82720 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining ACKNOWLEDGMENTS “Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies” was designed and prepared in 2009 by the World Bank Oil, Gas and Mining Policy and Operations Unit (COCPO) with the support of Environmental Resources Management, Inc. (ERM). Eleodoro Mayorga Alba and Christopher Sheldon led the project in close collaboration with ERM’s team of specialists managed by Agnieszka Rawa with support from Romina Aramburu, Ben Cattaneo, and Sabine Hoefnagel. The ERM team also included Fernando Rodriguez, Managing Director, HSE International LLC.; and Glenn Mills, Principal, GeoEngineers, Inc., both of whom provided technical input throughout the process. During workshops in Washington D.C. (held in April 2009), London and Accra (both held in September 2009), valuable feedback was received from a select and diverse group of stakeholders including private sector oil and gas and mining companies, non-governmental organizations, government representatives, and World Bank as well as International Finance Corporation experts with special interests in decommissioning and closure. Development of this initial version of the Toolkit was funded under the environmental pillar of the Petroleum & Governance Initiative (PGI), a collaborative effort between the World Bank and the Government of Norway. Additional information on the process followed to develop this first version of the Toolkit, participants in the consultation workshops, and interim materials, can be found on the COCPO Website at: http://go.worldbank.org/5IVXTJV1Y0 FOREWORD Globally, an increasing number of mines and hydrocarbon fields are nearing depletion, following decades of resource exploitation. These operations and the associated infrastructure will require complex and costly dismantling; technical and environmental restoration and rehabilitation measures; and socioeconomic investments to counteract retrenchment, post-closure economic downturns and other effects associated with the end of the project’s productive life. At the same time, new operations are being planned in more challenging socio-environmental contexts, many in resource-rich developing economies that will need to consider the availability of financial resources, technical approaches and cleanup standards as well as community wellbeing during the planning phase to avoid significant socio-environmental liabilities. Consistent with its vision of more sustainable development, the Oil, Gas and Mining Policy and Operations Unit (COCPO) of the World Bank is interested in encouraging resource-rich countries, and particularly governments in developing economies, to implement earlier, more proactive, comprehensive and systematic management of all phases of development – including decommissioning and closure. In 2009, COCPO worked with representatives from the oil and gas and mining sectors, regulatory agencies, experts and other stakeholders to design the initial version of this document titled “Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies.” Its main goal is to contribute to an increased level of awareness, understanding, and involvement in closure issues on the part of regulatory authorities in developing countries with significant mineral and hydrocarbon resources. The approach taken was to conduct an assessment of key decommissioning and closure issues – at a level relevant to the interests of government authorities – and propose instead of a prescriptive document, a process framework and strategies based on the existing knowledge (in the form of guidelines, standards, best management practices and other tools and materials) of numerous organizations with practical experience and expertise. The intent of this Toolkit is to serve as a resource to support the development of flexible but systematic regulatory approaches to key components of a sustainable decommissioning and closure planning and implementation process. We hope that this Toolkit can, over time, be improved with additional guidelines and details based on lessons learned from practical applications. Eleodoro Mayorga Alba Project Team Leader COCPO, World Bank YOUR COMMENTS AND FEEDBACK ARE IMPORTANT! This initial version of the Toolkit “Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A  Toolkit to Assist Government Agencies” was prepared with input from a select but diverse group of stakeholders  including government authorities, practitioners and technical experts in the public sector, representatives of  industry organizations, mining and oil and gas companies, non‐governmental organizations, World Bank  specialists, consultants and other experts.  Input was collected during three different Workshops held in  Washington, DC in April 2009; London, UK and Accra, Ghana in September 2009.    Over time, these materials can be improved with additional suggestions and input based on lessons learned  from practical applications.   Your comments and feedback are important.  If you have comments regarding this version of the Toolkit, please  take the time to send them via the World Bank’s website at the following e‐mail address:  Christopher Sheldon from the World Bank at csheldon@worldbank.org or Romina Aramburu from ERM at  Romina.Aramburu@erm.com   The Toolkit will be revised periodically –initially every two years‐, to assess and incorporate comments and  improve its applicability. If necessary, additional workshops can be organized to further discuss the comments  and current implementation of the Toolkit and its effectiveness.  This Toolkit is also available at:    http://go.worldbank.org/5IVXTJV1Y0     TOOLKIT ACRONYMS Acronyms listed below pertain to terms used in all Toolkit modules. ANZMEC Australia New Zealand Mine and Energy Council API American Petroleum Institute ARPEL Regional Association of Oil and Gas Companies in Latin America and the Caribbean BAT Best Available Techniques BBOP Business and Biodiversity Offset Program BEP Best Environmental Practice BMP Best Management Practice CELB Center for Environmental Leadership in Business CI Conservation International CZMA Federal Coastal Zone Management Act E3 Environmental Excellence in Exploration EBRD European Bank for Reconstruction and Development EBI Energy and Biodiversity Initiative EGPC Egyptian General Petroleum Corporation EHS Environmental, Health, and Safety EIA Environmental Impact Assessment EIR Extractive Industry Review EITI Extractive Industries Transparency Initiative EMP Environmental Management Plan EMS Environmental Management System EPFI Equator Principles Financial Institution ESG Environmental, Social and (Corporate) Governance ESIA Environmental and Social Impact Assessment ESHS Environmental, Social, Health and Safety ESMP Environmental and Social Management Plan E&P Exploration and Production GIPS Global Investment Performance Standards GRI Global Reporting Initiative HSEC Health, Safety, Environment, and Community IBRD International Bank for Reconstruction and Development IFC International Finance Corporation ICMC International Cyanide Management Code ICME International Council on Metals and the Environment ICMI International Cyanide Management Institute ICMM International Council on Mining and Metals IDRC International Development Research Center IGWG Intergovernmental Working Group IPIECA International Petroleum Industry Environmental Conservation Association IMO International Maritime Organization ISO International Standards Organization JV Joint Venture MEM Ministry of Energy and Mines (Peru) MMS United States Department of the Interior, Minerals Management Service MMSD Mining, Minerals and Sustainable Development MRCP Mine Reclamation and Closure Plan MWDF Minerals and Waste Development Framework NATO North Atlantic Treaty Organization NFEA National Fishing Enhancement Act NGO Non-Governmental Organization NOC National Oil Companies NORAD Norwegian Agency for Development Cooperation O&G Oil and Gas OCS Outer Continental Shelf OCSLA Outer Continental Shelf Lands Act OECD Organization for Economic Cooperation and Development OGP Oil and Gas Producers OHS Occupational Health & Safety OSCE Organization for Security and Co-operation in Europe OSPAR Oslo and Paris Convention on the Protection of the Marine Environment in the Northeast Atlantic PDAC Prospectors and Developers Association of Canada PGI Petroleum Governance Initiative SEIA Social and Environmental Impact Assessment SEMP Social and Environmental Management Plan SEMS Social and Environmental Management System SLC California State Land Commission SRWG Social Responsibility Working Group UK United Kingdom UNECA United Nations Economic Commission for Africa UNEP United Nations Environment Programme UNDES United Nations Department of Economics and Social Affairs UNDP United Nations Development Program UNIC United Nations Information Center WBCSD World Business Council on Sustainable Development WG4 Work Group 4 TOOLKIT CONTENT EXECUTIVE SUMMARY Acknowledgements Foreword Your Comments and Feedback are Important! Toolkit Acronyms INTRODUCTION AND OVERVIEW GENERAL TOOLKIT GUIDANCE - TRENDS, CHALLENGES, ISSUES AND SETTING PRIORITIES TOOL 1 - POLICY AND REGULATORY FRAMEWORK TOOL 2 - ENVIRONMENTAL AND SOCIAL BEST PRACTICE AND MANAGEMENT SYSTEMS TOOL 3 - FINANCIAL ASSURANCE MECHANISMS TOOL 4 - MONITORING AND ENFORCEMENT TOOL 5 - STAKEHOLDER ENGAGEMENT AND CONTINUOUS IMPROVEMENT Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Executive Summary Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. EXECUTIVE SUMMARY Process and Background Since early 2009, the World Bank has been leading a “Toward Sustainable Decommissioning of Oil Fields and Mines Initiative” (the “Initiative”) to assist governments in oil and gas and/or mining resource-rich, developing countries in the process of undertaking earlier, more systematic, comprehensive, and responsive planning of the decommissioning and closure phase of mining and oil and gas production operations. The Initiative falls under the environmental pillar of the Petroleum & Governance Initiative (PGI), a collaboration between the World Bank and the Government of Norway. A First Workshop with “Project Stakeholders” was hosted by the World Bank on April 22, 2009 in Washington D.C. About 40 representatives of the extractives sectors, government representatives, non- governmental organizations, World Bank experts and other participants convened to provide input on the possible content and key issues to be addressed by the Toolkit. An Issues Paper outlining challenges and opportunities believed to be important to the process of decommissioning and closure was prepared and shared prior to this meeting. Building on the outcomes of the First Workshop, a Draft Toolkit “Toward Sustainable Decommissioning of Oil Fields and Mines: A Toolkit to Assist Government Agencies” covering the essential economic, social, environmental, regulatory and technical aspects of decommissioning was prepared and shared with stakeholders. Subsequently, a Second Workshop was held in London, UK, on September 4, 2009 to seek additional input and comments on the Draft Toolkit from stakeholders that were involved with the Initiative and knowledgeable of decommissioning issues in the mining and oil and gas industry, as well as NGO’s and government agencies. The draft was improved with expert’s input. A Third Workshop, held in Accra, Ghana on September 9, 2009 was organized to outline the work and share outputs completed by the World Bank and its consultants, in context of the PGI Environmental Pillar. The target audience was practitioners and technical experts within the government authorities of countries in Sub Saharan Africa. Initial reactions and specific comments were received and opportunities for improvement of and future updates to the Toolkit were discussed. This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in oil and gas/ mining resource-rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. The Toolkit is available at the World Bank’s web page at http://go.worldbank.org/5IVXTJV1Y0. TOOLKIT VERSION 3.0, EXECUTIVE SUMMARY ES- 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES Key Components of a Sustainable Decommissioning and Closure Program This Toolkit is organized around what are believed to be core components of a practical approach that governments may adopt or adapt in the process of identifying and managing decommissioning and closure needs. The Toolkit structure is organized as follows:  Introduction and Overview: sets the stage on the purpose and objectives of the Toolkit, intended audience or users, key components and toolkit structure, guideline sources and definitions.  