MERIDIAM S.A.S., VINCI CONSTRUCTION S.A.S., VINCI CONCESSIONS S.A.S. NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT KENYA - APPENDIX 7-5 WSP REF.: 201-10312-00 DATE: FEBRUARY 16, 2022 APPENDIX 7-5 THIRD ROUND CONSULTATION ACTIVITIES Nairobi-Nakuru-Mau Summit Highway Project – 3rd Round of Public Consultation Invitation List NAKURU COUNTY, Subcounty of Rongai Plenary Community Meeting – Rongai Stakeholders Admin Total Deputy County Commissioner DCC Rongai 1 Assistant County Commissioner ACC Rongai 2 Members of Parliament (MP)- Constituency Rongai 1 Ward Administrators 4 Members of County Assembly (MCA) Menengai West 1 Members of County Assembly (MCA) Visoi 1 Members of County Assembly (MCA) Mosop 1 Chief Rongai 1 Chief Lenginet 1 Chief Kampi ya Moto 1 Chief Boror 1 Chief Ngata 1 Subchief Rongai 1 Subchief Kamungei 1 Subchief Menengai 1 Subchief Boror 1 Subchief Shawa 1 Subchief Sumeek 1 Subchief Ngata 1 County based media houses and radio 2 Woman representative (1 for each sublocation) 7 Elders representative (1 for each sublocation) 7 PLWD representative (1 for each sublocation) 7 Pastoralists (1 for each sublocation) 7 Farmers (1 for each sublocation) 7 Traders (wood, charcoal) (1 for each sublocation) 7 Youth representatives (1 for each sublocation) 7 Religious leaders (1 for each sublocation) 7 Business representative (1 for each sublocation) 7 Educator (1 for each sublocation) 7 Approximative total guests 100 AGENDA Schedule Activity Details  Registration and signing of attendance 9h00am-9h45am Arrival and reception of participants sheets (45mn)  Distribution of information documents 9h45am-10h00am Opening Prayer  Subcounty Officials (15 mn) 10h00am-10h15am Project Overview  KeNHA / PPP Unit (15 mn) Results of the 2nd round of 10h15am-10h45am consultation and revised design for  WSP (30 mn) the Nairobi-Nakuru-Mau Summit Highway Project ESIA process, main environmental 10h45am-11h15am and social impacts and proposed  WSP (30 mn) mitigation measures  KeNHA 11h15am-12h30pm Questions and Answers  Rift Valley Highway (75 mn)  WSP 12h30pm-12h45pm Closing Remarks   and Prayer  Subcounty Officials (15 mn) PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR KIAMBU COUNTY LIMURU AND LARI SUB-COUNTIES COMMUNITY MEETING NOVEMBER 4 TH 2021 MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. WSP NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 201-10312-000 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT 1 PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NYANDARUA COUNTY KINANGOP SUB-COUNTY COMMUNITY MEETING NOVEMBER 5 TH 2021 WSP MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. 201-10312-000 NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 2 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NAKURU/BARINGO COUNTIES KURESOI NORTH, MOLO AND KOIBATEK SUB-COUNTIES COMMUNITY MEETING NOVEMBER 8 TH 2021 MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. WSP NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 201-10312-000 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT 3 PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NAKURU COUNTY RONGAI SUB-COUNTY COMMUNITY MEETING NOVEMBER 9 TH 2021 WSP MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. 201-10312-000 NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 4 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NAKURU COUNTY GILGIL SUB-COUNTY COMMUNITY MEETING NOVEMBER 10 TH 2021 MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. WSP NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 201-10312-000 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT 5 PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NAKURU COUNTY NAKURU EAST AND NAKURU WEST SUB-COUNTIES COMMUNITY MEETING NOVEMBER 11 TH 2021 WSP MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. 201-10312-000 NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 6 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT PUBLIC CONSULTATION PHOTOGRAPHIC REPORT FOR NAKURU COUNTY NAIVASHA SUB-COUNTY COMMUNITY MEETING NOVEMBER 12 TH 2021 MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. WSP NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 201-10312-000 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT 7 Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 4th, 2021 Time 10hr25 Venue Full Gospel Church of Kenya- Nyambari Subject Third Round of Consultations – Limuru and Lari Sub Counties Community Participants Please refer to the Appendix for the attendance list (344 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 10:25am by ACC- Lari/Kirenga Division (Ms. Evelyn Moraa) who invited Pastor Anthony Kimani to lead in a word of prayer. The ACC later welcomed all the community representatives from Limuru and Lari sub-counties and explained to them that the proposed highway project will touch both sub-counties. She then welcomed the ACC-1 of Limuru Sub-county [Ms. Mary Njuguna] to introduce the National Government Administration team from Limuru Sub-County. The ACC- 1 welcomed the community representatives in attendance and thanked them for attending the meeting. She then introduced her team of Chiefs and Assistant Chiefs from Rironi, Bibirioni, Tigoni, Limuru, Ndeiya locations. She then acknowledged the presence of a newly appointed ACC (Charles Kioko) and then handed over back to Ms. Evelyn Moraa Ms. Evelyn Moraa then invited the ACC- Kijabe [Ms. Geraldine Barasa] to introduce the National Government Administration team from Lari/Kirenga Sub-County. Ms. Geraldine introduced herself and acknowledged the presence of two other ACCs from Lari Sub-County (Rebecca Chepkemoi and Winnie Sian). She then introduced Chiefs and Assistant Chiefs from Kijabe, Kinale, Magina and Bathi locations Ms. Evelyn Moraa finally introduced the administration team from Kirenga which included Chiefs and Assistant Chiefs of Kirenga, Escarpment, Lari, Gitithia and Gituamba locations. She explained to the participants that the proposed highway project is a National Government project and will be particularly important in addressing traffic issues. She added that the public participation, in matters of development, is important in creating a sense of ownership of the project by the local communities. She advised the attendees to give their comments/concerns/recommendations on the proposed highway project to ensure it is designed and operated effectively. She urged the attendees to be advocates of the proposed highway which will significantly benefit the community. She further added that all affected locations have been represented in the meeting. She then recognized the presence of the Lari Member of Parliament [Hon. Jonah Mburu] and invited him to address the meeting. The Member of Parliament expressed his gratitude to the project team for the opportunity given to the community to participate, receive project-related information and air their views/concerns. He was also grateful to the National Government and the lenders for the initiative they have taken to construction of the proposed highway in. He referred to the ongoing Mau Mau road project that stretches from Limuru to Nyeri and stated that discussions should include how it will integrate with the proposed highway. He added that the project team will provide information of how the highway will improve traffic fluidity in towns such as Kimende and Nyambari among others. He informed the participants that he had another engagement he had to attend to. However, if there are any issues that require further discussions with the project, the administration team present will inform him and he shall engage the project team to discuss the issues. He finished off by stating that himself and the participants are looking forward to the discussions that will take place in the meeting regarding the proposed project. Ms. Evelyn Moraa then invited Allan Owino of Norken International (the moderator) to introduce the Project Team constituting of KeNHA, PPP, Meridiam, RVH, WSP and Norken International. Eng. Anthony Ngang’a of KeNHA introduced himself and the Team from KeNHA and PPP Directorate. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci led by Kenneth Kamau. He informed the participants that the meeting was part of the 3rd round of public participation and previous engagements were held separately in Limuru and Lari during the 2nd round of public participation. He further informed them that the team has had meetings in Nairobi with Members of Parliament on the proposed highway project. Allan Owino, then introduced the agenda of the meeting and handed over to Eng. Anthony Ngigi to give a presentation on the Project Overview. 2 PROJECT OVERVIEW- KENHA Eng. Anthony Ng’ang’a began by giving a brief introduction of the project description and mentioned the road sections that will be under construction namely A8 (Rironi-Naivasha- Nakuru-Mau Summit) and A8 South (Rironi-Mai Mahiu- Naivasha). He informed the participants that the objective of the meeting is to get their input in form of views/ concerns/recommendations on the proposed road project to ensure that it is designed in a manner that will serve their transportation needs. Additionally, the community will get to understand how they will be affected by the project i.e. through land acquisition. He stated that it is important to know how the project is structured based on the entities involved and their role/s in the project. This will also enable the participants to know from whom to get particular project information from. Using a PowerPoint presentation, Eng. Anthony gave a highlight of the project structure. He stated that the Government of Kenya has the overall responsibility of the project and has mandated KeNHA to oversee the running of the project. The project will be undertaken through a PPP arrangement. The Government of Kenya then sourced for an entity to construct the road with their own resources then the Government will repay gradually over a period of time. This will enable the Government to channel its resources elsewhere. The Contract was awarded to a consortium made up of Vinci Highways, Vinci Concessions and Meridiam who then formed the project company/ SPV known as Rift Valley Highways (RVH) to handle the project contractual agreements between the Government and the consortium. RVH is also in charge of the construction, operations and maintenance of the road. Meridiam will provide a percentage of project cost and will also source lenders to finance the project Rift Valley Highways then appointed an Engineering, Procurement and Construction (EPC) Contractor (Sogea Satom) while Vinci Highways will be in charge of Operations and Maintenance. He explained that motorists will be charged toll fees to use the highway. The toll revenues shall then be channelled to the National Toll Fund that will be handled by an independent Toll operator. These funds will be used as cost recovery for the construction of the road. However, if the funds are not sufficient for cost recovery, the Government will top up the deficit. In conclusion, he urged the participants to give their input and ensure they fully understand the project details to determine how well they can co-exist with the project. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Revised Design  Design Review for Limuru Sub-County:  Design Review for Lari Sub-County 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; - The Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) - The Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) - The Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA, final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall, the project is welcomed, and participants are supportive of the project. the main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Dr. Joyce Gitau- Councellor • She commended Christine of WSP for the detailed project presentation • She stated that the project’s public participation process is in line with the requirements of the Kenyan Constitution for development projects • She was delighted that the project team is in consultation with the project’s stakeholders and are working together towards the implementation of the project • She was however concerned with delays in implementation that is typical of road projects. There are also delays in compensation of landowners whose land has been acquired to accommodate the project. She gave an example of such project in Gatundu area where the landowners are yet to be compensated • She cautioned RVH against corrupt practices such as embezzlement of funds for construction of the road. She urged the company to ensure that the funds are well utilized. • She urged the participants to recognize their roles in the project and play them well especially the local administration • She further admonished the local administration against corrupt practices and advised them to play their role as expected to ensure that there is community development and eventually leave a good legacy • She finished off by stating that the community is ready to work together with the project team to bring the project into realization as they continue engaging with them further Pst. Anthony Kimani Nyororo (Kirenga Location- Community Policing) Eng. Anthony Ng’ang’a- KeNHA 2. • He stated that Lari is an upcoming town and will require crossings (preferably • In regard to the design of Lari, he stated that an interchange will be provided an overpass) for human and animal traffic on the A8 road. This was also a to allow access/entrance and exit to Nakuru. recommendation given in the previous meeting but has not yet been included in the design based on the presentation given. • Service lanes will be provided on both sides of the highway to enable people to access their homes. The service lanes will enable movement of vehicles and will include Non-Motorized Transport (NMT) provisions such as foot paths. 4 • He stated that labour issues are very sensitive and the project developers should • The design will enhance road safety including pedestrian safety. ensure they engage local labour as much as possible for both skilled and unskilled jobs. This will also allow the local communities to own the project • The local community members will be given first priority when it comes to employment opportunities (especially unskilled labour) and there will avoid • He further stated that the project will traverse three wards within the Lari and importing labour. labour will be sourced in the specific area that the Limuru sub-counties namely; Lari/Kirenga, Kijabe and Kinale wards and local construction will be taking place. labour should be sourced from these areas depending on the section that is under construction. • However, the Contractor will require highly skilled labour which may not be available locally and may have to source from other parts of the country. • He suggested that the community should be made aware of the available job opportunities through such public participation forums. • He concluded by stating that labour issues are very sensitive and if the communities are not involved they will develop a negative attitude towards the project. 3. Simon Peter Karanja (Lari Kirenga Ward) Eng. Anthony Ng’ang’a - KeNHA • He pointed out that much had been discussed on flora and fauna. • On matters of environmental pollution, a restoration plan will be developed • He mentioned that since the road will cater to transportation to East and Central within the ESIA that will ensure rehabilitation of areas that any type of Africa and therefore there is likelihood of increased air pollution in the area from vegetation (trees, forests) will be cleared. the numerous number of vehicles that will be travelling on the road • Assured the participants that the project will be carried out in a sustainable • To mitigate against the air pollution, he suggested planting of trees along the manner road reserve. • He mentioned that KeNHA should be planting trees along the road as the construction of the project would most likely destroy the ones already in existence. 4. Jane Wanjiku Mwaniki- Chairlady Eng. Anthony Ng’ang’a - KeNHA • She was grateful that the meeting had been convened. • On the issue of the access road from Kamirithu to the Tigoni hospital, he stated • She mentioned that at Kamirithu village, where there is an existing underpass that the project contract involves the expansion and the rehabilitation of the A8 just before Kwambira, there is a minor road leading to Tigoni Level 4 Hospital and the A8 south road (respectively) only. that needs upgrading. • Confirmed that any road that joins to the A8 would be upgraded. • She requested for the upgrading of the road all the way to sewage area, so as to • Other roads had not been factored in the contract. However, as part of the give better access to the hospital. project’s CSR to be carried out, the contractor might consider upgrading some • She urged the locals not to politicize the project since it would benefit them. of the minor roads that are important to the local population. • She also urged the people to be united and support the project for it to be • He mentioned that KeNHA will engage to the contractor and see the possibility actualized. of these road being upgraded in the future. 5. Virginia Waithira Kamau- Rironi, Limuru Lucy Wainaina- KeNHA • She inquired whether WSP had done ESIAs for project related sites such as • KeNHA is keen on addressing social issues that will emerge as a result of the borrow pits and quarry sites and the mitigation and rehabilitation plans that will project. be put in place for those sites • Measures will be put in place to mitigate against such issues i.e. HIV/AIDS • She enquired on the measures that the contractor will put in place to deal with spread, Gender Based Violence (GBV). HIV, GBV and Child exploitation cases. • Some of the measures include awareness and sensitization programs on • She further inquired whether the project will take place on the current road HIV/Aids and issues of GBV. alignment • The project is also keen on managing the residual impacts such as children • She also enquired on the safety measures put in place for haulage roads/ways born out of fraternization between the foreign staff and local community and haulage trucks members • A Code of Conduct will be put in place to govern the behaviour of the workers and discourage against some of these vices such as sexual exploitation (demands for sexual favours in exchange for jobs). Kenneth Kamau- RVH • ESIA studies will be undertaken for the material sites/quarries. He added that part of the project team is currently out sourcing for the material sites are underway including boreholes that will supply the project with water. • He stated that management plans will be developed to ensure protection of workers against GBV and prevent abuse against women and children. 6. Dennis Wago - Kimende Eng. Anthony Ng’ang’a (KeNHA) • He inquired on the process of compensation for people who would lose their • The road has been designed to utilize the existing ROW to avoid acquiring land land to the project from the local community members. This is because land acquisition is very • He mentioned that his land was earmarked for acquisition but he was yet to get expensive. feedback from KeNHA. • However, if there is any affected landowner they will be engaged and compensated accordingly. • Those affected had already been contacted in one way or another and KeNHA is ensuring that the due process is being followed. 7. Boniface Gacheru (Kamirithu- Manguo Swamp) Kenneth Kamau-RVH • He requested that Contractors from the Rift Valley region be considered for the • Workers will be provided with sanitary facilities i.e. mobile toilets will be contractor jobs that will be available. • On CSR, projects that are most needful to the community will be identified in • He mentioned that Limuru and Kwambira has many unemployed drivers who consultation with the community should be considered when sourcing for drivers for the project. Eng. Anthony Ng’ang’a- KeNHA • He stated that the area produces agricultural produce such as vegetables. He • The local community members will be given first priority when it comes to requested the project developers to source the produce locally, if there arises a employment opportunities (especially unskilled labour) and there will avoid need for them during construction. importing labour. labour will be sourced in the specific area that the construction will be taking place. • He requested that mobile toilets be provided for the construction workers. • However, the Contractor will require highly skilled labour which may not be available locally and may have to source from other areas. 8. Nduru Njuguna-Resident Lucy Wainaina- KeNHA • He enquired whether their houses will be demolished to make way for the • On the issue of loss of land and property, discussions were held on the same project at Mugumoini. in the two previous rounds of public participation with the affected people. • A Resettlement Action Plan (RAP) study was undertaken in 2017 and the affected persons were consulted. The National Land Commission (NLC) had then gone ahead to gazette their intention to acquire the land, consulted on the size of land to be acquired and the process of acquiring it. • Some business operators had illegally set up their businesses on the road reserve which is Government land. However, a census was carried out and the affected businesses were identified and will be compensated for displacement. • Plans for compensation of the affected businesses are underway and the NLC will hold consultation meetings on the same assisted by local administration. 9. Charles Kanyingi- Business Owner Eng. Anthony Ng’ang’a- KeNHA • He requested for a detailed design of the project especially for the locality in • In regards to the design of Lari, he stated that an interchange will be provided which the meeting was being held. to allow access/entrance and exit to Nakuru. • He stated that there will be service lanes to aid people gain access to homes on both sides of the highway. The service lanes will enable movement of vehicles and will include Non-Motorized Transport provisions such as foot paths. • He also stated that the design would enhance road safety and has also considered pedestrian safety. 10. David Gichiriri Nga’nga’-Resident • He stated that an interchange that had been provided at Soko Mjinga in the design has been relocated to Soko Mpya. • He added that there is need to provide an interchange at Soko Mjinga which is a major market for Kiambu county residents. 11. George Muchai- Representative of Limuru Member of Parliament • He was appreciative of the project as they had been waiting for it for so long. • He appreciated the government and the systems they have put in place to ensure that the project was a success. • He was delighted that the input and recommendations they gave in the previous round of consultations held in Limuru had been taken into account especially on Foot Bridges and overpasses. • He added that they had made a proposal for an interchange to provided at Mutarakwa Junction which is a black spot. He requested that this be considered and included in the design. • He stated that he appreciates the employment opportunities that the project will create and the public participation exercise. He also mentioned that he was ready to work with the project team. • He concluded by stating that that public participation allows the project affected communities to give their input and get ownership of the project. ADDITIONAL WRITTEN COMMENTS 12. Joseph K. Munyaka • He was concerned about the Manguo Wetland in Limuru. • The road is taking 20 Acres out of about 100 Acres of the wetland. This will negatively to the population. • He suggested the moving of the road to the opposite side- (Land Registration is: Limuru/ Bibirioni 3481) to protect the wetland. 13. Simon Peter Karanja • He advised on planting of trees along the road reserve from Nairobi to Mau Summit as a way of conserving the environment and controlling air pollution. • He inquired how long Kenyans will pay toll fees to use the road 14. Dr. Joyce Gitau- Councellor • She appreciates the good done so far • In case the contractors need a construction site, there is one available at Mathore in Gituamba Location- Lari. The land is 5(five) acres big and is closely to the road (only 300m) to the highway to the North East. Kindly consult owner: Joseph Gitau Chege Tel: 0722679118/0720866988(Joyce) Email: Larchills2011@gmail.com • On the training issue; it is good only if the right people are identified for this. • Research work on the project was thoroughly done. Congratulated Christine and the project team on a job well done • Contactors should avoid corruption and delays on project implementation • The participants and the people they represent are ready to work with the project team MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 5th , 2021 Time 10hr30 Venue Chief’s Camp, Magumu Subject Third Round of Consultations – Kinangop Sub County Community Participants Please refer to the Appendix for the attendance list (124 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 10:30am by ACC- Magumu Division (Ms. Patricia Kago) who welcomed the community representatives in attendance and thanked them for attending the meeting. She then invited Pastor Simon Kamau Chege to lead in a word of prayer. The ACC then introduced her team of Chiefs and Assistant chiefs from Gitwe, Mutonyora, Bamboo, Matura locations and sub-locations. She reminded the participants that the meeting was the 3rd round of public participation on the proposed highway project which is a constitutional requirement. She explained that she was not present in the previous meetings but she has been informed that the project team provided project information, explained how the local community will be affected and eventually noted their concerns/views and comments on the project. She explained that the project will impact the community i.e. relocation of businesses situated along the ROW and also benefit the community through employment opportunities and boost the local businesses. She explained that the objective of the meeting is to present the reviewed design based on their recommendations and the proposed mitigation measures. The ACC then invited Loise Kioko of Norken International (the moderator) to introduce the Project Team constituting of KeNHA, PPP, Meridiam, RVH, WSP and Norken International. Miss Loise Kioko introduced the team from WSP and Norken International and then invited Eng. Anthony Ngang’a of KeNHA to introduce the team from KeNHA. Eng. Anthony Ngang’a of KeNHA introduced himself and the Team from KeNHA and PPP Directorate. