifications (Phase 2) PASO/ Procurement of 40,000 No Post IC/P- individual consulting A08.2 services of Project Manager March 28, 2017 PROCUREMENT Pacific Islands : Pacific Aviation Safety Office Reform PLAN General Information Country: Pacific Islands Banks Approval Date of the Original Procurement Plan: 2016-08-11 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-06-16 Project ID: P145057 GPN Date: Project Name: Pacific Aviation Safety Office Reform Loan / Credit No: IDA / H8830, TF / A3687, IDA / D3190 Executing Agency(ies): Technical and Fiduciary Services Unit WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 4 / VSAT Installation of Component A: Transitional Request for Single Stage - One Pending IDA / H8830 Post Limited 175,000.00 0.00 2018-01-14 2018-03-11 2018-06-08 Hardware (Phase 2) Management and Support Quotations Envelope Implementation GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 1 / VSAT Supply of Component A: Transitional Pending Hardware IDA / H8830 Post Direct Selection Direct 400,000.00 0.00 2017-09-01 2017-09-06 2017-10-11 2018-02-08 Management and Support Implementation (Phase 2) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 2 / VSAT Management Component A: Transitional Quality And Cost- Contract & Design of IDA / H8830 Post Open - International 275,000.00 209,868.51 Signed 2017-03-03 2017-03-24 2017-04-17 2017-06-01 2017-06-02 2017-07-06 2017-07-20 2017-08-02 2017-09-07 2017-08-11 2017-10-12 2017-12-08 2018-10-12 Management and Support Based Selection Specifications (Phase 2) PASO/LCS/P/A04 / Financial Component A: Transitional TF / A3687 Post Least Cost Selection Open - International 10,000.00 0.00 Canceled 2018-02-15 2018-03-01 2018-03-06 2018-04-03 2018-04-18 2018-04-30 2018-05-17 2019-08-09 Audits Management and Support INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component A: Transitional Management and Support PASO/IC/P-A02.2 / LEGAL Component C: Quality Individual Consultant SPECIALIST FOR PASO IDA / H8830 Management Prior Open 142,000.00 133,694.00 Signed 2015-02-19 2015-02-19 Selection PROJECT Component B: Establishment of a Pool of Regional Aviation Inspectors P A082 / PASO Project and Component A: Transitional Individual Consultant IDA / H8830 Post Open 40,000.00 0.00 Canceled 2016-09-06 2016-09-29 2016-10-02 2016-10-10 2016-10-28 2018-10-29 Finance Officer Management and Support Selection P A08 2A / PASO Project Component A: Transitional Individual Consultant IDA / H8830 Post Open 40,000.00 35,752.68 Signed 2017-03-07 2017-04-10 2017-04-25 2017-05-16 2017-05-18 2017-06-20 2017-05-23 2017-12-17 Manager Management and Support Selection PASO/ICS/P-C02 / PASOnet IT Component C: Quality Individual Consultant IDA / H8830 Post Open 45,000.00 56,778.00 Signed 2017-04-24 2017-06-12 2017-07-11 2017-07-03 2017-07-27 2017-08-07 2017-07-27 2018-02-03 Strategy Project Management Selection PASO/ICS/P/A02/3 / Component A: Transitional Individual Consultant Government & Airline TF / A3687 Post Open 40,000.00 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-12-13 Management and Support Selection Engagement PASO/ICS/P/A02/4 / Legal and Component A: Transitional Individual Consultant TF / A3687 Post Open 40,000.00 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-06-17 Remittance Review Management and Support Selection PASO/IC/P/A08/3 / PASO Component A: Transitional Individual Consultant Pending IDA / D3190 Post Open 71,400.00 0.00 2018-06-18 2018-07-11 2018-07-18 2018-07-25 2019-04-25 REFORM PROJECT MANAGER Management and Support Selection Implementation Page 1