PROCUREMENT PLAN A. GENERAL 1. Project Information: - Country: Lao PDR - Borrower/Recipient: Lao PDR - Project Name: Scaling Up Participatory Sustainable Forest Management – Additional Finance - Project No.: P170810 - Project Implementation Agency: Ministry of Agriculture and Forestry 2. Date of the Procurement Plan: December 17, 2019 3. Period covered by this Procurement Plan: 18 months (from the effectiveness date) B. PREAMBLE In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law No. 30/NA, dated 2 November 2017 and the Instruction on Implementation of Public Procurement Law No. 0477/MOF, dated 13 February 2019, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 1 c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaint review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations - is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). - Goods: is applicable for those contracts identified in the Procurement Plan tables; - Works: is applicable for those contracts identified in the Procurement Plan tables. Sub-project Procurement Plan will be prepared separately each year and sent to the World Bank for information and reference. All activities under sub-projects will be subjected to the World Bank’s post review and will not be posted on the STEP. C. OTHER RELEVANT PROCUREMENT INFORMATION I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Category Applicable Applicable Remarks Remarks thresholds (US$) thresholds (US$) Works RFB through Open ≥ 2.0 million – Above 10 million - International market approach RFB through Open ≥ 200,000 < 2.0 – None - National market million approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 Goods and Non-Consulting Services 2 RFB through Open ≥ 0.6 million – Above 2 million - International market approach RFB through Open ≥ 100,000 < 0.6 - None Risk-based approach National market million approach Request for < 100,000 None Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Category Applicable thresholds Remarks Remarks thresholds (US$) (US$) QCBS, QBS, FBS, ≥ 300,000 Methods for consulting ≥ 1.0 million Risk-based approach LCS (Using the most services are specified in appropriate market paragraph 7.3 to 7.12, approach) Section VII of the Procurement Regulations. CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited competition can be applied for through national or contracts with value under international market $300,000 approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of competitive foreseen at the project regulations 7.13-7.15 selection preparation stage. Individual N/A depending Essential individual ≥ 300,000 and for Risk-based approach Consultants on nature of assignments will be the positions as services defined in the specified in the PP Procurement Plan agreed agreed with the with the Bank and in line Bank with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 3 PROCUREMENT Lao People's Democratic Republic : LA-Scaling-Up Participatory Sustainable Forest Management PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-05-18 2020-09-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P130222 GPN Date: Project Name: LA-Scaling-Up Participatory Sustainable Forest Management Loan / Credit No: IDA / H8520, IDA / 65350 Executing Agency(ies): Department of Forestry, Ministry of Agriculture and Forestry WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G05 / Supply and 1: Strengthening and Installation of Updated IDA / H8520 Prior Direct Selection Direct 20,000.00 16,940.00 Signed 2014-09-25 Expanding PSFM in PFAs ACCPAC Software G08 / Satellite Imagery for 1: Strengthening and Louang Namtha, Xekong and IDA / H8520 Prior Direct Selection Direct 0.00 109,994.51 Signed 2014-11-26 Expanding PSFM