Procurement Plan I. General 1. Project Information Country : India Borrower : Department of Finance, GoR Project Name : Strengthening Public Financial Management in Rajasthan (P156869) Bank’s Approval Date of the Procurement Plan: October 06, 2016 [as updated regularly on STEP] 2. Date of General Procurement Notice: March 22, 2016 3. Period covered by this Procurement plan: 18 months 4. Risk Rating for the Implementing Agencies: Substantial II. Goods, Works and Non-Consulting Services 1. (a) Procurement Methods Procurement Method Threshold (US$ Equivalent) 1 Open International (Goods) Above 3 million 2 Open National (Goods) Above 100,000 and up to 3 million (with NCB conditions) – as per para 3.3 and 3.4 of the Guidelines 3 Open International (Works) Above 40 million Open National (Works) Above 100,000 3 Shopping (Goods/Works) Up to 100,000 and up to 40 million 4. Open International (Non-consulting Above 3 million Services) 5 Open National (Non-consulting Up to 3 million Services) 6 Direct Contract As per para 3.7 of Guidelines (b) Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Sl. Category Prior Review Threshold Comments No. (US$ Equivalent) 1 Works Above US$ 10.0 million All Contracts 1 Goods Above US$ 2.0 million All Contracts 2 Non-consulting Services Above US$ 2.0 million All Contracts 2. Pre-qualification: Bidders shall be pre-qualified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not applicable 1 4. Reference to (if any) Project Operational/Procurement Manual: Under preparation 5. NCB Provisions: a) Only the model bidding documents for NCB agreed with the Bank (and as amended for time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; g) To improve efficiency and transparency of small value purchases in Bank financed projects, the Bank has agreed to allow use of Government e-Market place (GeM) as follows: (i) Use of GeM is allowed in lieu of shopping up to US$ 30,000 in catalogue mode; (ii) Use of GeM is allowed in lieu of shopping up to US$ 100,000, provided there are at least 3 suppliers for the item on GeM and the Purchaser uses RFQ (mini competition or bidding among suppliers) feature on GeM to discover the final price; (iii) In both above cases Borrowers will record their assessment on reasonableness of price; and (iv) GeM is not to be used in lieu of NCB. h) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) Available on STEP 2 III. Selection of Consultants 1. (a) Procurement Methods Sl. Procurement Method Threshold (US$ Equivalent) No. 1 Selection based on Consultants’ Qualifications / Least Up to 300,000 Cost Selection 2 Single-source Selection of consulting firms As per para 3.9 – 3.11 of Guidelines 3 Selection of Individual Consultants/ Sole Source As per Section V of Guidelines Procedures for the Selection of Individual Consultants 4 Quality- and Cost-based Selection/ Quality-based For all other cases Selection/ Selection under a Fixed Budget 5 i. International Shortlist Above US$ 800,000 ii. Shortlist may comprise national consultants Up to US$ 800,000 only (b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above USD 1.0 million All Contracts 2. Individual Up to US$ 300,000 All Contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA IV. Other Requirements / Information (applicable for all procurements) a) Even for Post Review cases, the inputs of Bank on TORs will be obtained by project. b) The above thresholds are for the initial 18-month implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. c) The prior review thresholds will also be indicated in the procurement plan. The procurement plan will be subsequently updated annually (or at any other time, if required), and will reflect any change in prior review thresholds. d) The World Bank will carry out an annual ex-post procurement review falling below the prior review thresholds indicated above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the grant. 