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci led by Kenneth Kamau. Loise Kioko, then introduced the agenda of the meeting and handed over to Eng. Anthony Ng’ang’a to give a presentation on the Project Overview/Structure. 2 PROJECT OVERVIEW- KeNHA Eng. Anthony Ng’ang’a began by giving a brief introduction of the project description and mentioned the road sections that will be under construction namely A8 (Rironi-Naivasha- Nakuru-Mau Summit) and A8 South (Rironi-Mai Mahiu- Naivasha). He informed the participants that the objective of the meeting is to get their input in form of views/ concerns/recommendations on the proposed road project to ensure that it is designed in a manner that will serve their transportation needs. Additionally, the community will get to understand how they will be affected by the project i.e. through land acquisition. He stated that it is important to know how the project is structured based on the entities involved and their role/s in the project. This will also enable the participants to know from whom to get particular project information from. Using a PowerPoint presentation, Eng. Anthony gave a highlight of the project structure. He stated that the Government of Kenya has the overall responsibility of the project and has mandated KeNHA to oversee the running of the project. The project will be undertaken through a PPP arrangement. The Government of Kenya then sourced for an entity to construct the road with their own resources then the Government will repay gradually over a period of time. This will enable the Government to channel its resources elsewhere. The Contract was awarded to a consortium made up of Vinci Highways, Vinci Concessions and Meridiam who then formed the project company/ SPV known as Rift Valley Highways (RVH) to handle the project contractual agreements between the Government and the consortium. RVH is also in charge of the construction, operations and maintenance of the road. Meridiam will provide a percentage of project cost and will also source lenders to finance the project Rift Valley Highways then appointed an Engineering, Procurement and Construction (EPC) Contractor (Sogea Satom) while Vinci Highways will be in charge of Operations and Maintenance. He explained that motorists will be charged toll fees to use the highway. The toll revenues shall then be channelled to the National Toll Fund that will be handled by an independent Toll operator. These funds will be used as cost recovery for the construction of the road. However, if the funds are not sufficient for cost recovery, the Government will top up the deficit. In conclusion, he urged the participants to give their input and ensure they fully understand the project details to determine how well they can co-exist with the project. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design ; the Environmental and Social Impact Assessment (ESIA) process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview Project localisation; Project main goals; Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Revised Design for Kinangop Sub-county 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; - The Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) - The Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) - The Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA , final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall the project is welcomed, and participants are supportive of the project. the main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES John Njuguna- Chief, Magumu Location • He thanked the project team for their presentation on the project • He thanked the Chiefs and Assistant Chiefs for mobilizing the meeting participants • He recognized the presence of the Sub-County Administrator and the P.A to the Area Member of County Assembly Kimani Gitau- Magumu Eng. Anthony Ng’ang’a- KeNHA • He inquired on whether the motorists will make one-time toll payment when • In regards to the toll fees to be levied for the use of the road, toll charges will using the road or at all stations that they will pass through be applicable to all the toll stations a motorist passes through. • He inquired on whether the community members will undergo safety training • However, three will be special consideration for the local users who will get on who will be in charge of it. discounts on the toll fees • Frequent users of the road will also get discounts on the toll fees. Kenneth Kamau- RVH • Community health and safety will be upheld during the construction of the project will be upheld. RVH operates on very high international standards and will ensure that there is zero harm on the community. Samuel Chege-P. A. to the Member of Parliament Eng. Anthony Ng’ang’a - KeNHA • He clarified that the community had proposed an underpass at Soko Mpya and • The proposition for an underpass at Soko Mpya market will be addressed by the not a Foot Bridge to allow access to the market by motorbikes. design team. • He also stated that a U-turn at Soko Mpya was proposed and should also be • On the issue of underpasses at Soko Mpya he pointed out that the project team provided. would address the issue. • He further stated that the FOB would allow for U-turns. Kenneth Kamau- RVH • In the previous meeting, the community had proposed an overpass at Soko Mpya. 4 • He requested the community to clarify on whether they wanted an underpass or overpass at Soko Mpya. • He further stated that underpasses were easy and cheap to construct but posed a security threat especially at night and therefore an FOB is more ideal. John Kiwara Mwaura Eng. Anthony Ng’ang’a - KeNHA • He mentioned that KeNHA is yet to properly demarcate their road reserve at • No forceful acquisition of land will be done and that’s why public consultation the flyover area. Kenya Power was given space on the road reserve to put up meetings are being carried out. their electric poles, however the pole supports are encroaching on their land. • KeNHA will provide the ROW for the road construction. It is also a Contractual • He mentioned that there is no crossing provided at the Flyover shopping requirement that the Government provides a ROW to the Contractor that is free center for accessibility to churches and schools on the other side of the from encumbrances highway • The Kenya Power Company will be engaged on the issues of encroachment of • He reported that there is a culvert at the Fly over center where storm water the private land mentioned and everything ironed out in due time. stagnates leading to flooding on the road. This is of concern because the road is located on higher ground and the water is likely to flood into their homes • There will be an interchange at the Flyover. The road in that section will be which are located on lower ground. designed in a diamond shape where the existing road section will pass under and the proposed road will pass over • Additionally, there shall be provisions for non motorised traffic. The project will not only consider vehicular traffic but also human and wildlife traffic. • The proposed road will be of high integrity and will provide a good and functional drainage system. John Mwangi- Resident Kenneth Kamau- RVH • He pointed out that the CSR issues had been left out. He stated that when • The project company will set aside a pool of funds set aside for CSR activities companies/institutions are carrying out such projects they try to better the such as construction of classrooms, boreholes etc. or any other project that the lives of the local people. community would agree upon as their most urgent need. • He mentioned that different communities along the highway face different • A CSR committee will be formed constituting representatives of the Project challenges key among them being lack of employment opportunities and Company and community members to discuss and agree on the projects that access to clean and reliable water will be undertaken for the community. John Njuguna- Chief, Magumu Location Kenneth Kamau- RVH • He clarified that they wanted an overpass at Soko Mpya, and the underpass • A meeting was held with CEC transport and markets and the department of the between Soko Mpya and Soko Mjinga to be maintained governor to decide on what CSR should be for Bamboo Health Centre. • He further clarified that on CSR activities, the community proffered a casualty Eng. Anthony Ng’ang’a- KeNHA centre to be set up and equipped at the Bamboo Health Centre; and the construction of several classrooms for a new secondary school (Muchorwe • He explained that it is important for the community to come into an agreement Secondary School) on the kind of infrastructure they prefer at Soko Mpya and Soko Mjinga markets. • He sought clarification on whether they wanted an FOB or an underpass at Soko Mpya. • He advised that an underpass on flat terrains (especially at Soko Mpya) will bring about drainage issues. However an underpass at Soko Mjinga market is ideal John Njuguna- Chief, Magumu Location Eng. Anthony Ng’ang’a- KeNHA • He stated that there is an underpass at Soko Mjinga market that can be used for • He promised to hold discussions with the project design team on the proposal crossing by donkeys, cars as well as bodabodas (motorcycles) while ferrying of an underpass at Soko Mpya and get back to them with a solution. produce. • He added that from Soko Mjinga, there is another underpass at Matches area that is also served by service lanes. The service lanes allow movement from Soko Mjinga to the Matches underpass to Soko Mpya. • He further added that there is only a FOB (Foot Over Bridge) at Soko Mpya market and that’s why they are concerned that they will not be able to ferry their produce using cars and motorbikes hence why they are requesting for an underpass. Gaitho Karanja- (Chairman- Soko Mpya) • He stated that Soko Mjinga is at the boundary of Nyandarua and Kiambu counties and is self sustaining. Their goods are ferried from Mukeru (on the left hand side heading to Nakuru from Nairobi) • He reported that when if only Soko Mjinga is accessible, it will mean that all produce from Nyandarua county will be sold to Kiambu county residents. • He added that the community wants produce from Nyandarua to be sold in Nyandarua and that is why there is a need for an underpass at Soko Mpya. Pastor Simon Kamau Chege • He stated that there was an upcoming shopping centre at Viewpoint and there is no FOB provided in the design. • He stated that there was an underpass at viewpoint which can be used for access. • He further pointed out that there is a tarmac road at view point which requires an upgrade. • He stated that an FOB at flyover centre is required for crossing by the school going children. This was also proposed in the previous meeting. John Njuguna- Chief, Magumu Location • He commended the design team for revising the design and including all their proposals Samuel Ndung’u Eng. Anthony Ng’ang’a- KeNHA • He proposed that 90% of unskilled jobs be given to the local youth. • The contractor will give first priority to the local community members on job allocations. • He advised them to consider working in shifts to allow more members of the community to benefit from the employment opportunities. Joseph Oloo- ACC- South Kinangop • He thanked the chief and introduced himself as the ACC of South Kinangop sub county. He stated that he was there on behalf of the DCC who had sent his apologies. • He welcomed the project team to South Kinangop and mentioned that the meeting was the 3rd round of public participation. He noted that the ESIA process had been participatory and had allowed the locals to give their views and suggestions in light of the project. • He stated that that he had noted that all the proposals given by the community members had been put into consideration and mitigation measures have put in place. • He pointed out that the DCC will chair the grievances redress committee and thanked the project team and the participants for their time. • He then officially closed the meeting. MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 8th , 2021 Time 10hr18 Venue Chief’s Camp- Mau Summit (Kamara Ward) Subject Third Round of Consultations – Kuresoi North, Molo and Koibatek Sub Counties Meeting Participants Please refer to the Appendix for the attendance list (259 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting began at 10:18am by Assistant Chief –Mau Summit Location (Joseph Ng’eno) who invited Pastor Jackson to lead in a word of prayer. The ACC then welcomed the DCC of Kuresoi North Division Mr. Albanus Ndichu, to officially open the meeting. The DCC welcomed the participants to the meeting and informed them that the participants have been mobilized from three sub-counties, namely: Kuresoi North, Molo and Koibatek. He further informed them that the meeting is the 3rd round of public participation and the objective of the meeting is to discuss the proposed expansion of the Nairobi-Nakuru-Mau Summit highway. He added that himself and the current DCC of Molo Sub-County were not present in the previous meetings. The DCC then invited the DCC of Koibatek sub-county, Mr. Omar Ali, to introduce his administration team. Mr. Omar introduced himself and mentioned that he had participated in the two previous rounds of public participation. He then introduced the Chiefs of Makutano, Maji Mazuri, and Kiplombe locations; ACCs from Ravine and Esageri Divisions. He later invited the DCC of Molo Sub-County, Mr. Joseph Mutisya, to introduce his team. Mr. Mutisya introduced himself and his team of ACCs (Molo and Sachangwan Divisions), Chiefs (Sachagwan, Mukinyai, Rare, Kabyanga, Chesai and Kibunja locations The DCC-Kuresoi North then invited Allan Owino of Norken International (the moderator) to introduce the Project Team constituting of KeNHA, PPP, Meridiam, RVH, WSP and Norken International. Eng. Anthony Ngang’a of KeNHA introduced himself and the Team from KeNHA and PPP Directorate. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci led by Kenneth Kamau. Allan Owino, then introduced the agenda of the meeting and handed over to Eng. Anthony Ngigi to give a presentation on the Project Overview. 2 PROJECT OVERVIEW- KENHA Eng. Anthony Ng’ang’a began by giving a brief introduction of the project description and mentioned the road sections that will be under construction namely A8 (Rironi-Naivasha- Nakuru-Mau Summit) and A8 South (Rironi-Mai Mahiu- Naivasha). He informed the participants that the objective of the meeting is to get their input in form of views/ concerns/recommendations on the proposed road project to ensure that it is designed in a manner that will serve their transportation needs. Additionally, the community will get to understand how they will be affected by the project i.e. through land acquisition. He stated that it is important to know how the project is structured based on the entities involved and their role/s in the project. This will also enable the participants to know from whom to get particular project information from. Using a PowerPoint presentation, Eng. Anthony gave a highlight of the project structure. He stated that the Government of Kenya has the overall responsibility of the project and has mandated KeNHA to oversee the running of the project. The project will be undertaken through a PPP arrangement. The Government of Kenya then sourced for an entity to construct the road with their own resources then the Government will repay gradually over a period of time. This will enable the Government to channel its resources elsewhere. The Contract was awarded to a consortium made up of Vinci Highways, Vinci Concessions and Meridiam who then formed the project company/ SPV known as Rift Valley Highways (RVH) to handle the project contractual agreements between the Government and the consortium. RVH is also in charge of the construction, operations and maintenance of the road. Meridiam will provide a percentage of project cost and will also source lenders to finance the project Rift Valley Highways then appointed an Engineering, Procurement and Construction (EPC) Contractor (Sogea Satom) while Vinci Highways will be in charge of Operations and Maintenance. He explained that motorists will be charged toll fees to use the highway. The toll revenues shall then be channelled to the National Toll Fund that will be handled by an independent Toll operator. These funds will be used as cost recovery for the construction of the road. However, if the funds are not sufficient for cost recovery, the Government will top up the deficit. In conclusion, he urged the participants to give their input and ensure they fully understand the project details to determine how well they can co-exist with the project. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Revised Design  Design Review for Kuresoi North Sub-County:  Design Review for Molo Sub-County  Design Review for Koibatek Sub-County 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; - The Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) - The Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) - The Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA , final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall the project is welcomed, and participants are supportive of the project. the main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Jane Wanjiru- Jogoo Resident • She stated that she had participated in all the rounds of the project’s public participation meetings and is a member of the road committee. • She clarified that the area mentioned as Koige during the project presentation, (where a bus bay has been provided) is instead known as Jogoo and not Koige • She thanked the project team for incorporating their proposals in the design of the road • She appealed to the project developers to consider the plight of the traders who will be evicted from the road and ensure they are compensated 2. Peter Karanja- Rtd. Teacher Kenneth Kamau- RVH • He felt that accidents are likely to increase when the road is operational and since its not the • RVH will provide emergency services for motorists during the project company’s responsibility to construct hospitals for emergency services, he operational phase. The services will include breakdown services recommended supporting the local healthcare facilities to attend to the emergencies as part (tow trucks), ambulance services and trained paramedics will be of the project’s CSR. This is especially crucial at Sachangwan where the hospital is located stationed in various sections along the highway for evacuations of far from the road. accident victims and vehicles that have broken down on the highway, in a timely manner. • He pointed out that usually when accidents occur on the road, traffic slows down and creates snarl ups. He felt that there is need for provision of traffic diversions • The Contract requires the Contractor to clear the accident scenes within 2hours. • He asked the project developers to assure the community that both manual and technical labour required by the project will be sourced locally. • During the operation phases, maintenance activities should take a maximum of two days’ failure to which the contractor will be • He was concerned that the developers will not honour the commitment and gave an example finalized. of the fibre cable relocation that is ongoing where the Contractor is moving with labourers from Naivasha claiming they have the required expertise and experience. • RVH has engaged the Deputy governor, who had recommended CSR activities such as the upgrade of Bamboo Health Centre in Kinangop and provision of ambulances for emergency situations. • He added that the Members of Parliament had given their recommendations on preferred CSR projects based on the needs of the communities they represent. • Encouraged the locals to recommend a local hospital the project company can work with to respond to emergencies. 4 • On the provision of job opportunities to the locals, he mentioned that at least 40% of the jobs will be given to the local people and the only time outsourcing would be done is when the required skilled labour is unavailable in a particular area. • He suggested that the youth in the area sharpen their technical skills, so that they can benefit from the job opportunities to be provided. 3. Paul Lesot -Former Councillor Kenneth Kamau- RVH • He pointed out that in the meeting at Kibunja, they had proposed that an underpass or • He mentioned that the project team would visit the cattle dip at overpass be provided at Sachangwan to serve the school children from Sachangwan Mukinyei to access the situation. Primary School and Sachangwan Secondary School. • He added that an underpass is required at Mukinyei center where there is a cattle dip Njiru Njue (Surveyor KeNHA) • He inquired whether a pedestrian crossing will be provided at Mukinyei Center where the • KeNHA, together with the National Lands Commission (NLC) will center is on one side of the road and the churches are on the opposite side hold public consultation meetings early next year to verify the list • He requested that a provision for stalls be made for traders to sell their wares from similar of affected businesses. The consultations will include movement to the ones in provide in Kibarwa. along the ROW with the area chiefs to identify affected businesses. The affected persons’ names will be printed in the newspaper and • He stated that there were signboards that were indicating the wrong direction to Mukinyei will be eligible for compensation (relocation allowance). Those who and misguiding motorists. He requested for the signboards to be replaced set up their business along the ROW after the RAP census will not be compensated and will be issued with Eviction Notices • The traders were shown where to operate from but they have since gone back to selling alongside the road. • The National Government is working with the County Government to provide trading centres for the traders. 4. Pastor Rono-Kuresoi North Kenneth Kamau - RVH • He thanked the project team for the project information • He requested Pastor Rono to remain behind after the meeting and show them where Karunga centre is located on the area map. • He urged the project team to live up to their promises. Njiru Njue-Surveyor, KeNHA • He informed the project team that there is an upcoming town centre called Karunga that has not been considered in the design. There are schools in the area on both sides of the • He stated that he was not in a position to comment on the issue of highway and there is need for a crossing. provision of an overpass and underpass. The design team will deliberate on the issue and come up with a solution. • He added that community members were relocated from the interchange area and brought to Karunga. The developers should consider providing an overpass or underpass. 5. Kirange Douglas-Kibunja Njiru Njue-Surveyor, KeNHA • He mentioned there’s a community that lives at the Koibatek forest section and requires a • He mentioned that the children’s crossing has been noted and will crossing. be looked into. • He stated that there was no underpass or overpass provided at the Molo Junction that would allow crossing over to the Koibatek Forest for grazing. • He added that a wildlife crossing is also required at the Molo Junction • He further proposed provision of service lanes with foot walks for school going children to avoid accidents. 6. Mary Gachio (Ward Admin Molo) Njiru Njue-Surveyor, KeNHA • She thanked Miss Christine of WSP and the team for a job well done on the presentation. • Maintenance/repair works (i.e. bush clearing) have began on the dilapidated Njoro-Molo Road. The road has been shifted from the • She inquired on whether diversions will be provided from Nakuru to Mau summit. mandate of KeRRA (Kenya Rural Roads Authority) to KeNHA. • She highly suggested that the traffic be diverted away from the Njoro-Molo road • There are some sections of the road that are really bad e.g. where St. • She requested for spot improvements of the sections of the road that are in a deplorable Andrews Turi Preparatory School is located condition as part of the project’s CSR. • The Contractor in charge and his team are expected to commence the spot improvement works next week on Monday. 