General Toolkit Guidance: document is designed to provide an overview of sector-specific trends and challenges related to decommissioning and closure. This is based on experts’ opinions on which issues are higher priority and may warrant additional attention on the part of governments.  Tool 1 Policy and Regulatory Framework: aims to delineate the steps for an enhanced policy and regulatory framework, and provide a platform for the implementation of the remaining tools.  Tool 2 Environmental and Social Best Practice and Management Systems: describes how governments can contribute to the implementation of socio-environmental best practices leading to more sustainable decommissioning and closure, and incorporates guidance on the development of a conceptual closure plan.  Tool 3 Financial Assurance Mechanisms: provides a roadmap for establishing (or enhancing) sufficient and reliable financial assurance for the extractives sectors, and provides alternatives and templates for further guidance.  Tool 4 Enforcement and Monitoring: emphasizes the importance for governments of monitoring compliance with regulations and requirements during the planning and implementation of decommissioning and closure activities.  Tool 5 Stakeholder Engagement and Continuous Improvement: encourages governments and related agencies to use stakeholder engagement to better understand key community priorities and to contribute as partners in sustainable decommissioning and closure planning, while at the same time fine-tuning government’s role in this process. It is crucial that these components be managed within a continuous improvement scheme, since collectively they foster effective and improved approaches to closure, the establishment of trust among stakeholders, and the achievement of a “social license to operate”. Government agencies need to be aware that upon company exit, their involvement and support to the communities will be expected to increase. Therefore, capacity building and training of their technical staff, practitioners and decision- makers should be promoted to ensure consistent implementation of best practice guidelines, as well as the allocation of adequate financial resources, and to prepare and plan ahead for taking on post- closure scenarios. TOOLKIT VERSION 3.0, EXECUTIVE SUMMARY ES- 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Introduction and Overview Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, TOOLKIT government VERSION 3.0, EXECUTIVE authorities, experts andES- SUMMARY practitioners 3 in different aspects involvedDECOMMISSIONING of oil AND CLOSURE and OF OIL gasAND FIELDS and mining MINES TABLE OF CONTENTS INTRODUCTION AND OVERVIEW WELCOME TO USERS ............................................................................................................................................................... 1 IMPORTANCE OF GOVERNMENT INVOLVEMENT ...................................................................................................................... 1 TOOLKIT PURPOSE AND OBJECTIVES....................................................................................................................................... 2 WHO WAS THE TOOLKIT DESIGNED FOR?................................................................................................................................ 2 LINKS TO OTHER WORLD BANK GROUP GUIDELINES ............................................................................................................. 3 KEY COMPONENTS OF A SUSTAINABLE DECOMMISSIONING AND CLOSURE PROGRAM ........................................................... 4 TERMS AND DEFINITIONS ........................................................................................................................................................ 7 LIST OF FIGURES Figure 1: Core Components of Decommissioning and Closure Program .................................................................................. 5 Figure 2: Main Components and Toolkit Structure..................................................................................................................... 6 TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 1 INTRODUCTION AND OVERVIEW Welcome to Users Thank you for your interest in this “Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies”! This summary contains an overview of the Toolkit contents, its target audience, specific objectives and structure. Let’s get started! Importance of Government Involvement By their very nature, resource extraction activities, in the oil and gas and mining sectors in particular, have the potential to generate negative environmental, social, health and safety (ESHS) impacts. Many of these impacts endure after the conclusion of commercial exploitation. If not properly addressed and mitigated, these impacts can result in significant legal and financial burdens to the operator(s), the local population, and the host countries once exploitation ends. There is a legacy of mines and oil and gas fields that have already been abandoned without specific plans or provisions, or for which there are no clearly responsible parties or financial reserves for decommissioning and closure. In some cases, these legacies contribute to a negative opinion of the industry and cause communities to oppose government plans that involve new extractive industries, by the same or different operators. Furthermore, an increasing number of producing oil and gas fields and mines will near depletion or the economic limits of extractability in the coming years. Thus, closure activities are expected to increase. Temporary shutdowns may also increase due to the cyclic nature of these industries, fluctuations in commodity prices and other changing conditions of the world economy. In some cases, the extension of the productive life of many oil and gas fields and mines, the successive handovers of exploitation rights (i.e., changes in operators), or the increasing exploitation of resources in areas with higher political or institutional risks, may further complicate issues of accountability for this phase of the project cycle. Environmental, social, health and safety impacts associated with decommissioning and closure, when addressed during the early stages of the project life-cycle (i.e., design phase), can be significantly reduced (for example, siting of specific components, avoidance of sensitive areas, establishment of financial guarantees, etc.) at lower costs. These are all reasons why governments across the globe are realizing that they – along with their private and public sector counterparts– must understand and proactively manage the TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 1 environmental, social and economic issues associated with the end of an extractive project’s life cycle as early as possible Toolkit Purpose and Objectives This Toolkit was developed to encourage resource-rich countries, and particularly governments in resource rich developing economies, to implement earlier, more proactive, comprehensive, and systematic management of all phases of development, including decommissioning and closure. The Toolkit was designed to assist in the establishment and enactment of a regulatory framework that results in sustainable decommissioning and closure practices in the mining and oil and gas sectors. Specifically, the overall Toolkit objectives are to: 1. Raise the level of awareness and contribute to capacity building on sustainability issues associated with decommissioning and closure by providing an overview of mine and oil field decommissioning and closure trends, challenges, issues and background information on sustainable practices; 2. Compile key existing resources related to sustainable decommissioning and closure, including references, guidelines, and tools on policy and regulatory requirements, technical practices, and financial surety mechanisms designed to guarantee implementation of decommissioning and closure obligations; and 3. Propose and disseminate a sustainable decommissioning and closure policy and process roadmap, promoting a proactive approach of “thinking with the end in mind,” that may be of interest to government authorities seeking to strengthen decommissioning and closure programs, as well as to extractive sector companies operating in resource-rich countries. Who was the Toolkit Designed for? This Toolkit was principally designed for governments of resource-rich developing countries, specifically technical and decision-making staff with different levels of experience within the regulatory authorities, institutions and ministries that are responsible for: administering mineral resource and oil and gas extraction licenses and contracts; issuing environmental permits for exploration, exploitation, decommissioning and closure; and ensuring that adequate legal, financial and technical measures are in place to address temporary shutdowns as well as complete decommissioning and closure at the end of the productive life of oil and gas and mining operations. TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 2 The materials may also be used as references by private sector companies, non-governmental organizations or other institutions, where applicable. However, some of the Toolkit modules are specifically addressing issues that should be managed by government authorities. This Toolkit is more relevant when applied from the earliest phases of a project’s life-cycle. However, it is recognized that many countries may have mines and oil fields nearing closure in the next several years. In such cases the approach and tools presented remain valid but much of the material relating to the earlier phases may not be directly applicable to late stage projects, and more effort may be required to meet the proposed guidance. Indeed, legacy issues of decommissioning and closure are not the main object of this guidance and are not dealt with in great detail, especially for the mining sector.. These, and other issues, may be addressed later through the continuous improvement of this Toolkit or a future Toolkit. This document does not also attempt to provide regulators with specific guidance for artisanal mining closure requirements, which are usually regulated differently and are not expected to operate with the infrastructure and management systems that large companies do. However, artisanal mining should still be expected to operate in a manner that minimizes environmental and socioeconomic impacts, and governments need to enforce their particular regulations in this regard. Links to Other World Bank Group Guidelines The process described in this Toolkit does not supersede existing guidelines and standards. Instead, it is meant to complement existing World Bank Group guidelines such as:  International Finance Corporation (IFC) Performance Standards 1 , April 2006, which endorse planning and management of Environmental, Social, Health and Safety (ESHS) considerations as part of the entire project cycle (including decommissioning and closure);  The IFC General and Project Specific Environmental, Health, and Safety (EHS) Standards 2 , April 2007, which provide general and sector specific considerations for enhanced EHS management;  The Equator Principles 3 , not a World Bank Group guideline but with reference to the IFC Performance Standards; and 1 http://www.ifc.org/ifcext/sustainability.nsf/Content/PerformanceStandards. 2 http://www.ifc.org/ifcext/sustainability.nsf/Content/EnvironmentalGuidelines 3 www.equator-principles.com TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 3  The IFC Stakeholder Engagement Good Practice Handbook for Companies Doing Business in Emerging Markets 4 , May 2007, a tool that can be used by private sector companies and government authorities to plan and implement engagement strategies that support sustainable closure.  