PROCUREMENT PLAN FOR LOCAL DEVELOPMENT FUND (P133620) I. General 1. Project Information Country: Malawi, Borrower –Malawi Government. Project Name: Malawi Social Action Fund 4 Project ID: P133620 2. Project Implementation Agency: Local Development Fund –Technical Support Team 3. Date of the Procurement Plan: June 15, 2017 4. Period Covered by this procurement plan: 18 Months II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥ 10 ≥ 7,000,000 < 1,000,000 ≤ 1,000,000 Goods, IT, and non- ≥2 ≥ 1,000,000.00 < 200.000 ≤ 200,000 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 200,000.00 ≤ 200,000.00 NA Individual Consultants ≥ 100,000.00 NA. NA. Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 1 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimate Review Market Selection Evalu Procurement Prequa Domesti Expected Expected d Cost by Bank Approach Method ation Process: lificati c date of date of (US$) (Prior/P (Open- (RFP, RFB, Optio (Single/Multi on Preferen bid/ Contract ost) National/ RFQ, DS ns ple Stages; (Yes/ ce proposal Signature International etc.) (BAF One/Two No) (Yes/No opening Limited etc.) O, Envelopes ) Rated etc) Criteri a etc.) Goods Mw –LDF-TST-18831- Procurement of 4 Motor 250000.0 Post Open - RFB One No No 28/08/17 15/09/17 GO.RFB vehicles for LDF-TST 0 National Envelop Mw –LDF-TST-18831- Procurement of Colour 178250.0 Post Limited RFQ One No No 15/8/17 5/09/17 GO.RFQ Plotter for Maps 0 Envelop Production (1),Printers 2, Office Equipment and Furniture , Server and Monitors and Cables, Equipment for Mthandizi and UBR ,GIS Software (30) Mw –LDF-TST-18609- Communication Gadgets 30334.00 Post Limited RFQ One No No 15/7/17 30/08/17 GO.RFQ for LDF (85) Envelop Mw –LDF-TST-18312- Procurement of 130 GPS 135625.0 Post Limited RFQ One No No 4/07/17 12/07/17 GO.RFQ Hand Held 0 Envelop Mw –LDF-TST-18833- Road Templates (6650) 136082.0 Post Limited RFQ One No No 10/7/17 25/7/17 GO.RFQ 0 Envelop Mw –LDF-TST-18607- Procurement of Calendars, 93194.00 Post Limited RFQ One No No 10/9/17 30/9/17 GO.RFQ Note Books and Diaries Envelop Mw –LDF-TST-18595- Procurement of Hand Road 156944.0 Post Limited RFQ One No No 11/10/17 28/10/17 GO.RFQ Roller Compactor (15) 0 Envelop 2 Sr./ No Contract Description Estimate Review Market Selection Evalu Procurement Prequa Domesti Expected Expected d Cost by Bank Approach Method ation Process: lificati c date of date of (US$) (Prior/P (Open- (RFP, RFB, Optio (Single/Multi on Preferen bid/ Contract ost) National/ RFQ, DS ns ple Stages; (Yes/ ce proposal Signature International etc.) (BAF One/Two No) (Yes/No opening Limited etc.) O, Envelopes ) Rated etc) Criteri a etc.) Mw –LDF-TST-18603- Procurement of IEC 27778.00 Post Limited RFQ One No No 4/2/18 15/2/18 GO.RFQ Materials (T shirts -10000) Envelop Mw –LDF-TST-18836- Printing of 500 SEPS and 13889.00 Post Limited RFQ One No No 2017/7/1 2017/7/25 GO.RFQ 500 DDPS Envelop 0 Works None None None None Non-Consulting Services Mw –LDF-TST-18606- Designing and printing of 17,708.0 Post Limited RFQ One No No 10/08/17 25/8/17 NC-.RFQ Environmental and Social 0 Envelop Safeguards Leaflets , Posters , Broachers and Manuals 3 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review Market Selection Shortlisti Expected date of Expected date of Contract Cost by Bank Approach Method ng bid/ proposal Signature (US$) (Prior/Pos (Open- (QCBS, (Yes/ opening t) National/ FBBS, No) International LCBS, QBS, Limited etc.) CQS, DS etc.) Mw –LDF- Review of the Resettlement 41667.00 Post Open QCBS Yes 10/10/17 20/11/17 TST-18599-CS- Policy Framework and National QCBS Environmental and Social Management Framework. Mw –LDF- Study on Impact of Social 50347.00 Post Open QCBS Yes 5/11/17 18/12/17 TST-18596-CS- Support National QCBS Programmes Mw –LDF- Technical Audit for Social 218750.00 Post Open QCBS Yes 6/12/17 15/01/18 TST-18839-CS- Cash Transfer in 9 districts National QCBS Mw –LDF- Baseline, Mid Line and End 96944.00 Post Open QCBS Yes 2018/2/15 2018/3/10 TST-18316-CS- Line Survey for MASAF 4 National QCBS Mw –LDF- Review of Development of 30304.00 Post Open QCBS Yes 2018/4/10 2018/5/5 TST-18356-CS- Communication Strategy for National QCBS PWP Mw –LDF- Techinical Audit and 120,000.0 Prior Direct CDS No 2018/07/10 2018/07/15 TST-18843-CS- Beneficiary verification for 0 CDS Dedza and Nkhatabay 4 PROCUREMENT Malawi : Strengthening Safety Nets Systems - MASAF IV PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2017-07-12 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-10-17 Project ID: P133620 GPN Date: Project Name: Strengthening Safety Nets Systems - MASAF IV Loan / Credit No: IDA / 53430 Executing Agency(ies): Malawi Local Development Fund - Technical Support WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18831-GO-RFB / Single Stage - One Under Procurement of Motor Vehicles IDA / 53430 Systems and Capacity Building Post Request for Bids Open - National 250,000.00 0.00 2017-08-28 2017-08-14 2017-09-07 2017-10-07 2017-08-15 2017-10-17 2017-11-16 2018-01-15 Envelope Implementation Double Cabin with Canopy (4) MW-LDF-TST-18598-GO-RFQ / Procurement of Equipment - Plotter (1), Colour Printers (2) ,Office equipment and Furniture , Request for Single Stage - One Pending IDA / 53430 Systems and Capacity Building Post Limited 178,250.78 0.00 2017-09-22 2017-10-27 2017-11-26 Server Monitors and Cables Quotations Envelope Implementation ,Equipment for Roll Out of Mthandizi and UBR -Various , GIS Software (30) MW-LDF-TST-18607-GO-RFQ / Request for Single Stage - One Pending Procurement of Calendars , IDA / 53430 Project Management Post Limited 93,194.00 0.00 2017-09-17 2017-11-02 2018-01-01 Quotations Envelope Implementation Diaries and Note Books for 2018 MW-LDF-TST-18603-GO-RFQ / Request for Single Stage - One Pending Procurement of IEC Materials for IDA / 53430 Project Management Post Limited 27,778.00 0.00 2018-02-22 2018-04-06 2018-05-06 Quotations Envelope Implementation LDF-TST Various MW-LDF-TST-18312-GO-RFQ / Request for Single Stage - One Procurement of 130 GPS Hand IDA / 53430 Systems and Capacity Building Post Limited 135,625.00 130,000.00 Signed 2017-07-20 2017-08-09 2017-08-07 2017-09-06 Quotations Envelope Held MW-LDF-TST-18595-GO-RFQ / Request for Single Stage - One Hand Road Roller Compactors IDA / 53430 Systems and Capacity Building Post Limited 156,944.00 198,000.00 Signed 2017-07-27 2017-09-03 2017-08-21 2017-10-03 Quotations Envelope (15) MW-LDF-TST-18833-GO-RFQ / Request for Single Stage - One Procurement of Road Template IDA / 53430 Systems and Capacity Building Post Limited 136,082.00 90,094.12 Signed 2017-07-28 2017-09-03 2017-08-09 2017-10-08 Quotations Envelope (6650) MW-LDF-TST-18609-GO-RFQ / Request for Single Stage - One Pending Procurement of Communication IDA / 53430 Project Management Post Limited 30,334.00 0.00 2018-03-12 2018-04-14 2018-05-14 Quotations Envelope Implementation Gadgets for LDF MW-LDF-TST-18836-GO-RFQ / Request for Single Stage - One Pending Printing of 500 SEPS and 500 IDA / 53430 Systems and Capacity Building Post Limited 13,889.00 0.00 2018-02-09 2018-03-24 2018-04-23 Quotations Envelope Implementation DDPs for Councils NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18606-NC-RFQ / Designing and Printing of Request for Single Stage - One Under IDA / 53430 Systems and Capacity Building Post Limited 17,708.00 0.00 2017-08-15 2017-09-27 2017-10-27 Environmental Leaflets , Posters Quotations Envelope Implementation , Brochers and Manuals (1000) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18599-CS-QCBS / Review of the Ressettlment Quality And Cost- Pending Policy Framework and IDA / 53430 Productive Safety Nets Post Open - National 41,667.00 0.00 2017-10-10 2017-10-17 2017-11-21 2017-12-21 2017-12-31 2018-01-12 2018-01-23 2018-03-24 Based Selection Implementation Environmental and Social Management Framework . MW-LDF-TST-18596-CS-QCBS / Quality And Cost- Pending Study on Impact of social IDA / 53430 Productive Safety Nets Post Open - National 50,347.00 0.00 2017-10-15 2017-10-22 2017-11-16 2017-12-06 2017-12-16 2018-01-10 2018-02-01 2018-05-02 Based Selection Implementation Support Programmes MW-LDF-TST-18356-CS-QCBS / Review of Development of Quality And Cost- Pending IDA / 53430 Productive Safety Nets Post Open - National 30,304.00 0.00 2018-02-09 2018-02-23 2018-03-10 2018-04-09 2018-04-14 2018-05-07 2018-05-27 2018-06-26 Communication Strategy for Based Selection Implementation Public Works MW-LDF-TST-18316-CS-QCBS / Quality And Cost- Pending Baseline,Mid Line and End Line IDA / 53430 Project Management Post Open - National 96,944.00 0.00 2018-02-09 2018-02-16 2018-03-16 2018-04-13 2018-04-27 2018-05-12 2018-05-29 2018-08-27 Based Selection Implementation survey Page 1 MW-LDF-TST-18839-CS-QCBS / Technical Audit for ssocial Cash Quality And Cost- IDA / 53430 Productive Safety Nets Prior Open - National 218,750.00 0.00 Under Review 2017-08-10 2017-08-24 2017-09-30 2017-10-02 2017-10-17 2017-11-06 2017-11-16 2018-02-14 Transfer and Beneficiary Based Selection Verification MW-LDF-TST-30796-CS-QCBS / Development of a Harmonized Grievance Redress / Case Quality And Cost- Pending Management Mechanism for IDA / 53430 Systems and Capacity Building Post Open - National 40,000.00 0.00 2017-10-15 2017-11-05 2017-12-19 2018-01-16 2018-02-15 2018-03-22 2018-04-26 2019-04-26 Based Selection Implementation Social Cash Transfer and Productive Public Works Program me- Consultancy INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18843-CS-CDS / Technical Audit and Beneficiary IDA / 53430 Productive Safety Nets Prior Direct Selection Direct 120,000.00 79,000.00 Signed 2017-06-22 2017-07-27 2017-08-18 2017-08-01 2017-10-17 Verification for Social Cash Transfer in Dedza and Nkhatabay MW-LDF-TST-20456-CS-CDS / Social Cash Transfer Under IDA / 53430 Systems and Capacity Building Prior Direct Selection Direct 44,000.00 0.00 2017-07-13 2017-08-13 2017-07-26 2017-09-17 2017-10-17 Modifications with UBR Implementation Consultancy Page 2