Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan June 2014 2. Date of General Procurement Notice: June 2014 3. Period covered by this procurement plan: FY17 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No Procurement Method Threshold Prior Review Comments (Goods and Works) in US Dollars Threshold in US Dollars 1 ICB (Goods) ≥300,000 per contract ≥2,000,000 per contract 2 LIB (Goods) No specific ceiling ≥2,000,000 . 3 NCB (Goods) < 300,000 N/A 4 Shopping (Goods) < 50,000 per contract N/A 5 ICB (Works, Turnkey and S&I of ≥3,000,000 per ≥10,000,000 per Plant and Equipment) contract contract 6 NCB (Works, Turnkey and S&I of < 3,000,000 per N/A Plant and Equipment) contract 7 Shopping (Works) < 100,000 per contract N/A 8 ICB (Non-Consultant Services) ≥ 300,000 per contract ≥2,000,000 per contract 9 All Direct Contracting and Single- No specific ceiling >=100,000 Source Contracts April 2017 2. Pre-qualification. Bidders for shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P147489 (Rwanda – June 2014) 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) RW- Provisional 10,000 No Post Method: MIG of vehicle Direct contract EPR maintenanc OF- e and Timeline: 6649- cleaning Procurement NC- services Process: May- DIR June 2017 Urgent: the vehicle does not have any maintenance services due to this pending no objection RW- Idems of 20,000 No Post Method: MIG media Shopping/request EPR Services to for quotation OF- broadcast 9151- and publish Timeline: NC- awareness Procurement RFQ messages( Process: May- Lot1: TVS/ June 2017 April 2017 Lot2: Radio and community radios, Lot 3: Newspaper s Lot 4: magasine and online RW- Hiring 9,375.00 No Post Method: MIG musicians, Shopping/request EPR comedians for quotation OF- and other 6646- performers Timeline: NC- Procurement RFQ Process: May- June 2017 RW- Supply of 38,250 No Post Method: MIG materials to Shopping/request EPR award for quotation OF- organizatio 6657- n for Timeline: GO- outstanding Procurement RFB performanc Process: May- e on GBV June 2017 and child abuse activism RW- Supply of 54,750 Post Method: MIG furniture Shopping/request EPR and for quotation OF- bedding 6597- materials Timeline: GO- for safe Procurement RFB houses Process: May- (Rusizi and June 2017 Ngarama) Notes: This will be done in the next fiscal year due to delay of construction RW- Supply of 12,500 Post Method: MIG scholastic Shopping/request EPR and playing for quotation OF- materials April 2017 6626- Timeline: GO- Procurement RFB Process: May- June 2017 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Comments (Consultants) Threshold And other criteria Quality and Cost Selection method and ≥ $ 1,000,000 Based Selection threshold are based on per contract (QCBS) contract nature see para 2.1 Guidelines Quality Based Selection method and ≥ $ 1,000,000 Selection (QBS) threshold are based on per contract contract nature see para 3.2 Guidelines Least Cost Selection Selection method and ≥ $ 1,000,000 (LCS) threshold are based on per contract contract nature see para 3.6 Guidelines Selection Based on Selection method and ≥ $ 1,000,000 the Consultants threshold are based on per contract Qualification contract nature see para 3.7 (CQS) Guidelines Single Source (SSS) Selection method and ≥ $ 100,000 (Firms) threshold are based on per contract contract nature see para 3.9- 3.12 Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines 1.1.1 Individual Individual Consultants ≥ $ 300,000 per (Based on Comparison of contract , Consultant CVs) All TORs (IC) See section V Guidelines selection and Employment of Consultants 1.1.2 Individual Individual Consultants ≥ $ 100,000 per (Single-Source Contracts) contract , Consultant All TORs (IC) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. April 2017 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) RW- Recruitment 998,070 Prior Method: MIGEPRO of 3 IPs for SSS/Prior F-8854- agent of review CS-CDS change Timeline: Procuremen t Process: May-June 2017 RW- Consultancy 107,250 Prior Method: MIGEPRO services to SSS/Prior F-6613- recruit firm review CS-QCBS for baseline data Timeline: collection for Procuremen impact t Process: evaluation May-June 2017 RW- hiring a 350,000 Prior Method: MIGEPRO consultancy QCBS F-6635- firm to CS-QCBS conduct Timeline: DNA Procuremen training t Process: May-June 2017 RW- Hiring an 12,500 Post Method: MIGEPRO individual