PROCUREMENT PLAN – PROJECT PREPARATION FACILITY Project information: Lao PDR Civil Registration and Vital Statistics Project (P167601) Project Implementation agency: Ministry of Home Affairs (MOHA) Date of the Procurement Plan: January 14, 2019 Period covered by this Procurement Plan: January 2019 – December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. 1 When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior Internation National RFQ Comments Review al (Shopping Threshold ) (USD mil) Goods, IT 600,000 & Below Below Recommended 1.0 and non- above 600,000 100,000 to advertise for consulting >USD 50,000 services Consulting 200,000 & Below N/A 0.3 Firm above 200,000 Individual 0.2 consultant 2 PROCUREMENT Lao People's Democratic Republic : Lao People’s Democratic Republic Civil Registration and Vital Statistics Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-14 2020-12-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167601 GPN Date: 2019-09-09 Project Name: Lao People’s Democratic Republic Civil Registration and Vital Statistics Project Loan / Credit No: / , IDA / V2500, IDA / 65700 M Executing Agency(ies): inistry of Home Affairs, Department of Citizen Management WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned C3-W001 / Renovation of Component 3: Project Request for Single Stage - One 2020-07- National Programme IDA / V2500 Post Limited 10,000.00 12,150.87 Completed 2019-12-06 2020-02-26 2020-01-31 2020-05-05 Management Quotations Envelope 29 Coordinator Office (NPCO) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/G044 / 2 vehicles one Component 3: Project Request for Single Stage - One SUV and one double cap pick- / Post Open - National 70,000.00 0.00 Canceled 2019-05-22 2019-07-17 2020-01-13 Management Quotations Envelope up Component 3: Project Request for Single Stage - One C3/G09 / Refrigerator / Post Limited 1,000.00 0.00 Canceled 2019-01-26 2019-03-23 2019-09-19 Management Quotations Envelope C3/G04 / Office Furniture Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 15,000.00 9,939.19 Completed 2019-05-22 2020-02-26 2019-07-17 2020-05-25 2020-01-13 2020-07-07 (for office and training room) Management Quotations Envelope C3/G01 / Partitioning and Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 15,000.00 0.00 Canceled 2019-05-22 2019-07-17 2020-01-13 painting of office Management Quotations Envelope C3/G03 / ICT Equipment (2 desktop, 12 laptop computers, 4G wireless dongle or equivalent for use Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 45,000.00 43,072.88 Completed 2019-01-26 2019-10-02 2019-03-23 2019-11-21 2019-09-19 2019-12-13 with the Field Systems, Two Management Quotations Envelope multi-function laser printers (scan, print, and copy)), 2 LCD monitors Under C3/G013 / Accounting Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 25,000.00 0.00 Implementati 2019-01-26 2020-11-17 2019-03-23 2019-09-19 Software Management Quotations Envelope on C3-G-006 / Motorcycles for Component 3: Project Single Stage - One IDA / V2500 Post Request for Bids Open - National 592,000.00 331,150.80 Signed 2020-02-02 2020-07-03 2020-02-07 2020-07-15 2020-03-20 2020-08-11 2020-04-19 2020-08-25 2020-05-24 2020-09-24 2020-11-20 DoHA Management Envelope Component 3: Project Single Stage - One C3-G-007 / Project Vehicles IDA / V2500 Post Request for Bids Open - National 308,000.00 310,485.42 Signed 2020-03-01 2020-06-24 2020-03-06 2020-07-15 2020-04-17 2020-07-30 2020-05-17 2020-08-11 2020-06-21 2020-09-17 2020-12-18 Management Envelope C1-G-009 / Civil Component 1: Strengthening Under Management information Single Stage - One IDA / V2500 the Provision and Use of Civil Prior Request for Bids Open - International 5,000,000.00 0.00 Implementati 2020-03-15 2020-10-21 2020-03-20 2020-10-29 2020-05-01 2020-05-31 2020-07-05 2021-01-01 system (IS) software Envelope Registration Services on implementation Under C3-G-008 / IT Equipment for Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 35,000.00 0.00 Implementati 2020-03-01 2020-04-26 2020-10-23 Training Management Quotations Envelope on Component 1: Strengthening Pending C1-G-008 / Printer ink Request for Single Stage - One IDA / V2500 the Provision and Use of Civil Post Open - National 10,000.00 0.00 Implementati 2020-03-22 2020-05-17 2020-11-13 cartridges Quotations Envelope Registration Services on Component 1: Strengthening Pending C1-G-003 / Generators for Single Stage - One IDA / V2500 the Provision and Use of Civil Post Request for Bids Open - National 