Page  1
Procurement Plan-Goods 
Country/Organisation:Zamfara State
Project/Programme: HIV/AIDS Programme Development Project
If Post-Review, No-objection Dates are not needed
Loan #:CREDIT NO.3556 UNI
Spec Proc Notice
Advert
Contract Implementation
Description*
Package
Number
Lot
Number
Estimated 
Amount in US $  
000
Procurement 
Method
Pre-or Post 
Qualification
Prior or Post 
Review
Plan 
vs. 
Actual
Prep & 
Submission
by Ex Agency
No-objection
Date
On-line UNDB
Gateway
Nat Press
Bid Invitation 
Date
Bid Closing-
Opening
Submission
Bid Eval Rpt
No-objection
Date
Plan 
vs. 
Actual
Contract Amount 
in US$'000
Date
Contract
Award
Date 
Contract
Advert
Date
Contract
Signature
Opening
of 
Let of Credit
If Prequalification
Plan
4 - 7 wks
1 - 1.5 wks
1.5 - 2 wks
6 to
12 wks
1.5 - 3 wks
1 - 1.5 wks
Plan
1 wk
1.5-3 wks
add 7-13 wks
Actual
Actual
List of Contracts
ZMSACA/SHOP/1/08
1
3.42
NS
NA
Post
Plan
NA
NA
NA
25/02/08
10/03/08
NA
NA
Plan
3.42
17/03/08
NA
24/03/08
NA
Actual
Actual
date
ZMSACA/SHOP/2/08
1
14.10
NS
NA
Post
Plan
NA
NA
NA
04/03/08
18/03/08
NA
NA
Plan
14.10
25/03/08
NA
31/03/08
NA
Actual
Actual
ZMSACA/SHOP/3/08
1
4.40
NS
NA
Post
Plan
NA
NA
NA
07/04/08
21/04/08
NA
NA
Plan
4.40
28/04/08
NA
5/05/08
NA
Actual
Actual
ZMSACA/SHOP/4/08
1
5.40
NS
NA
Post
Plan
NA
NA
NA
12/05/08
26/05/08
NA
NA
Plan
5.40
2/06/08
NA
11/06/08
NA
Actual
Actual
ZMSACA/SHOP/5/08
1
8.55
NS
NA
Post
Plan
NA
NA
NA
19/05/08
2/06/08
NA
NA
Plan
8.55
9/06/08
NA
16/06/08
NA
Actual
Actual
ZMSACA/SHOP/6/08
1
8.55
NS
NA
Post
Plan
NA
NA
NA
9/06/08
23/06/08
NA
NA
Plan
8.55
30/06/08
NA
07/07/08
NA
Actual
Actual
Plan
Plan
Actual
Actual
Total Cost
44.42
Plan
Plan
44.42
0.00
Actual
Actual
0.00
Fill gray cells only!
Bid Evaluation
Contract Finalization
BASIC DATA
Bidding Period
Draft Bid Documents, including 
specs and quantities, draft SPN
Re Printing of 500  additional copies of 
National BCC strategy for distribution to stake 
holders
Production and printing of  quarterly NNRIMs 
bulleting
Production  and distribution of quarterly M&E 
journals
Norm Duration of Proc Steps
Procure 2NoDesktop computers and 
accessories
Printing of BCC materials in hausa,Arabic and 
English Languages
Production of 14 No medium billboards
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Page  2
Procurement Plan-Goods 
Country/Organisation:Zamfara State
Project/Programme: HIV/AIDS Programme Development Project
Loan #:CREDIT NO.3556 UNI
Description*
List of Contracts
Total Cost
Fill gray cells only!