7. Evans Nyakunda-Kibunja Njiru Njue-Surveyor, KeNHA • He requested that the road drainage system be considered as it had not been addressed in • He confirmed that the drainage system had been included in the the presentation. design. It shall be constructed to international standards • He stated that even though Kibunja is a big center, there are no bus bays. • The drainage system will likely follow the course where it currently • He suggested that the security of the area also be looked into especially during the project drains. as there had been previous cases of insecurity. • The security issue will be handled at the National level. He also said • He stated that Kibunja had not been well considered in the design of the road. that road security would be maintained by the National government. 8. Philip Tanui- Jogoo (Tabain) Njiru Njue-Surveyor, KeNHA • He mentioned that there is a Secondary school in Koige and a Primary school in Tabain. • The request for a crossing at Tabain has been noted and will be The population from Jogoo usually crosses over to access the schools and therefore there is looked into. need for a crossing at Tabain • He informed the project team that there is a cattle dip at Tabain and residents from Jogoo require a crossing to access the cattle dip 9. Sammy Tuwei Eng. Anthony Ng’ang’a- KeNHA • He suggested that the project team visits the ROW together with a few community • He stated that diversions would be created as part of the traffic members and determine whether the various road components have been positioned in the management to divert traffic to ensure smooth flow of traffic right sections of the road. during the construction period • that they visit all the sites and determine where the road elements shall be placed in the • He sought more clarifications on the additional areas that require right places crossings 10. Pastor Tom- Sachangwan • He reiterated the need for the site visits on the ROW as suggested by Sammy Tuwei. • He suggested that the existing dispensary at Sachangwan be upgraded. • He suggested the use of the road from Nguso primary school to Kibunja (that is usually used as a Diversion route when the road is under construction) as a diversion route during construction of the road. However, it needs to be upgraded first. • He suggested an underpass provided at Nguso Primary school and Nguso Secondary School. • He suggested that the project team does a presentation on the sections where there are provisions of underpasses and overpasses. 11. Harrison Kimotho -Kibunja • He proposed an underpass at Karunga to access the river and the cattle dip. 12. Omar Ali- DCC, Koibatek • He recommended that five representatives from Molo and Kuresoi North Sub counties each to have a mapping session with the design team present to discuss on the design details and give their proposals . 13. OUTCOME OF THE MAPPING SESSION • Add a CUP at Km 158+300 • Provide an underpass for people and livestock at Km 159+000 • Maintain the existing CUP at Km 160+400 • At Km 161+800 there is a new road that need to connect to the other side • Replace FOB with underpass at Km 168+400 • Replace FOB with underpass at Km 173+300 ADDITIONAL WRITTEN COMMENTS Tallam C. Paul- Ward Administrator, Koibatek • Consider maintenance/ upgrading the Nakuru- Kabarak – Eldama Ravine – Makutano Road as it will likely be used as a traffic diversion route for trucks and buses when the road is under construction • Consider Eldama Ravine Sub-County Hospital for CSR since it is likely that emergency cases will be attended to in that hospital when the highway will be operational. MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 9th, 2021 Time 10hr06 Venue ACK St. Walstans Church, Rongai Subject Third Round of Consultations – Rongai Sub-County Meeting Participants Please refer to the Appendix for the attendance list (117 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 10:06 am by the ACC of Rongai Division [Mr. Daniel Mutemi] who invited Reverend Godfrey Ng’ang’a to lead in a word of prayer. The ACC then welcomed the project team and the participants and informed them that the objective of the meeting was to discuss the proposed expansion of the Rironi-Nakuru-Mau Summit road and the rehabilitation of the Rironi-Mai Mahiu road He stated that the proposed road project is in line with Kenya’s Vision 2030 and especially the economic pillar that is anchored on infrastructure development and should be achieved in collaboration with the National Government, County Government and other stakeholders. He added that the project is currently undergoing an ESIA which is prerequisite for all projects and a constitutional requirement that needs to be undertaken prior to its commencement. He added that public participation is also a constitutional requirement where project developers/investors are required to consult the citizens before any development occurs. He reiterated that they (the participants) have been invited to the meeting on a constitutional mandate and urged them to give their views and concerns on the project. He then introduced the Teams from Ngata and Rongai led by their Chiefs and Assistant Chiefs from Mang’u, Menengai, Kapkwen, Visoi, Summek, Ngata locations and sub-locations. He confirmed that the Local Administrators had made invitations to various groups of people that include people who live/operate near the highway, educators, farmers, PLWDS and Pastoralists. The ACC reminded the participants that so far there have been two rounds of public participation and the meeting is part of the 3rd round of public participation. The 2nd round took place earlier in the year in the month of May. He then invited Allan Owino of Norken International Ltd (the moderator) to introduce the project Team made up of KeNHA, RVH, WSP and Norken International. He introduced the team from WSP and Norken International and then invited Mr. Njiru Njue of KeNHA to introduce the team from KeNHA. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci led by Kenneth Kamau. After the introductions, Allan then introduced the agenda of the meeting and handed over to Njiru Njue of KeNHA to give a presentation on the Project Overview/Structure. 2 PROJECT OVERVIEW- KeNHA Njiru Njue began by giving a brief introduction of the project and explained that the project will include the dualling of the 175 km long Rironi- Nakuru –Mau Summit A8 road. The project will also involve the rehabilitation and safety improvement of the 57 km long Rironi-Escarpment-Naivasha-Longonot A8 South road. The National Government is making an effort to make the Northern Transport Corridor, from Mombasa to Malaba, lucrative for business Rift Valley Highways (RVH) is the which is a consortium of Vinci highways and Meridiam entered into a 30-year contract with the National Government construct the project in three and a half years’ time and maintain the road for twenty-six and a half years under the Public Private Partnership Model. The project company is also responsible for designing and sourcing the finances to construct the road. The first PPP road project is the Nairobi- Expressway road and the second will be the Nairobi-Nakuru-Mau Summit Road. The project will be financed by lenders such as the World Bank, AfDB among others. The costs incurred for constructing the road will be recovered through tolling of the road. Toll revenue will be channelled to the National Toll Fund National Toll Fund that will be handled by an independent Toll operator. On land acquisition matters, the proposed project infrastructure will mostly utilize the road reserve, however land has been acquired in Rironi, Kwambira and Ngarariga at a cost of Kshs.460 million to accommodate the interchanges. Traders who were displaced from the roadside will receive a “disturbance allowance” through the National Land Commission. KeNHA together with NLC are planning to engage the affected traders in the near future and verify the names and contacts of those that had been enumerated and are eligible for payment when the RAP studies were undertaken in 2017. RVH and KeNHA had meetings with the area MPs and County leaders where they discussed on matters concerning the project and other county projects and how those projects can be integrated with the road project. He then handed over To Allan who invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Design Review for Rongai 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA , final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall the project is welcomed, and participants are supportive of the project. The main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Wilfred Manage Obaga- Rtd. Colonel (Sobea) Kenneth Kamau-RVH • He mentioned that the reduced risks of the project were clearly explained in the • A Traffic Management Plan will be developed by the EPC Contractor to enable ESIA smooth flow of traffic during the construction phase. The management plan will contain measures on abatement of dust such as watering of the road. • He further stated that during project implementation Contractors tend to overlook the importance of provision of road signs, traffic diversion routes, dust • Additionally, KeNHA will supervise the construction process to ensure the control and crossing sections. Contractor puts in place all the proposed mitigation measures. • He exemplified the claim by stating that the Contractor may have an easier with • Assured that the participants that the project would be carried out in in dust control i.e. watering at the Salgaa section because the distance is short as accordance with highest international standards i.e. the European Standards compared to the Ngata section where the road section is longer. In cases where the road under construction is long, Contractors are known to disregard dust • Detailed hydrological studies are being out to ensure a proper drainage system control. is provided. Drainage issues will be handled on a case by case basis and intervention measures will be recommended. • He proposed that the Grievance Redressal Committee that will be put in place be empowered to enforce the proposed mitigation measures on dust control. • The construction of the project will begin in January 2022 and is estimated to cost a total of Kshs. 160 billion. RVH will source for funds for the construction • He was concerned that the job hiring and recruitment during construction may which shall be recovered through Toll collection. be marred by corruption and nepotism. He therefore proposed that public participation be undertaken to inform the community on the available job • The issue of an exit and entrance point at Sobea would be responded to at a opportunities and also first priority be given to the local communities for later time. unskilled job opportunities e.g. drivers, masonry work, traffic marshals etc. • He inquired whether the road design has considered the road gradient from Ngata to Salgaa to ensure a proper storm water drainage is provided. • He mentioned that historically, storm water used to flow through Sobea but now people have settled in the area. He advised on draining the surface runoff from Ngata to the River and ensuring the river water is not contaminated and the residents are also not put at risk. • He proposed that the residents of Sobea be consulted on the issue of the drainage system and be given an opportunity to give their input. • He inquired whether an underpass or an interchange will be provided at Sobea and whether it will affect the Njoro and Kabarak Roads 3 • He requested that an exit and entrance points be provided on the road to avoid any inconveniences. • He finally inquired when the project is likely to commence 2. Joseph Cheruiyot- Salgaa Kenneth Kamau-RVH • He was concerned that the design has not made provision for an underpass at • There is a proposed truck parking facility at Kikopey that will be developed Salgaa to allow crossing of the large number of trucks in that area from one side on PPP arrangement between a Private Developer and the Government. The of the highway to the other side. truck parking will be developed on 17 acres of land. The Government will assist in sourcing for finances for it’s development. The truck parking will • He stated that a U-Turn in Salgaa would cause major traffic jams. Additionally, also have rest areas for the truck drivers including ablution facilities the U-Turn will disconnect both sides of Rongai from each other (the upper and Lower Rongai) • However, KeNHA has already acquired land in Salgaa for construction of a modern truck parking facility in future. • He requested for the provision of an underpass similar to the one in a place called Kimbo in Nairobi, the one Kikuyu town or the one in Section 58 in Njiru Njue –KeNHA Nakuru • The Government has many arms such as the NCTTCA and KRA which work • He further expressed his concern over the loss of business in the Salgaa area if in collaboration with KeNHA. an underpass is not provided with trucks from Nairobi being forced to go all the way to Shell Petrol Station to make a U-turn to access the town, which may also • When a truck parking facility is set up, other institutions such as the KRA and interfere with traffic flow to Nairobi. others has to set up offices in that facility. Therefore, careful planning using a coordinated research based approach is required before such a facility is set up. • He felt that it’s best that a truck parking be provided by the project as opposed to the one proposed by NCTTCA. This will ensure business continuity in • Once confirmed, the public is consulted and informed on the desired area where Salgaa. the truck parking will be set up. • Currently, the trucks in Salgaa are parked where initially there were market 3. Haron Chebii stalls. The truck drivers will continue parking there until the road construction is complete. Once complete, it will be determined whether the Government will • He was concerned that the proposed truck parking facility at Kikopey which facilitate the development of a truck parking facility or will prefer the PPP will be a privately owned facility will kill businesses at Salgaa. approach. • Assured the participants that the truck parking will not be developed elsewhere for the sake of business continuity. 4. John Kirui- Community Consultant Lucy Wainaina-KeNHA • He gave the following recommendations on the Project Committees: • Thanked Kirui for the recommendations on the Grievance Redress Committees  Must be an institution that will be able to enforce proposed project • Grievances are inevitable when projects are being implemented and sometimes interventions and ensure fairness in employment; the community is unaware of how to have their grievances addressed.  Should have its own staff working on a daily basis before and after • For this reason, Grievance Redress Committees will be established with implementation of the project; representation from the community and the local administration  Must be made up of men and women of substance; • The members of the Grievance Redress committees will undergo training and the committees will have defined TORs.  Should be able to look into matters involving construction, operations and • There shall be equal representation of members of the community i.e. PLWDs, maintenance of the Road i.e. be empowered to handle project issues such women, youth and men. dust pollution etc;  The committee should have meetings on a monthly basis;  He stated that the committee should be funded and have TORs; and  Committee should be formed immediately after the meeting and be headed by the DCC • He thanked Christine for the information and enlightenment on the project. 5. Daniel Mutemi- ACC Rongai Christine Abdel Malek-WSP • He requested that the issues of Salgaa be set aside and responded to later. • Clarified that she had given a presentation of the new additions and modifications that had been made on the design and not the full design • Reminded the participants of the mapping sessions that took place in the previous meeting (of the 2nd round of public participation) where the project 6. Patrick Muigai- Ex-Margret Farm team was able to look at the detailed design with the social inclusion group consisting of leaders and road users and their proposals were noted down • He requested for a FOB at Ex-Margret’s farm to serve Menengai factory and the schools present in that area • Reiterated that she did not present the full design but only presented the changes that had been made. This means that what was mentioned as part of the design 7. Sylvia Mbugua – Teacher still remains apart from the modifications presented in the meeting that day. • Confirmed that an interchange has been provided at Salgaa that will allow • She pointed out that a FOB had only be provided at Nakuru Teachers College movement in all directions. This was not discussed in the meeting today and suggested that FOB’s be provided in all sections of the highway where there because it was discussed in the previous meeting is presence of primary and secondary schools. • Also confirmed that an underpass has been provided at Sobea for both • She added that the sections where Belbur primary school is located and others pedestrians and vehicles. This was a request made in the last meeting and has should be considered. now been included in the design 8. Patrick Rotich • An underpass has also been provided at Kirobon Boys High School. She confirmed that she physically identified all the schools situated along the • He suggested that a bus park be provided at Kirobon boys and Nakuru Teachers highway and passages have been provided in those sections. College. • Herself and the design time are not aware of the Ex- Margret’s Farm and she • He further suggested that an Underpass or an overpass be provided for residents therefore requested Patrick to assist the team locate the farm on the area map. at Wakarimu area • He pointed out that the F.O.B’s provided at the Dr. Koech area is insufficient and an overpass/underpass should also be provided 9. Gabriel Rono-Farmer- Kirobon • He stated that accidents occur frequently at Sobea near the Ngata bridge. The population in that area is large that public service vehicles have no designated bus bay and therefore stop on the road to drop and pick passengers • He further stated that the project should consider providing a crossing at Ngata Gate area where there is a primary and secondary school. • He suggested that an bus park be provided between Ngata Gate and Ngata Bridge • He further suggested provision of an underpass at Ngata Bridge 10. Daniel Mutemi- ACC Rongai • He sought clarification on where the interchange will be located at Salgaa . 11. Roxanna Kagia- Ngata Bridge Njiru Njue -KeNHA • She mentioned that the expansion of the road might take up private land and • Confirmed that the road project that Roxanna was referring to was the she expressed her concern over poor land compensation as experienced in Timboroa-Eldoret road that involved the rehabilitation of the 73km road in the previous road expansion projects. year 2008-2013. The land acquisition process was handed from KeNHA over to the National Land Commission (NLC). • She explained that the landowners had been compensated but they did not understand the basis of the compensation. • The NLC is in charge of Lanet, Njoro and Timboroa land acquisition process and advised the affected landowners to seek assistance from the NLC at their • She explained that when land is being acquired for the project, its should be regional office in Nakuru or at their Headquarters in Nairobi given its due value given its use will be converted from agricultural to commercial • He stated that land value in the area has changed over the years and is usually dependent on the market price. It’s a case of willing buyer, willing seller. The • She mentioned compensation in the previous project was done discriminately value is determined by the prices people in the area are buying land at (current and large pieces of land were undervalued. land market) • She requested the project team to advise the affected landowners where to • He said the current value of land is not the same as it was in 2008/2013. submit their grievances for redress 12. Jared Nande- Principal, Kirobon Boys High School Kenneth Kamau-RVH • He thanked the team for the underpass at Kirobon Boys School and inquired • On CSR matters, he stated that a committee will be formed to discuss the whether there was an access to the school has been provided after the underpass. needs of the community. The CSR process will be a consultative and inclusive process • He mentioned that they had requested for a CSR project to be undertaken at/for at the Kirobon Boys school since it was located next to the highway. 13. Lucy Keter -Ngata Bridge Kenneth Kamau • She inquired how the road will pass at the railway station. • A jersey barrier will be constructed between the two sides of the highway to deter pedestrians from crossing in any section of the road and use designated • She stated that from area between Ngata and Soilo, is prone to accidents crossing points. especially accidents involving children and cattle. • She stated that the Grievance Redress Committee that will be formed should • The design has made provisions for service lanes in all urban centers which be involve the local community ensure their concerns are heard. will create a total of 6 lanes inclusive of the highway. The service lanes will have facilities for Non-Motorized Transport such as foot walks for pedestrians to avoid accidents on the road. • Additionally, street lighting will be provided in all urban centres for security and visibility purposes. • CCTv cameras will be placed on the highway to monitor car speed. • Maintenance of the road will be done for the next 30 years before its handed over to KeNHA. RVH has been tasked with the responsibility to ensure that after the 30 years’ lifetime the road is in good condition with a residual life of 7-8 years when being handed over to the Government. 14. Evander Mukono-Youth Kenneth Kamau-RVH • He expressed his contentment with the project • A via-duct will be provided in Nakuru town similar to the expressway being constructed in Nairobi. The road will be elevated with 3 lanes on each side. • He stated that the Nakuru town is different from Naivasha since the road passes through the town • The road will pass over the railway crossing and will allow express movement of motorists who are on transit. • He pointed out that trucks carrying oversized loads are not able to pass under the railway bridge and have to use the wrong side of the highway. • The project had considered the possibility of constructing a bypass going out of Nakuru but the presence of sensitive biodiversity would not allow. • He pointed out that the jersey barrier will be helpful to ensure trucks stick to their side of the road. • A jersey barrier will be constructed between the two sides of the highway to deter pedestrians from crossing in any section of the road and only use • He enquired on what would be put in place to regulate the speed of cars when designated crossing points going downhill. • Meetings have been held with County officials such as the Director of Transport and Water, Nakuru County Women Representative, Members of Parliament (Kuresoi North) etc. who have been updated on the project and have cautioned on the need to take care of public utilities • Non motorised transport will also be provided at the Salgaa area to alleviate pedestrian accidents. • The contractor will provide speed runways incase trucks lose control and veer off the road. As mentioned earlier, the jersey barriers will also help to keep trucks on their side of the road • Other measures will include monitoring of the vehicles on the road to minimize accidents • A road safety audit will be conducted to identify areas that are prone to accidents and recommendations will be given on how to minimize them. Njiru Njue -KeNHA • Confirmed that the underpass will be 5.5 metres high so the trucks were catered for since they are 4.2m high 15. Mutai Kosgei Kenneth Kamau-RVH • He inquired how issues of damage to property by the project will be handled • If private property is damaged as a result of the project’s activities, e.g. vibrations of construction equipment causing cracks on houses or investigations will be carried out and the affected party will be compensated commercial buildings accordingly. 16. Joseph Rono- Summek Kenneth Kamau-RVH • He requested for the young people to be given employment opportunities • The contractor is obligated to provide at least 40% of job opportunities created by the project to the locals as well as procure materials such as marram, sand, • He further requested that the local contractors be considered for Sub-Contractor stone locally if they meet the required standards. opportunities that will be available from the project. • 40% of the employment opportunities created would be given to the local • He pointed out that on matters of CSR, there are projects that would be youths. He urged the youth to enrol for training on technical skills to allow beneficial to the community. These projects will be discussed in due time. them to be eligible for skilled employment when construction begins. • He mentioned that Salgaa is renowned for flooding issues. The area slopes from Mau forest and storm water drains towards Salgaa and ends up flooding the area. • He expressed the need for hydrological studies being done to manage floods from the source (the upper areas). 