in PFAs Salavan G09 / Supply and Delivery 1: Strengthening and of Satellite Imagery for 51 IDA / H8520 Prior Direct Selection Direct 0.00 88,000.00 Signed 2014-11-26 Expanding PSFM in PFAs Production Forest Areas G11 / Procurement of 3 units of 4WD SUV vehicles 1: Strengthening and Open - Single Stage - One IDA / H8520 Prior Request for Bids 0.00 1,643,775.36 Signed 2015-03-10 2015-03-19 and 72 units of 4WD Double- Expanding PSFM in PFAs International Envelope Cab Pick-up Trucks G12 / Procurement of 755 1: Strengthening and Open - Single Stage - One IDA / H8520 Prior Request for Bids 0.00 1,002,964.59 Signed 2015-07-29 2015-07-27 units of Project Motorbikes Expanding PSFM in PFAs International Envelope G02 / Supply and Delivery 1: Strengthening and Request for Open - IDA / H8520 Prior 0.00 14,298.55 Signed 2015-09-23 of Server and IT Accessories Expanding PSFM in PFAs Quotations International G01 / Procurement of 1: Strengthening and Open - Single Stage - One Computers, Printers and IT IDA / H8520 Prior Request for Bids 0.00 976,764.69 Signed 2015-11-23 2015-12-25 Expanding PSFM in PFAs International Envelope Accessories G-01 / Double Cab Pick Up 1: Strengthening and Single Stage - One IDA / 65350 Post Request for Bids Open - National 260,000.00 213,600.00 Signed 2020-03-31 2020-04-30 2020-05-05 2020-06-08 2020-06-08 2020-07-08 2020-07-08 2020-08-12 2020-07-27 2021-02-08 (6 units) Expanding PSFM in PFAs Envelope NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Pending NCS-01 / Forest 1: Strengthening and IDA / 65350 Post Direct Selection Direct 70,000.00 0.00 Implementati 2020-08-31 2020-09-05 2020-10-10 2021-04-08 certification Auditors Expanding PSFM in PFAs on NCS-02 / translate documents from English to Lao and vice versa, as well Pending Request for Single Stage - One as simultaneous and IDA / 65350 4: Project Management Post Limited 15,000.00 0.00 Implementati 2020-09-02 2020-10-28 2021-04-26 Quotations Envelope consecutive translation from on English to Lao and vice versa CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant C01 / Project Financial 1: Strengthening and Open - IDA / H8520 Prior Qualification 0.00 152,000.00 Signed 2015-05-19 2015-05-20 Audit Expanding PSFM in PFAs International Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C05 / National Procurement 1: Strengthening and IDA / H8520 Prior Consultant Open 150,000.00 43,500.00 Signed 2014-06-16 2014-06-23 Consultant Expanding PSFM in PFAs Selection C03.05 / Forest Inventory 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 960,000.00 116,730.00 Signed 2014-05-12 Contract in Vientiane Expanding PSFM in PFAs C03 - LPB1.2 / Contract 1: Strengthening and for Forest Inventory in IDA / H8520 Prior Direct Selection Direct 0.00 155,800.00 Signed 2014-11-19 Expanding PSFM in PFAs Xayabouly Province C03.03 / Forest Inventory 1: Strengthening and Contract in LuangPrabang - IDA / H8520 Prior Direct Selection Direct 960,000.00 86,386.00 Signed 2014-05-12 Expanding PSFM in PFAs Souphanouvong University C20/2016 / National 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 43,761.00 Signed 2016-11-11 Forestry Consultant Expanding PSFM in PFAs C17/2016 / International 1: Strengthening and Forest Management IDA / H8520 Prior Direct Selection Direct 0.00 153,602.00 Signed 2016-11-15 Expanding PSFM in PFAs Consultant C29/2017 / Technical and Management Support to 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 879,371.75 Signed 2017-06-30 National Project Management Expanding PSFM in PFAs Office (NPMO) C07.2 / National Financial Individual 1: Strengthening and Management Consultant IDA / H8520 Prior Consultant Open 12,000.00 53,741.00 Signed 2014-04-28 2014-04-30 Expanding PSFM in PFAs