to Individual F-6630- develop consultancy CS-INDV standard /Post operating review procedure manual for Timeline: center for Procuremen excellence t Process: March-May 2017 April 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8852- consultants consultancy CS-INDV for report /Post writing on review joint field visits of Timeline: IOSC Procuremen t Process: April-June 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8855- consultants consultancy CS-INDV for report /Post writing on review GBV clinics Timeline: Procuremen t Process: May-June 2017 April 2017 PROCUREMENT Africa : AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2018-04-30 2019-09-04 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147489 GPN Date: Project Name: AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project Loan / Credit No: IDA / H9780 Executing Agency(ies): Ministry of Health and Fight against Aids WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52731-CW-RFB / Réhabilitation CDFC CDS ami des jeunes et Centres jeunes , Aménagement des Holistic Support for Sexual Under locaux des centres multi- Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 1,386,583.00 0.00 Implementati 2018-03-20 2018-03-25 2018-05-06 2018-06-05 2018-07-19 2019-03-16 services dans les 3 Envelope and Violence Prevention on hôpitaux , 3 unités spécialisées de la police judiciaire et de 3 chambres spécialisées de la justice BI-MOH-85727-CW-RFQ / Holistic Support for Sexual Aménagement du Local de Request for Single Stage - One IDA / H9780 and Gender Based Violence Post Limited 91,000.00 0.00 Canceled 2019-01-21 2019-03-03 2019-06-01 la Bibliothèque au centre Quotations Envelope and Violence Prevention d'excellence BI-MOH-112428-CW-RFB / Aménagement d'un local Holistic Support for Sexual Under Single Stage - One devant abriter la IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 200,000.00 0.00 Implementati 2019-04-29 2019-05-04 2019-06-03 2019-06-24 2019-07-23 2019-11-20 Envelope bibliothèque au Centre d' and Violence Prevention on excellence GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52740-GO-RFB / Acquisition de mobilier de bureau pour les CDFC et Holistic Support for Sexual Under pour les 3 unités Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 18,000.00 0.00 Implementati 2018-04-16 2018-04-21 2018-06-02 2018-07-02 2018-08-15 2018-11-13 spécialisées de la police Envelope and Violence Prevention on judiciaire et de 3 chambres spécialisées de la justice dans trois provinces BI-MOH-52833-GO-RFQ / Holistic Support for Sexual Under Request for Single Stage - One Acquisition des téléphones IDA / H9780 and Gender Based Violence Post Limited 20,115.00 0.00 Implementati 2018-04-28 2018-06-23 2018-08-22 Quotations Envelope portables pour alerte rapide and Violence Prevention on BI-MOH-52840-GO-RFB / Under Doter chacun des trois High Impact Basic Health Single Stage - One IDA / H9780 Post Request for Bids Open - National 59,500.00 0.00 Implementati 2018-04-16 2018-04-21 2018-06-02 2018-07-02 2018-08-15 2018-11-13 hôpitaux des appareils de Services Envelope on cryothérapie et de LEEP Page 1 BI-MOH-53024-GO-RFB / Fournitures des Holistic Support for Sexual Pending médicaments, consommables Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 100,000.00 0.00 Implementati 2018-05-15 2018-05-20 2018-07-01 2018-07-31 2018-09-13 2018-12-12 médicaux et kit de Envelope and Violence Prevention on prévention post exposition au viol aux 3 hôpitaux BI-MOH-53071-GO-RFB / Equiper les CDS amis des jeunes , centres jeunes et Pending High Impact Basic Health Single Stage - One les écoles formées sur la IDA / H9780 Post Request for Bids Open - National 212,131.00 0.00 Implementati 2018-05-10 2018-05-15 2018-06-26 2018-07-26 2018-09-08 2018-12-07 Services Envelope santé sexuelles, reproductive on des adolescents et jeunes( SSRAJ) BI-MOH-85696-GO-RFQ / Holistic Support for Sexual Under Request for Single Stage - One Achat d' un serveur pour le IDA / H9780 and Gender Based Violence Post Limited 14,205.00 0.00 Implementati 2018-12-15 2019-02-09 2019-04-10 Quotations Envelope système d' alerte rapide and Violence Prevention on BI-MOH-85710-GO-RFQ / Acquisition des Pending Request for Single Stage - One consommables informatiques IDA / H9780 Program Management Post Limited 30,000.00 0.00 Implementati 2019-01-19 2019-03-01 2019-03-31 Quotations Envelope pour