17. Paul Koech (Salgaa) Kenneth Kamau-RVH • Detailed hydrological studies are being out to ensure a proper drainage system • He mentioned that the Salgaa residents had sent a letter to RVH with various is provided. proposals which most have been considered and addressed • Trauma centres equipped with ambulances, breakdowns will be located at • He said that the issue of storm water drainage from Elburgon to Salgaa is yet to different sections of the highway to cater to emergencies that occur on the be addressed. road. RVH will be required to clear accidents scenes within 2 hours • He requested for the tarmacking the 3km road from Salgaa to Elburgon that joins into the highway. • He requested for deep water tunnels to be constructed on the side of the highway for drainage of the storm water. • He pointed out that the Wakarimu area is a flooding zone and a seasonal river has since formed from the flood waters. Six culverts had been provided in a bid to control the floods. • He expressed the need for an emergency/trauma centre to deal with emergencies that may occur when the highway is operational. • He stated there are 6 acres of land near Salgaa where KeNHA can set up the trauma center 18. Florence Leitich Njiru Njue -KeNHA • She inquired on the kind of infrastructure that will be provided at the junction • Confirmed that an underpass will be provided with deceleration lane for of Salgaa and Rongai turning 19. Samuel Rono • He mentioned that when the Kobil road at the junction of Rongai and Elburgon was under construction, the Contractor removed all the culverts making their businesses inaccessible. They are currently using makeshift bridges to access their businesses from the road • He requested for access points to their businesses be provided in the design. 20. Andrew Koros Kenneth Kamau • He requested that an office be provided where they can take their project • RVH will set up offices and engage Community Liaison Officers (CLOs) to related grievances to. receive and handle the grievances which shall be investigated and resolved within a stipulated period of time depending on the magnitude of the issue. • He mentioned that Salgaa is the heartbeat of Rongai sub county and they rely on truck drivers to drive their businesses hence the project should not interfere with the access to the town. • He also pointed out that most community members own land in Salgaa and that’s why it is a place of interest. 21. Patrick Ruto Kenneth Kamau • He stated that they are yet to be provided with information on service lanes at • Service lanes will be provided on the 3.5 kms stretch of the highway to Salgaa Salgaa that will enable access to their homes and businesses. which shall add up to 6 lanes inclusive of the lanes on the highway. • Street lighting will also be provided in the area since its an urban area and will enable businesses to operate at night. Njiru Njue -KeNHA • The road is part of the Northern Corridor project whose objective is to ease transport from Mombasa to Malaba. Studies carried out on the Northern Corridor revealed that motorists join the highway from whichever point forcing the cars behind to slow down and even causing collisions. • He gave an example of the Bachuma area in Mombasa where there were a lot of turnings which KeNHA got rid off and provided service lanes instead. • Localised traffic will therefore have to be diverted using service lanes to avoid such occurrences and allow express movement of vehicles on the highway. This is a deliberate intervention recommended by the Northern Corridor study. • The service lanes will allow people to access their homes from the highway in the urban areas 22. Joseph Kibet Njiru Njue -KeNHA • He inquired what an underpass is and requested on more information on the • There are 3 types of interchanges; roundabouts, full clovers and U-turns. A U-Turn from Rongai to Belbur full clover will be provided at Mai Mahiu with a width of 5.5m • He felt that the provision of an interchange at Salgaa will take up at least 5 • He confirmed that the Salgaa interchange will be at located at the Shell acres of land and will eat into the town. He therefore expressed his disapproval petrol station approximately 400 metres from Msalaba. of having the interchange at the town • He also confirmed that if the interchange is put up at the junction, it will take up too much space and will eat into the town. 23. Daniel Mutemi- ACC • Thanked WSP and KeNHA. Welcomed the leaders to introduce themselves. i.e. the DCIO representatives, OCS, Chiefs and Assistant Chiefs. 24. David Mutai-MCA Mosop Ward • He said that this was a good opportunity and that the contractor should consider the views of the people, including the proposals for the Ex-Margret farm. • He mentioned that Salgaa is the heartbeat of Rongai although KeNHA has been unwilling to assist them with the maintenance of road The entrance to Salgaa has many potholes that cause trucks to roll over. • He asked for an underpass to be provided at Rongai • He said that if proper precaution is not taken, debris from the construction will pollute water in the rivers. • He stated that they were many unemployed youth and they were looking to see if they would be absorbed into employment. • He added that he is ready to work with the project developers for the realization of the project. 25. Benson Kabiru- MCA Visoi Ward • He was grateful for the project • He pointed out that he was mainly concerned with the how the people of Salgaa will benefit from the project. • He requested that the street lights be extended all the way from Rongai. 26. Simon Mungai-MCA Menengai West • He mentioned they had had a meeting with KeNHA and discussed on the Salgaa to Ngata section where a lot of lives have been lost through road accidents. They had reached an agreement on what needs to be done in that area and urged KeNHA to implement the recommendations as they wait for the proposed project. • He also requested for a detailed design of the road to be availed at the ACC’s to enable further discussions on the where the different components have been placed. • He requested that when the project committee is being formed, they should ensure that members of Rongai committee are not left out to ensure there is fair allocation of employment opportunities for the youth. 27. Edward Mwiti- DCC Representative • He greeted everyone and informed them that he will pass all the information discussed to the DCC 28. Yatich Kipkoech- Sub-County Administrator • He stated that he was the operations coordinator in Rongai and that he was in support of all local and national projects by the government. • He urged the participants to be the ambassadors of the project which shall greatly benefit the community • He added that he is ready to work with the project developers for the realization of the project. 29. Raymond Komen- CEC (Trade, Tourism and Industry) • He thanked the administration team, project team and community representatives and stated that he had not attended the previous meeting but he had sent a representative to the meeting in Naivasha. • He stated that he was still trying to understand the PPP model of the project • He noted that there was is underpass at Ngata bridge but appreciated the proposed truck parking at Kikopey. • He was also concerned that there would be no alternative routes for motorist where they dint have to pay. • He mentioned that the county had plans for Salgaa to be a Special Economic Zone and they’ve been trying to uplift the area into a proper trading centre. • He pointed out that it would be in bad taste if the consultations were to end without a proper plan for a truck parking and proper drainage system in Salgaa. • He expressed his support for the project. 30. Pamela Kiami- ACC Ngata • She greeted everyone and notified them that she was recently appointed. • She thanked KeNHA and the project team and said that public participation was an important aspect of every project. • She stated that public participation is a constitutional requirement • She stated that the ESIA report had followed the guidelines as stipulated in EMCA that requires an ESIA and an ESMP to be developed. • She stated that environmental conservation had been considered in the project. She suggested the formation of a project committee with representatives from the County that be able to scrutinize the design and make informed decisions. • She commended the team for putting up mitigation measures such as the jersey barrier and requested that data be collected on the various skills and abilities that the youth have so that they could be employed. • She suggested that the community representatives and other stakeholders present in the meeting be maintained to ensure that everyone is on the same level. • She also expressed the need to form the project committee as soon as possible • She closed the meeting at 14:52pm by requesting Rev. Godfrey Ng’ang’a to close with a word of prayer. MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 10th , 2021 Time 11hr26 Venue Gilgil CDF Offices Compound Subject Third Round of Consultations – Gilgil Sub-County Meeting Participants Please refer to the Appendix for the attendance list (181 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 11:26 am by the DCC- of Gilgil Sub-County [Ms. Rebecca Muturi] who invited the Reverend to lead in a word of prayer. The DCC then welcomed all the participants and informed them that the objective of the meeting was to discuss the proposed expansion of the Rironi-Nakuru-Mau Summit road and the rehabilitation of the Rironi-Mai Mahiu road and urged the participants to give their views/concerns/ comments on the project as they had in the 1st and 2nd public participation meetings. She then introduced the Chiefs and Assistant Chiefs from Gilgil, Mbaruk, Gasambara, Kikopey, Gitare, Langalanga, Karonga, Eburo locations sub-locations. She then recognised the presence of County Head of Departments, namely: Gilgil Sub-county IEBC Coordinator, the Civil Registrar and the Registrar of Arts She then invited the Personal Assistant (PA) to the Area Member of Parliament who welcomed the project team and the community representatives to the meeting on behalf of the MP. He thanked the project team for the opportunity to discuss the proposed project. He added that the Gilgil section is the longest stretch on the highway (approx.50kms). He informed the participants that the MPs whose areas are affected by the project have had meetings in Nairobi with the Project Company and have dialogued on issues such as local procurement of construction materials, employment opportunities for the local communities etc. The DCC then welcomed the Sub-County Administrator (Mr. Wachira Mwangi) who introduced the Murindat Ward Administrator and proceeded to inform the meeting that RVH had involved the Gilgil community in the previous 1st and 2nd round of public participation. He was hopeful that the ESIA study had considered impacts on flora and fauna. He added that the county has been experiencing challenges on wetlands and water supply and measures should be put in place to ensure the project does not exacerbate the challenges. He further added that Social Impacts are also crucial and should be addressed especially CSR initiative by the project company and employment opportunities for the local communities. Measures should be provided to mitigate against dust and noise generated by the construction activities. He finally thanked the National Government for initiating the project which will be of great importance to the whole country. Finally, the DCC invited the Gilgil Member of County Assembly (Ms. Jane Wangui Ngugi) who introduced herself and welcomed all to the meeting. She mentioned that she has attended all the meetings held on the project and would like to see if they have incorporated the community’s proposals in the design. She thanked the participants for attending the meeting and the National Government for their initiative on the project. She stated that there were proposals given on CSR projects are was expecting feedback on the matter. She also requested information on traffic management during the construction phase i.e. the traffic diversion routes. This is to ensure business is not lost in local centers such as the Kikopey center. The DCC then invited Allan Owino of Norken International Ltd (the moderator) to introduce the project Team made up of KeNHA, RVH, WSP and Norken International. He introduced the team from WSP and Norken International and then invited Mr. Njiru Njue of KeNHA to introduce the team from KeNHA. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci led by Kenneth Kamau. After the introductions, Allan then introduced the agenda of the meeting and handed over to Njiru Njue of KeNHA to give a presentation on the Project Overview/Structure. 2 PROJECT OVERVIEW- KeNHA Njiru Njue began by giving a brief introduction of the project and explained that the project will include the dualling of the 175 km long Rironi- Nakuru –Mau Summit A8 road. The project will also involve the rehabilitation and safety improvement of the 57 km long Rironi-Escarpment-Naivasha-Longonot A8 South road. Rift Valley Highways (RVH) is the which is a consortium of Vinci highways and Meridiam entered into a 30-year contract with the National Government construct the project in three and a half years’ time and maintain the road for twenty-six and a half years under the Public Private Partnership Model. The project company is also responsible for designing and sourcing the finances to construct the road. The costs incurred for constructing the road will be recovered through tolling of the road. Toll revenue will be channelled to the National Toll Fund National Toll Fund that will be handled by an independent Toll operator. RVH and KeNHA had meetings with the area MPs and County leaders where they discussed on matters concerning the project and other county projects and how those projects can be integrated with the road project. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Design Review for Gilgil Christine explained that CSR is not part of the ESIA study. The team has no information on the subject and therefore, the matter will be discussed in separate forums. A list of projects that would be beneficial to the community was provided and the discussions are still ongoing. 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; sical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) logical Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) man Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA , final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall the project is welcomed, and participants are supportive of the project. The main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Peter Njoroge-MCA-Murindat Kenneth Kamau-RVH • He expressed his satisfaction with the detailed project presentation. • The project design team are aware that Kikopey is a flood zone and hydrological studies are ongoing done to determine how the drainage system will be designed • He pointed out that the project will create employment opportunities and will in the area and how storm water will be controlled. benefit the youth. • The design team is also obligated to provide a U-Turn on the highway after • Consultations should be held with the community to notify them of the available every 7 km employment opportunities. • A cattle underpass has been provided at Kikopey for the animals due to the • He stated that the traders operating next to the highway will be impacted by the high livestock traffic in that area. project by displacement. He expressed the need for the Project Company and KeNHA to cushion the traders from the displacement • He stated the need to have an FOB at Kikopey. • He inquired on whether there will be provision of a U-turn for cars at Kikopey • He suggested that, all stakeholders be involved when consultations on CSR kick off so as to ensure equitable distribution of the CSR projects in the project affected areas i.e. Murindat and Kikopey. 2. MC Vikings- Gilgil Town Kenneth Kamau-RVH • He thanked the project company for considering Kikopey area in the project • A FOB and a bus bay will be provided at Karura. design by providing an FOB and bus bay at Diatomite. • There is a proposed truck parking facility at Kikopey that will be developed on • He enquired on whether a bus bay would be provided at Karura to cater to the PPP arrangement between a Private Developer and the Government. The truck population that is rapidly growing in that area. parking will be developed on 17 acres of land. The Government will assist in sourcing for finances for it’s development. • He inquired on the plans that have been made for the drainage system at Kikopey. • RVH will only be involved by providing an access road from the highway to • He inquired on whether the proposed truck parking in Kikopey is going to be the truck parking facility. private or public facility. He stated that there are many businesses that rely on the truck drivers who stop over in Kikopey for rest and the private parking facility • Confirmed that the truck parking will offer a rest area for truck drivers and the would put them out of business facility will be under private ownership. • The design has made provisions for service lanes in all urban centers which will create a total of 6 lanes inclusive of the highway. The service lanes will have 4 • He was concerned with the increased number of accidents that occur in Mbaruk facilities for Non-Motorized Transport such as foot walks for pedestrians to and requested the project company to provide proper pedestrian crossings in that avoid accidents on the road. area. • Additionally, street lighting will be provided in all urban centres for security and visibility purposes. 3. Peter Wainaina- Mbaruk Resident Kenneth Kamau-RVH • He pointed out that the area where Shiners Boy’s Secondary School is located has • On the issue of pedestrian crossing, a jersey barrier will be constructed between been well catered for in the design. the two sides of the highway to deter pedestrians from crossing in any section of the road and only use designated crossing points • He also pointed out the need to put up an FOB at Pema stage to aid the children in crossing over to the school on the other side of the highway. • Crossing points such as overpasses, FOBs have been provided in sections where there are schools to enable children to cross over safely • We will ensure that a crossing is provided at Pema stage. 4. Lydia Nyutu – Eburu Resident Kenneth Kamau-RVH • She was concerned with the number of accidents that occur on the road from • An interchange will be provided at Gilgil to allow access into the town and those Eburu leading to the Great Rift Valley specifically at the section commonly with no business in the town will use the overpass and proceed onwards. known as “zero zero” where the road intersects with the A8 highway. • Confirmed that no additional land will be acquired for the interchange and • She stated that pedestrians find it challenging to cross the road in that section and therefore there will be no affected landowners. are likely to be knocked down by oncoming vehicles. • He encouraged the participants to approach the design team and scrutinize the project map to see what road components have been provided in their areas of 5. Harrison Waweru-Resident interest. • He stated that he was under the impression that the existing roundabout at Eburu will be used to access Gilgil and a new road to Eburu provided • He pointed out that there is no road that has been provided from Eburu to Njoro in the design. He emphasized that the existing road is a major road and should be upgraded for easy travel • He also pointed out that KeNHA has not put up beacons to mark the road reserve and community members are putting up structures on the road reserve. This will later cause conflicts between the community and KeNHA when they come to demolish those structures to make way for the project 6. Kiiru Ngigi – Businessman Kenneth Kamau-RVH • He stated that there are business people who own a quarry in the area from which • A pool of funds has been set aside to cater for the CSR projects that will be construction materials such as murram, stones etc. can be sourced from. He agreed upon in consultation with the community. requested that they be contracted to supply the construction materials when • Procurement of construction materials such as marram, sand, stone will be construction begins. He added that the materials are of good standard done locally if the materials available will meet the required standards. considerating that the Contractor who built the Standard Gauge Railway (SGR)sourced the materials from them. • He stated that the mentioned businessmen also intend to set up a community center on a 20-acre land that was donated a former politician/businessman to the community that is used for community activities such as circumcision of boys and counselling sessions for young girls. He requested the project company to assist on the project as part of their CSR initiative. 7. Reuben Ekeno- Oljorai Kenneth Kamau-RVH • He urged the project team to ensure that the rural communities such as the Oljorai • Concerning employment, RVH and the Contractor will be required to comply community, are not overlooked when employment committees are being formed. with international standards i.e. the IFC and AfDB standards in engagement The youth in such communities need to benefit from the employment and prioritization of local labour opportunities created by the project. • RVH has also engaged the Vulnerable and Marginalised people such as the Ogiek and the Maasai in Eburo etc. through separate meetings to understand whether there are unique challenges that the project may present them with. • RVH will also ensure that the VMGs are also considered for employment during the construction of the road • The contractor is obligated to provide at least 40% of job opportunities created by the project to the locals as well as procure materials such as marram, sand, stone from locally if they meet the required standards. 8. Peter Ngugi Kenneth Kamau-RVH • He enquired on whether there was a website available where they would access • There shall be transparency on the project as possible by providing project more details regarding the project. information in their website. • He enquired on whether the existing road would remain or whether they would • Community Liaison Officers will be hired through whom grievances can be entirely create a new road. lodged and addressed. Additionally, Grievance Redress Committees will be set up, constituting community members, to handle project related concerns. • He enquired on whether diversions would be provided to take care of the traffic flow. • The Contractor will commence construction of the additional lanes and traffic will continue flowing as usual on the existing lanes on the A8 road. Once the additional lanes are complete, the Contractor will work on the existing lanes and the traffic will be diverted to the complete additional lanes. This will ensure minimal traffic interruption • The Mai-Mahiu section will be closed for 8 months and traffic will be directed to the Nakuru-Mau-summit highway and vice versa 9. Elias Mwangi- Kikopey Kenneth Kamau-RVH • He inquired on when the agreement to put up a private truck parking bay was • The truck parking project is not part of the NNM project and hence it is not reached. within RVH’s scope of work. • He inquired whether there were any representatives from the public/community • He clarified that truck parking project is under Northern Corridor Transit and when the agreement for putting up a private truck parking bay was arrived at. Transport Coordination Authority (NCTTCA) and their involvement in the project is only the provision of access to the truck parking. • He requested that a meeting be convened at Kikopey to explain to the residents about the private truck parking bay, what the terms and conditions will be and • The proposed road project will however provide truck bays and service lanes how the truck parking will operate. that will allow the truck drivers to stopover briefly 10. Muriithi Nduruma • He explained that the businesses at the Kikopey and Gilgil centers situated next to the highway rely on the truck drivers. He expressed his concern with the terms of operations of the proposed private truck parking facility that may charge the same rates for drivers who stopover for a few minutes and those who sleepover. • He was also concerned that the private truck parking facility may kill business along the highway. 11. Alice Chege-Murindat Kenneth Kamau-RVH • She stated that the poor conditions of the feeder roads in the area exacerbates the • A pool of funds will be set aside to cater for the CSR projects that will be inaccessibility of medical/healthcare services because vehicles cannot access the agreed upon in consultation with the community. homes to fetch the critically sick people and take them to hospital. • She added that the local healthcare facilities do not have maternity services and this is one of the areas that should be considered for CSR. 12. Sarah Kurunoi- Jamaa Resident Kenneth Kamau • She requested that the residents of Jamaa area be considered for job opportunities • Part of the project team is currently involved in investigating the available when construction activities begin. material sites including boreholes that will supply the project with water during construction. If there are no boreholes in the area, then RVH will consider • She pointed out the need to manage storm water appropriately so as to avoid sinking boreholes in schools for the project and for the community to benefit flooding in the Jamaa area. as well. • She requested that materials to be used during construction be purchased from • A hydrological study of the project area is also being undertaken which will the local communities. inform the design of the drainage system. • She stated that the quarry workers could no longer work at quarries because waste had been dumped there. She requested that RVH provides assistance with the disposal of waste so that quarries can become functional again. 