based in Xayabouly Selection C07.1 / National Financial Individual 1: Strengthening and Management Consultant IDA / H8520 Prior Consultant Open 12,000.00 48,900.00 Signed 2014-04-28 2014-04-30 Expanding PSFM in PFAs based in Champasack Selection Page 2 C03.01 / Forest Inventory 1: Strengthening and Contract in Bolikhamxay IDA / H8520 Prior Direct Selection Direct 960,000.00 33,022.00 Signed 2014-05-12 Expanding PSFM in PFAs Province C03.04 / Forest Inventory Contract in LuangPrabang - 1: Strengthening and Northern Agriculture and IDA / H8520 Prior Direct Selection Direct 960,000.00 67,173.00 Signed 2014-05-12 Expanding PSFM in PFAs Forestry School (Pak Xeuang) C07.03 / National Financial Individual 1: Strengthening and Management Consultant IDA / H8520 Prior Consultant Open 12,000.00 13,250.00 Signed 2014-05-14 2014-05-15 Expanding PSFM in PFAs based in Bolikhamxay Selection C03.02 / Forest Inventory 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 960,000.00 74,055.00 Signed 2014-05-12 Contract in Champasack Expanding PSFM in PFAs C07.04 / National Financial Individual Management Consultant 1: Strengthening and IDA / H8520 Prior Consultant Open 12,000.00 32,350.00 Signed 2014-05-22 2014-05-26 based in Louangnamtha Expanding PSFM in PFAs Selection Province C11 / Forest Survey 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 150,000.00 41,974.70 Signed 2014-08-21 auditors Expanding PSFM in PFAs Individual C06 / Senior Financial 1: Strengthening and IDA / H8520 Prior Consultant Open 150,000.00 63,700.00 Signed 2014-05-20 2014-05-28 Management Consultant Expanding PSFM in PFAs Selection C.04 / International Short 1: Strengthening and Term Procurement IDA / H8520 Prior Direct Selection Direct 128,000.00 70,380.00 Signed 2014-06-01 Expanding PSFM in PFAs Consultant Individual C13 / National Village 1: Strengthening and IDA / H8520 Prior Consultant Open 0.00 24,500.00 Signed 2015-06-30 2015-07-01 Forestry Consultant Expanding PSFM in PFAs Selection Individual C12 / National Procurement 1: Strengthening and IDA / H8520 Prior Consultant Open 0.00 20,100.00 Signed 2015-09-22 2015-10-13 Assistant Expanding PSFM in PFAs Selection Individual C07.3 / National Financial 1: Strengthening and IDA / H8520 Prior Consultant Open 0.00 22,500.00 Signed 2015-09-24 2015-10-15 Management Consultant Expanding PSFM in PFAs Selection Individual C15/2016 / National 1: Strengthening and IDA / H8520 Prior Consultant Open 0.00 10,000.00 Signed 2016-02-11 2016-02-15 Finance Assistant Expanding PSFM in PFAs Selection C21/2016 / National 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 45,177.00 Signed 2016-11-17 Forestry Consultant Expanding PSFM in PFAs C22/2016 / National 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 46,211.00 Signed 2016-10-25 Forestry Consultant Expanding PSFM in PFAs C25/2016 / National Village 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 46,221.00 Signed 2016-11-14 Livelihoods Consultant Expanding PSFM in PFAs C23/2016 / National Village 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 40,941.00 Signed 2016-11-30 Livelihoods Consultant Expanding PSFM in PFAs C11.3/2016 / THE FSC 1: Strengthening and FM/COC REASSESSMENT IDA / H8520 Prior Direct Selection Direct 0.00 19,384.62 Signed 2016-08-24 Expanding PSFM in PFAs 2016 Page 3 C16/2016 / International 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 150,708.00 Signed 2016-11-01 Village Forestry Consultant Expanding PSFM in PFAs C18/2016 / Short Term 1: Strengthening and International Village IDA / H8520 Prior Direct Selection Direct 0.00 191,124.00 Signed 2016-11-25 Expanding PSFM in PFAs Livelihood Consultant C24/2016 / National Village 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 