Guidelines for Implementation of Financial Surety for Mine Closure, June 2009, a working paper by the Oil, Gas and Mining Policy Division of the World Bank that provides case studies and examples of financial surety instruments. The applicability of the guidance provided in this Toolkit is neither prescriptive nor mandatory, nor does it imply any precedence over existing in-country laws or regulations. However, in the absence of other guidance, it can be used as a “roadmap” for the development of an effective general regulatory approach to sustainable decommissioning and closure. The Toolkit has been prepared with the support of the industry associations (ICMM, OGP) discussing with them best practices that governments may consider for improving their regulatory frameworks. Key Components of a Sustainable Decommissioning and Closure Program This Toolkit is organized around what are believed to be core components of a practical, effective and flexible approach that governments may adopt or adapt in the process of identifying and managing decommissioning and closure needs. The five components are shown on Figure 1 and include: 1. A robust policy, legal and regulatory framework that specifically addresses decommissioning and closure (Tool 1); 2. A series of accepted good practice guidelines on ESHS aspects related to closure (Tool 2); 3. Sufficient and reliable financial assurance to enable implementation (Tool 3); 4. Monitoring and enforcement of established requirements (Tool 4); and 5. Stakeholder consultation and engagement (Tool 5) It is crucial that these components be managed within a continuous improvement scheme, since collectively they foster effective and improved approaches to closure, the establishment of trust among stakeholders, and the achievement of a “social license to operate”. 4 http://www.ifc.org/ifcext/enviro.nsf/AttachmentsByTitle/p_StakeholderEngagement_Full/$FILE/IFC_Stakehol derEngagement.pdf TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 4 Oil and gas fields and mining operations, due to their non-renewable-resource nature, are finite. Government agencies need to be aware that upon company exit, their involvement and support to the communities will be expected to increase. Therefore, capacity building and training of their technical staff, practitioners and decision-makers should be promoted to ensure consistent implementation of best practice guidelines, as well as the allocation of adequate financial resources, and to prepare and plan ahead for taking on post-closure scenarios. Figure 1: Core Components of Decommissioning and Closure Program Plan Policy, Legal and Regulatory Framework Environmental and Social Best Practices (Management Systems) Improve Financial Assurance Tools and Guarantees Do Monitoring and Enforcement Stakeholders, Consultation and Engagement Review TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 5 Getting Started and Toolkit Structure This Toolkit is organized around the core components suggested for a Sustainable Decommissioning and Closure Program. Figure 2 presents the overall Toolkit structure comprising the general introduction and five tools. Figure 2: Main Components and Toolkit Structure GENERAL    GUIDANCE:  Evaluate and consider stakeholder input, lessons learned and technical or technological advancements.  Increase Level of Awareness   Definitions, Trends and Issues  and Understanding   Survey and Set Priorities TOOL 1:     Steps and Guidance Incorporate into Policy and   Tools or Templates Regulatory Framework   References and Examples TOOL 2:      Steps and Guidance Endorse Environmental and   Tools or Templates Social Best Practices – and   References and Examples Management Systems TOOL 3:      Steps and Guidance Select and Establish   Tools or Templates Financial Assurance   References and Examples Mechanism TOOL 4:      Steps and Guidance Enforce and Monitor  Tools or Templates  References  TOOL      5:   Steps and Guidance Embrace Stakeholder  Engagement and Assure   References and Other Tools Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE  MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES  TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 6 Please note that:  The General Guidance document is designed to provide an overview of sector-specific trends and challenges related to decommissioning and closure. This is based on experts’ opinions on which issues are higher priority and may warrant additional attention on the part of governments.  Tool 1 aims to delineate the steps for an enhanced policy and regulatory framework, and provide a platform for the implementation of the remaining tools.  Tool 2 describes how governments can contribute to the implementation of socio- environmental best practices leading to more sustainable decommissioning and closure, and incorporates guidance on the development of a conceptual closure plan.  Tool 3 provides a roadmap for establishing (or enhancing) financial assurance for the extractives sectors, and provides alternatives and templates for further guidance.  Tool 4 emphasizes the importance for governments of monitoring compliance with regulations and requirements during the planning and implementation of decommissioning and closure activities.  Tool 5 encourages governments and related agencies to use stakeholder engagement to better understand key community priorities and to contribute as partners in sustainable decommissioning and closure planning, while at the same time fine-tuning government’s role in this process.  Separate tools containing process steps and guidelines as well as sub tools, examples or templates and references for additional information were developed for each component.  There is intentional flexibility in the tool structure, as it is hoped that future inputs received from government authorities and other stakeholder users can contribute to improvements of each tool. Terms and Definitions  “Closure” in this Toolkit is principally referring to the end of commercial resource extraction and includes decommissioning and rehabilitation activities (including revegetation and restoration). Temporary shutdowns for economic or other reasons are not considered closure.  “Decommissioning” is the process by which options for the final status of structures at the end of their working life are assessed for their dismantling, physical removal, disposal or modification (if beneficial usage of existing project infrastructure is a component of the TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 7 closure scheme). Also, leaving certain types of installations in situ can also be part of the decommissioning process as recognized in certain countries (e.g., UK, Norway).”  “Financial assurance mechanisms” are the various financial instruments or alternatives available to an operator, co-venturers, State and other duty-holders to assure that sufficient funds are reserved to return impacts of mining/oil and gas operations to an environmental and socially acceptable condition when activities cease and the project is no longer generating revenues. “.  “Post-Closure” is the phase after decommissioning and closure where activities are reduced to monitoring and maintaining specific areas to ensure that environmental and health and safety risks are controlled and minimized. Specific post-closure requirements may include maintaining the integrity and effectiveness of final cover, leachate collection system, and groundwater monitoring.  “Enhanced Regulatory Approach” involves some degree of government interactions with industry operators, or a body representing all or a sub-set of the industry. Regulatory requirements are enhanced by voluntary mechanisms. Unlike fully voluntary mechanisms, regulatory oversight remains.  “Relinquishment” is when the operator gets formal approval from the applicable authority in meeting all the established requirements to release a portion or all of the concession or agreement for exploitation. Partial relinquishments of original contracted area or license area are specified in the contract of license through specific laws. Final relinquishment, however, takes place at the end of the duration of the license of contract.  ”Stakeholder” is defined as “any group or individual who can affect or is affected by the achievement of an organization’s objectives.” 5  “Sustainable” in this context, means that the legacy of the operation, during the project life cycle, from and environmental, social (including health and safety) and economic perspective, is balanced and at least neutral or positive. 5 Freeman, 1984; Strategic Management: A Stakeholder Approach; Pitman, Boston, MA.; quoted in Peck et al, 2005; Mining for Closure; UNEP, UNDP, OSCE, and NATO, 2005, p. 32. TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 8 Box 1: Definitions used by Sector Institutions ICMM’s Planning for Integrated Closure Toolkit  OGP’s Environmental, Social, Health Risk and Impact  Glossary  Management Process  Closure Planning – A process that extends over the  Decommissioning –  The termination of oil and gas  mine life cycle and that typically culminates in  production operations.  tenement relinquishment. It includes  decommissioning and rehabilitation. The term closure  Abandonment – The removal or disposal of surface  alone is sometimes used to indicate the point at  (production) facilities, pipelines and terminals and  which operations cease, infrastructure is removed  loading facilities.  and management of the site is largely limited to  monitoring.  Restoration – The restoration of sites (of camps,  wells, surface production facilities, pipeline rights of  Decommissioning – The process that begins near or  way, terminals and loading facilities, offices) to their  at the cessation of mineral production and ends with  original condition or to a condition for future use.  the removal of all unwanted infrastructure and  services.   Reclamation/Rehabilitation – Terms used  interchangeably to mean the return of disturbed land  to a stable and productive condition.  [Final] Relinquishment – Formal approval by the  relevant regulating authority indicating that the  completion criteria for the mine have been met to the  satisfaction of the authority.  TOOLKIT, VERSION 3.0, INTRODUCTION AND OVERVIEW DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES IO- 9 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit General Guidance Trends, Challenges and Issues – and Setting Priorities Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 1.0 GENERAL GUIDANCE – TRENDS, CHALLENGES, AND ISSUES – AND SETTING PRIORITIES ........... 1 1.1 WHAT IS SUSTAINABLE DECOMMISSIONING AND CLOSURE?....................................................................................... 2 1.2 MINE DECOMMISSIONING AND CLOSURE ..................................................................................................................... 3 1.2.1 General Trends.................................................................................................................................................... 3 1.2.2 Key Decommissioning and Closure Challenges .................................................................................................. 8 1.3 OIL & GAS DECOMMISSIONING AND CLOSURE .......................................................................................................... 11 1.3.1 General Trends in the Decommissioning and Closure of Oil & Gas Fields...................................................... 11 1.3.2 Decommissioning Challenges in the Oil & Gas sector ..................................................................................... 16 1.4 PERCEIVED PRIORITY OF DECOMMISSIONING AND CLOSURE ISSUES ......................................................................... 18 1.4.1 Issues and Priorities in the Mining Sector Decommissioning and Closure....................................................... 18 1.4.2 Oil and Gas Sector Decommissioning and Closure Issue Priorities ................................................................. 19 1.4.3 Extractives Sector (Mining and Oil and Gas) Decommissioning and Closure Issues Priorities....................... 20 1.5 ASSESS ISSUES AND SET PRIORITIES – SURVEY TEMPLATE ....................................................................................... 