Rg4s9rMUXA xxvAwfwxz S/ff7X5MAAaTA9w o-T94R 1AqnVEET, KUAVVT7 Telephone No: 04896-263925, Fax No: 04896-263930 E-mail:Iakrmsa@rediffmail.com F.No.12L2013Edn(RMSA)1 Dated* 11.2016 To Snt. Nita Gupta Deputy Secretary(RMSA-L) Govt. of India Ministry of Human Resource Development Department of School Education & Literacy Shastri Bhavan New Delhi-110115. Sub: - Submission of original copy of Annual Report & Audit Report of Integrated RMSA Schemes for the year 2015-16 - Reg. Madam, Please find enclosed one original copy of the English version of Annual Report & Audit Report of Integrated RMSA Schemes (RMSA & IEDSS) of Lakshadweep for the year 2015-16. Submitted for your kind information and necessary action. Encl As above. Yours faihfully (A.HA1) State Mission irector Copy to: (i) Shri.Dalbir Singh,Under Secretary-RMSA-III,GOI,MHR),DSE &L, Shastri Bhavan, New Delhi for kind information (e-mailed). (ii) Ms.Kajri Nigam,RMSA,TSG,Vijaya Building, Barakhamba Road, New Delhi,110002 for kind information (e-mailed). (iii) Finance Unit, RMSA, TSG Vijaya Building, Barakhamba Road, New Delhi,110002 for kind information (e-mailed). RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (Integrated RMSA, IEDSS & Other Schemes) LAKHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY AUDIT REPORT 01-04-2015 to 31-03-2016 Devassy & Devassy Chartered Accountants Thiruvananthapuram Tel :0471-2724104 / 2725104 Mob : 9846110104 / 944 7225699 RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN (Integrated RMSA, IEDSS & Other Schemes) LAKHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY AUDIT REPORT 01-04-2015 to 31-03-2016 Devassy & Devassy Chartered Accountants Thiruvananthapuram Tel :0471-2 724104 / 2725104 Mob: 9846110104 /944 7225699 DEVASSY & DEVASSY CHARTERED ACCOUNTANTS INDEPENDENT AUDITORS REPORT 1. Report on the Financial Statements We have audited the financial statements of the Centrally Sponsored Program of Integrated RMSA (Rashtriya Madhyamik Shiksha Abhiyan), IEDSS & Other Schemes, which is implemented by the Lakshadweep Sarva Shiksha Abhiyan State Mission Authority (LSSASMA), as on 31-03-2016 at the State Mission Directorate at Kavaratti Island and BRCs, CRCs coming under the State Mission, which comprise of the Balance Sheet as at March 31s', 2016 and the Statement of Income and Expenditure for the year ended 31-03-2016. 2. Management's Responsibility for the Financial Statements Management is responsible for the preparation of these financial statements that give a true and fair view of the financial position and financial performance of the organization. This responsibility includes the design, implementation and maintenance of internal controls relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. 3. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We have conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the organization's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. TC-9. 1306 DHIYA, Cpp Indian Express Temole Road, Sas!hamangalam -ad 6 Tei C471 2725104 2724104 2723104 Mob 984(11010) 97225699 erna r a -2- 4. Opinion In our opinion and to the best of our information and according to the explanations given to us, the financial statements give the information required in the manner so required and give true and fair view in conformity with the accounting principles generally accepted in India: i) in the case of the Balance Sheet of the state of affairs of the Integrated RMSA (Rashtriya Madhyamik Shiksha Abhiyan), IEDSS & Other Schemes) UT of Lakshadweep as at 31st March, 2016, and ii) in the case of the Statement of Income and Expenditure of the excess of expenditure over income for the year ended on that date. For M/s.Devassy & Devassy, Thiruvananthapuram Chartered Accountants 0 1-06-2016 CA. a old Devassy. R, FCA, DISA Partner (M.N. 204549) FRN. 007169 S DEVASSY & DEVASSY CHARTERED ACCOUNTANTS ANNEXURE TO AUDITOR'S REPORT I. Significant Accounting Policies: a) Cash system of accounting is followed during the period 01-04-2015 to 31-03- 2016. b) Inventories of consumables are not valued as on 31-3-2016, considering the negligible value of such items. Cost of these items are treated as expenditure and accounted on cash basis during the year. c) There are no investments other than the balance maintained in the savings accounts of the banks. d) Government Grants to the project are recognized on receipt basis. e) The category wise Income and Expenditure Statement includes capital & revenue items of expenditure incurred under the different budgeted categories of the Integrated RMSA, IEDSS & Other Schemes. f) Fixed Assets are valued at cost and included in Management cost and other respective intervention accounts. Depreciation is not charged on the Fixed Assets as per guidelines issued. 