différents services du on projet BI-MOH-85716-GO-RFQ / Achat de mobilier pour Pending Request for Single Stage - One Centres intégrés , CDS Amis IDA / H9780 Program Management Post Limited 38,676.00 0.00 Implementati 2019-01-19 2019-03-01 2019-05-30 Quotations Envelope des jeunes et Centre d' on excellence BI-MOH-85725-GO-RFB / Acquisition de matériel Holistic Support for Sexual Pending informatique pour les Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 80,000.00 0.00 Implementati 2019-01-14 2019-01-19 2019-03-02 2019-04-01 2019-05-06 2019-07-05 Centres jeunes,écoles formées Envelope and Violence Prevention on en SR, Centre d' excellence , CCI et projet BI-MOH-85728-GO-RFQ / Holistic Support for Sexual Under Acquisition des livres sur les Request for Single Stage - One IDA / H9780 and Gender Based Violence Post Limited 56,818.00 0.00 Implementati 2019-01-26 2019-03-08 2019-06-06 VSBG / le centre d' Quotations Envelope and Violence Prevention on excellence BI-MOH-85729-GO-RFB / Acquisition des équipements Holistic Support for Sexual Under Single Stage - One de vidéo conférences et IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 65,341.00 0.00 Implementati 2019-02-18 2019-02-23 2019-04-06 2019-04-21 2019-05-15 2019-08-13 Envelope accessoires/ Centre d' and Violence Prevention on excellence BI-MOH-91062-GO-DIR / Holistic Support for Sexual Under Achat de 6 autoclaves pour IDA / H9780 and Gender Based Violence Post Direct Selection Direct 45,000.00 0.00 Implementati 2019-01-24 2019-01-29 2019-02-22 2019-05-23 3 hôpitaux abritant les and Violence Prevention on Centres Intégrés BI-MOH-85722-GO-RFB / Fourniture des médicaments, des Holistic Support for Sexual Under Single Stage - One consommables médicaux et IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 524,000.00 0.00 Implementati 2019-02-22 2019-02-27 2019-04-10 2019-05-01 2019-06-05 2019-09-03 Envelope des kit de prévention post and Violence Prevention on exposition au viol aux 3 hôpitaux BI-MOH-127019-GO-RFB / Doter des ambulances aux 7 Holistic Support for Sexual Pending districts sanitaires des Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 434,000.00 0.00 Implementati 2019-08-16 2019-08-21 2019-09-20 2019-09-30 2019-10-25 2019-12-24 provinces d'intervention du Envelope and Violence Prevention on projet et aux 3 hopitaux abritant les CI. Page 2 BI-MOH-127033-GO-RFB / Holistic Support for Sexual Pending Request for Single Stage - One Equiper les Centres Intégrés IDA / H9780 and Gender Based Violence Post Limited 15,000.00 0.00 Implementati 2019-08-19 2019-09-26 2019-10-26 Quotations Envelope en Poste téléviseurs and Violence Prevention on BI-MOH-127036-GO-RFB / Equipements informatiques Holistic Support for Sexual Pending pour CDS amis des jeunes, Single Stage - One IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 76,000.00 0.00 Implementati 2019-08-16 2019-08-21 2019-09-20 2019-09-30 2019-10-17 2019-12-16 Centres jeunes, 12 écoles Envelope and Violence Prevention on formées sur SSR, Centre d'excellence, UGP et CCI BI-MOH-127064-GO-RFB / Equipements en mobiliers des Centres Intégrés, salles pour prise en charge des enfants, CDS amis des Holistic Support for Sexual Pending Single Stage - One jeunes, centres jeunes, 12 IDA / H9780 and Gender Based Violence Post Request for Bids Open - National 100,833.00 0.00 Implementati 2019-08-16 2019-08-21 2019-09-20 2019-09-30 2019-10-20 2019-12-19 Envelope écoles formées sur la SSR, and Violence Prevention on Centre d'excellence, P.F sécurité et justice, salles des réunions de Ministères bénéficiaires. BI-MOH-127067-GO-DIR / Fournir des médicaments, Holistic Support for Sexual Pending des consommables médicaux IDA / H9780 and Gender Based Violence Post Direct Selection Direct 95,354.00 0.00 Implementati 2019-08-18 2019-08-23 2019-09-20 2019-12-04 et des kit de prévention and Violence Prevention on post exposition au viol aux 3 hôpitaux BI-MOH-127070-GO-DIR / Doter chacun des 7 hôpitaux Holistic Support for Sexual Pending de la zone du Projet,des IDA / H9780 and Gender Based Violence Post Direct Selection Direct 63,000.00 0.00 Implementati 2019-08-18 2019-08-23 2019-09-12 2019-11-11 appareils supplémentaires de and Violence Prevention on cryothérapie et LEEP BI-MOH-127071-GO-DIR / Doter chacun des 14 CDS Holistic Support for Sexual Pending SONUB et 7 hôpitaux IDA / H9780 and Gender Based Violence Post