21 LIST OF FIGURES Figure 1: Relationship to Other Tools...................................................................................................................................... 1 Figure 2: Typical Phase Sequence, Mine Life Cycle ............................................................................................................... 4 Figure 3: Phases of the Exploration and Production Project Cycle ....................................................................................... 11 Figure 4: Perceived Decommissioning and Closure Priorities, Mining Sectors ..................................................................... 19 Figure 5: Perceived Decommissioning Priorities, Oil and Gas (Limited Survey Results) ...................................................... 20 Figure 6: Perceived Decommissioning Priorities, Common Issues (Limited Survey Results) ............................................... 21 Figure 7: Template - Self Assessment of Priority Issues ....................................................................................................... 22 LIST OF TABLES Table 1: Examples of Initiatives Promoting Sustainable Decommissioning Practices, Mining ................................................ 5 Table 2: Examples of Initiatives Promoting Sustainable Decommissioning Practices, Oil and Gas ...................................... 14 DRAFT TOOLKIT, VERSION 1.0, GENERAL TOOL A DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG- i 1.0 GENERAL GUIDANCE – TRENDS, CHALLENGES, AND ISSUES – AND SETTING PRIORITIES This General Guidance document contains materials that can be used to contribute to an increased level of awareness of decommissioning trends, challenges and issues for both the mining and oil and gas sectors. This tool also encourages individual governments to assess decommissioning priorities specific to their countries extractives industries enabling a phased approach to decommissioning programs development and implementation. Figure 1: Relationship to Other Tools GENERAL    GUIDANCE:  Evaluate and consider stakeholder input, lessons learned and technical or technological advancements.  Increase Level of Awareness   Definitions, Trends and Issues  and Understanding   Survey and Set Priorities TOOL    1:   Steps and Guidance Incorporate into Policy and   Tools or Templates Regulatory Framework   References and Examples TOOL 2:      Steps and Guidance Endorse Environmental and   Tools or Templates Social Best Practices – and   References and Examples Management Systems TOOL    3:    Steps and Guidance Select and Establish   Tools or Templates Financial Assurance   References and Examples Mechanism TOOL 4:      Steps and Guidance Enforce and Monitor  Tools or Templates  References  TOOL      5:   Steps and Guidance Embrace Stakeholder  Engagement and Assure   References and Other Tools Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE  MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES  TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-1 1.1 What is Sustainable Decommissioning and Closure? “Sustainable” is understood as the consideration and inclusion of the various components that are dealt with during decommissioning and closure (i.e., economic, social, environmental, technical, financial, health and safety) and the need to balance the outcomes of these components during the project’s life-cycle. “Decommissioning” is the process by which options for the physical removal, disposal (or modification, if beneficial usage of existing project infrastructure is a component of the closure scheme) of structures at the end of their working life are assessed, dismantled and removed. “Closure” is defined as the period after the end of commercial resource extraction, usually following many years of revenue-generating exploitation. During this phase of the project, decommissioning and rehabilitation activities are conducted, sometimes over a period of several years. These activities can include removal or mitigation of environmental, health, and safety (EHS) hazards, revegetation, and restoration needed to cease operations and abandon an area in such a way that it does not represent a continuing environmental, social, health or safety (ESHS) risk. In many cases there are opportunities for “progressive closure” to occur while portions of the project are still operational. Closure schemes may also potentially include the conversion and/or turnover of various elements of project infrastructure for beneficial use by host nations or communities. Temporary shutdowns for economic or other reasons are not considered closure, but it is important to consider such temporary or early shutdowns as an element of a well-designed decommissioning and closure plan. Similarly, demobilization and site restoration following the completion of exploration activities that do not lead to development (e.g., seismic or other geophysical studies, test pits, or drilling not yielding indications of economically viable reserves) is also not formal “closure” but should also be planned appropriately. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-2 Box 1: General Types of Decommissioning and Closure Activities for Mines and Oil Fields Mining operations tend to impact significant areas of land, and, in closure may require:     The stabilization of open pit or underground workings; removal or conversion of infrastructure;   Rehabilitation of waste rock stockpiles and tailings impoundments; management of surface and  groundwater quality, and waste management;    Post‐closure monitoring to ensure that potential environmental issues are effectively managed;     An integrated multi‐disciplinary approach requiring expertise in worker and public health and safety,  supply chain management, engineering alternatives and stakeholder engagement.    Generally, onshore and offshore upstream hydrocarbon operations result in a smaller footprint than that of  most mining operations.  Hence, the scale of land rehabilitation, re‐vegetation and reclamation activities  associated with mining does not typically apply to upstream hydrocarbon operations. Nevertheless, closure  phases of oil and gas fields comprise numerous complex and costly activities:      The physical dismantling and removal of structures used during resource exploitation;    The implementation of remedial measures to manage ESHS issues remaining from operations or  resulting from cessation of operations and closure activities;    Restoration of the site to an agreed‐upon use and quality in line with the expectations of  government authorities, relevant stakeholders, and nearby communities; and   A multi‐disciplinary approach to manage the complexity of the operations various environmental,  social and health and safety aspects as well as logistics, engineering and legal issues.     1.2 Mine Decommissioning and Closure 1.2.1 General Trends As shown on Figure 2, during each phase of the mine cycle, mining companies conduct sequential studies or planning actions that establish the economic viability of the project, generate data that allow a project to be permitted (under regulatory and management structures imposed by host nations, lending institutions, and/or the company’s own corporate policies), and to provide management plans and procedures that govern the permitted project through construction, operation (including temporary shutdown), decommissioning and closure, and post-closure. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-3 Figure 2: Typical Phase Sequence, Mine Life Cycle The last decade has seen profound changes in the manner in which governmental regulatory agencies around the globe and international mining companies have approached decommissioning and closure phase needs. Important general trends include:  Until the beginning of the global recession in late 2008 1 , record demand for base and precious metals, industrial minerals, and energy had fueled intense, world-wide competition for increasingly scarce mineral resources.  Exploration activities have focused not only on new deposits, but also on historically impacted areas with residual mineral values that had become economically significant because of the “boom “ market, new technologies, or greater cost-effectiveness of extraction methods. This has caused a number of mine-life projections to be extended.  Sustainable mining practices have become strategic necessities, as the support of host nation governments and nearby communities is increasingly critical to the ability of a mining company to acquire and maintain access to mineral resources, to manage 1 Although the mining industry has suffered as a result of a drop in commodity prices, many economists predict this sector to be among the first areas of economic endeavor to recover from the recession. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-4 reputational risks and to acquire the ‘social license’ to operate. Mine operators generally see the value of investing in such practices 2 .  More sustainable practices have also been applied to attract investment capital needed by companies to finance new mines or expansions by Equator Principle Financial Institutions (EPFIs), the International Finance Corporation (IFC), and other multilateral or private lending institutions.  Additionally, the closure phase is increasingly understood as a sustainable development issue, in which complex environmental concerns must be balanced with the socio- economic needs of the host nation governments and nearby communities.  To date, the marketplace rather than governmental regulations have driven behavioral and technological changes in mining operations; closure funds are often set aside by mining companies regardless of whether or not they are required by regulation. For example, there are closure accounting and funding requirements or obligations for publicly traded companies reporting under International Financial Reporting Standards (IFRS) and US GAAP (FAS 143).  Business concerns over the long-term viability of such closure reserves tend to drive mining companies to increasingly engage host nation regulatory agencies as counterparts in seeking decommissioning and closure guidelines – as well as agreements -- which are realistic and effective.  Major companies have started to make investments in developing a thorough technical understanding of their closure options as part of mine design and/or property acquisitions, thereby improving their estimates of closure costs, and again, their competitive posture in the search for new deposits.  Mining companies have undertaken several voluntary initiatives to improve their environmental and social performance, including aspects related to closure and decommissioning. Examples of these are shown in Table 1. Table 1: Examples of Initiatives Promoting Sustainable Decommissioning Practices, Mining Organization /  General Description  Applicability to Decommissioning  Standard  International  Represents 17 of the world’s largest mining  ICMM Principles 3  require members to  Council on  companies and 30 mining associations  “integrate sustainable development  2 For example, mining companies are increasingly willing to undertake the remediation of historical impacts unrelated to the proponent’s operations as a condition of development, as well as to plan and budget for longer and more complex decommissioning and closure periods. 3 See http://www.icmm.com/publications/ICMM_Principles_en.pdf. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-5 Organization /  General Description  Applicability to Decommissioning  Standard  Mining and  working to promote sustainable business  considerations within corporate decision‐ Metals (ICMM)  practices. The ICMM established a  making; integrate sustainability principles  sustainable development framework with  into policies and practices; [and] plan, design,  principles, reporting, and independent  operate, and close operations in a manner  assurance provisions.    that enhances sustainable development.”     Implementatio Developed in 2003 by 10 large private  Updated EHS guidelines for mining were  n of the  banks, the Equator Principles (EPs) 4   are  finalized in 2007. 