46,221.00 Signed 2016-11-17 Livelihoods Consultant Expanding PSFM in PFAs C07.3/2016 / National Individual 1: Strengthening and Financial Management IDA / H8520 Prior Consultant Open 0.00 19,304.00 Signed 2016-07-19 2016-07-22 Expanding PSFM in PFAs Consultant Selection Individual C06/2016 / Senior Finance 1: Strengthening and IDA / H8520 Prior Consultant Open 0.00 50,400.00 Signed 2016-08-03 2016-08-08 Management Consultant Expanding PSFM in PFAs Selection C28/2016 / International 1: Strengthening and Forest Law Enforcement IDA / H8520 Prior Direct Selection Direct 0.00 173,736.00 Signed 2016-10-20 Expanding PSFM in PFAs Consultant C03.6/2016 / SAFEGUARD 1: Strengthening and IDA / H8520 Prior Direct Selection Direct 0.00 36,614.00 Signed 2016-10-28 ASSESSMENT Expanding PSFM in PFAs DS-01 / Project 1: Strengthening and Implementation Support IDA / H8520 Prior Direct Selection Direct 1,362,000.00 1,181,859.93 Signed 2020-01-31 2020-02-10 2020-02-10 2020-02-13 2020-04-15 2020-05-15 2020-10-12 Expanding PSFM in PFAs Consultant (firm) IC-02 / Finance IDA / H8520 4: Project Management Post Direct Selection 50,000.00 37,400.00 Signed 2020-01-31 2020-02-13 2020-01-31 2020-02-14 2020-01-31 2020-03-27 2020-01-31 Management Consultant IC-03 / Financial Assistant IDA / H8520 4: Project Management Post Direct Selection Direct 12,000.00 16,022.00 Signed 2020-01-31 2020-02-05 2020-02-10 2020-02-07 2020-04-15 2020-03-27 2020-10-12 IC-04 / National Forestry 1: Strengthening and Under Consultant for Northern IDA / H8520 Post Direct Selection Direct 50,000.00 0.00 2020-01-31 2020-02-05 2020-02-10 2020-02-13 2020-04-15 2020-10-12 Expanding PSFM in PFAs Implementation Provinces IC-06 / National Forestry 1: Strengthening and Under Consultant for Southern IDA / H8520 Post Direct Selection Direct 50,000.00 0.00 2020-01-31 2020-02-05 2020-02-10 2020-02-17 2020-04-15 2020-10-12 Expanding PSFM in PFAs Implementation Provinces IC-05 / National Forestry Individual 1: Strengthening and Under Consultant for Central IDA / H8520 Post Consultant Limited 50,000.00 0.00 2020-03-01 2020-02-13 2020-03-06 2020-03-27 2020-05-01 2020-10-28 Expanding PSFM in PFAs Implementation Provinces Selection Individual IC-01 / National Under IDA / H8520 4: Project Management Post Consultant Limited 7,000.00 0.00 2020-01-31 2020-02-13 2020-02-05 2020-02-19 2020-02-26 2020-04-01 2020-09-28 Procurement Consultant Implementation Selection IC-07 / National Livelihoods Individual 1: Strengthening and Development Consultant for IDA / H8520 Post Consultant Limited 50,000.00 45,240.00 Signed 2020-03-01 2020-02-05 2020-03-06 2020-03-20 2020-03-27 2020-04-10 2020-05-01 2020-04-24 2020-10-28 Expanding PSFM in PFAs Northern Provinces Selection IC-08 / National Livelihoods Individual 1: Strengthening and Under Development Consultant for IDA / H8520 Post Consultant Limited 50,000.00 0.00 2020-03-01 2020-02-05 2020-03-06 2020-03-27 2020-05-01 2020-10-28 Expanding PSFM in PFAs Implementation Central Provinces Selection IC-09 / National Livelihoods Individual 1: Strengthening and Development Consultant for IDA / H8520 Post Consultant Limited 50,000.00 0.00 Canceled 2020-03-01 2020-02-05 2020-03-06 2020-03-27 2020-05-01 2020-10-28 Expanding PSFM in PFAs Southern Provinces Selection Page 4 DS-02 / Project Financial Under IDA / 65350 4: Project Management Post Direct Selection Direct 50,000.00 0.00 2020-03-01 2020-06-22 2020-03-11 2020-08-10 2020-05-15 2020-11-11 Audit Implementation DS-03 / National Livelihood 1: Strengthening and Consultant for the Northern IDA / 65350 Post Direct Selection Direct 50,000.00 38,766.00 Signed 2020-05-15 2020-05-08 2020-05-25 2020-05-08 2020-07-29 2020-05-15 2021-01-25 Expanding PSFM in PFAs Provinces Page 5