PROCUREMENT PLAN Project information: Lao PDR - Scaling-up Water Supply, Sanitation and Hygiene Project (P164901) Project Implementation agency: Department of Water Supply/Ministry of Public Works and Transport, Department of Hygiene and Health Promotion/Ministry of Health Date of the Procurement Plan: January 07, 2020 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be 1 subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Prior Review Thresholds Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) Works RFB through ≥ 2.0 million – Above 10 million This has not been Open foreseen at the International project preparation market approach stage. RFB through ≥ 200,000 < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations 7.13- stage. 7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – Above 2 million This has not been Open foreseen at the International project preparation market approach stage. RFB through ≥ 100,000 < - None Risk-based approach Open National 0.6 million market approach Request for < 100,000 None Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations 7.13- stage. 7.15 II. Selection of Consultants 2 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Thresholds Prior Review Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) QCBS, QBS, FBS, ≥ 300,000 Shortlist of only ≥ 1 million Risk-based LCS (Using the National Consultants approach most appropriate (Firms) for contract market approach) agreed in the PP CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited can be applied for competition contracts with value through national under $300,000 or international market approach, specified in the PP and agreed with the Bank. Direct Selection None No threshold; meet Same as for This has not been of firms requirements of competitive foreseen at the regulations 7.13- selection project preparation 7.15 stage. Individual N/A Essential individual ≥ 300,000 and Risk-based Consultants depending on assignments will be for the positions approach nature of defined in the as specified in services Procurement Plan the PP agreed agreed with the Bank with the Bank and in line with regulations 7.34- 7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 3 PROCUREMENT Lao People's Democratic Republic : Scaling-Up Water Supply, Sanitation and Hygiene Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-01-15 2020-12-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164901 GPN Date: Project Name: Scaling-Up Water Supply, Sanitation and Hygiene Project Loan / Credit No: IDA / 63750 Department of Water Supply Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Component 3: Pending C1/W/01 / Office Renovation Request for Single Stage - One 2021-09- IDA / 63750 Implementation Support and Post Open - National 50,000.00 0.00 Implementat 2021-02-06 2021-04-03 for PMU Quotations Envelope 30 Sector Development ion C1/W/04 / Office Renovation Component 3: Pending Request for Single Stage - One 2021-09- for PIU and 2 districts in IDA / 63750 Implementation Support and Post Limited 6,000.00 0.00 Implementat 2021-01-20 2021-03-17 Quotations Envelope 13 Xiengkhouang Sector Development ion C1/W/02 / Office Renovation Component 3: Pending Request for Single Stage - One 2021-09- for PIU and 4 districts in IDA / 63750 Implementation Support and Post Limited 10,000.00 0.00 Implementat 2021-01-23 2021-03-20 Quotations Envelope 16 Phongsaly Sector Development ion C1/W/05 / Office Renovation Component 3: Pending Request for Single Stage - One 2021-09- for PIU and 4 districts in IDA / 63750 Implementation Support and Post Limited 10,000.00 0.00 Implementat 2021-01-30 2021-03-27 Quotations Envelope 23 Huaphanh Sector Development ion C1/W/03 / Office Renovation Component 3: Pending Request for Single Stage - One 2021-10- for PIUs and 2 districts IDA / 63750 Implementation Support and Post Limited 6,000.00 0.00 Implementat 2021-02-13 2021-04-10 Quotations Envelope 07 Oudomxay Sector Development ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: C1/G/01 / Five (5) Double Single Stage - One IDA / 63750 Implementation Support and Post Request for Bids Open - National 250,000.00 215,000.00 Signed 2020-01-01 2020-05-04 2020-01-06 2020-02-17 2020-07-10 2020-03-18 2020-07-15 2020-04-22 2020-09-04 2020-10-19 Cab 4 x 4 Vehicles Envelope Sector Development Component 3: Pending C1/G/02 / Motorbikes for 12 Request for Single Stage - One IDA / 63750 Implementation Support and Post Open - National 99,000.00 0.00 Implementati 2020-08-06 2020-10-01 2021-03-30 Districts Quotations Envelope Sector Development on C1/G/04 / Office Furniture Component 3: Under Request for Single Stage - One for PMU, 4 PIUs and 12 IDA / 63750 Implementation Support and Post Open - National 68,000.00 0.00 Implementati 2020-08-06 2020-10-01 2021-03-30 Quotations Envelope Districts Sector Development on C1/G/05 / Video Component 3: Pending Request for Conferencing Equipment for IDA / 63750 Implementation Support and Post 69,500.00 0.00 Implementati 2020-08-06 