7    These guidelines address  Equator  voluntary guidelines for addressing socio‐ community health and safety considerations,  Principles and  environmental project risks during project  and include guidance on mine closure/post‐ the IFC  financing. As of August 2009, there were 68  closure, development of Mine Reclamation  Performance  “Equator Principles Financial Institutions”  and Closure Plans (MRCPs), and financial  Standards by  (EPFIs). 5    The EPs are based on World Bank  feasibility considerations based on realistic  Major Private  Group/International Finance Corporation  predications of the costs of closure.  Mining  Lending  (IFC) safeguard policies and procedures,  operations funded by IFC (or, by extension,  Institutions  and are supported by the IFC’s Performance  the EPFIs) may therefore be expected to  Standards on Social and Environmental  demonstrate that they have a mechanism for  Responsibility 6 , Guidance Notes, and  funding closure and post‐closure activities  Industry‐Specific Environmental, Health,  that is adequate for the scope of closure  and Safety (EHS) guidelines.    activities defined by the operation’s MRCP.      The  The International Cyanide Management  Principle 5 (“Decommissioning”) requires the  International  Institute (ICMI) seeks to improve  company to “protect communities and the  Cyanide  management of cyanide by gold mining  environment from cyanide through  Management  operations, transporters, and producers,  development and implementation of  Code  and minimize environmental and human  decommissioning plans for cyanide facilities.”   health risks in the operational,  Also, the ICMC notes that funding be  decommissioning and closure, and post‐ available to decommission cyanide features  closure phases of mines.  The International  so they no longer represent a significant risk.   Cyanide Management Code (ICMC) has  The ICMI provides specific guidelines 9  to an  been identified as a best management  independent auditor organization in the  practice (BMP) for all mining operations  evaluation of this practice.  that use cyanide in the IFC’s “EHS  Guidelines for Mining.” 8      Prospectors  The PDAC is engaged in fostering high  PDAC publications and website materials  and Developers  standards of technical, environmental,  contains specific BMPs for establishing  4 See http://www.equator-principles.com/documents/Equator_Principles.pdf. 5 See http://www.equator-principles.com/. 6 See IFC, op. cit. 7 See http://www.ifc.org/ifcext/sustainability.nsf/AttachmentsByTitle/gui_EHSGuidelines 2007_Mining/$FILE/Final+-+Mining.pdf. 8 See http://www.ifc.org/ifcext/policyreview.nsf/AttachmentsByTitle/EHS_Draft_Mining/$FILE /Clean+Draft+Mining+July+9.pdf. 9 See http://www.cyanidecode.org/pdf/9_GoldMiningProtocol.pdf. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-6 Organization /  General Description  Applicability to Decommissioning  Standard  Association of  safety and social practices, in Canada and  relations with local communities in the  Canada (PDAC)  internationally.  The PDAC has generated a  exploration phase that could form the basis  number of useful publications and a well‐ for good communications practices during  designed website containing best practices  mine operation and closure; specific guidance  for organizations involved in the early  is also provided in the decommissioning and  phases of mine exploration and  closure of exploration sites.  development.    Mining  The Mining Association of Canada (MAC)  TAM activities have resulted in policy  Association of  has undertaken a Towards Sustainable  frameworks for aboriginal relations and mine  Canada  Mining (TSM) initiative, which is conceived  closure that are directly applicable to the  as the means of measuring and improving  purposes of the Project. 10  the overall sustainability of the  management practices of MAC members.  A  number of Canadian companies are  beginning to apply these performance  measurement tools to their overseas  operations.    Minerals  The Minerals Council of Australia (MCA) has  The MCA’s framework stresses a life‐cycle  Council of  developed an industry‐focused framework  approach to mining, in which the ESHS  Australia  for sustainable development, as well as a  impacts of mining are assessed, continually  set of implementation guidelines. 11   The  monitored, and mitigation measures  framework document includes a  (including decommissioning and closure plans  “resources” kit that links MCA’s efforts with  and financial reserves) systematically  the ICMM Principles and Elements (as MCA  adjusted to reflect current conditions.  It  is a signatory association of the ICMM).12    strongly encourages early communications  Endorsement of this framework is a  with project stakeholders and a life‐cycle‐ condition for membership in the MCA;  long process of stakeholder communications  members include many major mining  that is used to inform decommissioning and  companies with projects in developing  closure plan development and update.  nations.      10 See http://www.mining.ca/www/media_lib/TSM_Publications/TSM_2007_Eng/TSM_2007_eng.pdf ; http://www.mining.ca/www/media_lib/MAC_Documents/Publications/English/Mining_Toolkit2006E.pdf 11 See http://www.minerals.org.au/__data/assets/pdf_file/0006/19833/EV_SummaryBooklet_June2005.pdf and http://www.minerals.org.au/__data/assets/pdf_file/0005/19832/EV_GuidanceForImplementation_July2005.pdf 12 See http://www.icmm.com/members/member-companies TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-7 1.2.2 Key Decommissioning and Closure Challenges Key challenges that governments should be aware off and will need to progressively be addressed in mine decommissioning and closure include:  Financial Assurance Requirements: Efforts to understand and plan for the true costs of temporary (and final) shutdowns and mine closure are necessary to provide assurance to governments that closure costs will be funded, to obtain project financing, to secure public and political acceptance, and to preserve options for the development of new ore deposits. Companies and other stakeholders are expecting regulatory entities to be knowledgeable and actively involved in proposing, selecting, establishing and maintain financial assurance mechanisms and guarantees. Also, the cost of closure must consider a realistic assessment of technical and environmental complexities and probable government or regional plans, stakeholder land use preferences, and changing socioeconomic contextual realities.  Fluctuating Commodity Prices and Temporary or Permanent Closure: In a recession economy, prices for many minerals are likely to be depressed to a point that mining operations must stop. An operator with a healthier cash position, multiple sites, and/or multiple-mineral deposits may be able to weather a market downturn by delaying projects or putting less viable properties into temporary closure 13 . Decommissioning and closure regulations that require unrealistically high financial assurance provisions (or that do not include regular assessment and adjustment of assurances to reflect current operational realities) may exacerbate the effects of a drop in commodity price.  Limited Credit or Tightening of Credit Markets: The unavailability of credit is an extreme hardship for an operator with assets that are under development or just coming into production. It can lead to temporary closure, bankruptcy, and forced sales. Governments should be aware that regulatory approaches with unrealistically high financial assurance requirements may consume the financial resources that would have otherwise supported operational development and the generation of economic returns.  Mergers and Acquisitions: Mining operations may be divested, forced into temporary shutdown, or left undeveloped. Because temporary or permanent closure actions may be triggered in an unpredictably short timeframe, closure plans and financial assurance provisions may be inadequate for site stabilization and/or closure needs. Governments should consider how new owners or operators assuming control of a project will address closure arrangements. 13 Smaller operators or operators with single-mineral operations are more susceptible, and declare bankruptcy, forced sale, or permanent closure because of an inability to fund mine development, operation, or expansion. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-8  Temporary Shutdowns: Fluctuations in commodity prices, depletion of economically recoverable reserves, or the effects of mergers and acquisitions may all result in temporary shutdown scenarios, at an increased rate which may not have been anticipated in mine closure design or the financial assurance estimate. The likelihood of one or several temporary shutdowns in the life of a mine, or the potential for early closure due to falling prices or a variety of factors, are all reasons for promoting a flexible approach to decommissioning and closure regulations.  Technical Challenges in Closure Planning: Numerous technical challenges exist: For example, in many cases, passive/semi-passive biological treatment of mining-impacted water requires close monitoring and a significant level of post-closure maintenance and intervention. In fact, many operators have experienced limited success with these concepts and examples exist in which whole wastewater treatments treatment schemes have had to be abandoned even after years of testing. In other cases, natural minerals (e.g., mercury, selenium, other heavy metals) occurring in closed and revegetated waste rock dumps or deposited tailings may be mobilized and accumulated at unacceptable regulatory levels in surface water, groundwater or other media. Other typical closure challenges (e.g., residual cyanide reagent, acid rock drainage) have in some cases proven to be more difficult to resolve. Regulatory approaches must allow for appropriate testing and evaluation during the construction and operational phases of a mine to confirm the adequacy of planned closure schemes and adjust these options, if necessary.  Small Scale, Artisanal, and Illegal Mining: In addition to regulation of large-scale mining operations, host country regulatory frameworks should address small and medium-scale mining operations, as well as artisanal mining in association with a permitted operation. The regulation of small-scale and artisanal mining is a very complex problem in many countries and should not be regulated in the same way as for large-scale mining. Also, illegal mining, by definition, would not be associated to permit operations.  Site Relinquishment: Companies are looking for clear legal guidance and cleanup targets needed for site relinquishment (i.e., lawfully cease to be legally responsible for a closed site). This process can be complicated when dealing with multiple authorities, agencies, and landowners. There is a strong practical need for a single agency to assume a role of primacy; as an example, the ANZMEC Strategic Framework for Mine Closure recommends the designation of a responsible authority which could make the final decision to accept closure in consultation with other regulatory bodies and stakeholders prior to relinquishment. 14 14 Cochilco/Chilean Copper Commission; “Research on Mine Closure Policy”; International Institute for Environment and Development/World Business Council for Sustainable Development, Mining, Minerals and Sustainable Development, January, 2002. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-9  Socioeconomic Challenges Upon Company Exit: A lack of economic alternatives following mine closure can result in socioeconomic impacts such as retrenchment and increase in violence, migration, and disintegration of community development programs, as well as in environmental impacts from overgrazing, tree harvesting, or other unsustainable agricultural pressures on restored lands, or the illegal mining of deposited tailings or waste rock. Closure planning needs to address these and other specific socioeconomic impacts to minimize the impacts on affected communities, including the transitioning phases leading to final relinquishment, which may take several years. Also, social impacts of decommissioning and closure can be underestimated and not accounted for in financial assurance mechanisms, or the fluctuating socioeconomic context may vary significantly and needs to be reassessed and accounted for to adequately estimate closure costs.  