Page 1 1 Procurement Plan I. General 1. Project information : Country: Rwanda Borrower: Great Lakes Initiative on AIDS (GLIA ), Project Name: GLIA Support Project Loan/Credit No. : Grant H150 RAF Project Implementing Agency: GLIA Executive Secretariat 2. Bank’s approval Date of the procurement Plan : 3/09/09 3. Date of General Procurement Notice : November 2004 4. Period covered by this procurement plan : January 2009-December 2010 II. Goods and Works and non-consulting services. 1. Prior Review Threshold : Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] No Procurement Method (Goods and Works) Threshold in US Dollars Prior Review Threshold in US Dollars Comments 1 ICB (Goods) 300 ,000 per contract 300 ,000 per contract 2 LIB (Goods) No specific ceiling 30 0,000 . 3 NCB (Goods) 25,000 < 300,000 Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 4 Shopping (Goods) < 25,000 per contract N/A 5 ICB (Works ) 3 0 00,000 per contract 3 0 00,000 per contract 6 NCB (Works) < 3 000,000 per contract Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 7 Shopping (Works) < 25,000 per contract N/A 8 ICB (Non- Consultant Services) 300,000 per contract 3 00,000 per contract Page 2 2 2. Prequalification . Bidders for _____________ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. NA 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank]: NA 4. Reference to (if any) Project Operational/Procurement Manual: 5. Any Other Special Procurement Arrangements : [including advance procurement and retroactive financing, if applicable] NA 6. Procurement Packages with Methods and Time Schedule [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 8 9 Ref. No. Contract (Description) Estimated Cost Procurement Method Prequalifi cation (yes/no) Domestic Preference (yes/no) Review by Bank (Prior / Post) Expected Bid- Opening Date Comments 1 Equipements for Information & Documentation Centre 64,700 NCB NO YES Prior 31/10/09 First 3 contracts 2 Communication materials 20,000 shopping NO YES Post 30/6/09 Page 3 3 III. Selection of Consultants 1. Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method (Consultants) Threshold Prior Review Threshold And other criteria Comments Quality and Cost Based Selection (QCBS) Selection method and threshold are based on contract nature see para 2.1 Guidelines $ 200 000 per contract Quality Based Selection (QBS) Selection method and threshold are based on contract nature see para 3.2 Guidelines $ 200 000 per contract Least Cost Selection (LCS) Selection method and threshold are based on contract nature see para 3.6 Guidelines $ 200 000 per contract Selection Based on the Consultants Qualification (CQS) Selection method and threshold are based on contract nature see para 3.7 Guidelines Selection method $ 200 000 per contract Single Sourc e (SSS) (Firms) Selection method and threshold are based on contract nature see para 3.9-3.12 All Contracts Individual Consultant (IC) See section V Guidelines selection and Employment of Consultants $ 100 000 per contract , All TORs 2. 2. Short list comprising entirely of national consultants : Short list of consultants for services, estimated to cost less than $ 100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Page 4 4 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Description of Assignment Estimated Cost Selection Method Review by Bank (Prior / Post) Expected Proposals Submission Date Comments 1 Procurement specialist 24,000 IC Prior 15/08/09 Local short term consultant Six months contract. 2 2 nd round/follow on Behavioral Surveillance Survey (BSS) 350,000 SSS Prior 31/08/09 Assignment to be carry out by UNHCR 3 Develop Communication strategy 30,000 IC Post 15/8/09 4 Update GLIA website 8,000 IC Post 15/08/09 5 Conduct GLIA staff retreat 18,000 IC Post 31/10/09 6 Resources mobilization and advocacy 50,000 QCBS Post 15/8/09 7 Design M&E database 15,000 IC Post 31/10/09 8 MSC knowledge room consultant 50,000 QCBS Post 31/10/09 9 Prepare Global fund proposal round 10 50,000 QCBS Post 31/10/09 10 End of project evaluation and Beneficiary assessment 50,000 QCBS Post 20/12/09 Total 645,000