Direct Selection Direct 120,000.00 0.00 Implementati 2019-08-18 2019-08-23 2019-09-12 2019-12-11 n'abritant pas les CI des and Violence Prevention on équipements de monitoring fœtal (Dopler) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52844-CS-QCBS / Recruter un cabinet pour Regional Networking, mener l'enquête CAP sur la Knowledge Sharing, Quality And Cost- Open - Under IDA / H9780 Post 346,914.00 0.00 2018-05-15 2018-06-05 2018-07-19 2018-08-16 2018-09-15 2018-10-20 2018-12-03 2019-06-01 santé sexuelle et Capacity Building and Based Selection International Implementation reproductive des adolescents Research et jeunes Page 3 BI-MOH-52860-CS-LCS / Regional Networking, Recrutement d' un cabinet Knowledge Sharing, Least Cost Open - Under d' audit comptable et IDA / H9780 Post 30,000.00 0.00 2018-09-18 2018-10-09 2018-11-22 2018-12-20 2019-01-19 2019-02-23 2019-03-30 2019-05-29 Capacity Building and Selection International Implementation financier du projet, Exercices Research 2018 et 2019 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52866-CS-INDV / Recrutement des avocats - Holistic Support for Sexual Individual Under conseils pour la prise en IDA / H9780 and Gender Based Violence Post Consultant Open 8,427.00 0.00 2018-05-10 2018-06-28 2018-07-19 2018-08-23 2019-08-18 Implementation charge juridique des and Violence Prevention Selection survivants des VSBG BI-MOH-52876-CS-INDV / Recruter un consultant pour concevoir et produire la Individual High Impact Basic Health Under boite à image( Produire du IDA / H9780 Post Consultant Limited 15,152.00 0.00 2018-04-25 2018-04-30 2018-05-21 2018-06-25 2018-07-25 Services Implementation matériel didactique adapté Selection aux jeunes sur la lutte contre les VBG) BI-MOH-52877-CS-INDV / Regional Networking, Recruter un consultant pour Individual Knowledge Sharing, former une équipe technique IDA / H9780 Post Consultant Limited 31,153.00 0.00 Under Review 2018-03-27 2018-04-01 2018-04-22 2018-05-27 2018-08-25 Capacity Building and sur l'outil de planification Selection Research strategique ONE HEALTH BI-MOH-52879-CS-INDV / Regional Networking, Recruter un consultant pour Individual Knowledge Sharing, Under l'étude sur les principales IDA / H9780 Post Consultant Open 13,294.00 0.00 2018-03-27 2018-05-15 2018-06-05 2018-07-10 2018-10-08 Capacity Building and Implementation causes des décès maternels Selection Research dans les FOSA BI-MOH-52884-CS-INDV / Recruter de consultants Regional Networking, Individual pour la Mise en place d'un Knowledge Sharing, Pending IDA / H9780 Post Consultant Open 52,557.00 0.00 2018-05-15 2018-07-03 2018-07-24 2018-08-28 2018-11-26 Centre d'Excellence sur la Capacity Building and Implementation Selection Recherche et la Formation Research sur les VSBG BI-MOH-53076-CS-INDV / Individual Recrutement des High Impact Basic Health Under IDA / H9780 Post Consultant Open 41,379.00 0.00 2018-04-10 2018-05-29 2018-06-19 2018-08-02 2018-10-01 gynécologues pour la Services Implementation Selection formation sur le Mentorat BI-MOH-82310-CS-CDS / Audit comptable et financier Under IDA / H9780 Program Management Post Direct Selection Direct 15,000.00 0.00 2018-10-19 2018-10-29 2018-12-03 2018-12-23 période de 1er janvier 2018 Implementation au 30 juin 2018 BI-MOH-85698-CS-CDS / Recrutement d'une ONG chargée d'appuyer la mise Holistic Support for Sexual Pending en œuvre des activités IDA / H9780 and Gender Based Violence Post Direct Selection Direct 376,210.00 0.00 2018-11-18 2018-11-28 2019-01-06 2019-11-02 Implementation d'autonomisation économique and Violence Prevention des victimes des VSBG et d'autres groupes vulnérables Page 4 BI-MOH-85706-CS-CDS / Recrutement d' une ONG chargée d' appuyer les Holistic Support for Sexual Pending activités de sensibilisation et IDA / H9780 and Gender Based Violence Post Direct Selection Direct 280,230.00 0.00 2018-11-18 2018-11-28 2019-01-06 2019-11-02 Implementation de renforcement des and Violence Prevention capacités en matière de lutte contre les VSBG BI-MOH-85708-CS-CDS / Recrutement d'une ONG pour appuyer le démarrage Holistic Support for Sexual Pending et l'accompagnement des IDA / H9780 and Gender Based Violence Post Direct Selection Direct 283,535.00 0.00 2018-11-18 2018-11-28 2019-01-06 2019-11-02 Implementation services intégrés de prise en and Violence Prevention charge des VSBG dans les hôpitaux Page 5