PROCUREMENT PLAN (Textual Part) Project information: Rwanda: Electricity Access and Quality Improvement Project (P172594) Project Implementation agency: Electricity Development Company Limited and Development Bank of Rwanda Date of the Procurement Plan: April 2020 Period covered by this Procurement Plan: 18 months Thresholds, Procurement Methods, and Prior Review 1) Goods, Works, and Non-Consulting Services Procurement Arrangement for Goods, Works, Consulting services and Non- consulting Services Procurement Selection Method and Thresholds for Method (US$ Category Market Approach equivalent) Goods and IT RFB - Open Equal to or more than 1 million Systems International RFB - Open National – < $1 million and >$ 2,500 Open Tender as per Rwanda PPL RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Non- Open International Equal to or More than 1 million Consulting Open National (Non- Less than 1 million Services consulting Services) - Open Tender as per Rwanda PPL RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Works, RFB - Open Equal to or more than 10 million Supply & International Installation RFB - Open National – < $10 million and >$ 2,500 Open Tender as per Ministerial Order 2014 RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations 2) Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations. Selection Thresholds for Methods Procurement Method and arrangement * Quality and Cost As per requirements of para 7.3 of the Bank’s Based Selection (QCBS) Procurement Regulations Quality Based As per requirements of para 7.8 to 7.10 of the Selection (QBS) Regulations Selection based on a As per requirements of para 7.4 and 7.5 of the Fixed Budget (FBS) Regulations Selection Based on As per requirements of para 7.6 and 7.7 of the Least Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of the Consultant’s Regulations Qualification (CQ) Contracts estimated to cost equivalent of US$ 300,000 or less per contract Direct Selection Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior clearance by the Bank thru procurement plan. UN Agencies In accordance with paragraph 7.27 & 7.28 of the Procurement Regulations and with prior agreement in Procurement plan with the Bank NGOs In accordance with paragraph 7.29 of the Procurement Regulations. *procurement arrangements like direct contracting, use of SOEs, third party monitors, servants need, results based arrangements is not expected. There will no need for prequalification in the procurement arrangements under this project. The short list may consist of all National consultants in case the estimated cost is less than USD 200,000 per contract for consulting services, USD 300,000 for Engineering and Construction Supervision. 3) Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the Procurement Regulations. Method of Procurement Thresholds for Methods Open Competitive Selection As per requirements of para 7.36 and 7.37 of the Regulations Limited Competitive Selection As per requirements of para 7.38 of the Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank 4) Prior Procurement Arrangements: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection. Type of procurement Bank’s Prior review threshold * Works All procurements estimated to cost more than USD 10million Goods All procurement estimated to cost more than USD 2 Million Consultant Firm All procurements estimated to cost more than USD 2 million Consultant Individual All procurement estimated to cost more than USD 300,000 *Substantial Risk: These thresholds are for the purposes of the initial procurement plan for the first 12 months. The thresholds may be increased or decreased based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. 5) For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: (a) an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; (b) any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; (c) any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or (d) the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 1. Pre-qualification: No 2. Any Other Special Procurement Arrangements: Not Applicable 3. Domestic Preference. The provision of domestic preference shall not be applied in the evaluation of bids in accordance with Annex VI of the Regulations. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Works &Goods and RFP Consulting Services dated January 2017 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject to international competition. 5. Other Relevant Procurement Information: All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. At any time, the Independent Procurement Reviews can be carried out by the Bank / by the consultants hired by the Bank. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs may be obtained by project. 6. Use of E-Procurement: The World Bank has assessed the adequacy of Government of Rwanda’s eProcurement system (http://www.umucyo.gov.rw/) and given go ahead for use of e-Procurement system for selection methods with Post Review contracts as approved in the Procurement Plan. PROCUREMENT Rwanda : Rwanda - Energy Access and Quality Improvement Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2021-04-26 2021-04-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172594 GPN Date: Project Name: Rwanda - Energy Access and Quality Improvement Project Loan / Credit No: IDA / D7210 Development Bank of Rwanda Ltd Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-BRD-230940-CS-QCBS / Hiring a consultant firm(s) as Increasing Access to Off-Grid independent verification Quality And Cost- Pending IDA / D7210 Electricity and Clean Cooking Prior Open - National 700,000.00 0.00 2021-04-30 2021-05-21 2021-07-04 2021-08-01 2021-08-31 2021-10-05 2021-11-02 2023-11-02 agency (IVAs) for verification Based Selection Implementation Solutions of solar home systems and clean cooking claims INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1