Re Printing of 500  additional copies of 
National BCC strategy for distribution to stake 
holders
Production and printing of  quarterly NNRIMs 
bulleting
Production  and distribution of quarterly M&E 
journals
Norm Duration of Proc Steps
Procure 2NoDesktop computers and 
accessories
Printing of BCC materials in hausa,Arabic and 
English Languages
Production of 14 No medium billboards
Contract Implementation
Arrival
of
Goods
Inspection
Final
Acceptance
7/04/08
1/04/08
14/04/08
18/04/08
21/05/08
23/05/08
25/06/08
30/06/08
30/06/08
1/07/08
21/07/08
24/07/08
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Page  3
Procurement Plan-Consultantancy 
Country/Organisation:
For Contracts under projects approved before the May 2002 Guidelines
Project/Programme:Zamfara HIV/AIDS PROG.DEV. PR 
If Post-Review, No-objection Dates are not needed
Loan #:
Contract
Type
Description*
Selection 
Method
Lumpsum
or
Time-Based
Estimated 
Amount
 in US$ '000
Prior/Post 
Review
Plan 
vs. 
Actual
Prep & 
Submission
by Ex Ag
No-objection
Date
On-line UNDB
Gateway
Nat Press
Lead-time 
before 
shortlist
Submission
Date
No-objection
Date
Plan vs. 
Actual
Invitation
Date
Submission/
Opening
Date
Submission
Evaluation
Report (T)
No-objection
Evaluation
Report  (T)
Opening 
Financial 
Proposals
Preparation
Eval Report
(T) (F)
Negotiations (N)
Plan 
vs. 
Actual
Submission 
Date
No-objection 
Date
Contract Amount 
in 
US$ '000
Contract Award 
Date
Contract
Advert
Contract 
Signature
Plan 
vs. 
Actual
Mobilization
Advance
Payment
Draft
Report
Final
Report
Plan
3 - 6 wks
1 - 2 wks
1 - 1.5 wks
2 wks
1 - 2 wks
Plan
4  to
12 wks
2 - 3 wks
0.5 - 2 wks
2 wks
1 - 2 wks
2 wks
Plan
1 - 2 wks
1 - 2 wks
1 wk
1 - 3 wks
Plan
Actual
Actual
Actual
Actual
List of Contracts
QCBS
Lumpsum
283.40
prior
Plan
12/05/08
19/05/08
26/05/08
9/06/08
23/06/08
30/06/08
Plan
14/07/08
11/08/08
NA
NA
NA
20/08/08
3/09/08
Plan
10/09/08
24/09/08
283.4
,01/10/08
08/10/08
15/10/08
Plan
22/10/08
05/11/08
12/11/08
l
Actual
l
l
CQ
Lumpsum
10.26
Post
Plan
NA
NA
NA
NA
NA
NA
Plan
27/10/08
17/11/08
NA
NA
NA
24/11/08
1/12/08
Plan
NA
NA
10.256
22/12/08
22/12/08
29/12/08
Plan
NA
12/01/09
30/01/09
Actua
l
Actual
Actua
l
Actua
l
Plan
Plan
Plan
Plan
Development and 
dessimination of SSP
CQ
Lumpsum
59.83
Post
Plan
NA
NA
NA
NA
NA
NA
Plan
15/05/08
12/06/08
NA
NA
NA
19/06/08
26/06/08
Plan
NA
NA
59.83
,03/07/08
NA
17/07/08
Plan
NA
31/07/08
21/08/08
l
Actual
l
l
Actual
Actual
Actual
Actual
Plan
Plan
Plan
Plan
Actual
Actual
Actual
Actual
353.79
Plan
Plan
Plan
353.79
Plan
0.00
Actual
Actual
Actual
#REF!
Actual
Total Cost
Fill gray cells only!
HAF 2  T&F Proporsal are submitted together
HAF 1 Final trench and Evaluation
$136.8
Provide for External Audit 
of Project Account
Contract Implementation
Contract Finalization
Proposal Evaluation and Negotiation for Projects after May 2002
Technical (T) & Financial (F) and Negotions (N)
Grant to NGOs HAF2/RRF 
Support to CSO,s
Preparation 
Request for Proposals
Norm Duration of Proc Steps
Draft Contract
Request for EOI
(where required)
Short
List
Consultant
Proposals
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Page  4
Procurement Plan-Consultantancy 
Country/Organisation:
Project/Programme:Zamfara HIV/AIDS PROG.DEV. PR 
Loan #:
Description*
List of Contracts
Development and 
dessimination of SSP
Total Cost
Fill gray cells only!
