The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Liberia: Public Sector Modernization Project (P143064) AFRICA | Liberia | Governance Global Practice | IBRD/IDA | Investment Project Financing | FY 2014 | Seq No: 10 | ARCHIVED on 21-Feb-2020 | ISR40397 | Implementing Agencies: Republic of Liberia, Civil Service Agency Key Dates Key Project Dates Bank Approval Date: 10-Feb-2014 Effectiveness Date: 08-Apr-2014 Planned Mid Term Review Date: 15-May-2017 Actual Mid-Term Review Date: 29-Sep-2017 Original Closing Date: 30-Sep-2019 Revised Closing Date: 31-Dec-2020 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants.:(Cost $2.78 M) Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill.:(Cost $2.58 M) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants.:(Cost $2.98 M) Project and Program Coordination: Objective is: support the coordination and delivery of project inputs and the overall program implementation.:(Cost $2.37 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Satisfactory Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Overall Risk Rating Moderate Substantial Implementation Status and Key Decisions Under Component One, the government through the Wage Bill Task Force has implemented a harmonized pay scale. All personnel including consultants are being absorbed into the civil service. Employees on the Supplementary Payroll were also absorbed and the Supplementary Payroll was subsequently abolished. Implementation of the new harmonized pay grades was effective July 1, 2019. Work by the Task Force is not yet completed. As at January 74,000 employees are now on the new payroll. However about 40,000 provided their national identification numbers after undergoing biometric registeration with the National Identification Registry. Attempts are now being made to collect the national identification 2/21/2020 Page 1 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) numbers from the rest of the public sector employees. Once the data set is complete and ready, the data would be handed over to the IFMIS vendor for uploading onto the payroll module of the IFMIS. Under Component Two, a payroll system audit was undertaken by the General Audit Commission. Under Component Three, consultations are ongoing between the Governance Commission and the participating ministries to validate the functional review reports of the rest of the ministries whose reports are yet to be finalized. Pilot ministries are continuing with the performance assessment of staff. However. contract staff who were absorbed onto the payroll since July 2019 are are yet to be assessed. The project is planning to undertake orientation for these staff by June 2020. Component Four. The TOR for the verification by the Third Party Consultant has been reviewed and cleared for implementation. 2/21/2020 Page 2 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) 2/21/2020 Page 3 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance -- Moderate Substantial Macroeconomic -- Substantial High Sector Strategies and Policies -- Moderate Moderate Technical Design of Project or Program -- Moderate Moderate Institutional Capacity for Implementation and -- Moderate Moderate Sustainability Fiduciary -- Substantial Substantial Environment and Social -- Low Low Stakeholders -- Moderate Moderate Other -- -- -- 2/21/2020 Page 4 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Overall -- Moderate Substantial Results PDO Indicators by Objectives / Outcomes To improve pay & performance mgmt in participating ministries, and strenghten payroll mgmt in the CS IN00798077 ►At least 90 percent of P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades for at least six consecutive months by March 2020 (Percentage, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 30.00 100.00 90.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 A new harmonized payroll was developed and became effective from July 1, 2019. Payment of salaries however has been affected by liquidity challenges that the government is facing. Since July 2019 to Comments: January 31, 2020, salaries have been paid for for four months. IN00798078 ►Discrepancy between current payroll (salary) and Personnel Listing at no more than 8 percent by December 31, 2019 (Percentage, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 10.00 0.00 0.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 The harmonized payroll has brought all employees onto one payroll. Subsequently, the discrepancy has Comments: been reduced to zero. IN00798079 ►P1-4 and E1-3 grade civil servants in seven participating ministries that have achieved satisfactory performance rating or above on their quality ensured annual performance appraisal (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 93.00 93.00 60.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 Intermediate Results Indicators by Components Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants. IN00798080 ►Civil Service Agency has prepared and submitted a Pay Strategy for Cabinet approval by June 30, 2014 (Yes/No, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target 2/21/2020 Page 5 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 31-Jan-2020 30-Nov-2020 The Mandate and Functional Reviews for three of the participating ministries were revised based on a Comments: request from the ministers. The final draft versions are yet to be validated by the incoming ministers. IN00798103 ►Remuneration survey completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 31-Jan-2020 30-Nov-2020 IN00798106 ►Participating ministries have assigned P1-4 and E1-3 grade civil servants into approved pay grades by December 31, 2019 (Percentage, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 37.00 100.00 80.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 A new harmonized pay scale was developed in May 2019 and all public employees (including P1-4 and Comments: E1-3) mapped to the new pay grades. IN00798109 ►Participating ministries have assigned at least 30 percent of TAS 1-3 grade civil servants into approved pay grades by December 31, 2019 (Percentage, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 78.00 100.00 60.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 A new pay scale was developed in May 2019 and implementation started from July 1, 2019. All TAS1-3 Comments: grade staff have been assigned to their new pay grades. IN00798112 ►Civil servants aware of pay reforms led by CSA and implications (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 70.00 85.00 90.