Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2017-08-11 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-08-11 Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Ministry of Water Resources RD-GR, Central Water Commission - NHP, Sikkim - NHP, Andhra Pradesh (Ground Water), Bhakra Beas Management Board, Damodar Valley Corporation, Survey of India WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DVC-19989-CW-RFB / Water Resources Monitoring Single Stage - Two Pending Construction of hydrological data IBRD / 87250 Prior Request for Bids Open - National 0.00 2017-07-10 2017-07-15 2017-08-26 2017-11-08 2017-12-13 2019-06-11 System Envelope Implementation center of DVC IN-DVC-20023-CW-RFB / Water Resources Monitoring Single Stage - Two Pending IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-30 2017-12-05 2018-01-16 2018-03-31 2018-05-05 2019-11-01 Construction of water Quality Lab System Envelope Implementation IN-SOI-23030-CW-RFB / Lidar Survey- Acquisition and Water Resources Information Single Stage - One Pending IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-01 2017-11-06 2017-12-18 2018-01-17 2018-02-21 2018-08-20 processing including setting up of Systems Envelope Implementation geospatial data production centre GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-CWC-NHP-10546-GO-DIR / Water Resources Information Pending Extension/Up-gradation of IBRD / 87250 Prior Direct Selection Direct 0.00 2017-03-20 2017-03-20 2017-04-24 2017-10-21 Systems Implementation eSWIS IN-SIKKIM -16384-GO-RFQ / Procurement of 4 Computers, Printers and 2 Laptops (IT Equipment) to set up SPMU Water Resources Operations Request for Single Stage - One IBRD / 87250 Post Limited 7,248.69 Completed 2017-06-10 2017-06-10 2017-06-23 2017-06-22 2017-06-28 2017-06-27 Office as approved in the AWP and Planning System Quotations Envelope 2016-2017 and 2017-18. The WID are 728, 729, 2734, 2735 and 2736. IN-SIKKIM -17740-GO-RFQ / Procurement of Office Furniture / Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 2,350.56 Signed 2017-06-12 2017-06-12 2017-06-24 2017-06-29 2017-06-29 Furnishing as per AWP 2016-17 Systems Quotations Envelope vide UID No 131. IN-ANDHRA PRADESH GW- 18140-GO-RFQ / Procurement of Institutional Capacity Request for Single Stage - One Pending IBRD / 87250 Post Open - National 0.00 2017-06-15 2017-06-15 2017-06-15 Air Conditioners for State and Enhancement Quotations Envelope Implementation District Data Centers IN-ANDHRA PRADESH GW- 18141-GO-RFQ / Procurement of Institutional Capacity Request for Single Stage - One Pending IBRD / 87250 Post Open - National 0.00 2017-06-15 2017-06-15 2017-06-15 Ground Water Monitoring Enhancement Quotations Envelope Implementation Equipment IN-ANDHRA PRADESH GW- Institutional Capacity Request for Single Stage - One Pending 18146-GO-RFQ / Procurement of IBRD / 87250 Post Open - National 0.00 2017-06-15 2017-06-26 2017-07-24 Enhancement Quotations Envelope Implementation Handheld GPS IN-ANDHRA PRADESH GW- Institutional Capacity Request for Single Stage - One Pending 18149-GO-RFQ / Procurement of IBRD / 87250 Post Open - National 0.00 2017-06-15 2017-06-28 2017-07-27 Enhancement Quotations Envelope Implementation DGPS IN-BBMB-18706-GO-RFQ / Institutional Capacity Request for Single Stage - One Pending Procurement of Articulating IBRD / 87250 Post Limited 0.00 2017-08-11 2017-10-29 2018-01-27 Enhancement Quotations Envelope Implementation Pickup vehicle (Multi utility) IN-DVC-19985-GO-RFQ / Water Resources Monitoring Request for Single Stage - One Pending Procurement of IT hardware & IBRD / 87250 Post Open - National 0.00 2017-07-15 2017-09-09 2018-03-08 System Quotations Envelope Implementation software IN-SOI-21533-GO-RFB / Water Resources Information Single Stage - One Pending IBRD / 87250 Prior Request for Bids Open - International 0.00 2017-08-14 2017-08-19 2017-09-30 2017-10-30 2017-12-04 2018-06-02 Gravimeters for Survey of India Systems Envelope Implementation IN-SOI-21535-GO-RFB / Survey Water Resources Information Single Stage - One Pending IBRD / 87250 Post Request for Bids Open - National 0.00 2017-09-01 2017-09-06 2017-10-18 2017-11-17 2017-12-22 2018-06-20 Instruments for Geoid modelling Systems Envelope Implementation IN-SOI-21601-GO-RFB / Two Institutional Capacity Request for Single Stage - One Pending IBRD / 87250 Post Limited 0.00 2017-09-05 2017-10-31 2018-04-29 vehicles for PDO Enhancement Quotations Envelope Implementation IN-SOI-21608-GO-RFB / Institutional Capacity Request for Single Stage - One Pending Workstations and Laptops for IBRD / 87250 Post Limited 0.00 2017-09-05 2017-10-31 2018-04-29 Enhancement Quotations Envelope Implementation PDO IN-SOI-21678-GO-RFQ / Institutional Capacity Request for Single Stage - One Pending IBRD / 87250 Post Limited 0.00 2017-09-05 2017-10-31 2018-04-29 Furniture for PDO Enhancement Quotations Envelope Implementation IN-SOI-22160-GO-RFQ / Printing Institutional Capacity Request for Single Stage - One Pending IBRD / 87250 Post Limited 0.00 2017-09-06 2017-11-01 2018-04-30 Consumables Enhancement Quotations Envelope Implementation Page 1 