Integration in Context of Regional Development: Integration of mining projects into wider regional development plan can be an effective way to reduce the dependency of a region on the mine and can set a better framework for delivery of social services such as health and education. These services are still often delivered by the mine rather than the government which creates sustainability and dependency issues, especial upon decommissioning and closure 15 .  Legacy Issues: Another key challenge relates to how well governments together with the industry manage legacy issues resulting from past closure programs; from the development of facilities that were designed at a time when less stringent requirements were in place (and thus environmental and social liabilities can be expected to be more complex) – or where there is complete lack of such plans upon completion of exploitation.  Sustainability Issues: Sustainability considerations will represent a growing challenge at the time of the abandonment and closure, as these are driven by environmental, economic and social considerations. Past experience shows that is very difficult to manage socioeconomic aspects related to closure (e.g. the “bust” that follows “booms” experienced during resource exploitation), including the transfer to the government with the community of oversight and management of social and community relations programs commonly funded by operators. There is an opportunity for governments to work in partnership with the operator during operations to ensure that a project region is ready for cessations of activities and that there is sufficient institutional capacity to manage these programs. 15 Ibid. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-10 1.3 Oil & Gas Decommissioning and Closure 1.3.1 General Trends in the Decommissioning and Closure of Oil & Gas Fields As with the mining sector, the oil and gas sector has made significant strides in its approach and commitment to managing ESHS aspects associated with the different stages of its operations (Figure 3), which are analogous to those of the mining life cycle (Figure 2). General trends are outlined below: Figure 3: Phases of the Exploration and Production Project Cycle Source: World Bank, 2007 16 .  The oil and gas sector is voluntarily seeking to more systematically and comprehensively manage the full cycle of their operations, including the ESHS consequences of these activities and implied decommissioning and closure strategies, requirements and costs.  To date, decommissioning has been comparatively infrequent, but an increase in decommissioning activity is expected over the next few decades as field and facilities which have been producing oil and gas for many years approach the end of their commercial or useful lives.  Offshore infrastructure alone supporting world-wide oil and gas production consists of more than 7,000 installations located on the continental shelf of 53 countries. 17 About 4,000 are in the Gulf of Mexico, 1,000 in Asia, 700 in the Middle East, 500 in Africa, 350 in South America, and 600 in Europe. It is expected that a large number of decommissioning cases will take place in the near future depending on reservoirs behavior, production costs and the oil and gas price. 16 World Bank Working Paper No., 123, Fiscal Systems for Hydrocarbons: Design Issues, World Bank, 2007. 17 See http://www.decomplatform.com/what/content.htm TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-11  The extremely high cost of offshore decommissioning led to revisions in international and national regulations adopted about 40 years ago. 18 Current thinking is that from the technical-economic perspective, the larger the structures and the deeper they are located (more than 100 m), the more appropriate it is to leave them totally or partially intact. In shallow waters, in contrast, total or partial structure removal is still advocated. This trend also considers the possibility of secondary use of abandoned offshore platforms for other purposes (e.g., artificial reefs).  Nevertheless, under current practices and regulatory requirements it is estimated that over 90% of offshore structures will need to be completely removed from their marine sites and brought to shore for re-use, recycling or other disposal means. The rest, which comprises the larger and heavier steel or concrete facilities, will be looked at on an individual basis to assess whether it is technically feasible (or safe) to remove them.  Because there were facilities in need of decommissioning, both the United Kingdom (UK) and Norway have developed guidelines and standards for removal of offshore facilities as they have the world's largest installations in some of the deepest waters. Requirements in other countries around the globe are more loosely defined, particularly in those countries where offshore operations are, to date, minimal or absent.  The United States (US), UK, and Norway have adopted mandatory regulatory and fiscal requirements including financial mechanisms for the closure of exploration and production (E&P) facilities. This has forced resource managers to begin estimating the cost of reclamation and sought to establish an incentive for companies to fulfill their obligations in order to claim back their securities. In these countries bonding requirements depend on whether the E&P activity is onshore or offshore and are calculated on the basis of area, type of facility, number of wells or other considerations.  Decommissioning trends in the US, UK and other areas of the world set precedents that provide opportunities for growing oil and gas regions and resource-rich countries to follow and improve.  There are issues specific to countries with national oil companies (NOCs). Normally, in these countries during exploration, the investments risks are partially or completely assumed by outside oil companies rather than the state / owner of the resource. However, once hydrocarbons are identified in commercial amounts, development occurs under a different agreement (for example a “Production Sharing Agreement”) which usually attribute an important share of the production to the NOC. Upon cessation of production (or termination of the agreement), assets are also usually returned to the NOC, who is then responsible for subsequent operation and later for closure. 18 For example the original requirement set by the Convention on the Continental Shelf, Geneva, 1958 and the United Nations Convention on the Law of the Sea or UNCLOS, Montego Bay, 1982 (http://www.unclos.com/). TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-12  For a variety of reasons, decommissioning is becoming an emerging issue among multilateral lenders like the World Bank as well as private sector lenders. Drivers include but are not limited to the need to address this issue from a risk management perspective, the increasing number of fields to be decommissioned in a foreseeable future and an increasing number of financial assurance bonds or guarantees related to closure.  Decommissioning is also of increasing importance to country governments, for example in 2009 the Ministry of Energy and Mines (MEM) in Peru released the draft Regulation of Environmental Liabilities of the Hydrocarbon Sector. 19 This regulation would require for any natural or legal person, private or public, who has generated environmental liabilities (poorly abandoned wells and facilities, contaminated soil, effluent, emissions, debris, or waste located anywhere in the country, including the marine base) to be responsible for environmental remediation. This process would also require the submittal of a plan (decommissioning) for approval by the MEM Directorate of Environmental Affairs Energy (La Dirección General de Asuntos Ambientales or DGAA). 20  Individually, or as part of industry associations or in partnership with the public sector or non government organizations (NGOs), companies contribute on a voluntary basis to improvements related to the global operations including some with direct or indirect bearing on closure and post-closure (Table 2). 19 Law No. 29134. Draft Regulation of Environmental Liabilities of the Hydrocarbon Sector. http://www.osinerg.gob.pe/newweb/uploads/GFGN/L29134.pdf 20 This draft regulation is published on the MEM website to enable consultation prior to approval. It will apply to environmental liabilities of the hydrocarbons sector within the national territory as a result of operations in the hydrocarbon sector, conducted by individuals or corporations that have ceased their activities in the area where the impacts occurred. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-13 Table 2: Examples of Initiatives Promoting Sustainable Decommissioning Practices, Oil and Gas Organization /  General Description  Applicability to Decommissioning  Standard  Energy and  In 2002, NGOs such as  • EBI created a set of practical guidelines and  Biodiversity  Conservation International, Flora  tools to minimize impacts to biodiversity and  Initiative (EBI)   and Fauna, the International  maximize contributions to conservation    Union for Conservation and  wherever oil and gas resources are developed.  http://www.theebi. Nature (IUCN) and the  The guidelines address all stages of the project  org/   Smithsonian Institution partnered  lifecycle—from pre‐bid to decommissioning— with BP, Chevron, Shell and Statoil  and are designed to be integrated into existing  to develop best management  company management systems.   practices (BMPs).    Extractives Industry  Established in 2006 to improve  • The EITI promoted the establishment a  Transparency  governance in resource‐rich  Petroleum Fund as a mechanism for making  Initiative (EITI)  countries through the verification  petroleum income more consistent and  and full publication of company  predictable from year to year, and for saving  payments and government  some of the revenue from petroleum for the  revenues from oil, gas and mining.    time when the country’s oil and gas has been  depleted or close and funds are needed for  decommissioning.  •  Equator Principles  See Table 1.    • Updated EHS guidelines for onshore and  and the IFC  offshore oil and gas were finalized in 2007. 21     Performance  These guidelines address environmental, health  Standards by Major  and safety considerations, and include guidance  Private Lending  on oil and gas closure/post‐closure,  Institutions    21 See http://www.ifc.org/ifcext/sustainability.nsf/AttachmentsByTitle/gui_EHSGuidelines2007_OffshoreOilandGas/ $FILE/Final+-+Offshore+Oil+and+Gas+Development.pdf and http://www.ifc.org/ifcext/sustainability.nsf/AttachmentsByTitle/gui_EHSGuidelines2007_OnshoreOilandGas/$ FILE/Final+-+Onshore+Oil+and+Gas+Development.pdf. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-14 Organization /  General Description  Applicability to Decommissioning  Standard  IPIECA (International  IPIECA aims to develop and  • “Partnerships in the Oil and Gas Industry” This  Petroleum Industry  promote scientifically‐sound, cost‐ publication describes “sustainability” activities  Environmental  effective, practical, socially and  in the areas of human rights, health, capacity  Conservation  economically acceptable solutions  building, biodiversity, and climate change  Association  to global environmental and social  among others.    [IPIECA]).    issues pertaining to the oil and gas  • “The oil and gas industry from Rio to  industry.  Johannesburg and beyond. Contributing to    sustainable development.” This report has been  IPIECA has published several  prepared by the International Petroleum  publications that raised the issue  Industry Environmental Conservation  regarding decommissioning of Oil  Association (IPIECA) and the International  and Gas.  Association of Oil and Gas Producers (OGP)    through a joint Task Force. 2002. It highlights  the most visible—and occasionally  controversial—aspect of waste management in  the hydrocarbon industry is the question of  what to do with facilities once they have  reached the end of their useful lives. It also  recognizes that on land, too, many industrial  sites need rehabilitation.     • “IPIECA Guide to Social Impact Assessment in  the Oil and Gas Industry, 2004.” It incorporates  the need to address social investment and  decommissioning as part of the life cycle of O&G  projects.     Oil & Gas UK. Work  Oil & Gas UK Work Group 4 (WG4)  • PILOT / Oil & Gas UK Decommissioning WG4. As  Group 4  is the leading representative body  part of the Oil & Gas UK decommissioning  for the UK offshore oil and gas  initiative WG4 held an “Effectiveness &  industry. The WG4 is looking to  Efficiency” Workshop in May 2006.  Other WG4  understand the technical  documents of interest:  capability to execute  ¯ WG4 Decommissioning Guidance Report:  decommissioning programs.  May 2008  ¯ WG4 Technical Capability, Update  Presentation: June 2007  ¯ WG4 Proposed Plan Forward: June 2006  • WG4 Summary of Other Groups: October 2005    Regional Association  ARPEL is focused in the promotion  • Decommissioning and Surface Land Reclamation  of Oil and Natural  and facilitation of sustainability,  at Petroleum Production and Refining Facilities  Gas Companies in  including providing support to the  – Guideline #6. 2005 Revised Version. ARPEL  Latin America and  industry in achieving its growth  • Workshop: Environmental and social aspects for  the Caribbean  and development and  the process of abandonment and closure of  (ARPEL)  contributing to the development  facilities. ARPEL April 2009 Conference    and dissemination of best  “Sustainable Development. The role of the Oil  practices.   and Gas Industry in Latin America and the    Caribbean.”     TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-15 Organization /  General Description  Applicability to Decommissioning  Standard  U.S. Department of  The MMS is the U.S. Federal  • To facilitate the continuation of public  the Interior,  agency responsible for regulating  involvement and participation in the  Minerals  oil and gas operations, including  decommissioning process, in 1997, the MMS  Management  decommissioning, in offshore  and SLC sponsored a workshop to review recent  Service (MMS)  waters.  and discuss future deepwater decommissioning    challenges. The goals of this workshop were to    disseminate information to the public on the  results of recently completed projects, identify  issues of concern, and elicit recommendations  on future California decommissioning  operations and associated technical,  environmental, socioeconomic and disposition  issues.    1.3.2 Decommissioning Challenges in the Oil & Gas sector Key challenges are highlighted below:  Complexity and Comparatively Limited Experience Base: Decommissioning is a process which raises complex issues, including the impact this phase may cause on the environment, on the health and safety of workers, the economic impact on communities, the costs involved and the technology required, particularly when removing large offshore structures. Although an increase in recent decommissioning activity has afforded the industry some experience, there is still much to learn and accomplish on a larger scale:  Absence of Regulations: In most resource-rich countries, oil and gas sector projects are regulated throughout their life cycle (exploration and exploitation). Environmental requirements are imposed by country-specific environmental regulatory authorities (e.g., resource management agencies or ministries of environment); and involve completing an environmental and social impact assessment (ESIA) and an associated environmental and social management plan (ESMP) as well as obtaining an “environmental license” or “permit” for the exploration and exploitation phases of activities. However, there are often no regulations specific to decommissioning and closure.  Onshore vs. Offshore Decommissioning: Upstream oil and gas facilities include both onshore (wells, production platforms, gathering lines, etc.) and off-shore structures (fixed steel platforms and large concrete gravity structures, floating production systems and sub sea completions) which necessitate dismantling processes and financial resources upon termination of production. For onshore facilities, the nature of traditional (i.e., not “oil sands”) onshore upstream E&P hydrocarbon operations result in a footprint that is comparatively small compared to the scale of an open pit mine. Decommissioning TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-16 involves plugging and capping of wells, securing and dismantling of facilities, recycling steel material, closure of landfills and land rehabilitation using techniques which are similar to those used in the mining industry or civil infrastructure such as road construction (e.g., re-contouring, re-grading, and re-vegetation).  Larger Scale of Offshore Decommissioning: Decommissioning is much more complex for offshore facilities, principally as a consequence of the risk, cost, and controversy related to the dismantling of offshore structures. Odin was the first (and ExxonMobil’s only so far) large fixed installation to be decommissioned on the North Sea in the 1980s. The process took five years and involved many technical challenges. There was extensive consultation with key stakeholders and in the end, more than 97% of the installation was recycled or reused. In general, given the variety of structures, their age and scale, decommissioning costs can range in the hundred of millions of US dollars.  No “One Size Fits All” Offshore Decommissioning: Most facilities were designed to suit particular development and field conditions, including steel or concrete structures, fixed or floating production systems, offshore storage and loading installations, and under-water extraction systems. There is no single tried and tested method for decommissioning. Approximately 90% of installations are steel structures located in water depths less than 75m; however, some larger steel and concrete structures are an order of magnitude heavier and positioned in water depths of 450m. Technology is now allowing to start operations at deeper waters. In short, each facility presents its own decommissioning challenges in terms of water depth, configuration and size.  Changing Decommissioning Needs and Contract Service Capacity: Due to the highly variable commercial factors, including price of oil, the oil and gas industry pursues ways to extend the productive life of existing reservoirs and facilities, to optimize recovery of the hydrocarbon resources. This makes the oil and gas business very dynamic and decommissioning plans highly susceptible to such changes; and, in turn, presents a challenge in so far as planning -- and the availability of contract service capacity.  Lack of Dismantling and Onshore Scrapping Facilities for Offshore Structures: In many resources rich countries, facilities need to be developed prior to the onset of physical decommissioning of offshore installations. Although there may be some dismantling yards in the region, these may not accept particular offshore structures due to potential contamination issues, and complications related to import-export regulations (e.g. steel may have been imported under exempted country custom duty).  Legacy Issues: Another key challenge relates to how well governments together with the industry manage legacy issues resulting from past decommissioning programs; from the decommissioning of facilities that were designed at a time when less stringent requirements were in place (and thus environmental and social liabilities can be expected to be more complex) – or where there is complete lack of such plans upon completion of exploitation. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-17  Accountability: The owners and operators may change numerous times over the life cycle of a particular field (merger, acquisitions, disposition etc.). Consequently, a key challenge of government authorities is defining clear and fair financial responsibilities related to decommissioning and closure – and ensuring that appropriate funding is available upon cessation of operations to begin closure activities.  Sustainability Issues: Sustainability considerations will represent a growing challenge at the time of the abandonment and closure, as these are driven by environmental, economic and social considerations – and past experience shows that is very difficult to manage socioeconomic aspects related to closure (e.g. the “bust” that follows “booms” experienced during resource exploitation), including the transfer of oversight and management of social and community relations programs commonly funded by operators. There is an opportunity for governments to work in partnership with the operator during operations to ensure that a project region is ready for cessations of activities and that there is sufficient institutional capacity to manage these programs. 1.4 Perceived Priority of Decommissioning and Closure Issues The trends, issues and challenges described in Section 1.2 (mining) and Section 1.3 (oil and gas) may apply differently from one country to another, and there are many issues specific to individual countries or regions. However, trends not currently noticed in one country could be relevant in other countries over the coming years as more operations require temporary or permanent shutdowns. Sections 1.4.1, Section 1.4.2 and Sections 1.4.3 present the results of a limited survey 22 conducted during workshops held in 2009, and provide a possible indication of the currently perceived urgency and priority of different issues. It is suggested that governments should complete a similar exercise (Section 1.5) to determine the issues that are considered most important from a regulatory perspective, in order to be better prepared to address these in the different components of their decommissioning and closure programs. 1.4.1 Issues and Priorities in the Mining Sector Decommissioning and Closure For the mining sector the top most cited issues were “Financial Assurance Mechanisms” and “Legacy Impacts of Mining.” 22 Results of this survey are provided for illustration purposes only; the survey included a total of 20 participants representing a select group of private sector companies, nongovernment organizations, industry organizations, World Bank experts and other specialists. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-18 Figure 4: Perceived Decommissioning and Closure Priorities, Mining Sectors In addition, the following issues may be gaining importance:  With respect to “Legacy Impacts” and the potential interest of affected regulatory authorities, there should be consideration for potential regional closure strategies, i.e. how to plan for the closure of a mine adjacent to other operating mines, each of which may close at different dates, and are operated by a variety of companies;  Proper consideration of biodiversity/ecosystem service impacts early in the planning stage as a necessary component for evaluation and selection of appropriate operational technology and remediation/ rehabilitation/offset options.  The need to provide guidance on how to achieve mutually agreed (regulator and operator) closure, rehabilitation, reclamation and relinquishment criteria. 1.4.2 Oil and Gas Sector Decommissioning and Closure Issue Priorities According to the same survey the two most frequently sited priority issues for the oil and gas sector are: “Financial Assurance Mechanism” and the “Basic or Inexistent Regulatory Framework” relating to decommissioning and closure (Figure 5). TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-19 Figure 5: Perceived Decommissioning Priorities, Oil and Gas (Limited Survey Results) In addition, given considerable oil and gas asset trading, the following potential emerging issues may be gaining importance:  The need to define and establish companies' ESHS obligations throughout the life of a field. Efforts to tackle climate change and achieve greenhouse gas (GHG) emissions reduction targets is likely to drive requirements for "low-carbon footprint decommissioning" over the next few years. 