13. Festus Munyao-Kikopey • He stated that there was a need to initiate more discussions with the developer of the proposed private truck parking in Kikopey. • He asked for more clarification on where the U- Turns will be provided in the area. • He stated that therein the previous meetings there was no mention of the private truck parking yet there was mention of provision of a parking bay by the project at Kikopey. • He was concerned that the private truck parking will take up all the business brought by the truck drivers which might kill all the other small businesses at Kikopey • He was also concerned that if the private developer overcharges the park fees, this will discourage truck drivers from stopping over at Kikopey which might also lead to the death of the local businesses. 14. George Mwangi Kenneth Kamau-RVH • He sought clarification on whether the 40% jobs that were going to be created • Clarified that 40% was the minimum requirement when it came to the would be on skilled or unskilled labour. provision of job opportunities to the local communities. It is also likely that the • He suggested that KeNHA should engage the NCTTCA and express their percentage will be higher depending on the availability of both skilled and concerns on the anticipated loss of business for the community with the private unskilled labour. parking arrangement • In the case that skilled labour is not locally available, the Contractor will have • He suggested the provision of a 3D Map of the project in RVH’s website clearly to source this kind of labour from other parts of the country. showing the road components and their positioning. 15. Daniel Njoroge-P. A to the Member of Parliament Kenneth Kamau-RVH • He thanked Christine for the detailed presentation on the project. • He stated that Gilgil was a special area for the project and has always been • He stated that the road from Sogea to Gilgil to Diatomite, which was initially a very welcoming. highway, has numerous challenges i.e. drainage issues and requested it to be • Clarified that material testing is normally done locally and only the pavement upgraded to KeNHA’s standards. tests will be done in France (coring). • He further stated that he has done a lot of proposals to KeNHA to upgrade that • Reiterated that a pool of funds has been set aside to cater for the CSR projects road. that will be agreed upon in consultation with the community. • He pointed out that business in Kikopey is driven by the truck drivers who stop • He stated that he would not comment on the upgrading of the road from Sogea over for rest and as such, there should be consultations with the County to Diatomite then because it’s a matter that requires deliberation on. administration, the private investor and other relevant stakeholders to discuss the community concerns. • He stated that if truck drivers are not provided with parking space, they will continue parking along the highway and create safety concerns. • He mentioned that there was a proposal to have truck parking along the highway since most truck drivers currently park there. • He stated that water is major requirement for construction activities. There were proposals to construct boreholes at Kambi Somali and Gilgil highway primary. The County is constructing the proposed boreholes and it’s likely the project will utilize the water from River Murindat and therefore the access road (at the railway section) to the river needs to be upgraded to tarmac. • He mentioned that there are very skilled and competent youth in the area and it’s imperative that the contractor works with the DCC’s office to ensure that the youth get the job opportunities. • He mentioned that there were many material sites and hardware shops in the area and it is important if the contractor could procure the materials locally. • He however understands that the materials need to meet the required standards RVH might have to take the materials to France for testing. 16. Jane Wangui Ngugi- MCA-Gilgil Ward Kenneth Kamau-RVH • She stated that the project would benefit everyone in Gilgil, Murindat and Eburo. • Reiterated that a detailed hydrological study is ongoing that will ensure that the drainage system is designed properly so as to address the flooding • She stated that they had approached the developer for the mentioned truck parking challenges. in Kikopey and requested him to provide space for a market. • Traffic diversions will be provided of the road to ensure traffic is properly • She proposed that the Government provides a truck parking in the area and let the managed during construction private developer have his own without the Government’s involvement. • She reiterated the need to provide parking and service lanes to cater for the truck drivers and local traffic respectively. • She requested that a meeting be held specifically with the people of Kikopey to discuss issues affecting them and have them addressed. • She requested for the provision of proper drainage system that will drain storm water away from the town. • She stated that all wards in Gilgil had material sites. • She requested for provision of a borehole in Murendu, Kikopey. 17. Rebecca Muturi-DCC-Gilgil Sub-County • She thanked everyone for their participation. • She mentioned that their input will be useful in improving the design and construction of the road. • She then requested Pastor Joseph Muiruri to close the meeting with a word of prayer ADDITIONAL WRITTEN COMMENTS 18. Joseph Gathuru Mbira- Mbaruk, Gasambara Sub-Location • Provide FOB, Bus Bay and Truck Parking at the Soysambu Estate MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 11th, 2021 Time 10hr04 Venue County Commissioner’s Office Compound Subject Third Round of Consultations – Nakuru East and Nakuru West Sub- Counties Meeting Participants Please refer to the Appendix for the attendance list (140 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 10:04am by Snr. Assistant Chief [Mr. Timothy Kitetu] who invited Pastor Jackson Ng’ang’a to lead in a word of prayer. The Chief welcomed all the participants and recognized the presence of National Government Administration Officers (NGAOs) from Nakuru Town East (Free Area, Afraha, Lanet, Menengai, Langalanga) and Nakuru West (Kaptembwo, Githima and Bondeni. He then welcomed the ACC for Nakuru Municipality [Austine O. Dieto] who welcomed all to the meeting and informed the participants that the meeting that this was the third round of He welcomed all to the meeting and informed the participants that this was the 2nd round of public participation for the proposed Nairobi-Nakuru- Mau Summit highway project. The ACC 1, Mr. Anderson Ayuku took over the meeting and welcomed all the participants to the meeting. He thanked the local administration for their efforts in mobilization of the participants. He was grateful to the project team for the giving the Nakuru East and West Community the platform to receive information on the project from them and give their views and comments on the same. He then invited Allan Owino of Norken International Ltd (the moderator) to introduce the project Team made up of KeNHA, RVH, WSP and Norken International. After the introductions, Allan then introduced the agenda of the meeting and handed over to Kenneth Kamau of RVH to give a presentation on the Project Overview/Structure. 2 PROJECT OVERVIEW- RVH Kenneth Kamau began by giving a brief introduction of the project and mentioned that Rift Valley Highways (RVH) is the which is a consortium of Vinci highways and Meridiam entered into a 30-year contract with the National Government construct the project in three and a half years’ time and maintain the road for twenty-six and a half years under the Public Private Partnership Model. The project company is also responsible for designing and sourcing the finances to construct the road. He explained that the project cost is approximately Kshs. 160 billion and it is likely that the funds will be a syndicated loan since the amount is too large for one financial institution to bear all the risk of financing the project solely. The costs incurred for constructing the road will be recovered through tolling of the road. Toll revenue will be channelled to the National Toll Fund National Toll Fund that will be handled by an independent Toll operator. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Design Review for Nakuru 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; - The Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) - The Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) - The Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA, final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall, the project is welcomed, and participants are supportive of the project. The main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Clementine Muli- Resident Kenneth Kamau-RVH • She stated that the design does not include information on CCTV cameras based • CCTV cameras will be installed along the highway for mainly monitoring of on the project presentation given. She felt that the cameras will be crucial in emergency situations that may occur on the road. However, the cameras will monitoring cases of vandalism of road components which is rampant in the area. also be used to monitor such behaviours and respond to them. • She inquired how the street vendors, who will no longer be able to operate • In addition to the maintenance services, the project company will have a alongside the highway, will be compensated given that they will lose their source contractual obligation to provide operations services such as ambulatory of livelihood services, incidence management, clearing of the road after an accident, towing services, etc. where timelines have been stipulated within which these activities should be undertaken and if not adhered to, the project company incurs a penalty. Njiru Njue- KeNHA • A Resettlement Action Plan was undertaken in 2018-2019 where a census was carried out and 2991 affected street vendors/affected businesses were enumerated and are eligible for compensation. • KeNHA will provide the affected businesses a relocation allowance that will enable the vendors/business owners to relocate to the existing county markets. • KeNHA, together with the National Lands Commission (NLC) will hold public consultation meetings early next year to verify the list of affected businesses and street vendors. The consultations will include movement along the ROW with the area chiefs to identify affected businesses. The affected persons’ names will be printed in the newspaper and will be eligible for compensation (relocation allowance). Those who set up their business along the ROW after the RAP census will not be compensated and will be issued with Eviction Notices. 3 2. Wilfred Gichuki- Lanet Kenneth Kamau-RVH • He inquired how the Contractor will ensure that the road/traffic signs that will be • CCTV cameras will be installed along the highway for monitoring of erected on the highway will not be vandalized. emergency situations that may occur on the road. However, the cameras will also be used to monitor such behaviours and respond to them. • He recommended the use road/traffic signages to be made of other materials except metal and plastic which make them (the road signs) lucrative for the • Variable message signs will be provided on the highway to inform road users vandals. on what is happening on the road i.e., messages to road users that there is an accident up ahead causing traffic congestion. • He referred to the section of the highway between Stem Hotel and Nakuru Town where the vandalism of the signages is rampant leaving the motorists with no • The Contractor will ensure that all the pits where the raw materials have been signs to guide them. sourced from are covered and site restoration undertaken to avoid such accidents. • He recommended the rehabilitation of the construction material sites and expressed his concern on how the sites are left with gaping holes which become • He further informed the meeting that some KeNHA Officials are currently a safety hazard for community members especially children scouting for existing material sites that will serve the project to avoid building new ones. 3. Ibrahim Walid- Chairman of Jamia Mosque Njiru Njue- KeNHA • He stated that he is in support of the project • He informed the participants that the expansion of the highway will mostly utilize the existing road reserve/ROW which is 60 meters wide (30 meters on • He thanked the project company for making provisions of road components each side of the road). This then makes it’s a Government to Government such as truck bays, service lanes etc. in the design that are currently missing on transaction. the existing highway • A gazette notice was done last year (2020) on the affected landowners who • He requested for the project company to ensure that the affected landowners are were then compensated. There are however no affected land owners in Nakuru compensated for their land that will be acquired to accommodate the new Town highway. 4. Samuel Odhiambo- PLWD, Menengai East Chairperson Kenneth Kamau-RVH • He mentioned that in the previous round of public participation meeting, the • He commended the PWD Association on their survey of the ramps and PLWDs had requested for ramps on footbridges for ease of mobility for PLWDs informed the participants that the design will make provisions for ease of such as the crippled. He informed the meeting that the Association conducted a crossing for the PWDs baseline survey of the existing ramps and discovered that they are not user Njiru Njue- KeNHA friendly for the PWDs (the wheelchairs tend to tip backwards). He requested levelling of the ramps to make them PWD friendly • Tax exemption for the PWDs needs to be embedded in the Roads Policy. The • He informed the meeting that the PWDs are usually granted tax exemptions/ request shall be escalated to the relevant personnel for deliberation and waivers and inquired whether they will be exempted from paying the road toll consideration fees 5. Susan Njuguna- Kenya Association of Manufacturers Kenneth Kamau-RVH • She mentioned that KAM members had applied for permits on the acceleration • The Traffic Management Plan will be developed by the EPC Contractor to and deceleration lanes in consideration of the trucks that bring in raw materials enable smooth flow of traffic during the construction phase. The community and also those that transport the finished products. They are yet to get a response and affected parties will be informed of the route diversions later once the from KeNHA and permits have not been approved. Traffic Management Plan is developed. • She inquired on who will develop the project’s Traffic Management Plan and Njiru Njue- KeNHA whether the private sector will be consulted/represented when it’s being developed • KeNHA is not issuing approvals until the road design is complete. Permits will only be issued when the design is finalized. • She requested for information on the proposed traffic diversions especially for the trucks during the construction period. 6. Johnson Ndimu- Chairman-Informal Sector Njiru Njue- KeNHA • He stated that he is in support of the project • The project will be financed by international financial bodies such as the IFC and not by the Kenyan Government. Therefore, the funds can only be utilized • He mentioned that the proposed highway project is a classic project that will be for construction (and not compensation of affected persons). The Government of great benefit to the residents of Nakuru and also those that are on transit. will ensure that the vendors who will be displaced are relocated, by providing • He requested for proper compensation of the street vendors/traders who will be a relocation allowance to those that are eligible for one. evicted from the roadside to allow them to sustain their livelihood. He suggested setting aside Kshs 1 billion from the project costs to compensate the traders. 7. Loise Nyambura-CPC, Women Representative Kenneth Kamau-RVH • She stated that she is in support of the project and is eager to see the new • RVH will provide emergency services for motorists during the operational infrastructure once construction of the road is complete. phase. The services will include breakdown services (tow trucks), ambulance services and trained paramedics will be stationed in various sections along the • She inquired whether there will be provision of stations along the highway to highway for evacuations of accident victims and or vehicles that have broken handle emergency situations when/if they occur down on the highway. The project shall take advantage of existing facilities to • She inquired whether there is provision of rest rooms for truck drivers to stopover assist in emergency response and will not construct new ones and rest in the design. She was concerned that if restrooms are not provided, • He added that the Project Company has had engagement sessions at the National pollution will continue being a challenge in the town where truck drivers stop and County level with Women Representatives, Deputy Governor (of Nakuru anywhere in the town leading to pollution through poor waste disposal) County) and Members of Parliament who had similar requests. • Restrooms will be provided at different sections along the highway for truck drivers. The restroom service providers shall be outsourced by the project company. 8. Joel Wanderi- Businessman Kenneth Kamau-RVH • He inquired what measures have been taken to ensure businesses are not • The project shall ensure that businesses are not affected by providing service affected especially the ones situated close to the road. lanes in all urban areas for access to the town and the businesses therein. However, vendors will not be allowed to sell along the highway. • He inquired where he can get information on a specific section of the highway and the particular businesses that will be affected in that section • Street lighting will also be provided in the urban center for security purposes and to enable businesses to operate at night. Njiru Njue- KeNHA • The proposed road design for the Nakuru Town section will include a Via- Duct that will allow express movement of motorists who are on transit. However, local traffic will be able to flow underneath the via-duct with the provision of service lanes. The service lanes will allow access to the businesses in the town. • When the design is finalized, the community will be able to liase with the Project Company representatives that will be on the ground and obtain information on specific businesses that will be affected by the project. 9. Miriam Wanjiru- Youth Representative Kenneth Kamau-RVH • She pointed out that the design has not made provisions for weighbridges on • Truck weighbridges will be provided along the highway. Overloaded trucks the highway to monitor overloaded trucks which are likely to damage the road. could damage the road CCTV cameras will also enable monitoring of such vehicles and other vehicles or activities happening on the highway that could • She inquired whether local labour will be engaged especially for the project’s compromise the road integrity. unskilled job opportunities • He reiterated that at least 40% of the available job opportunities and procurement will be sourced locally. The project will have measures to ensure that there is equal representation in all areas where construction will be taking place i.e. ensure labour is sourced from the area the construction is taking place then. This shall be done with the assistance of the DCCs office. Njiru Njue- KeNHA • On the issue of damage to the pavement (road) while in operation, KeNHA is currently implementing virtual weigh stations. An example is the one on the Southern Bypass in Nairobi. If the trucks are overloaded, the truck drivers get arrested. • Truck drivers have also become crafty and obscure the vehicle’s registration number with mud. KeNHA is working with the Kenya Revenue Authority to track such vehicles using the Cargo Tracking System and have them apprehended. 10. Samuel Wanyeri- Chairman-Bodaboda Operators Kenneth Kamau-RVH • He requested for bodaboda (motorcycle) sheds to be provided in the event that • The bodaboda issue is well noted and it shall be taken up with the design team the existing ones will be demolished during the construction of the road to ensure that the sheds are replaced if they will be demolished during construction. • He informed the project that the bodaboda sheds also function as bus bays. 11. James Maina- Kenya National Chamber of Commerce and Industry Kenneth Kamau-RVH (KNCCI) • He assured the participant that a feasibility study was done for the proposed • He reported that the Chamber of Commerce is in support of the project road construction and the study is available to the public. There is a tripartite relationship between the Project Company, KeNHA and the National Treasury • He felt that the project is 30 years late since it was conceived in the 1980’s by through the Directorate of the Public-Private Partnership unit. The Directorate the Government that was in power then. have been attending all the meetings and are guiding the Government on the • He pointed out that the project presentation lacks mitigation measures that include issues of risk to revenue. landscaping of the road for beautification and environmental sustainability. He • He thanked the participants for their time and contributions on the project and added that landscaping is insufficient on the existing road also giving the project team the opportunity to present the project • He stated that the Kenyan Citizens are still bearing the burden of repayment of a loan acquired from the World Bank in the 1980s that was used for compensation of Project Affected Persons (PAPs) for a road that was to be constructed from the Stem Hotel area to Flyover to Rironi. • He added that the route in question is the route from Nakuru Municipality used to access the Lake Nakuru National Park. He was concerned that the Government is acquiring another loan to expand the same infrastructure (the section mentioned) that will further burden the citizens. • He stated that he has a written appeal on the matter which he would like to submit to the DCC and the Project Company. He called for transparency on the matter. He added that the Area MP has also submitted the same appeal in Parliament. It is also a matter that is in the High Court records. • He concluded by stating that the national public debt has become a burden and is consuming funds that should be used for economic development in the country. 12. Eric Wanyonyi- DCC, Nakuru East • He thanked the Project Team for the public participation forum and giving the community an opportunity to give their input on the proposed highway project • He expressed his gratitude to the Local Administration team and the participants for helping to organize the meeting and participating in the meeting, respectively. • He stated that the proposed highway project is a significant project with a nation-wide impact. It also has social, economic and political implications and therefor the nitty gritties have to be addressed. • He added that public participation is constitutional requirement when projects are being undertaken. It is the right of the citizens to participate and give their views/comments/concerns on the project • He assured the KNCCI representative that he will ensure that his written appeal is submitted to the relevant authorities and the issue looked into critically. • He informed the project team that the residents of Nakuru are in support of the project • He called for transparency in job allocations including the hiring and recruitment process and ensure the 40% of those hired are from the local communities as promised. • He promised that his office will offer the required support to the project company ADDITIONAL WRITTEN COMMENTS 13. James Maina- Kenya National Chamber of Commerce and Industry (KNCCI) • He submitted a written memo from Mantra International Associates detailing their concerns on the project • *Please see the memo attached to these minutes MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. Meeting 6- Nakuru East/West Our Rf: MCN/SBP/1980 WB FUNDS LOAN Your Ref: RIRONI_MAU SUMMIT HIGHWAY PROJECT(SBP-MCN) Thursday 11th November 2021 The Managing Director Kenya Highway Authority JKA-Complex NAIROBI Through The Regional Director South Rift Region NAKURU Dear Sir RE.; The Rironi-Mau summit Highway Road Project. The above refers. 1. Matra International Associates on its own behalf and on behalf of the Kenya National Chamber of Commerce and Industry is happy to present the following issues in support of the Rironi-Mau Summit Highway Road project. 2. The Mau summit Highway Road Project is extremely very welcome. 3. The project is already thirty years late since inception in early 1970’s and it should not be delayed any longer any more. 4. The late founding father of the Nation Kenya HE President Mzee Jomo Kenyatta initiated and launched the project in 1976. The president never saw the project finished. His successor the Late President Moi was involved when he was compelled to allow the diversions at Stem Hotel linking to the old route at Kiondo 5. The Stem-Ngata route of the Project is known as the southern bypass at the courtesy of Kenya Highway Archives who bears witness. 