200,000.00 0.00 Implementati 2022-07-20 2022-07-25 2022-09-05 2022-10-05 2022-11-09 2023-05-08 PoHA & DoHA Envelope Registration Services on C1-G-002 / IT Equipment for Component 1: Strengthening Pending Single Stage - One PoHA & DoHA IDA / V2500 the Provision and Use of Civil Prior Request for Bids Open - International 2,865,000.00 0.00 Implementati 2021-01-01 2021-01-06 2021-02-17 2021-03-19 2021-04-23 2021-10-20 Envelope (User Device) Registration Services on Component 1: Strengthening Pending C1-G-006 / Secure paper for Request for Single Stage - One IDA / V2500 the Provision and Use of Civil Post Open - National 50,000.00 0.00 Implementati 2021-10-05 2021-11-30 2022-05-29 official certificates Quotations Envelope Registration Services on Component 1: Strengthening Pending C1-G-007 / Printing Request for Single Stage - One IDA / V2500 the Provision and Use of Civil Post Open - National 20,000.00 0.00 Implementati 2021-04-04 2021-05-30 2021-11-26 Registration books Quotations Envelope Registration Services on C1-G011 / Printing of Component 1: Strengthening Pending Request for Single Stage - One Regulations & Training IDA / 65700 the Provision and Use of Civil Post Open - National 20,000.00 0.00 Implementati 2021-02-03 2021-03-31 2021-09-27 Quotations Envelope materials Registration Services on Component 1: Strengthening Pending C1-G013 / Village Loud Request for Single Stage - One IDA / 65700 the Provision and Use of Civil Post Open - National 8,100.00 0.00 Implementati 2021-01-25 2021-03-22 2021-09-18 Speaker Quotations Envelope Registration Services on Component 1: Strengthening Pending C1-G014 / Publication and Request for Single Stage - One IDA / 65700 the Provision and Use of Civil Post Open - National 40,000.00 0.00 Implementati 2021-05-30 2021-07-25 2022-01-21 Printing Quotations Envelope Registration Services on NON CONSULTING SERVICES Page 1 Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-G-001 / Firm to conduct Component 2: Monitoring Request for Single Stage - One baseline household survey - IDA / V2500 Post Open - National 100,000.00 99,355.34 Completed 2020-03-01 2020-04-26 2020-07-06 2020-10-23 2020-10-06 and Impact Evaluation Quotations Envelope data collection C1-G012 / Design of Printing Component 1: Strengthening Pending Request for Single Stage - One and other communication IDA / 65700 the Provision and Use of Civil Post Open - National 15,000.00 0.00 Implementati 2021-04-04 2021-05-30 2021-11-26 Quotations Envelope materials Registration Services on Pending C3-G-009 / Firm Translation Component 3: Project Request for Single Stage - One IDA / 65700 Post Open - National 20,000.00 0.00 Implementati 2021-05-02 2021-06-27 2021-12-24 document into Lao Language Management Quotations Envelope on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/C004 / Social and Component 3: Project Quality And Cost- Behavior Change / Prior Open - International 920,000.00 0.00 Canceled 2019-05-17 2019-05-08 2019-06-07 2019-07-21 2019-08-18 2019-09-17 2019-10-22 2019-11-26 2020-11-25 Management Based Selection Communication Firm Consultant C1/C003 / CMIS Component 3: Project / Post Qualification Open - International 260,000.00 0.00 Canceled 2019-05-17 2019-06-07 2019-07-21 2019-08-20 2019-09-24 2020-03-22 Implementation Advisory Firm Management Selection Consultant C3-C-008 / External Project Component 3: Project Under IDA / V2500 Post Qualification Open - National 75,000.00 0.00 2020-01-20 2020-04-04 2020-02-10 2020-03-25 2020-11-04 2020-04-24 2020-05-29 2020-11-25 Audit Management Implementation Selection C1/C002 / Frim for Consultant translation of CMIS software Component 3: Project IDA / 65700 Post Qualification Open - National 35,000.00 0.00 Canceled 2019-05-17 2019-06-07 2019-07-21 2019-08-20 2019-09-24 2020-03-22 documentation into Lao Management Selection language INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C3/C001 / National Project Component 3: Project IDA / V2500 Post Consultant Open 132,000.00 63,000.00 Signed 2019-05-17 2019-05-29 2019-07-05 2019-08-12 2019-07-26 2019-08-25 2019-08-30 2019-08-30 2020-02-26 advisor Management Selection Individual C3/C003 / National Component 3: Project IDA / V2500 Post Consultant Open 99,000.00 9,600.00 Signed 2019-05-17 2019-05-03 2019-07-05 2019-08-12 2019-07-26 2019-09-03 2019-08-30 2019-09-30 2020-02-26 procurement officer Management Selection Individual C3/C005 / Financial Component 3: Project IDA / V2500 Post Consultant Open 99,000.00 10,800.00 Completed 2019-05-17 2019-05-02 2019-07-05 