HAF 2  T&F Proporsal are submitted together
HAF 1 Final trench and Evaluation
Provide for External Audit 
of Project Account
Grant to NGOs HAF2/RRF 
Support to CSO,s
Norm Duration of Proc Steps
Final
Cost
00
0.00
0.00
353.79
#REF!
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Page  5
ZAMFARA STATE PROCUREMENT PLAN 2008
  TRAINING
CODE 
DEPARTME
NT 
DESCRIPTIO
N 
OBJECTIVE 
PARTICIPA
TS 
NO. OF 
PARTICIPAN
T
DURATION 
OF 
TRAINING   
TUITIO
N $ 
OOO
TRANSPORT 
$  000
DSA $  
000
VENUE
AMOUNT $ 
000
REMARK
ZMSACA/T
01/’08-09
SACA
Capacity 
building for 
SACA/SPT 
Staff
To 
strengthen 
their 
capacity in 
project 
implementat
ion activities
PM, CMO, 
PO, PA, 
M&E and 
PIA
6
14 days
25.64
8.547
26.068
NACCIMA, 
ASCON, CMD,  
Lagos 
Business 
School,
94.656
Training 
institutions,dates and 
tuition  to be 
determine and sent  
to theBank for No 
Objection
Total:
94.656
Page  6
ADVOCACY /MEETING ACTIVITIE 2008 PROCUREMENT PLAN
S/N
DESCRIPTION
OBJECTIVE
BENEFICIARY
DURATION 
VENUE
TOTAL  (USD 000)
1
Advocacyvisit to the newly 
elected LGA Chairmen  
To  solicit for there personal 
commitment to the fight against 
HIV/AIDS In the state
Local government 
chairmen
7days
14 LGAS
5.128
2
Advocacy visit to the ministry 
of justice
To keep hem abreast of the activities 
of SACA and the need the provision of 
legal backing to facilitate its 
transformation to anagency
Staffs of the ministry of 
Justice
1 day
MOJ
1.282
3
Advocacy visit to thestate 
House of assembly
To Strengthen Partnership and 
facilitate transformation of SACA in to 
an agency
Legislative Staffs
1 day
ZHOA
1.282
4
Regular meeting of M&E and 
other stake holders
To keep them abreast of HIV/AIDS 
activities
M&Es,stake hlders
monthly
Gusau
3.247
5
QuarterlyTWG meeting
To keep them abreast of HIV/AIDS 
activities
TWGs
Quarterly
Gusau
3.418
6
M&E strategic planning 
meeting
facilitate formation of M&E strategic 
plan
M&Es,stake hlders
monthly
Gusau
8.547
7
Monitoring and evaluation of 
benifitting CSOs, LACAS and 
LM
to assess the level of there 
performance and implementation
SPT
monthly
Gusau and 14 
LGAs
17.094
8
Bi annual meeting with LACA 
chairmen 
To get them show therepersonal 
commitment and inclhude funduin of 
Lacas in there annual budget
SACA/SPT
annually
Gusau
2.706
9
QuarterlySACA Board 
members meeting
for general discussion and adressing 
important issues
SACA board members
Quarterly
Gusau
5.128
10
Annual SACA/LACA Stake 
holders forum
to disscuss progress or otherwise and 
the way forward
SPT/LACA
1day
Gusau
5.47
11
Regular planning meeting with 
WB/NACA by SPT
to disscuss progress or otherwise and 
the way forward
SPT
Nil
NIL
17.094
12
Quarterly meeting of BCC 
committee
To get them add the message 
Committee members
2 days
Gusau
4.58
13
Workshop for youth leaders on 
BCC
To keep them abreast of BCC
Youth leaders
1 day
Gusau
1.487
14
Support to Anti Aids clubs
To promote BCC and youth
Youth Network Members
Student youth
All over the 
state
4.4
Page  7
15
Production/airing of Hausa 
HIV/AIDS movie
To convey HIV/AIDS messages in 
order to reduce HIV/AIDS 
transmission
General population
14days
14 LGAS
12.82
16
Celebrate thw World  Aids 
day,Youth day and special 
event