2020-10-01 2021-03-30 Quotations PMU, 4 PIUs and 12 Districts Sector Development on Component 3: Pending C1/G/06 / Office Equipment Request for Single Stage - One IDA / 63750 Implementation Support and Post Open - National 99,500.00 0.00 Implementati 2021-01-23 2021-03-20 2021-09-16 (IT) for 4 PIUs and 12 Districts Quotations Envelope Sector Development on Component 3: Pending C1/G/03 / Office Equipment Request for Single Stage - One IDA / 63750 Implementation Support and Post Open - National 67,000.00 0.00 Implementati 2021-01-09 2021-03-06 2021-09-02 (IT) for PMU Quotations Envelope Sector Development on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/CS/07 / Consultancy Firm for Project Implementation Component 1: Delivery of Support Infrastructure and Quality And Cost- Under IDA / 63750 Prior Open - International 2,900,000.00 0.00 2019-11-22 2020-02-06 2019-11-29 2020-02-11 2019-12-27 2020-08-03 2020-01-31 2020-08-28 2020-02-28 2020-04-08 2020-05-08 2023-12-24 for the Scaling-Up Water Sustainability of Water Supply Based Selection Implementation Supply, Sanitation and and Sanitation Hygiene Project C1/CS/08 / Project Financial Component 3: Consultant Under Audit (July 2019 until March IDA / 63750 Implementation Support and Post Qualification Limited 150,000.00 0.00 2020-09-01 2020-10-02 2020-09-15 2020-10-15 2020-11-19 2021-05-18 Implementation 2024) Sector Development Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/CS/01 / Project Component 3: Individual Management & IDA / 63750 Implementation Support and Post Consultant Open 99,000.00 66,000.00 Signed 2019-08-01 2019-08-07 2019-09-19 2020-04-24 2019-10-10 2020-04-27 2019-11-14 2020-06-30 2020-05-12 Implementation Support Sector Development Selection Consultant Page 1 Component 3: Individual C3/CS/05 / National Project IDA / 63750 Implementation Support and Post Consultant Open 76,000.00 69,000.00 Signed 2020-02-20 2019-09-19 2020-04-09 2020-04-24 2020-04-30 2020-06-04 2020-06-05 2020-12-01 Coordinator Sector Development Selection Component 3: Individual C3/CS/02 / National IDA / 63750 Implementation Support and Post Consultant Open 120,000.00 43,200.00 Signed 2020-02-20 2019-09-19 2020-04-09 2020-05-12 2020-04-30 2020-05-12 2020-06-04 2020-06-16 2020-12-01 Procurement Consultant Sector Development Selection C3/CS/03 / National Component 3: Individual Financial Management IDA / 63750 Implementation Support and Post Consultant Open 128,000.00 139,500.00 Signed 2020-03-12 2019-12-19 2020-06-22 2020-04-21 2020-07-12 2020-05-13 2020-08-14 2020-06-05 2021-08-13 Consultant Sector Development Selection Component 3: Individual C3/CS/04 / National Project IDA / 63750 Implementation Support and Post Consultant Open 92,000.00 59,800.00 Signed 2020-03-12 2019-09-19 2020-04-30 2020-04-24 2020-05-21 2020-04-24 2020-06-25 2020-06-05 2020-12-22 Accountant Sector Development Selection Component 3: Individual C3/CS/8 / National Under IDA / 63750 Implementation Support and Post Consultant Open 21,000.00 0.00 2020-05-05 2020-05-20 2020-06-23 2020-07-14 2020-08-18 2021-02-14 Environmental Consultant Implementation Sector Development Selection Component 3: Individual C3/CS/9 / Social Safeguard Under IDA / 63750 Implementation Support and Post Consultant Open 21,000.00 0.00 2020-05-05 2020-05-08 2020-06-23 2020-07-14 2020-08-18 2021-02-14 Consultant Implementation Sector Development Selection Component 3: Individual C3/CS/10 / National Civil Under IDA / 63750 Implementation Support and Post Consultant Open 42,000.00 0.00 2020-05-05 2020-05-20 2020-06-23 2020-07-14 2020-08-18 2021-02-14 Work Engineer Implementation Sector Development Selection C3/CS/11 / Management Component 3: Individual Information System (MIS) and IDA / 63750 Implementation Support and Post Consultant Open 144,000.00 0.00 Canceled 2020-05-05 2020-05-20 2020-06-23 2020-07-14 2020-08-18 2021-02-14 Monitoring and Sector Development Selection Evaluation(M&E) Component 3: Individual C1/CS/12 / Management Pending IDA / 63750 Implementation Support and Post Consultant Open 42,000.00 0.00 2020-08-01 2020-09-19 2020-10-10 2020-11-14 2021-05-13 Information System (MIS) Implementation Sector Development Selection Component 1: Delivery of Individual C1/CS/10 (2) / National Civil Infrastructure and Pending IDA / 63750 Post Consultant Open 42,000.00 0.00 2020-10-12 2020-11-30 2020-12-21 2021-01-25 2021-07-24 Engineer Sustainability of Water Supply Implementation Selection and Sanitation C3/CS/05(2) / National Component 3: Individual Pending Project Coordinator IDA / 63750 Implementation Support and Post Consultant Open 42,000.00 0.00 2020-12-14 2021-02-01 2021-02-22 2021-03-29 2021-09-25 Implementation (Administrative Officer) Sector Development Selection C3/CS/02 (2) / National Component 3: Individual Pending Project Procurement IDA / 63750 Implementation Support and Post Consultant Open 42,000.00 0.00 2020-12-14 2021-02-01 2021-02-22 2021-03-29 2021-09-25 Implementation Consultant (2) Sector Development Selection Page 2