IN-SOI-22165-GO-RFB / Setting up of Geospatial Data Production Centres- all hardwares including servers, storage, workstations, Water Resources Information Single Stage - One Pending firewall, ext HDD, related s/w, IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-01 2017-11-06 2017-12-18 2018-01-17 2018-02-21 2018-08-20 Systems Envelope Implementation and Non-IT infrastructures including electrification, networking, partioning,DG sets, UPS etc at multiple locations IN-SOI-22187-GO-RFQ / Water Resources Information Request for Single Stage - One Pending IBRD / 87250 Post Limited 0.00 2017-09-05 2017-10-31 2018-04-29 Scanners & Plotters Systems Quotations Envelope Implementation IN-SOI-22995-GO-RFQ / Setting up of Production facility- Water Resources Information Request for Single Stage - One Pending Conference room, electrification, IBRD / 87250 Post Limited 0.00 2017-09-06 2017-11-01 2018-04-30 Systems Quotations Envelope Implementation partitioning, computer table, chairs etc IN-SOI-23002-GO-RFB / Setting up of Production facility at Water Resources Information Single Stage - One Pending multiple locations- Conference IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-01 2017-11-06 2017-12-18 2018-01-17 2018-02-21 2018-08-20 Systems Envelope Implementation room, office furniture and other petty items etc IN-SOI-23006-GO-RFB / Water Resources Information Single Stage - One Pending Scanners and Plotters - three for IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-01 2017-11-06 2017-12-18 2018-01-17 2018-02-21 2018-08-20 Systems Envelope Implementation multiple locations IN-SOI-23021-GO-RFB / Water Resources Information Single Stage - One Pending Additional Hardware and IBRD / 87250 Post Request for Bids Open - National 0.00 2017-11-01 2017-11-06 2017-12-18 2018-01-17 2018-02-21 2018-08-20 Systems Envelope Implementation Software for updation IN-SOI-23215-GO-RFB / Water Resources Information Single Stage - One Pending Procurement of Vehicles at IBRD / 87250 Post Request for Bids Open - National 0.00 2017-09-01 2017-09-06 2017-10-18 2017-11-17 2017-12-22 2018-06-20 Systems Envelope Implementation multiple locations IN-SOI-23693-GO-RFQ / Institutional Capacity Request for Single Stage - One Pending Scanner, Plotter, Printer etc for IBRD / 87250 Post Limited 0.00 2017-11-06 2018-01-01 2018-06-30 Enhancement Quotations Envelope Implementation PDO NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BBMB-18692-NC-DIR / O&M Water Resources Operations Pending of RTDSS Developed under HP-II IBRD / 87250 Prior Direct Selection Direct 0.00 2017-06-30 2017-07-14 2017-08-17 2018-08-17 and Planning System Implementation by M/DHI on Mike Software CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-MOWR RD-GR-9255-CS- QCBS / Consultancy for Water Resources Operations Quality And Cost- Under Technical Assistance and Prior Open - International 0.00 2017-03-08 2017-03-08 2017-03-08 2017-03-08 2017-03-08 2017-04-12 2017-05-17 2018-05-17 and Planning System Based Selection Implementation Management Consultants (TAMC). IN-CWC-NHP-12586-CS-QCBS / To equip MoWR, RD&GR, CWC, CGWB and states with rational water-related assessment and Water Resources Operations Quality And Cost- Pending planning at basin level, through IBRD / 87250 Prior Open - International 0.00 2017-04-11 2017-04-11 2017-04-11 2017-05-09 2017-06-08 2017-07-13 2017-08-17 2018-08-17 and Planning System Based Selection Implementation the development and application for 3 basins in India (Godavari Basin, Krishna Basin and Mahanadi Basin). IN-SOI-21539-CS-QCBS / Institutional Capacity Consultant for setting up of H/w Enhancement Quality And Cost- Pending IBRD / 87250 Post Open - National 0.00 2017-07-24 2017-07-24 2017-09-06 2017-10-04 2017-11-03 2017-12-08 2018-01-12 2019-01-12 infrastructure for geospatial data Water Resources Information Based Selection Implementation production centres Systems IN-SOI-21568-CS-QCBS / Procurement, Contract Institutional Capacity Quality And Cost- Pending IBRD / 87250 Post Open - National 0.00 2017-11-01 2017-11-22 2018-01-05 2018-02-02 2018-03-04 2018-04-08 2018-05-13 2019-05-13 Management and Project Enhancement Based Selection Implementation Management Specialists IN-SOI-23001-CS-QCBS / Hiring of technical resources for spatial Water Resources Information Quality And Cost- Pending IBRD / 87250 Post Open - National 0.00 2017-09-01 2017-09-22 2017-11-05 2017-12-03 2018-01-02 2018-02-06 2018-03-13 2019-03-13 data editing and processing and Systems Based Selection Implementation QA/QC -10m DTM IN-SOI-23705-CS-QCBS / MIS Institutional Capacity Quality And Cost- Pending IBRD / 87250 Post Open - National 0.00 2017-09-01 2017-09-22 2017-11-05 2017-12-03 2018-01-02 2018-02-06 2018-03-13 2019-03-13 assistant at PDO Enhancement Based Selection Implementation IN-SOI-23708-CS-QCBS / Hiring Institutional Capacity Quality And Cost- Pending of Surveyors (high skilled/semi IBRD / 87250 Post Open - National 0.00 2017-11-01 2017-11-22 2018-01-05 2018-02-02 2018-03-04 2018-04-08 2018-05-13 2019-05-13 Enhancement Based Selection Implementation skilled) INDIVIDUAL CONSULTANTS Page 2