2019-08-13 2019-07-26 2019-09-03 2019-08-30 2019-09-30 2020-02-26 2020-06-30 Management Officer Management Selection C3/C006 / Citizen Individual Component 3: Project Engagement/Communications / Post Consultant Open 66,000.00 0.00 Canceled 2019-05-14 2019-05-03 2019-07-02 2019-07-23 2019-08-27 2020-02-23 Management Officer Selection Individual Component 3: Project C3/C008 / SBCC Officer / Post Consultant Open 66,000.00 0.00 Canceled 2019-05-17 2019-05-03 2019-07-05 2019-07-26 2019-08-30 2020-02-26 Management Selection Individual C3/C002 / Project Component 3: Project IDA / V2500 Post Consultant Open 130,000.00 12,500.00 Signed 2019-05-17 2019-05-27 2019-07-05 2019-08-13 2019-07-26 2019-08-19 2019-08-30 2019-08-30 2020-02-26 Coordinator Management Selection C1/C001 / CMIS software Component 3: Project Test System Configuration & IDA / V2500 Post Direct Selection Direct 58,000.00 57,575.00 Signed 2019-05-17 2019-11-27 2019-05-27 2019-12-03 2019-07-31 2019-05-30 2020-01-27 Management Deployment C3/C009 / short-term Component 1: Strengthening Individual Enterprise Architect IDA / V2500 the Provision and Use of Civil Post Consultant Open 4,000.00 4,000.00 Completed 2019-07-01 2019-06-21 2019-08-19 2019-08-01 2019-09-09 2019-08-06 2019-10-14 2019-08-05 2020-04-11 2019-12-06 consultant Registration Services Selection C3/C010 / short-term Component 1: Strengthening Individual software public administration IDA / V2500 the Provision and Use of Civil Post Consultant Open 4,000.00 0.00 Canceled 2019-07-01 2019-06-27 2019-08-19 2019-09-09 2019-10-14 2020-04-11 expert Registration Services Selection C3/C011 / International Component 1: Strengthening Individual Advisor Social and behavior IDA / V2500 the Provision and Use of Civil Post Consultant Open 96,000.00 30,300.00 Signed 2019-09-16 2019-09-20 2019-11-04 2020-04-11 2019-11-25 2020-05-14 2019-12-30 2020-05-19 2020-06-27 change communication (SBCC) Registration Services Selection for civil registration C3/C012 / National Project Individual Component 2: Monitoring Under Statistician/Monitoring and IDA / V2500 Post Consultant Open 120,000.00 0.00 2019-09-16 2019-09-20 2019-11-04 2019-11-25 2019-12-30 2020-06-27 and Impact Evaluation Implementation Evaluation Officer Selection Individual C3/C013 / National Project Component 3: Project IDA / V2500 Post Consultant Open 90,000.00 3,850.00 Signed 2019-09-16 2019-11-04 2019-11-04 2020-01-15 2019-11-25 2020-01-22 2019-12-30 2020-01-31 2020-06-27 Operations Officer Management Selection Component 1: Strengthening Individual C1-IC-014 / National IT IDA / V2500 the Provision and Use of Civil Post Consultant Open 120,000.00 24,300.00 Signed 2019-11-04 2019-11-07 2019-12-23 2020-01-08 2020-01-13 2020-02-26 2020-02-17 2020-03-02 2020-08-15 Advisor Registration Services Selection Component 1: Strengthening C1-SSS-001 / Software IDA / V2500 the Provision and Use of Civil Prior Direct Selection Direct 1,100,000.00 0.00 Canceled 2019-11-04 2019-11-27 2019-11-14 2019-11-29 2020-01-18 2020-07-16 vendor consulting services Registration Services Page 2 C3/C004 / Short-term Component 3: Project International Procurement IDA / V2500 Post Direct Selection Direct 30,000.00 25,430.00 Signed 2019-12-25 2019-12-18 2020-01-04 2019-11-21 2020-03-09 2020-01-11 2020-09-05 Management Specialist for CMIS C3-C-015 / short-term Individual Component 3: Project International Enterprise IDA / V2500 Post Consultant Open 60,000.00 120,000.00 Signed 2020-02-14 2020-02-10 2020-04-03 2020-05-18 2020-04-24 2020-05-28 2020-05-29 2020-06-01 2020-11-25 Management Architect consultant Selection Individual C3-C016 / National Financial Component 3: Project IDA / 65700 Post Consultant Open 30,000.00 30,000.00 Signed 2020-06-02 2020-06-05 2020-07-21 2020-06-25 2020-08-11 2020-06-25 2020-09-15 2020-07-01 2021-03-14 Management Officer Management Selection Individual C3-C017 / National Project Component 3: Project IDA / 65700 Post Consultant Open 18,000.00 19,200.00 Terminated 2020-06-05 2020-06-05 2020-07-24 2020-06-23 2020-08-14 2020-06-23 2020-09-18 2020-07-01 2021-03-17 Accountant Management Selection Individual C3-C-016 / CMIS Training Component 3: Project IDA / V2500 Post Consultant Open 100,000.00 0.00 Canceled 2019-12-20 2019-11-30 2020-02-07 2020-02-28 2020-04-03 2020-09-30 Specialist Management Selection Individual C3-C-018 / National Project Component 3: Project Pending IDA / 65700 Post Consultant Open 20,000.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 Accountant Management Implementation Selection Page 3