6. The Stem-Ngata section route land was acquired and compensation remittance complete. Kenya Highways Authority Archives on the road route map bears witness. 7. The Stem-Ngata route of the project is known as the Southern By Pass subject of Nakuru High Court Constitutional Judgement and the Hansard records in the National Assembly under Members Question number 69/2020 by Hon. Mr. Macharia Cabinet secretary for infrastructure. 8. The government of Kenya took World Bank Loan for the development and the delivery of the said same Kenya Highways Authority Archives on the road route map. 9. The Kenya National Public Debt Service Charges on Loan Interest payment is a case of concern to Kenyan Citizenry and the cabinet of Kenya of HE President Uhuru Kenyatta. 10. The Change of the route for the Stem-Ngata Road route will create second loan under The Public Private Partnership regime for the delivery of the stem Ngata Road route land site and the financial risk upon Kenya and the Kenyan Citizenry. 11. The idea of overhead roads technology is a good technological development with savings on land where no such land is available and free for use in particular on the development and delivery of the Stem-Ngata Road route. 12. The state House to Soilo Road route is welcome save it will face the threats of geological faults at Total Round about. Sometimes earlier between 1999to 2002 heavy rains disclosed the volcanic geological fault line at and through the said same total round about which immensely interrupted the traffic. 13. The environmental Impact Assessment Report will bear witness 14. Matra welcome the Rioni-Mau summit Highway Road Project save the above issues ought to be addressed and redressed accordingly and appropriately. Together we prosper. Justice be our shield and Defender. Edward Kings O. Maina FCILT(London-England) Managing Partner CC. Cabinet Secretary Infrastructure Nairobi Minutes of meeting Project Nairobi-Nakuru-Mau Summit Highway Project Number 201-10312-00 Date November 12th , 2021 Time 10hr40 Venue AP’s Grounds-Naivasha Subject Third Round of Consultations – Naivasha Sub-County Meeting Participants Please refer to the Appendix for the attendance list (119 participants) SUBJECT RAISED 1 WELCOMING REMARKS The meeting was officially opened at 10:40 am by Snr. Assistant Chief of Lakeview Location [Ms. Josephine Ndung’u] who invited Pastor Peter Njoroge to lead in a word of prayer. The Chief welcomed all the participants and apologized for the short notice given on the meeting. She then introduced the Chiefs and Assistant Chiefs from Lakeview, Great view, Marigichu, Longonot, Gatamaiyu, Sokoni, Kinungi and Mirera sub-locations. She welcomed the project team and then invited Allan Owino of Norken International Ltd (the moderator) to introduce the project Team made up of KeNHA, RVH, WSP and Norken International. He introduced the team from WSP and Norken International and then invited Ms. Lucy Wainaina of KeNHA to introduce the team from KeNHA. This was followed by a round of introductions by the Project Company, RVH including the design Team from Meridiam and Vinci and representative of the PPP Directorate, Mr. Argwings Owiti led by Kenneth Kamau. After the introductions, Allan then introduced the agenda of the meeting and handed over to Kenneth Kamau of RVH to give a presentation on the Project Overview/Structure. 2 PROJECT OVERVIEW- RVH Kenneth Kamau began by giving a brief introduction of the project and mentioned that Rift Valley Highways (RVH) is the which is a consortium of Vinci highways and Meridiam entered into a 30-year contract with the National Government construct the project in three and a half years’ time and maintain the road for twenty-six and a half years under the Public Private Partnership Model. The project company is also responsible for designing and sourcing the finances to construct the road. The PPP aspects will be monitored will be monitored by the National Treasury through the PPP Directorate. Treasury plays the role of revenue collection and offers guidance in Contract negotiations. He explained that the project cost is approximately Kshs. 160 billion and it is likely that the funds will be a syndicated loan since the amount is too large for one financial institution to bear all the risk of financing the project solely. The costs incurred for constructing the road will be recovered through tolling of the road. Toll revenue will be channelled to the National Toll Fund National Toll Fund that will be handled by an independent Toll operator. He then invited Christine Abdel-Malek from WSP to give a presentation on the project road design and the Environmental and Social Impact Assessment process and proposed mitigation measures. 3 PRESENTATION OF THE DESIGN-WSP Christine Abdel-Malek from WSP, informed the participants that the meeting was part of the project’s 3rd round of public participation held to discuss the potential social and environmental impacts of the project and proposed mitigation measures and present the updated road design details and collect additional comments/views. She reminded the meeting that the 1st round of public participation was undertaken in January and February to introduce the project to the public, gather their initial views and recommendations and discuss on the ESIA baseline surveys that would be conducted while the 2nd round of public participation took place in May and June which involved discussions on impact identification and review the proposed road design. Using a Power-Point Presentation, Christine provided the following project information in detail: • Project Overview  Project localisation;  Project main goals;  Key drivers of the design  Project updated design details: Infrastructure details; images on railway crossings, river bridges, footbridges, interchanges, overpasses, streetlights etc. • Design Review for Naivasha 4 ESIA PROCESS, ENVIRONMENTAL & SOCIAL IMPACTS & PROPOSED MITIGATION MEASURES-WSP Using a PowerPoint presentation Ms. Christine was able to provide information on the ESIA Process and the stakeholder engagement activities that have been undertaken so far for the proposed project. This includes Field Surveys, Stakeholder consultations, identification of potential impacts and benefits and mitigation measures and optimization measures. She explained the categories of stakeholders consulted, type of stakeholders’ participation activities that have taken place so far which includes baseline related meetings and 1st, 2nd, 3rd rounds of consultations with various objectives as discussed earlier; and the results and inputs from these consultations and how the inputs have been integrated into the design of the project Ms Christine then gave a detailed presentation of the perceived environmental and social impacts during construction and operations (of the A8 South and the A8 roads) and the proposed mitigation measures. The study has mainly focused on the following components; - The Physical Environment (Soil and Sediments, Surface Water and Groundwater Quality, Air Quality and Noise levels surveys) - The Biological Environment (Biodiversity-Flora, Fauna, Freshwater ecology, Ecosystem services) - The Human Environment (Loss of land, Community well-being and safety, livelihoods, social amenities, cultural sites etc.) The mitigation measures have been captured in the ESMP to be used as a guiding principle for the project. Finally, she gave a highlight of the next steps which includes submission of the ESIA , final design studies and the construction period. Minutes of meeting 5. COMMENTS, QUESTIONS, OBSERVATIONS Overall the project is welcomed, and participants are supportive of the project. The main comments and observations made during the exchanges that followed the presentations are: NO. ISSUES/COMMENTS/ RECOMMENDATIONS RESPONSES 1. Elizabeth Wanjiru- Kihoto, Lakeview Kenneth Kamau-RVH • She stated that in the previous meetings held at Longonot and Kayole Social Hall, • Only the additions and changes have been presented in the meeting however, the community had proposed pedestrian crossings and livestock crossings in the original design elements that did not need to be reviewed remains as they Kihoto at the Municipal offices. were. • She further stated that currently there are no crossings in that area which is a • The participants are allowed to consult with the design team members and safety risk to the residents scrutinize the map/design and the various components that have been provided on different sections of the road • He requested to be shown where Kihoto area is located in the map. 2. Francis Macharia- Youth Rep Kenneth Kamau-RVH • He inquired on the criteria that will be used in jobs allocation to the youth. He • On the issue of jobs, he mentioned that the contractor is obligated to provide informed the project team that developers have been using the DCC’s office and at least 40% of job opportunities created by the project to the locals in the area the Chief’s office to advertise the jobs available as well as procure materials such as marram, sand, stone from the area if they meet the required standards. • He suggested that a notice be given to the Chief when the jobs are available to avoid wrangles that may occur if the local youth are not informed of the • On the issue of importing prisoners to provide labour, RVH’s HR Policies opportunities. prohibit such kind of labour recruitment would not allow any of that to happen. He assured them that labour will be sourced locally. • He mentioned that some Contractors bring ex-convicts from abroad to work on the project who end up impregnating the local girls and women who are unable • Toll stations will be put at strategic places to ensure that communities are not to raise the children on their own, leaving them in a hopeless situation. charged for local movement. • He inquired on whether the pay the toll fees will be a one-time payment or • He stated that they had identified the Maasai in Gilgil and Naivasha and the payment will be done in all the sections of the road used. Ndorombo at Eburu that are considered Vulnerable and Marginalized Groups (VMGs). Special considerations will be made for them such as safe crossings • He inquired whether the road was necessary for the local community for their animals and will also see how their lives can be improved through • He felt that the Maasai community should receive some compensation for the CSR. inconvenience of not being able to cross the road with their livestock when the road is under construction 3. David Ndome-Kabati Kenneth Kamau 3 • He stated that in the previous meeting, the community had requested for an FOB • On the issue of diversions, the road will be constructed section by section. The at Mithuri primary school and an underpass instead. He asked that this be escarpments road section will be closed for 8 months and traffic will be rectified. diverted to the Nakuru highway. • He suggested the use of the road from Naivasha Town to Naivasha girls for • However, buses will be allowed to use the road from 8.00pm during the traffic diversion during construction. construction period. Once that section is complete, it will be opened and vehicles will be rerouted from the highway to the escarpment road. • He pointed out that they would see if it was possible to use the road from Naivasha Town to Naivasha girls as a diversion although the road may not be under KeNHA. 4. John Kihiko-Chairman- Mai Mahiu Kenneth Kamau-RVH • He stated that no pedestrian crossing had been provided at the Narok Junction in • The issue of the climbing lanes is still under discussion and we are looking Mai Mahiu for ways to reduce the number of accidents that are rampant in the area. • He stated that a climbing lane is required at the Escarpment and not an ordinary road • He inquired where traffic will be diverted to from the Escarpment while construction of the road is ongoing. 5. Damaris Mwihaki – Sokoni sub-location Kenneth Kamau-RVH • She stated that the design has only made provisions for the town, yet there is a • Only the additions and changes have been presented in the meeting however, community that lives past the town along the highway. She therefore requested the original design elements that did not need to be reviewed remains as they for an FOB or an underpass to allow crossing over to the other side of the highway were. and services with foot walks for pedestrians. 6. Joseph Waigwa - Youth Leader, Mai Mahiu Kenneth Kamau-RVH • He stated that their livelihoods depend on sand harvesting and closure of the A8 • Traffic will be diverted to the Nakuru highway when that section of the road South road during construction would destroy their livelihood. is under construction. • He stated that over 10,000 youth are involved in the sand harvesting business hence further deliberations on the matter are required so as to avoid unrest among the sand harvesters. 7. Tom Njoroge- Naivasha East Ward Kenneth Kamau-RVH • He appreciated the commitment of the company in undertaking a comprehensive • RVH will undertake CSR projects that will be of benefit to the community. A ESIA study. pool of funds will be set aside to undertake the CSR projects that would benefit the community at large. Suitable projects will be identified in consultation with • He pointed out that the issue of CSR was yet to be addressed. the community. • A CSR committee will be set up to identify those suitable projects. • He mentioned that there are many schools and medical centres in the area situated along the road and suggested they be considered for upgrading as part of the project company’s CSR initiative. • He further suggested that the community can provide land on which the project company can construct a school for the community during the operational phase • He stated that some institutions such as the Mandera Primary School which will be disadvantaged during construction should also be considered for CSR 8. James Mwangi Kenneth Kamau-RVH • He pointed out that during the previous meeting at Kayole Social Hall, the • KeNHA as been sourcing for material sites available in the area including community formed a committee that will be involved in the project, however this boreholes that can supply the project with water for construction. RVH will committee has not been enabled to operate as it should. consider sinking boreholes in schools if there are none available in the area for the community to benefit as well. • He enquired on how compensation will be done on affected property such as houses that will form cracks due to vibrations caused by the heavy machinery Njiru Njue- KeNHA used during construction. • Land for the construction had already been acquired i.e. at Kamandura. • He stated that 40% of the materials should also be sourced locally and that they • In addition to an insurance policy that the Contractor will take to handle such should also engage local sub- contractors to source for them the materials for them matters, we will carry out a baseline survey of the property located alongside locally. The sub-contractors could also source the materials for the Contractor road with the help of the Ministry of Public Works. from outside the locality if they are not available locally. • The information will be used as a benchmark if there are claims of damage to property i.e. cracks. If it is investigated and there is proof that the machinery caused the damage, then the affected owner shall be compensated accordingly 9. D.M Ndiritu- Chairman, Naivasha Municipal Board Kenneth Kamau-RVH • During the second round of consultations, the project team consulted on the • He mentioned that the construction of the A8 south caused flood waters to flow flood areas and were able to map them out. to Naivasha Town. The proposed road may have a similar impact; therefore, it is important to provide a proper drainage system in Naivasha town that will be • The expansion of the highway might lead to flooding in the areas it passes able to handle flood waters. through if a proper drainage system is not provided. However, the A8 south will not have such an impact because it is not being expanded • He stated that he was in support of the project and that they would engage with the project team further. • Nevertheless, but hydrological studies are being undertaken to address the drainage issues and inform the design of the drainage system. • We have established that the flooding issue is being caused by culverts that are too small to handle the volumes of storm water. We shall provide proper culverts to deal with the drainage issue. 10. Kisilu Mutua- DCC, Naivasha Sub-County • He thanked the local administration for the mobilization of the participants • He was grateful to the project team for giving the community an opportunity to participate in the project • He thanked the community for their participation and explained that the purpose of the engagement was to have their queries on the project responded to as witnessed in the meeting • He was grateful for the engagement sessions which have been resourceful • He also noted that their proposals on the design of the road have been taken into account as much as possible • He stated that the community will have to make some sacrifices for the project to be successful • He was positive that the project will ease traffic on the A8 road. He requested the project company to ensure that the new road can serve the population for the next 10 years. 11. ADDITIONAL DESIGN PROPOSALS BY THE COMMUNITY • Provide FOB instead of a zebra crossing at Km 53+000 • Provide FOB at Km 54+400 MINUTES OF MEETING PREPARED BY: Christine Abdel-Malek, Stakeholders Engagement Specialist, WSP Canada Inc. Hottensia Wanjiku Kabuki, Sociologist, Norken International Limited MINUTES OF MEETINGS REVIEWED BY: REPRESENTATIVE OF NAME AND TITLE SIGNATURE DATE DCC KeNHA RVH WSP These minutes are considered to be an accurate recording of all items discussed. Written notices of discrepancies, errors or omissions must be given within seven (7) days, otherwise the minutes will be accepted as written. NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING NYANDARUA COUNTY 27th October 2021 MINUTES OF MEETING VIRTUAL MEETING ATTENDANCE: Representatives from: • Nyandarua County Government • Kenya National Highways Authority (KeNHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB Participants’ list - WANYOIKE Benson; - BRANDAO Cecile; - MUNYUA Allan; - MARCILHACY Apolline; - PRUVOST Thomas; - VOSSIER Jérôme; - SEDA Kefa; - NYATWANGA Walter; - O. MISERE Christabel; - NYAMWARO Joachim; - O. TURANA Johnstone; - A. OUKO Clara; - OWITI Argwings; - cheronom@pppunit.go.ke; - GRIFFITHS Endaf; - DINNOO Naveen; - GIBERT Denis; - MUTUA Naomi; - WAINAINA Samantha; - KAMAU Kenneth; - GITAU Lawrence; - MBUTHIA Ceciliah; - NJUE Gicove NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS NGOs MEETINGS 3rd November 2021 LIST OF ATTENDANCE VENUE: VIRTUAL MEETING Kenneth KAMAU Jabes OKUMU Stephen W. ATARO Jack OTIENO Emmanuel GICHURU Jackson WAMBUA Allan MUNYUA Janvan KOMBO Apolline MARCILHACY Jedidah WANYEKI Ann MUKAINDO John Thirima Anthony NG’ANG’A Joseph ALOT Argwings OWITI Kamweti MUTU Awori PAT Leonard LANGAT Burnice KARIMI IRERI Lucy NJUGUNA Cecilia WANDIGA Mary MUTEMI Naveen DINNOO Michael NJOROGE Denis GIBERT Moses MTENDE Edwin ODHIAMBO Patricia AGULA Elijah AMBASA Clara A. OUKO Emmanuel OCHIENG Patrick MUTISO David JOMELI Peter KARENGE NGANGA Ginette BORDUAS Peter NJERU Irungu WAGGEMA Moses CHERONO Sylvia S. TIPAPE Tobias NYUMBA Vivian CHEPKOECH KISOYAN Walter B. NYATWANGA Wilson KOECH Eva OKOTH Patricia SEWE Gicovi NJUE NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING MEMBERS OF PARLIAMENT 25th October 2021 MINUTES OF MEETING VENUE: SERENA HOTAL, NAIROBI ATTENDANCE: Representatives from: • National Assembley • Kenya National Highways Authority (KenHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB OPENING PRAYER. The meeting begun at 8.10 am with a word of prayer from Samantha Wainaina. GENERAL OVERVIEW. A brief overview of the project was given by Stanley Mwawasi, Head of PPP Department from KeNHA, who highlighted the rationale for the project, the role of the PPP model in infrastructure development, as well as the benefits that will accrue from the project. David Muchilwa, Director in charge of development at KeNHA, then proceeded to give a further detailed presentation with a brief overview of the project’s general features and its rationale. This was followed by a presentation by Kenneth Kamau covering detailed explanation of the ongoing ESIA process, the different work streams that have been carried out so far as well as the next steps going forward. Kenneth gave an overview of the concerns raised during the second round of public consultation and the resulting main additional features integrated in the design as a result of addressing these concerns. The members attending were given the opportunity to raise questions, make observations and react to the presentation. QUESTIONS AND ANSWER SESSION Participants from the Member of Parliament were invited to raise queries, observations and contributions, which were responded to by the representatives from KeNHA, the Project Company and the Construction Contractor. Hon. Moses Lessonet (M.P Eldama Ravine) –National Assembly (1) When is the project going to start construction? Response: In order to reach financial close, the Project Company needs to finalize the Environmental and Social Impact Assessment Study and get approval from the lenders to obtain the necessary financing. This meeting is part of the third round of consultation process which will conclude the ESIA. The report is planned to be finalized by the end of November and will subsequently be disclosed end of December, after formal approval by the lenders. The project construction will then be able to begin after this disclosing period which will last for 120 days and after financial close. (2) Is the Kenyan Government borrowing to invest in the project development or are the investors borrowing? Response: The sponsors provide a part of the financing for the project and leverage the rest by seeking investment from lenders. KeNHA will start repaying the sponsors on a service payment basis as soon as the first sections of the road are delivered. (3) In regard to the National Toll Fund: how much do you think you’ll be able to collect from it? Will this be enough to cover the repayment to the Project Company? Response: The Project Company raised money for the project, the condition to being procured the project through a competitive process is to ensure that it is built according to the highest standards. For the government to be able to repay the Project Company a toll system will be implemented. The Project Company undertook various modelling studies under different scenarios, the result of all of these is that the amount collected should be amply enough to cover the cost of the project. In fact, most of these studies demonstrated a monetary surplus as early as 5 to 6 years after the start of the project. In any case, KeNHA precise that in the event of a gap between the collected money and the amount due, the Treasury will complete the payments. (4) Regarding roadside developments: Kikopey and Salgaa are recent examples of commercial expansions triggered by road traffic. Are you proactive enough to anticipate and manage future roadside accommodation which could hamper the future development and traffic fluidity of the highway? Response: KeNHA is working in close collaboration with the Counties and local urban planning entities: ongoing modelling is being completed relying on important data collection which will allow for future predictions of urban development. All critical information will be shared with RVH to ensure that future development will be taken into ccount in the project’s final design. (5) What are the CSR components on this particular project? Response: Following the second round of public consultation, about 400 comments and requests from communities have been received and analyzed. RVH’s priority has been focusing on ensuring that appropriate answers were provided to all of these. Once the project reaches financial close, the Project Company will work in collaboration with relevant entities to identify the most suitable and valuable CSR initiatives. Hon. Liza, Chelule Chepkorir (Women Representative- Nakuru County) – National Assembly (1) She insists on the CSR components asking for more details. She proposes to integrate gym facilities next to bathrooms along the road. Response: As this project is a PPP structure, the responsibility for implementing CSR initiatives falls onto the Project Company. It is a highly relevant and important topic for RVH given that the sponsors -Meridiam and Vinci- both have strong emphasis on CSR initiatives through their PPPs. A lot of suggestions and feedbacks have been collected during the stakeholder consultation processes, these will help define future actions. (2) How have the connecting roads been integrated in the design planning? Especially when it comes to accommodating and assisting farmers etc. (3) Is the project related to Mombasa Road going to be connected to this highway development project? Response: KeNHA exercised a strong emphasis on connectivity when designing the corridor. Seamless connectivity is an integral part of the design planning. The corridor is looked at as a system of which the Mombasa stretch is an integrant part. There is a dedicated program to connect Mombasa to this side of the corridor under which numerous road development projects are ongoing. The connectivity has been carefully thought through. (4) Have you taken into consideration future road