3 PROCUREMENT India : Strengthening Public Financial Management in Rajasthan PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2016-10-06 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-03-07 Project ID: P156869 GPN Date: Project Name: Strengthening Public Financial Management in Rajasthan Loan / Credit No: Executing Agency(ies): Department of Finance, Government of Rajasthan WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DOF-5924-GO-RFQ / Procurement of Office Furniture Items ( Modular office furniture, Request for Single Stage - One Post Open - National 24,220.00 25,256.86 Signed 2017-01-28 2017-03-08 2017-02-22 2017-04-07 computer furniture, and storage Quotations Envelope furniture etc.) for SPFM-PMU office establishments. IN-DOF-5925-GO-RFQ / Procurement of computers , peripherals , software licenses Request for Single Stage - One Post Open - National 18,713.00 15,501.03 Signed 2017-01-28 2017-03-07 2017-02-14 2017-04-01 (MS Office & Anti-Virus) ,UPS Quotations Envelope etc. for SPFM-PMU Office Establishments. IN-DOF-5927-GO-RFQ / Air Request for Single Stage - One Conditioners for SPFM-PMU Post Open - National 4,550.00 4,013.90 Signed 2017-02-01 2017-03-29 2017-02-14 2017-09-25 Quotations Envelope Office establishments. IN-DOF-5932-GO-RFB / Procurement of Hardware for Single Stage - One Post Request for Bids Open - National 1,492,537.00 1,220,694.27 Signed 2017-02-23 2017-04-06 2017-03-02 2017-05-15 2017-05-29 2017-05-30 2017-06-20 2017-07-08 2017-07-05 2018-01-04 Commercial Taxes Department, Envelope GOR. IN-DOF-14298-GO-DIR / Procurement of IT Hardware- "OEM -IT Hardware" for Data Center of the Commercial Taxes Post Direct Selection Direct 140,328.99 148,311.12 Signed 2017-05-05 2017-04-09 2017-05-12 2017-06-06 2017-06-23 2017-07-14 2017-08-22 Department (CTD), Government of Rajasthan on single source basis. IN-DOF-5928-GO-RFQ / Printers (including multi-functional Project Management and Request for Single Stage - One Pending Post Open - National 6,825.00 0.00 2017-02-01 2017-03-29 2017-04-28 printers) for SPFM-PMU Office Capacity Building Quotations Envelope Implementation Establishments. IN-DOF-46457-GO-RFB / Supply and Installation of End User Computing IT Hardware-All In Strengthening Expenditure and Single Stage - One Pending One (AIO) Desktops with UPS Post Request for Bids Open - National 916,570.00 0.00 2018-02-12 2018-02-19 2018-03-21 2018-04-05 2018-05-10 2018-11-06 Revenue Systems Envelope Implementation and Printers including computer related training for Excise Department NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DOF-2276-CS-QCBS / Selection of Consultant for carry Quality And Cost- out an Institutional Assessment Post Open - International 540,000.00 1,047,716.20 Signed 2016-10-07 2016-10-19 2016-10-12 2016-11-10 2016-10-25 2016-12-08 2016-12-28 2017-01-07 2017-04-04 2017-02-11 2017-04-21 2017-03-18 2017-04-26 2018-03-18 Based Selection including GST Readiness Assessment and training. IN-DOF-5930-CS-QCBS / Enhancing Effectiveness of Quality And Cost- Post Open - National 671,641.00 845,562.76 Signed 2017-02-05 2016-04-12 2017-02-08 2017-02-20 2017-04-21 2017-03-23 2017-06-12 2017-04-22 2017-10-09 2017-05-21 2017-10-30 2017-06-18 2017-11-06 2019-06-18 Public Audit Institutions in the Based Selection Government of Rajasthan IN-DOF-5931-CS-QCBS / Strengthening Decentralized Quality And Cost- Under Post Open - National 373,134.00 0.00 2017-02-05 2016-04-17 2017-02-10 2017-02-24 2017-04-18 2017-03-26 2017-06-05 2017-04-05 2017-10-16 2017-04-22 2018-02-28 2017-05-20 2019-05-20 Participative Planning in Based Selection Implementation Government of Rajasthan IN-DOF-4591-CS-QCBS / Consultancy for Training Needs Quality And Cost- Post Open - National 221,000.00 237,697.82 Signed 2016-12-15 2016-04-17 2016-12-16 2017-02-18 2017-02-21 2017-03-20 2017-04-12 2017-04-04 2017-07-10 2017-04-24 2017-07-17 2017-05-06 2017-07-31 2017-11-02 Assessment (TNA) and Based Selection Development of Training Strategy Page 1 IN-DOF-4592-CS-QCBS / Consultancy for Developing and Establishing a Commitment Quality And Cost- Post Open - National 220,000.00 713,912.79 Signed 2016-12-16 2016-04-17 2016-12-26 2017-02-26 2017-03-03 2017-04-17 2017-04-27 2017-05-25 2017-07-10 2017-06-04 2017-07-18 2017-06-18 2017-07-31 2019-06-18 Control System and Information Based Selection System in Government of Rajasthan IN-DOF-18473-CS-QCBS / Consulting Services for Data for Strengthening Public Financial Quality And Cost- Under Post Open - National 935,701.93 0.00 2017-09-22 2017-05-04 2017-09-24 2017-10-03 2017-06-19 2017-10-31 2017-08-16 2017-11-15 2017-10-16 2017-11-24 2018-02-27 2017-12-11 2020-12-10 Policy Action in Government of Management Framework Based Selection Implementation Rajasthan IN-DOF-18552-CS-QCBS / Consultancy for Business Quality And Cost- Process Re-Engineering (BPR) Post Open - National 507,024.09 410,618.44 Signed 2017-06-19 2017-04-17 2017-06-19 2017-06-19 2017-06-19 2017-07-21 2017-08-16 2017-08-16 2017-10-09 2017-08-30 2017-10-30 2017-09-07 2017-11-06 2018-09-07 Based Selection Study of Transport Department in Rajasthan, India INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2