2. Separate Utilisation Certificate, Receipts and payments account, Income & Expenditure Statement and Balance Sheet has prepared for RMSA & IEDSS and attached with this report. 3. An amount of Rs 8,59,000/- has been sanctioned as GO! share vide Order F. No 1-12/2015 - RMSA III (GEN) GOI, MHRD dated 23-12-2015 for RMSA. And an amount of Rs 1,20,000/- has been sanctioned as GO share vide Order F. No I- 2/2014 - RMSA Ill GOI, MHRD dated 10-02-2016 for IEDSS during the year. 4. An amount of Rs. 1,800/- shown in receipts & payments account of IEDSS relates to amount wrongly remitted by IEDSS Minicoy to RMSA account refunded by RMSA to IEDSS account. 5. As intimated by MHRD vide their letter No F No. 1-12/2015-RMSA-111 dated 25- 06-2015, to deposit the unutilized amount of Rs 36,40,000/-, RMSA deposited Rs. 36,34,000/- by DD No. 022588 dated 30-06-2015 to GOI Treasury. 6. An amount of Rs 1.21.138/- being interest on civil work advances received refunded to UTL during the year. TC-9/1,306, DH!YA, I,- lnian Express. Temnpie Road, SasthAn-;rgalam, TrivarnJrur- -75 Tef (!47J -?7-51,-4, 272410e. 272 01 Mr)x 984 " 101,4 -1 9472256 m emd isy~ r -2- 7. The new funding pattern of Centrally Sponsored Scheme of RMSA for Union Territories as per new order F.No. 2-50/201 0-EE-3 dated 08-12-2015 is 100% by GOI and hence the unutilized balance of State share as on 01-04-2015 may be refunded to UT of Lakshadweep. 8. Interest received during the year bifurcated to GOI and State based on the ratio of opening unutilized balances of State and GOI as on 01-04-2015. 9. A separate Management Report covering our observations on the accounting system, lapses of Internal Control Procedures and errors and mistakes observed in the course of audit is submitted separately. 10. As part of our audit, we had verified the procurement / purchase procedures along with the verification of supporting documents and records of the application of RMSA funds during the year 2015-2016 and found that Goods, Works and Services have been procured in accordance with relevant provisions of th& procurement procedure prescribed for the purpose, as per RMSA norms. I1. We have examined the vouchers and supporting documents of State Mission Directorate on a random basis. We have verified the Receipts and Payments account and Bank Reconciliation Statement of State Mission Directorate subject to our comments in Management Report. 12. Previous year figures have been regrouped and rearranged wherever necessary. Trivandrum For Devassy & Devassy 01-06-2016 Chartered Accountants CA. Harold Devassy.R, FCA, DISA Partner (M.N. 204549: FRN. 007169S) WEVASSY & DEVASSY CHARTERED ACCOUNTANTS tT- RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN LAKSHIADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY AUDIT CERTIFICATE IN RESPECT OF REVIEW OF THE PROCUREMENT / PURCHASE PROCEDURES OF RMSA ACCOUNTS LAKSHADWEEP FOR THE YEAR 2015-2016 This is to certify that we have gone through the procurement procedure used for the State for RMSA & IEDSS and based on audit of the records for the year 201 5-2016 for the RMSA & IEDSS Lakshadweep accounts, we are satisfied that the procurement procejure prescribed in the Manual on Financial Management and Procurement under RMSA has been followed. Trivandrum For Devassy & Devassy 01-06-2016 Charter co n nts CA. Haro d Devassy.R, FCA, DISA Partner (M.N. 204549: FRN. 007169S) T C- 12306, DHIYA, Opp Indian Express 03m ) i ;oSshmaglr h 7'el )--7' "2 14 2724104 2723104. ', t> 2 PA2 3 UTILISATION CERTIFICATE (RECURRING) UNDER RMSA FOR THE