expansion ? Specifically, did you integrate future service development in the design, such as the pipeline system in Nakuru town west? The main goal of the road is to contribute to the country’s economic development; to this effect, special attention will be given to ensure proper access will be provided through service lanes and various crossing structures to integrate future service development in the design. However, this should also be a collaborative process with the Counties to ensure future planning is taken into consideration and access is provided where most needed. Regarding the pipeline system in Nakuru town west, the project in its current state is unfeasible and other solutions are being studied at the moment. John Mwangi – PA to MP Gilgil Constituency (1) What is planned regarding boreholes? He urges to consider water usage carefully. Response: KeNHA requested the contractors to look at the lowest point of downfall and avoid land acquisition, however, when it was required, KeNHA amended and acquired the necessary land for water boreholes. Studies are still ongoing to finalize the planning on this topic. (2) Regarding lay bays, please consider washrooms and canteens Response: The Project Company has specific requirements and is obligated to stay within the project’s RoW. Its role is to ensure the facilitation of the access to existing and future facilities along the highway and provide an appropriate interface. (3) Consider connection to maintain access to commerce and critical infrastructure such as hospitals on the side of the road. Response: The connectivity between both sides of the road will be maintained, over a hundred existing connective structures exist along the highway and extensive work has been undertaken to ensure community needs are addressed especially in terms of connectivity. Additionally, the provision of access to essential services is part of the project requirement and integrated within the design. (4) Will there be alternative roads that are not tolled for people that can’t afford the tolling? Response: Tolling is not part of the Project Company’s scope and is the responsibility of the GoK, however, RVH is very involved in supporting the GoK with this issue by undertaking feasibility studies and modelling to support decision-making with informed recommendations. The toll will be focused on long journeys with financial incentives for daily users. Additionally, the road won’t be a closed system : you will be able to enter and leave the highway safely and certain stretches won’t be tolled. (5) What is being planned regarding climate change ? He suggests looking at tree planting as an offsetting solution. Response: The Environmental and Social Impact Study has a section dedicated to Climate change impacts and adaptability. The impacts of the projects on climate change are being carefully assessed and mitigation measures are being developed to compensate for said impacts. Tree planting is indeed part of the defined mitigation measures. CLOSING REMARKS. Stanley Mwawasi, Head of PPP Department from KeNHA, gave his closing comments and thanked everyone for attending, and concluded by inviting Naomi Mutua to close with a word of prayer. NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING KIAMBU COUNTY 26th October 2021 MINUTES OF MEETING VENUE: SOVEREIGN SUITES, REDHILL, LIMURU ATTENDANCE: Representatives from: • Kiambu County Government • Kenya National Highways Authority (KenHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB GENERAL OVERVIEW. A brief overview of the project was given by Njue Gichovi, senior land valuer from KeNHA, who highlighted the rationale for the project, the role of the PPP model in infrastructure development, the benefits that will accrue from the project as well as the land acquisition and resettlement process that is being carried out in the project’s context. Kenneth Kamau, E&S manager of the Project Company, Rift Valley Highway Limited, then proceeded to give a further detailed presentation with a brief overview of the project’s general features and its rationale followed by a detailed explanation of the ongoing ESIA process, the different work streams that have been carried out so far as well as the next steps going forward. Kenneth gave an overview of the concerns raised during the second round of public consultation and the resulting main additional features integrated in the design as a result of addressing these concerns. Jerome Vossier, the design manager of the Construction Contractor (joint-venture comprising of companies of the French concession and construction Group VINCI) appointed by the Project Company in charge of the design, the construction, the financing, the operation and the maintenance of the Project Road: Rift Valley Highway Limited (whose shareholders are French Groups; VINCI Highways and Meridiam), then proceeded to give a further detailed overview of the design integration of the 66 requests/comments raised during two meetings held in Kiambu for the 2nd round of public consultation. The main outcome of the 2nd round of public consultation for the Kiambu county are: - Provision of 7 additional pedestrian crossings (1 footbridge, 2 underpasses and 4 at grade crossing in A8 South) in sensitive areas (schools, accident black spot areas). - Provision of 7 additional cattle underpasses - Provision of 3 additional bus bays - Provision of 600m of noise barriers The County Technical Team was given the opportunity to raise questions, make observations and react to the presentation. QUESTIONS AND ANSWER SESSION Participants from the Kiambu County Government were invited to raise queries, observations and contributions which were responded to by the representatives from KeNHA, the Project Company and the Construction Contractor. Eng Sam Mugo- (1) Will there be alternatives to tolling between the Rironi and Kimende stretch? Response: Tolling is not part of the Project Company’s scope and is the responsibility of the GoK, however, RVH is very involved in supporting the GoK with this issue by undertaking feasibility studies and modelling to support decision-making with informed recommendations. The toll will be focused on long journeys with financial incentives for daily users. Additionally, the road won’t be a closed system : you will be able to enter and leave the highway safely and certain stretches won’t be tolled. (2) You haven’t addressed the issue of waterflows and waste management Response: The Project Company has very specific requirements regarding waste management and disposal: it is obligated to clean the road and dispose of the waste in a specific proper manner. Runoff is an issue taken very seriously; it was raised by many communities during the second round of public consultation. The CJV is currently undertaking in-depth studies, investigating the specific sources and locations of flooding areas in order to integrate solutions directly in the design. The contractor will need the assistance of the County team; indeed, in order to ensure that all the proper areas are identified and that the necessary work can be undertaken (eg. drainage work), there needs to be a collaborative work guided by the County leadership. (3) Kimende is an example of a town that “died” because of adjacent development; is there anything planned for these towns that could end up “cut-out” because of the new infrastructure development? Response: The main goal of the road is to contribute to the country’s economic development; to this effect, special attention will be given to ensure that the towns’ crossed won’t be cut-out and will be provided with service lanes to maintained proper access. However, this should also be a collaborative process with the County team to ensure future planning is taken into consideration and access is provided where most needed. David Kuria – (1) What is the plan for the infrastructure after 20-30 years? Response: The PA provides for augmentation plans; that is, if certain traffic thresholds are reached it will trigger a mechanism to increase the number of lanes. As such, the contract provides for a flexibility in terms of traffic adaptation. Additionally, the Project Company will be maintained for 26.5 years after construction, this means that the design being developed integrates studies addressing the appropriateness of long-term maintenance in accordance with high performance standards. (2) Regarding the interchanges: from experience, the junctions next to the highway get clogged and that jam can spill onto the highway. How did you design these junctions to prevent it from happening? Response: The length of the service lanes has been calculated to ensure sufficient dimensions to accommodate eventual congestion within the lanes’ capacity. This was done through traffic modelization and studies. (3) Will trucks be allowed on the A8? The Project Company does not foresee any truck bans on A8. It is anticipated that both A8 and A8 South will be tolled although A8 South tolling will be cheaper. RVH believes that people will be free to decide which stretch to use, however, traffic planning ultimately depends on the Government of Kenya. (4) The County has designated the Viewpoint area as a tourist point; did you incorporate proper access to these in the design? Response: Proper and safe access will be maintained and provided for viewpoints. However, regarding A8 South, the CJV insists that a collaborative work needs to be undertaken to ensure the proper identification of critical areas of access for tourists and people in general. It is essential before the detailed design phase. CJV also emphasizes on the critical situation regarding unstable material currently supporting these viewpoints areas on A8 South: this will need to be addressed for ensuring security if access is to be maintained. Dickson Njunge – (1) He is concerned with existing pipelines as well as future planned development Response: KeNHA confirms that small water pipes crossings are planned for through the provision of pipe culverts for micro-tunneling locations. These are expected to be incorporated within the detailed design. CJV warns that it has not been made aware of such requests and urge to be liaised with to inform the design team about the coordinates of these planned micro-tunneling locations. (2) A road has been built in the area before Kiambu and he is concerned that the drainage work that has been done for it won’t be sufficient in light of the highway development Response: Regarding drainage, specific studies are being undertaken in order to define appropriate design solutions. RVH and CJV reiterated the crucial need for collaborative work in order to ensure all critical areas are efficiently identified, studied and addressed through the design. (3) What is planned for water boreholes? Response: KeNHA requested the contractors to look at the lowest point of downfall and avoid land acquisition, however, when it was required, KeNHA amended and acquired the necessary land for water boreholes. (4) Other than the road, have you given any contraction to truck bays? Response: Truck lay bays are planned for and integrated within the design. Truck parks are also being planned for, however, these are outside of the project’ scope, the topic is addressed by KeNHA which liaise any development plans with RVH to ensure the highway will facilitate their integration in the design. (5) From a planning point of view, maintained access along the highway will bring commercial development which could hamper the future development and traffic fluidity of the highway. Response: The project design will be adapted to provide specifically designated access to existing service road through service lanes: there will be no non-designated/ non-legal access. As such, urban planning tools can now easily be enforced by the County which will has more leverage to better shape this enforcement. The Project Company asks County members to work collaboratively by sharing any future development plans so that the final design can accommodate and facilitate these accordingly. Michael Muna – (1) He is concerned about contractors acting carelessly and having negative impacts on their surroundings. For example, pipelines have been destroyed in the past by negligent contractors. He wonders what the supervision process will be. Response: The Project Company was procured for the project through a competitive process and is part of a PPP agreement. As such, and as opposed to standard contracting project, the Project Company has a long-term responsibility regarding the performance of the infrastructure as much during construction than operation and maintenance. This mechanism entices the Company to ensure that contractors have very strong incentives to act responsibly. In addition, several supervisory mechanisms are also at play: the project’s lenders are DFIs, which have very stringent performance standards requirements and will be ensuring accountability along the supply chain of the project. Finally, an Independent Expert will review and approve the design and supervise the construction and operation process as well. Sam Mugo – (1) Regarding traffic diversion during construction: how do you plan on ensuring smooth application especially for small County roads, did you take into account eventual negative impacts that would be created by this traffic on roads and surrounding areas’ quality (eg. Dust dispersion) ? Response: A Traffic Management Plan will be developed to specifically address this issue. The process must be done in collaboration with KeNHA and KERRA. CLOSING REMARKS. The CECM Environment David Kuria gave his closing comments and thanked everyone for attending. NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING NYANDARUA COUNTY 27th October 2021 MINUTES OF MEETING VIRTUAL MEETING ATTENDANCE: Representatives from: • Nyandarua County Government • Kenya National Highways Authority (KeNHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB GENERAL OVERVIEW. A brief overview of the project was given by her Excellency Ceciliah Mbuthia, Deputy Governor, Nyandarua County, who highlighted the rationale for the project, the benefits that will accrue from it and her expectations for this third round of consultation. Kenneth Kamau, E&S manager of the Project Company, Rift Valley Highway Limited, then proceeded to give a further detailed presentation with a brief overview of the project’s general features and its rationale followed by a detailed explanation of the ongoing ESIA process, the different work streams that have been carried out so far as well as the next steps going forward. Kenneth gave an overview of the concerns raised during the second round of public consultation and the resulting main additional features integrated in the design as a result of addressing these concerns. Jerome Vossier, the design manager of the Construction Contractor (joint-venture comprising of companies of the French concession and construction Group VINCI) appointed by the Project Company in charge of the design, the construction, the financing, the operation and the maintenance of the Project Road: Rift Valley Highway Limited (whose shareholders are French Groups; VINCI Highways and Meridiam), then proceeded to give a further detailed overview of the design integration of the 23 requests/comments raised during the meeting held in Nyandarua for the 2nd round of public consultation. The main outcome of the 2nd round of public consultation for the Kiambu county are: - Relocation of crossing and bus bay to fit the future position of Soko Mjinga, - Relocation of service lane to better accede to Soko Mpya, - Relocation of bus bays next to the Flyover bridge to better fit to the actual stops of the matatus - Additional footbridge at Soko Mpya, - Additional cattle and pedestrian underpass at Soko MjingaThe County Technical Team was given the opportunity to raise questions, make observations and react to the presentation. QUESTIONS AND ANSWER SESSION Participants from the Nyandarua County Government were invited to raise queries, observations and contributions which were responded to by the representatives from KeNHA, the Project Company and the Construction Contractor. (1) For traffic coming from Soko Mjinga to Magumu entering the highway: how are they to access the road ? How will vehicles from Njabini access Soko Mpya ? Response: There will be a “complete interchange” so you can enter where you want. There will be a service lane at Mpya to access Soko Mjinga when coming from Nakuru and a possibility to turn at the flyover when coming from Nairobi. (2) What are requirements from Soko Mjinga for water management at the market area? Response: Runoff and flooding are issues taken very seriously; it was raised by many communities during the second round of public consultation. The CJV is currently undertaking in-depth studies, investigating the specific sources and locations of flooding areas in order to integrate solutions directly in the design. The contractor will need the assistance of the County team; indeed, in order to ensure that all the proper areas are identified and that the necessary work can be undertaken (eg. drainage work), there needs to be a collaborative work guided by the County leadership. The main issue regarding flooding is to identify the channels where water can be directed. The Project Company’s activities are limited to the RoW provided by KeNHA, this is also why there is a strong need to work together for areas that go beyond this area in order to ensure an appropriate and sustainable management of these issues. (3) The upgrade of Bamboo Health Center was proposed as a CSR proponent. Response: The Project Company’s current focus is to finish the ESIA to reach financial close, the demand has been noted but will be addressed at a later stage. (4) What are the next steps? Response: With her Excellency’s blessings, the Project Company will meet with the communities on the ground to present them with their various requests’ integration in the project design. This process will last until the 12th of November. Subsequently, the impact study will be finalized and published for review. Gicove Njue gave an update on the RAP and the resettlement process. CLOSING REMARKS. Her Excellency Ceciliah Mbuthia, Deputy Governor, Nyandarua County, gave her closing comments and thanked everyone for attending. Participants’ list - WANYOIKE Benson; - BRANDAO Cecile; - MUNYUA Allan; - MARCILHACY Apolline; - PRUVOST Thomas; - VOSSIER Jérôme; - SEDA Kefa; - NYATWANGA Walter; - O. MISERE Christabel; - NYAMWARO Joachim; - O. TURANA Johnstone; - A. OUKO Clara; - OWITI Argwings; - cheronom@pppunit.go.ke; - GRIFFITHS Endaf; - DINNOO Naveen; - GIBERT Denis; - MUTUA Naomi; - WAINAINA Samantha; - KAMAU Kenneth; - GITAU Lawrence; - MBUTHIA Ceciliah; - NJUE Gicove NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING NAKURU COUNTY 29th October 2021 MINUTES OF MEETING VENUE: SAVORA WOODLANDS HOTEL, LIMURU ATTENDANCE: Representatives from: • Nakuru County Government • Kenya National Highways Authority (KenHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB GENERAL OVERVIEW. A brief overview of the project was given by Eng. Reuben Maritim, CEC Roads, Nakuru County, who highlighted the rationale for the project, the role of the PPP model in infrastructure development as well as the benefits that will accrue from the project. The Nakuru county is looking forward to understanding how the following issues will be addressed: - Business opportunities in terms of local procurement for workers and materials; - Seeing how 2nd round requests were integrated; - Increased safety on the road; - Environmental protection measures; - Traffic management during construction; - Management of barrier effect resulting from the highway; - Truck bay parks improvement solution; - Integration of future services along the road (micro-tunnel, water infrastructure, sewage, power lines, fiber etc): locate these areas of crossings and provide for it in the design. Kenneth Kamau, E&S manager of the Project Company, Rift Valley Highway Limited, then proceeded to give a further detailed presentation with a brief overview of the project’s general features and its rationale followed by a detailed explanation of the ongoing ESIA process, the different work streams that have been carried out so far as well as the next steps going forward. Kenneth gave an overview of the concerns raised during the second round of public consultation and the resulting main additional features integrated in the design as a result of addressing these concerns. Thomas Pruvost, the project manager of the Construction Contractor (joint-venture comprising of companies of the French concession and construction Group VINCI) appointed by the Project Company in charge of the design, the construction, the financing, the operation and the maintenance of the Project Road: Rift Valley Highway Limited (whose shareholders are French Groups; VINCI Highways and Meridiam), then proceeded to give a further detailed overview of the design integration of the 300 requests/comments raised during the seventeen meetings held in Nakuru county for the 2nd round of public consultation. The main outcome of the 2nd round of public consultation for the Nakuru county are: - Provision of 13 additional pedestrian crossings in sensitive areas (schools, accident black spot areas) - 22 new vehicular overpasses - Approximately 50 box culverts either to be extended or to be demolished and rebuilt - Provision of an interchange at Elementaita Road with a proper radius of curve to give an easy access to the truck coming from / going to Kenya Pipeline Company - Provision of 9 additional cattle underpasses - Provision of 21 additional bus bays - Provision of extra 2,4 km of noise screen in Nakuru county - Provision of extra 2 km of service lane along the A8 The presentation was followed by a presentation by Evans Juma, architect and lecturer at JKUAT, introducing the assembly to the fish market project which will be developed along the highway in Karai, Naivasha area. The County Technical Team was given the opportunity to raise questions, make observations and react to the presentation. QUESTIONS AND ANSWER SESSION Participants from the Nakuru County Government were invited to raise queries, observations and contributions which were responded to by the representatives from KeNHA, the Project Company and the Construction Contractor. Dr. Kariuki Gichuki – CEC Health (1) He is concerned about the cost incurred by bad driver habits and road usage, as well as what kind of mechanisms would be triggered by accidents and the way the infrastructure can play a role in ensuring fast and safe access to health facilities. Response : With respect to road use: the primary objective of the project is to ensure safe and smooth flow along the highway, this will be done notably through ensuring proper access and exist structures through service lanes. With respect to behavior, the Project Company will be cooperating with KeNHA to ensure that measures will be taken to increase awareness and entice behavioral change, this could be done through initiatives such as awareness campaigns. However, this will have to be led by KeNHA as the Project Company does not have a mandate for taking such action, it will thus bring support to enforce these measures but cannot be initiating them. Additionally, part of the Project Company’s contract standards includes provisions such as specific time to clear road accident and providing defined health support including a proper access to health facilities, first aid, evacuation etc. The Project Company is obligated to provide these and will leverage on community initiatives to ensure proper flow and access to these services. Eng Reuben Kipyegon Maritim –CECM Roads (2) He is concerned about right turning at grade: right turning traffic is a challenge (especially with trucks). He preconizes having an UP or OP for these turning points as a solution. Response : - On the A8 there will be no right turning at grade, on the motorway nobody will be able to exit on the right, it is only going to be possible to exit on the left. Additionally, one of the design constraints for the main highway is to ensure traffic flow: there will be no opportunity for matatus to stop in non-designated spots on the road side. - On the A8 South, the work undertaken will improve the road geometry, but the road will not be expanded, as such the existing turning points will be maintained. Regarding the interchanges: the design integrates proper length to ensure there will be sufficient space for trucks to turn. (3) It was said that private developer will provide truck parking bays: is it in line with KeNHA’s land policy ? Response : There’s been an open request from KeNHA for private developers to propose initiatives at these critical locations. County government should start planning for land development in the area in order to take ownership and start collaborating with KeNHA to work on solutions fully integrated in the present and future landscape. Kibet Maina – Chief Officer Agriculture, Nakuru County (1) He is concerned about the integration of Vulnerable and Marginalized Groups’ preoccupation within the development of the project: specifically, how is cattle crossing going to be addressed for shepherds. Response : Maasai and Ogiek are identified as VMGs, the Project Company is undertaking an FPIC process for these communities: separate consultations were organized, all their concerns were reported and taken into consideration and their requests addressed as best possible. Specific cattle crossings were identified and planned within the