To convey HIV/AIDS messages in 
order to reduce HIV/AIDS 
transmission
General population
1 day
14 LGAS
16.41
17
Coordinate meeting of stake 
holders for the development of 
SSP
To keep them abreast on the 
importance of SSP in the fight against 
HIV/AIDS in the state
SACA/stake holders
1day
Gusau
2.991
TOTAl
211.802
Page  8
1
S/No
DESCRIPTION OF 
WORKSHOP
OBJECTIVE OF THE 
WORKSHOP
PARTICIP
ANTS
DURATION
TRANSPORT 
($)  000
DSA (N)
VENUE 
($)  000
MATERIALS 
($) 000
FACILITATION 
($) 000
TOTAL COST 
($) 000
1
One day Sensitization 
Workshop for 42 male and 
female on gender sensitive 
youth friendly organisationof 14 
LGAs 
To create and sustain 
support and commitment 
ofyouth in the fight 
against HIV/AIDs in the 
state
40
1 Day
1.77
Nil
0.77
2.13
0.78
5.45
2
One-day  Training Workshop/ 
for 40 Para militry personel on 
HIV/AIDS prevention  State 
House of Assembly
To create awareness 
and build their capacity 
in HIV/AIDS preventon
42
1 Day
2.20
Nil
0.77
3.80
1.30
8.10
3
Sensitization Workshop for 
Okada riders,long disdance 
driverso HIV/AIDS prevention in 
the state
To create awareness 
and build their capacity 
in HIV/AIDS preventon
42
1 Day
2.20
Nil
0.77
3.80
1.30
8.10
4
Twodays workshop training for 
50 in and out of school youth as 
peer educatorsl
To build the capacity of 
the youth to proactively 
plan and implement 
community-based 
50
2days
2,6
Nil
0.77
1.30
0.94
5.50
5
One da capacity building 
workshop for CSOs LACAs to 
ensure implementation of BCC
To build their capacity 
and mobilize support for 
smooth implementation 
of BCC strategy and the 
fight against HIV/AIDS 
40
1 Day
1.77
Nil
0.77
2.13
0.96
5.64
7
Two days BCC training for 
private sectors and mass media 
organisations
To create awareness 
and build their capacity 
to act as change agents 
in the fight against 
HIV/AIDS
45
2 Days
2.00
Nil
0.77
3.80
1.72
8.29
ZAMFARA STATE PROCUREMENT PLAN: WORKSHOP SCHEDULE  2008
Page  9
8
Capacity building workshop for 
LACA staff from the 14 LGAs to 
implement HIV/AIDS activities
To create awareness 
and build their capacity 
on HIV/AIDS prevention 
activities
70
1 Day
3.11
Nil
0.77
2.99
1.50
8.37
9
Training workshhop for 40 CBOs 
and FBOs on proporsal writing, 
financial and normative 
reporting
To create awareness 
and build their capacity 
on finantial and 
management of project 
activities
40
1 Day
1.77
Nil
0.77
3.00
1.70
7.25
10
Training/Capacity building 
Workshop for 20 SDPs on M&E 
data base 
To build their capacity to 
facilitate data gathering 
and desimmination in 
the state
20
2 Days
1.02
3.83
1.53
1.12
1.70
9.23
11
Training/Capacity building 
Workshop for 14 LACAs M&Es 
on Data base
To build their capacity to 
effectively manage there 
LGAs for efficient 
service delivery
20
2 Days
1.02
3.83
1.53
0.87
1.28
8.55
12
NNRIMS Step down training for 
SDPs 
To build their capacity to 
serve as trainers for 
others on NNRIMs 
strategy
40
4 days
4.10
15.30
3.08
1.70
1.94
25.64
22
TOTAL
100.12
Page  10
ZAMFARA STATE SACA
2008 PROCUREMENT PLAN
Page  11
Procurement Plan-Approvals-Consultants 2 
Initial Approval
Update
Dates of Bank Approval of Procurement Plan
For Consultants 2
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