YEAR ENDED 31-03-2016 RASHTRIYA MADHYAMIK SHIKSHA ABHIVAN LAKSHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY Sl. Central State Shar Total No Share I Opening balance at the beginning of the financial year (as on 01-04- 46,73,755.25 33,29,741.29 80,03,496.54 2015) 2 Details of funds received during the year 12.1 Government of India Fund received vide sanction F 8,59000.00 Ni 89,6 0.0 No. 1-12/2015-RMSA III(GEN) GOI, MHRD, dated 23-12-2015 2.2 State Share Fund received vide sanction No. 3 Total Fund received (Sl.No. 8,59,000.00 Nil 8,59,000.00 2.1+2.2) 4 Other Receipts / Interest 1.85,243.82 1,31,954.51 3.17.198 33 5 Total fund available (Sl. 1+3+4) 57,17,999.07 34,61,695.80 91,79,694.87 6 Expenditure (Grant in aid general) 20,34,544.00 Nil 20.34.544.00 7 Refund to GOI 36,74,000.00 Nil 36.74,000.00 8 Refund of Interest to UTL 1 21,138.00 1.11138.00 9 Balance available (SI.No. 5-6-7-8) 9,455.07 33,40,557.80 33,50,012.87 I.Certified that out of Rs. 8,59,000/- ( Rupees Eight lakh fifty thousand only) received during the year 2015-2016 as GOI share, Rs. 80,03,496/54 (Rupees Eighty lakhs three thousand four hundred ninety six and paise fifty four only) on account of unspent balance of the previous year. Rs.3,17,198/33 (Rupees three lakhs seventeen thousand one hundred and ninety eight and paise thirty three only) on account of bank interest, totaling to Rs.91.79,694/87 (Rupees Ninety one lakhs seventy nine thousand six hundred and ninety four and paise eighty seven only), a sun of Rs.20,34,544/- (Rupees Twenty.lakh thirty four thousand five hundred and forty four only) -2- had been utilized for the purpose for which it was sanctioned and Rs 36,74,000/-(Rupees Thirty six lakh seventy four thousand only) refunded to GOI being unspent balance of Grant-in-aid from GOf and Rs 1,21,138/- (Rupees one lakh twenty one thousand one hundred and thirty eight only) to State being interest received on advance given for Civil work and that a balance of Rs. 33,50,012/87 (Rupees thirty three lakhs fifty and twelve and paise eighty seven only) remaining unutilized at the end of the year will be carried forwarded to the next year 2016-2017. 2. Certified that we have satisfied ourselves that the conditions on which the grant - in - aid was sanctioned have been duly fulfilled and that we have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. 1. Statement of Accounts 2. Utilization Certificates 3. Progress report State Missi ector (RMSA) Date: AUDITOR'S CERTIFICATE We have verified the above statement with the books and records produced before us for our verification and found the same has been drawn in accordance therewith. Trivandrurn For Devassy & Devassy 01-06-2016 Chartered Accountants CA. Harold Devassy.R, FCA, DISA Partner (M.N. 204549: FRN. 007169S) RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA) LAKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI UT OF LAKSHADWEEP, KAVARATTI - 682 555. BALANCE SHEET AS ON 31-03-2016 LIABILITIES Amount Rs Current Year Previous Year Amount Rs Amount Rs Capital Fund Excess of income over expenditure 71,45,150.87 80,03,496,54 Less Refund to GOI 36,74,000.00 Less Refund to U.T of Lakshadweep 1,21,138.00 33,50,012.87 Current Liabilities IEDSS Minicoy 1,800.00 Total 33,50,012.87 80,05,296.54 ASSETS Amount Rs Amount Rs Current Assets Cash & Bank Balance Cash in hand Nil Nil Cash at Bank 30,14,562.87 73,59,764.54 Un settled advances- Annexure 3,35,450.00 6,45,532.00 Total 33,50,012.87 80,05,296.54 Vide our report of even date attached FOR DEVASSY & DEVASSY EMISSIO LSCHARZRED ACCOUNTANTS STATE MISSIO DI TOR (RMSA) Place:Kavaratti CA HAROLD DEVASSY.R, FCA, DISA Date: 01-06-2016 PARTNER (M.N. 204549, FRN. 007169S) RASHTRIYA MADYAMIK SHIKSHA ABHIYAN(RMSA) LAKSHADVtVEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI UT OF LAKSHADWEEP, KAVARATTI - 682 555. ANNEXURE FORMING PART OF BALANCESHEET AS AT 31-03-2016 As on 31-03-2016 Amount Rs Advance for Expenses Advance to Annual School Grant 3,00,000.00 Advance to Minor Repair Grant 25,000.00 Kala Utsav ( Purchase of Musical Instruments) 10,450.00 TOTAL 3,35,450.00 Vide our report of even date attached FOR DEVASSY & DEVASSY CHARTE ACCOUNTANTS STATE MSINICOR (RMSA) PlaceXKavaratti CA HAROLD DEVASSY.R, FCA, DISA Date: 01-06-2016 PARTNER (M.N. 204549, FRN. 007169S) 2S ,% -4o . 