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill. IN00798101 ►Ministries with establishment posts defined and updated in HRMIS (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target 2/21/2020 Page 6 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Value 22.00 29.00 29.00 29.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798104 ►Civil Servants in participating ministries with completed electronic personnel files (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 50.00 70.00 70.00 80.00 Date 05-Nov-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. IN00798107 ►All participating ministries have issued employment appointment letters to all their staff on Personnel Listing by June 30, 2019 (Number, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 30-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798110 ►Civil servants with biometric identity cards (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 26.00 60.00 60.00 65.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. It is planned that the entries will be advanced by March 2019. IN00798113 ►Manual and automated HR and payroll systems in CSA audited (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798115 ►None of the participating ministries has supplementary payroll by December 31, 2019. (Number, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 2.00 2.00 0.00 0.00 Date 05-Nov-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 2/21/2020 Page 7 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants. IN00798102 ►Participating ministries with completed Functional reviews undertaken (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 1.00 4.00 4.00 7.00 Date 16-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 Even though the functional reviews were completed for all the participating ministries, 3 of the ministries requested that the functional review reports be reviewed to take into consideration emerging mandates. Comments: Subsequently. the actual completed reports were revised to 4. IN00798105 ►Staffing skills in participating ministries assessed by individual ministries and CSA (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 31-Jan-2020 30-Nov-2020 IN00798108 ►Policy Framework for selection, appointment, promotion, and retirement completed and approved by Cabinet. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 31-Jan-2020 30-Nov-2020 IN00798111 ►Participating ministries have completed one annual cycle of the performance appraisal process for P&E grade civil servants by June 30, 2019. (Number, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 30-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798114 ►Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil servants by June 30, 2019 (Number, Custom, DLI) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 7.00 Date 05-Nov-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798116 ►Civil servants trained (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target 2/21/2020 Page 8 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Value 0.00 450.00 450.00 500.00 Date 30-Sep-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 IN00798117 ►Female civil servants trained in Female Leadership Training Program (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 40.00 40.00 50.00 Date 05-Nov-2013 28-Jun-2019 31-Jan-2020 30-Nov-2020 Disbursement Linked Indicators IN00798118 ►DLI 1 At least 90 percent of P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades for at least six consecutive months by March 2020 (Percentage, Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 25.00 30.00 100.00 60.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798119 ►DLI 2 Civil Service Agency has prepared and submitted a Pay Strategy for Cabinet approval by June 30, 2014 (Yes/No, Intermediate Outcome, 680,000.00, 100.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value No Yes Yes Yes Date -- 30-Apr-2015 31-Jan-2020 -- IN00798120 ►DLI 3 Participating ministries have assigned P1-4 and E1-3 grade civil servants into approved pay grades by December 31, 2019 (Percentage, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 0.00 40.00 100.00 30.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798121 ►DLI 4 Participating ministries have assigned at least 30 percent of TAS 1-3 grade civil servants into approved pay grades by December 31, 2019 (Percentage, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 0.00 40.00 100.00 30.00 Date -- 28-Jun-2019 31-Jan-2020 -- 2/21/2020 Page 9 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) IN00798122 ►DLI 5 Discrepancy between current payroll (salary) and Personnel Listing at no more than 8 percent by December 31, 2019 (Percentage, Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 25.00 10.00 0.00 15.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798123 ►DLI 6 All participating ministries have issued employment appointment letters to all their staff on Personnel Listing by June 30, 2019 (Number, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 0.00 7.00 7.00 7.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798124 ►DLI 7 None of the participating ministries has supplementary payroll by December 31, 2019. (Number, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 2.00 2.00 0.00 2.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798125 ►DLI 8 Participating ministries have completed one annual cycle of the performance appraisal process for P&E grade civil servants by June 30, 2019. (Number, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 0.00 7.00 7.00 0.00 Date -- 28-Jun-2019 31-Jan-2020 -- IN00798126 ►DLI 9 Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil servants by June 30, 2019 (Number, Intermediate Outcome, 530,000.00, 0.00%) Baseline Actual (Previous) Actual (Current) 2013-2020 Value 0.00 0.00 0.00 0.00 Date -- 28-Jun-2019 31-Jan-2020 -- Data on Financial Performance Disbursements (by loan) 2/21/2020 Page 10 of 11 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P143064 IDA-53590 Effective USD 2.00 2.00 0.00 1.96 0.00 100% P143064 TF-A1263 Effective USD 4.33 4.33 0.00 3.63 0.70 84% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P143064 IDA-53590 Effective 10-Feb-2014 08-Apr-2014 08-Apr-2014 30-Sep-2019 31-Dec-2020 P143064 TF-A1263 Effective 19-Dec-2016 19-Dec-2016 19-Dec-2016 30-Mar-2019 31-Dec-2020 Cumulative Disbursements Restructuring History Level 2 Approved on 29-Mar-2019 ,Level 2 Approved on 29-May-2019 ,Level 2 Approved on 31-Jul-2019 ,Level 2 Approved on 30-Aug-2019 Related Project(s) There are no related projects. 2/21/2020 Page 11 of 11