highway’s design. (2) In terms of water draining on the road: how will you manage stormwater (especially regarding local farms)? Response : This is a big issue: the Project Company received a lot of requests/ concerns regarding this topic during the 2nd round of public consultation. However, the CJV still needs to ensure that all flooding areas along the highway have been properly identified and that all critical areas have been captured. It is equally important to work on a case by case basis to ensure finding the cause of the flooding. As such, this needs to be a collaborative work with the Nakuru County. The CJV needs to find the appropriate outflow; however, the work is currently constrained to the RoW which limits the ability to efficiently identify these critical areas: if the CJV works with the County it could help solve this limit. Kimotho Mungai – Environmental Officer, C.G.N. (1) He is concerned about mitigation measures regarding storm water and runaway from pollutant during construction: these waters end up in surrounding lakes, how will RVH manage the hazardous leakage? Response : The CJV is undergoing a careful inventory to develop a specific water treatment before release onto lakes, specifically focusing on sensitive areas. (2) Regarding the sanitation in Nakuru: an improvement program is planned for the future provision of these services traversing the main carriageway as indeed water supply is low in Nakuru and needs to be improved. How will this be taken into consideration? The connectivity between both sides of the road will be maintained, over a hundred existing connective structures exist along the highway, some of which can be used for the pipes. For specific future planning, this needs to be done in collaboration with the environmental team to ensure RVH integrates possible micro-tunnel connectivity in the design. Evans Juma - Architect (1) He hopes this design is going to incorporate some emissions improvement measures for the long term : will the County of Nakuru implement emission penalties ? Response : The Project Company has no authority to define emission performance standards, and none have been defined for the project. However, Meridiam and Vinci hope to contribute to the green technological transition of the country in the future by leveraging on their expertise with similar projects and providing an infrastructure suitable for such a transition. (2) Regarding highway furniture, will there be specifications to avoid vandalism ? Can the highway infrastructure be protected ? By putting in place deterrent that will discourage people from vandalizing for example . Response : Although the Project Company is more than willing to bring support on this topic, the implementation of sensitization campaigns and other behavior change tools will ultimately be the responsibility of KeNHA. (3) Regarding the local content: is there some local capacity building planned ? He highlights that there should be a strong focus on local universities to allow for initiatives that focus on formation and knowledge sharing. This could be done by creating training programs and ensuring the participation of training engineers students in the engineering/construction process. Collins Aketche, engineering student present at the meeting emphasizes on the importance of using local skills and creating space for knowledge transfer through training programs. Response : The Project Company has a local content target of 40% as planned in the Project Agreement. Although the company is currently focusing on different streams to achieve financial close and thus doesn’t have a management plan that covers this topic yet, RVH expresses strong willingness to integrate students and allow their participation in the project through programs such as internships. This will be carefully addressed once financial close is reached. Collins Aketche – Engineering student at JKUAT (1) Have you provided for future expansion of the project? Response : Those mechanisms exist, however, strong collaboration with all entities is needed to ensure the project is inscribed in the present and future urban planning of the region. Leonard Kirui – ICT Director, C.G.N. (1) There are many ICT infrastructure along the highway: what will happen to them? Additionally, ICT has already been laying down cables for future development: how will these be integrated within the design? Response: There is ongoing contact with the ICT department and KeNHA: all existing ICT infrastructure and cables have been identified and are being relocated outside of the RoW. The connectivity between both sides of the road will be maintained, over a hundred existing connective structures exist along the highway, some of which can be used for the cables. For specific future planning, this needs to be done in collaboration with the ICT team to ensure we integrate possible micro-tunnel connectivity in the design. James Okwaro – Surveyor at KeNHA (1) Will service lane be adequately provided for further exit ? Specifically, when going from Nakuru to Ngata, will we have to go all the way to Salgaa to make a turn? Response: No, there will be an interchange at Ngata. Gitau Thabanja – Municipal Manager, C.G.N. (1) Creating an overpass in a city usually results in urban decay: how is this highway going to be plugged-in to the city and how will it be accessible to connecting roads? Janet Ngombalu- Eastern Africa Grain Council (1) How do you want to follow up on our collaboration for the future regarding the fish market? Response : The Project Company is constrained to operate within the RoW: for all these ongoing initiatives happening along the highway, it’s important to share coordinate and future development plans so RVH can define with KeNHA a way to work together in the future. (2) We have proposal for place making in several spots along the highway; what can be the Project Company’s contribution in these initiatives? Response : The Project Company was procured by a competitive process: we are limited by budget, however, if some competitive process can be deployed within the scholar world with proposals for small budget place making initiatives, the Project Company will be happy to work together and try to incorporate them within the highway. Eng Reuben Maritim, CEC Roads (1) What is the policy in terms of the corridor? Before long the corridor will be congested because of business development on the side of the road: is there something planed to prevent the impact from these business development? Response : Nakuru County is in charge of development control: target certain areas as key focus areas of development so that the Project Company can work with it and most importantly to ensure control around this topic. Indeed, RVH cannot provide service lanes all along the highway as it will imper safety and traffic flow in the long run. The ability to shape this development rest among the Nakuru County team however RVH is happy to bring support at an advisory capacity. CLOSING REMARKS. Cécile Brandao gave a closing speech encouraging future collaboration to continue the ongoing teamwork process. Engineer Reuben Maritim gave his closing comments and thanked everyone for attending and concluded by inviting Dr. Kariuki Gichuki to close with a word of prayer. NAIROBI-NAKURU-MAU SUMMIT PPP PROJECT 3rd ROUND OF PUBLIC CONSULTATIONS COUNTY TECHNICAL MEETING NGOs 3rd November 2021 MINUTES OF MEETING VENUE: VIRTUAL MEETING ATTENDANCE: Representatives from: • Various Non-Governmental Agencies • Kenya National Highways Authority (KeNHA) • The Project Company (Rift Valley Highway) and its Contractor Complete Attendance List Attached AGENDA 1. Preliminaries 2. Introductions 3. Presentation of Overview of Project 4. Presentation of the general ESIA Approach: Addressing E&S impacts 5. Presentation of the ESIA Outcome 6. Presentation of the resulting Design Update 7. Plenary Session 8. AOB GENERAL OVERVIEW. A brief overview of the project was given by Walter B. Nyatwanga, Deputy Director at KeNHA, who highlighted the rationale for the project, the role of the PPP model in infrastructure development, the benefits that will accrue from the project and the ongoing impact assessment process. Kenneth Kamau, E&S manager of the Project Company in charge of the design, the construction, the financing, the operation and the maintenance of the Project Road: Rift Valley Highway Limited (whose shareholders are French Groups; VINCI Highways and Meridiam), then proceeded to give a further detailed presentation with a brief overview of the project’s general features and its rationale followed by a detailed explanation of the ongoing ESIA process, the different work streams that have been carried out so far as well as the next steps going forward. Kenneth gave an overview of the concerns raised during the second round of public consultation and the resulting main additional features integrated in the design as a result of addressing these concerns. Moses Cherono, Project Officer at the Public Private Partnerships Directorate, highlighted the role of the PPP model for economic development. Additionally, he detailed the ongoing process related to tolling: the National Treasury has hired an external consultant to define a framework for the tolling system, studies are ongoing and will support the determination tolling rates, any discount and other incentive mechanisms, the tolling technology system as well as related- measures to reinforce defined procedures. Walter Nyatwanga gave a brief overview on the resettlement policy: he explained the rationale for eventual acquisitions of additional land and for the resettlement of businesses which carry out their commercial activities on the Right of Way. Additionally, he gave an example of ongoing collaboration between KeNHA, Nyandarua and Nakuru counties who are working closely to define an appropriate urban planning solution at Soko Mjinga in order to preserve livelihood for the shop owners. The process is carried out following the highest international practices standards to ensure that the project is undertaken sustainably. Endaf Griffiths, Technical Officer of the Project Company, Rift Valley Highway Limited, then proceeded to give a further detailed overview of the design integration of the various requests/comments raised during meetings held for the 2nd round of public consultation. Specific structures and typical designs were described and explained. Nakuru design was also specified and described thoroughly. The NGO Agencies representatives were given the opportunity to raise questions, make observations and react to the presentation. QUESTIONS AND ANSWER SESSION Participants from the various NGO Agencies representatives were invited to raise queries, observations and contributions which were responded to by the representatives from KeNHA, the Project Company and the Construction Contractor. Leonard Langat (1) There are existing services operating along the highway (water pipe, fiber cable etc.): liquid telecom is waiting for a detailed design of the road so that specific sensitive zones can be identified and included in present and future planning. Response: There is ongoing contact with the ICT department and KeNHA: all existing ICT infrastructure and cables have been identified and are being relocated outside of the RoW. The connectivity between both sides of the road will be maintained, over a hundred existing connective structures exist along the highway, some of which can be used for the cables. For specific future planning, this needs to be done in collaboration with the relevant stakeholders (ICT and private companies) to ensure the Project Company integrate possible future micro-tunnel connectivity solutions in the final design. Odhiambo Odawa (1) Regarding charging stations: has it been integrated in the project design? We are projecting a fast energy and technological transition and need to plan for it. Response: The National Transport and Safety Authority introduced a steering committee, of which KeNHA is a part, which is on the forefront of planning for and anticipating renewable energy and technological transition in the transportation sector. The development of critical supporting infrastructures will be procured through a private sector agreement to bring on private investment. Awori Patricia (1) Many positive impacts were highlighted during the presentation but there was a lack of coverage related to the negative impacts incurred by the project Response: Unfortunately, there wasn’t enough time to cover the comprehensive impact identification studies that have been undertaken within the ESIA. However, the impact assessments that have been carried out during this process are extensive and carefully studied in order to implement relevant and efficient mitigation measures. The ESIA process has lasted for almost a year and is being carried out in alignment with the most exigent international performance standards. Some examples of impacts that are thoroughly assessed and addressed include: the degradation of local air quality, the rise of local noise levels, the modification to surface water flow and quality, the loss/modification of habitat, the limitation of movement and potential mortality of fauna, the loss of ecosystem services, the modification to livelihood strategies and economic activities etc. (2) Similarly, she feels like the topic of wildlife mitigation measures has been mainly disregarded and she is interested in seeing the various design of crossing structures envisaged Response: Extensive studies have been carried out to assess the potential impacts of the proposed upgrade of the Nairobi-Nakuru-Mau Summit highway on ecological connectivity in order to inform the identification of the optimal locations for wildlife crossing structures. The analysis was conducted using leading practice connectivity modelling methods which included: (i) habitat suitability modelling with presence-only species data using MaxEnt and (ii) ecological connectivity modelling using least-cost path analysis, Circuitscape and graph metrics. The modelling of the larger Contextual Assessment Area was undertaken to include more ecological data to improve the robustness of the species distribution model, and also to quantify the contribution of the habitat within the Regional Assessment Area to connections from and into the Contextual Assessment Area. The study is undertaken to identify optimal location of mitigation measures and inform the final selection, placement/position and design of wildlife crossings (underpasses and overpasses). However, the selection process is still ongoing. Some examples of wildlife crossing structures were shown. Dr Assen (1) There are various emergency service providers along the highway: how is their integration planned for in the design? When building toll stations: could engineers consider an infrastructure that includes space for service providers in the design of the stations? Response: The Project Company has various obligation in terms of standards of performance, one of these include an obligation to provide first aid and evacuation response in a delimited amount of time in case of accident. The Project Company must also maintain a safe access to essential facilities along the road. RVH welcomes a collaborative process with these emergency service providers to facilitate the preservation of these essential services and ensure appropriate operation. It is also essential for providers to engage directly with RVH and specify locations of existing facilities in order to ensure efficient integration. Irungu Waggema (1) Will there be an opportunity for Kenyans to participate in the financing of the project ? Response: The Project Company was procured the project through a competitive process and is part of a PPP agreement. As such, an important criterion of the bidding process was the quality and price competitiveness of the offer. The sponsors provide a part of the financing and leverage the rest by seeking investment from lenders. RVH is exploring the option of integrating Kenyan financing as part of its local engagement and has reached out to a consortium of Kenyan retirement funds: KEPFIC, however those discussions are still ongoing. It is important to keep in mind that the financial package needs to be competitive and that per regulatory requirement the price of the offer cannot be varied. As such RVH is processing with various limitations. Eva Okoth She works with the Natural Justice and wanted to highlight some main issues which are required by law: (1) How did the project take into account climate impact assessment ? Response: As a part of the ESIA, a Preliminary Climate Change Risk Assessment (PCCRA) has been conducted to better understand the anticipated consequences of climate change on the people, the economy, and the environment associated with this Project. The general process followed has been based on the ISO 31000 Risk Management Standards. The analysis of climate change trends consisted in two phases, namely establishing the climate context and identifying the risks. The infrastructure vulnerabilities to climate change and the severity of its impacts as part of the analysis and evaluation phase respectively, were then assessed. Finally, mitigation and adaptation measures have been assessed, studied and defined. The PCCRA is undertaken to identify the Project’s key climate and weather-related vulnerabilities, identify risks and opportunities associated with the identified climate and weather-related risks, and develop control and adaptation measures in order to reduce those risks. This process will be covered in a dedicated Chapter within the ESIA which will be disclosed for public consultation. (2) How did the project assess design alternatives ? Response: At the conceptual design stage, various alternatives were reviewed including: - the no project alternative; - the development and use of alternative transportation; - the construction of a new distinct road corridor, - the development of alternate route alignments, and the crossing or bypass of the Nakuru City area. All project alternatives assessments are covered in a dedicated Chapter within the ESIA which will be disclosed for public consultation. Additionally, as part of the technical design review process different options are continuously being assessed and reviewed. (3) Will externalities resulting from activities driven by local sourcing be taken into account in the impact assessment ? Response: The project will be sourcing locally as much as possible, for local queries used there will be environmental impact assessments as well as licensing processes. An Independent Expert will be reviewing the selection and assessment process. Pamela (1) Will there be trees on the wildlife landbridge? It’s very important for the arboreal species to be able to use the structure. Response: The vegetated land bridges on this project are proposed for areas supporting Giraffe or areas that Giraffe use as dispersal or migration corridors, however, landbridges are also the most effective approach to facilitating the movement of almost all other species, including sensitive birds and bats that avoid crossing above the road itself. The design studied for landbridge include specific landscaping requirements. Indeed, the bridges should be vegetated with native shrubs and trees and include optimal habitat for giraffe in the middle of the overpass. The vegetation on the bridge should match the adjacent vegetation or be specific for the target species, as well as include different bands of habitat (e.g. one side forested, the other more open grassland) depending on the target species. Additionally, vegetation adjacent to the road will be allowed to grow to the landbridge, providing seamless transition from adjacent habitat to structure. The specific design of crossing structures is defined per area depending on the target species identified through the project’s land surveys. As such the project has identified the need for arboreal crossing structures in order to maintain or restore canopy connectivity through the installation of canopy bridges. The target species for canopy bridges are arboreal mammals, such as Syke’s, Vervet and Colobus Monkeys, and potentially arboreal reptiles, such as chameleons. (2) What about invasive species brought up by construction ? Were they integrated in the analysis and are they covered in a management plan ? Response: The management of invasive alien species will be addressed in a specific management plan focused on flora. Robert Mutai (1) How is the future planning of critical services integrated within the design? Response: The primary objective of the project is to ensure safe and smooth flow along the highway, this will be done notably through ensuring proper access and exist structures through service lanes. The connectivity between both sides of the road will be maintained, over a hundred existing connective structures exist along the highway. For specific future planning, this needs to be done in collaboration with the utility providers to ensure RVH integrates possible present and future facilities in the design. RVH has already started reaching out to these agencies and the work is ongoing. (2) Are you planning on developing a sustainable waste management plan for both construction and operation? Response: The Project Company has very specific requirements regarding waste management and disposal: it is obligated to clean the road and dispose of the waste in a specific proper manner as much during construction than operation phase. These requirements are translated into performance targets which will be monitored throughout the project lifetime. A specific waste management plan will be covering the proper procedures to address these performance standards. Edwin Odhiambo (1) Will there be any alternatives in the event that the toll system doesn’t work? That is if the contracting authority is unable to collect the funds as required? Response: A National Toll Fund will be established in order to provide, among other things, a redistribution framework: that is, in the event that the funds collected through the toll system of the A8 and A8S aren’t sufficient to cover the payback cost, the NTF will be able to redistribute surplus coming from other roads’ tolls. Additionally, in the event of a gap between the collected money and the amount due, the Treasury will complete the payments. EMMANUEL GICHURU (1) Will there be a Sustainability Report generated showing the resources used and how it might affect future generation? Response: The Environmental and Social Impact Assessment report will cover all aspects related to the project’s impacts on its environment as well as every related mitigation measure that will address the identified impacts. The report will be disclosed and accessible to everyone for review for a period of 120 days. Regarding the monitoring of the asset performance; KPIs have been developed and will be tracked along the asset’s lifetime: this monitoring framework will be part of the Environmental and Social Management System (ESMS) and will include a range of Management Plans covering specific topics, including climate change- related risks and natural resources use. Kamweti Mutu (1) He is concerned about mitigation measures regarding drainage, in particular storm water and runoff from pollutant during construction: these waters end up in surrounding lakes, how will RVH manage the hazardous leakage? He is also concerned about possible erosion caused by the project’s construction activities as well as impacts on biodiversity and air pollution. Response: Runoff is an issue taken very seriously; it was raised by many communities during the second round of public consultation. The CJV is currently undertaking in-depth studies, investigating the specific sources and locations of flooding areas in order to integrate solutions directly in the design. The contractor will need the assistance of the County team; indeed, in order to ensure that all the proper areas are identified and that the necessary work can be undertaken (eg. drainage work), there needs to be a collaborative work guided by the County leadership. Regarding drainage, specific studies are being undertaken in order to define appropriate design solutions. RVH and CJV reiterated the crucial need for collaborative work in order to ensure all critical areas are efficiently identified, studied and addressed through the design. Regarding issues of erosion, impacts on biodiversity and air pollution, these topics have been thoroughly studied and are addressed in the ESIA as well as in the connected ESMS. Mitigation measures will thus be implemented and carefully monitored. Presentation from Elijah Ambasa and Dr. Tobias Nyumba Dr. Tobias Nyumba did a presentation covering a wide range of critical environmental and social concerns. He acknowledges that most of it will probably be addressed through the ESIA but urges to ensure that everything he mentioned is covered. He expressed interest in furthering the collaborative process to ensure involvement regarding these critical matters. CLOSING REMARKS. Walter B. Nyatwanga gave his closing comments and thanked everyone for attending. PHOTOGRAPHIC REPORT FOR RVHL/KENHA CONSULTATION ACTIVITIES ROUND 3, COUNTY TECHNICAL COMMITTEE MEETINGS OCTOBER 26TH AND 29TH 2021 Kiambu County Technical Commitee Meeting – Sovereign suites, Redhill, Limuru Nakuru County Technical Commitee Meeting – Sarova Woodlands Hotel, Nakuru MERIDIAM S.A.S., VINCI CONCESSIONS S.A.S. WSP NAIROBI-NAKURU-MAU SUMMIT HIGHWAY PROJECT 201-10312-000 ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT 1