8 ø n CD 40 LÅ Ah u 40 >. u. 0 I . . . . . . . . . . . . < LU 8 - . 0 z w> ---- -- - -- --- .. 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M ih n 0 0 r-4 w 0 w J: m w > < > ca o < c cl w w -rOi In-- < Z 0 0 > tv cc 23 0 M C) k,,øø W > LL IL IC. w 0 o < m cý cý ø (D Clý CN! co z w 0 2 -; E u > < CL Cý CD CD CD c2k m 6 , Cj 6 ø C) cý C) > 00 ri LL.i CP2 > LLi to 0 E ,Ø cn C: ai m 0 > E > -jø 0 u < 0 ýD w > o 0 0 E E uý W M 0 0, IEDSS RASHTRIYA MADYAMIK SHIKSHA ABHIYAN (RMSA) LANKSHADWEEP RASHTRIYA MADYAMIK SHIKSHA ABHIYAN, KAVARATTI,U.T.OF LAKSHADWEEP CONSOLIDATED ANNUAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31-03-2016 Stat:UT of Lakshadweep Year Enoding : 31-03-2016 SOURCzE & APPLICATION (Rs in lakhs) Opening Balance iEDSS TOTAL (a) Cash in Hand (b) Cash at Bank 1.02 1.02 Total 1.02 1.02 Source (Receipt) (a) Funds received from Government of India 1.20 1 .20 (b) Funds received from State Government - (c) Interest 0.04 0.04 RMSA Lakshadweep 0.02 0.02 TOTAL Receipts 1.26 1.26 Application (Expenditure) Approved AWP&B Expenditiure Variance including Spill over incurred (a) Transport / Escort Allowance 1.17 0.84 0.33 (b) Social Sychronisation Camp 1.10 1.10 - iTOTAL 2.27 1.94 ADVANCES NIL TOTAL CLOSING BALANCE (a) Cash in hand (b) Cash at Bank 0.34 !TOTAL 0.34 Vide our report of even date attached FOR DEVASSY & DEVASSY CHARTERED ACCOUNTANTS STATE MISSION D E OR (RMSA) Place:Thiruvananthapuram HAROLD DEVASSY.R, FCA, DISA Date: 01-06-2016 PARTNER (M.N. 204549, FRN. 007169S) DEVASSY & DEVASSY CHARTERED ACCOUNTANTS RASHTRIYA MADHYAMIK SHIKSHA ABHIYAN LAKSHADWEEP SARVA SHIKSHA ABHIYAN STATE MISSION AUTHORITY MANAGEMENT REPORT We have completed the audit of the accounts maintained by the Integrated RMSA (Rashtriya Madhyamik Shiksha Abhiyan), IEDSS & Other Schemes, which is implemented by the Lakshadweep Sarva Shiksha Abhiyan State Mission Authority (LSSASMA), at the State Mission Directorate at Kavaratti for the year ended 31-03- 2016, and our observations are given below. 1. ACCOUNTING SYSTEM 1. Books of accounts are maintained under double entry system and cash basis of accounting is followed. 2. Journal Register was not maintained during the year. 3. Cash book is maintained on a daily basis and balanced properly. 4. Proper accounting procedures have to be implemented to ensure accuracy of the expenditures on the project activities and financial reporting. 2. FUND TRANSFER The fund transferred from State Mission Directorate to SMDCs are accounted and reconciled. 3. ADVANCES 1) Advances paid for expenses which were not settled during the year was treated as advances and not included in expenditure. 2) The advance shown at the end of the year is subject to reconciliation and confirmation. Ciontd. .2 7.C-9 1306. DHIYA, Opp Indian Express Temple Road Sa9thamnga m Trivandrum-695 Te! 04 71-2726'10 '2410). 27231C4, Mob 98B461 9; 225699 em1 emadevass ho -,o -2- 4-. INTERNAL CONTROL We suggest a proper and effective regular internal audit system to be implemented for effective control of the utilization of the fund. All the relevant records should be verified and lapses if any should be rectified as a process of internal audit. 5. FIXED ASSETS The Fixed Assets purchased are included in relevant interventions under the project. No depreciation has been provided for the fixed assets during the year. The Fixed Assets were physically verified by the authorities and the physical verification report is available in records. 6. PROCUREMENT AND PURCHASE PROCEDURES As part of our audit, we had verified the procurement / purchase procedures along with the verification of supporting documents and records of the application of RMSA funds during the year 2015-2016 and found that Goods, Works and Services have been procured in accordance with relevant provisions of the procurement procedure prescribed for the purpose, as per RMSA norms. Trivandrum For Devassy & Devassy 01-06-2016 Charter Accountants CA. Ha olDevassy.R, FCA, DISA Partner (M.N. 204549: FRN. 007 169S)