1.4.3 Extractives Sector (Mining and Oil and Gas) Decommissioning and Closure Issues Priorities As shown on Figure 6, top issues common to the extractives sector are perceived to be: “Dependence of Communities on Operational Phase Benefits,” and “Changes in Government / Regulations and Effect on Closure Commitments” followed very closely by “Lack of Technical Guidance on Social Closure Measures” and “Accountability and Responsibility.” TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-20 Figure 6: Perceived Decommissioning Priorities, Common Issues (Limited Survey Results) 1.5 Assess Issues and Set Priorities – Survey Template Government authorities seeking to establish decommissioning requirements will likely need to regularly do a survey to assess priorities of action. Figure 7 provides a template that can be adapted for this process. The survey can be completed as part of the process to engage and raise awareness among internal stakeholders (staff within the regulatory agency) – or to engage other categories of stakeholders (e.g. other government agencies involved in decommissioning, private sector companies operating or planning to operate in-country or knowledgeable academic institutions as well as NGOs involved in community development or habitat conservation. It should be noted that this sample survey provides a list of common priority issues relative to decommissioning and closure; however, this list should not be considered comprehensive or complete. Governments should use it as guidance and incorporate additional priority issues that might be more relevant to specific circumstances in each country. TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-21 Figure 7: Template - Self Assessment of Priority Issues TEMPLATE FOR SELF‐ASSESSING PRIORITY ISSUES IN DECOMMISSIONING PROGRAM  COMPONENTS  ‐ MODIFY AS NEEDED  Principal Focus (check one):    Mining    Oil and Gas  Type of Organization (check one):     Company     Non Government Organization     Industry Organization     Other (specify)       Government   For your industry, check issues related to decommissioning and closure that you consider  most critical to your projects, industry, organization, or agency:  Oil and Gas  Mining    1. Only Basic Regulatory Framework:  Many    1. Challenges in Collaboration Between Resource  countries possess only basic legal frameworks for  Management and Protection Agencies:  In many  decommissioning, leaving a great deal to be  countries there is limited collaboration between  negotiated at a later date with the oil companies, and  government authorities responsible for resource  providing potential investors with little guidance in  extraction and development and those branches  regards to government expectations.  responsible for social welfare and natural resource  protection, which complicates the development of a  mine closure strategy that will also be sustainable.      2. Insufficient Guidelines for Remediation of    2.  Inadequate Considerations of Closure During  Residual Contamination:  There are a lack of  Planning:  During the initial stages of mine planning,  consistent guidelines specifying risk management  certain decisions are made that can significantly affect  objectives for contamination in soil and water in  temporary shutdown or decommissioning options.  Lack  context of site restoration, decommissioning, closure  of a conceptual closure plan (including reasonably  and long term risk management.  predictable environmental and social issues) can result in  selection of suboptimal mine design elements and  increase the costs and complexity of closure.      3. Financial Assurance Mechanisms:  Since the    3. Financial Assurance Mechanisms and Funding of  normal mechanism for recovery of costs included in  Social Aspects:  There is debate over which mechanisms  most exploitation contracts or permits is from  are most appropriate, particularly to manage social  production revenue, the latter does not apply when  issues related to closure.  Other financial tools (e.g.,  the production ceases.  Consequently, a financial  separate investment funds fed by a percentage of profits,  assurance or performance bonding mechanism  untaxed focused charitable donations) will likely need to  should be required to cover these costs.  be considered.        4. Insufficient Guidance on Estimating Funding for    4.  Variability in Mine Site Characteristics:  Although  Social Aspects:  Although financial assurance  information on and closure technology is growing  mechanisms and performance bonds are  exponentially, each mine site has unique environmental  commonplace, and some guidelines are available to  and social characteristics that will need to be well  estimate environmental restoration/rehabilitation  understood and carefully addressed in closure.  Methods  costs, there is very little guidance available on how to  that work well in a particular geographical and social  estimate the financial reserves necessary to address  setting may not always transfer well to other locations  the social aspects of closure.  and circumstances.    TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-22 TEMPLATE FOR SELF‐ASSESSING PRIORITY ISSUES IN DECOMMISSIONING PROGRAM  COMPONENTS  ‐ MODIFY AS NEEDED  Principal Focus (check one):    Mining    Oil and Gas  Type of Organization (check one):     Company     Non Government Organization     Industry Organization     Other (specify)       Government   For your industry, check issues related to decommissioning and closure that you consider  most critical to your projects, industry, organization, or agency:  Oil and Gas  Mining    5. Orphaned / Abandoned Wells:  An ongoing issue is    5. Legacy Impacts of Mining:  Abandoned or legacy  how to address the proper decommissioning of  mining operations are often geologically, hydrological, or  orphaned wells, namely abandoned oil and gas  environmentally associated with operating mines;  facilities that have no ownership but have persisting  decommissioning and closure strategies for operating  liability concerns and costs.    mines must consider the potential for resolving legacy  issues and, the same time, must establishing a practical  and achievable limit on the operation’s exposure to  legacy issues.      6. Improper Temporary Abandonment and    6. Practices and Potential Sterilization of Mineral  Implications on Reactivation: Improper  Resources:  Mineral needs are likely to persist, if not  abandonment, closure of a field can trigger many  expand in future, and extraction technologies are likely  severe issues that may hamper the field to become  to be continually improved.  Mine closure strategies  commercial again, such as well damage, reservoir  must therefore consider the potential for future  damage, clogging or malfunctioning of facilities and  exploitation of mined areas, waste rock stockpiles,  equipment, and potentially impacts to the  tailings impoundments, and mine infrastructure, as well  environment.   as the potential social pressure for future mining  operations at artisanal or smaller scales.   Mine closure  designs should avoid sterilizing or limiting future access  to mineral resources.       Other:  (Please Specify):     Other:  (Please Specify):     Other:  (Please Specify):     Other:  (Please Specify):     Other:  (Please Specify):     Other:  (Please Specify):              TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-23 TEMPLATE FOR SELF‐ASSESSING PRIORITY ISSUES IN DECOMMISSIONING PROGRAM  COMPONENTS  ‐ MODIFY AS NEEDED  Principal Focus (check one):    Mining    Oil and Gas  Type of Organization (check one):     Company     Non Government Organization     Industry Organization     Other (specify)       Government   For your industry, check issues related to decommissioning and closure that you consider  most critical to your projects, industry, organization, or agency:  Oil and Gas  Mining  Check issues common to mining and oil and gas, that you consider most critical to your projects, industry,  organization, or agency:    7. Governmental Agencies can Shift their Focus / Regulations and Effect on Closure Commitments:  Governmental  agencies can shifts their focus in response to evolving regulatory frameworks or political changes; for these reasons, as  well as the inevitability of unanticipated operational, economic, or environmental or social changes over a project’s life  cycle,  closure strategies and commitments are seldom permanent, and will need to be periodically and systematically  revisited and renegotiated in response to project dynamics.        8. Industry Performance and Influence on Compliance Requirements:  In many locations mining and oil and gas  operations are highly visible; temporary shutdowns and decommissioning and closure at the end of productive life  have become very controversial, politicized issues because of potentially poor past practices, direct impacts on  economically dependent communities, potential residual impacts upon the environment, and other complex social,  economic and environmental factors.  Legislative requirements with which these operations are obliged to comply will  need to consider stakeholder and public perception of the manner in which extractive industries address temporary  shutdowns and decommissioning and closure.       9.  Accountability and Responsibility:  An ongoing issue is how responsibility for decommissioning is affected by  transfer of title (e.g., to/from a contractor to a national oil company in the case of oil and gas), particularly where  decommissioning and closure considerations are not explicitly addressed in the contract.   Original project proponents  may not be the same as the operators responsible for the end of the project life cycle, due to merger/  acquisition/divestiture activities or business failures; the resources and motivation of a new operator to carry forward  the original negotiated approach to consider aspects related to decommissioning are highly variable.         10.   Dependence of Communities on Operational Phase Benefits:  Over the course of a multi‐year or even multi‐ decade mining or oil field exploitation, communities, local and regional stakeholders become overly dependent on the  operator for a wide range of basic services and infrastructure, direct and indirect employment, royalties, tax revenues,  charitable contributions, and other benefits.      11.  Gender Consideration:  Gender (and its associated cultural setting) should be carefully considered when involving  communities in planning decommissioning and closure strategies, as women may figure prominently in the sustainable  development of local communities, and may have a very distinct set of concerns follows cessation of exploitation  activities.     TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-24 TEMPLATE FOR SELF‐ASSESSING PRIORITY ISSUES IN DECOMMISSIONING PROGRAM  COMPONENTS  ‐ MODIFY AS NEEDED  Principal Focus (check one):    Mining    Oil and Gas  Type of Organization (check one):     Company     Non Government Organization     Industry Organization     Other (specify)       Government   For your industry, check issues related to decommissioning and closure that you consider  most critical to your projects, industry, organization, or agency:  Oil and Gas  Mining    12:  Lack of Technical Guidance on Social Closure Measures:  Because of the economic dependencies associated with  mining and oil and gas operations, the potential lack of other income generation options, and, in the case of mining,  the enduring economic attractiveness of engaging in small‐scale, artisanal, or illegal mining, the social aspects of  closure may be highly complex and may limit the range of environmental closure options that would otherwise be  viable.  Technical guidance to inform the social aspects of closure is limited, as is the ability to meaningfully extrapolate  such guidance to specific situations.      13.  Engagement of Knowledgeable Stakeholders:  Sustainable decommissioning and closure strategies should not  only consider the needs and expectations of directly impacted communities responsible regulators, but also the  relevant experience and the potential contributions and lessons learned that may be available from other local  communities and governments, lending institutions, insurers, industry organizations, NGOs, and other stakeholders  involved with similar projects in similar social and environmental settings.      14.  Need to Coordinate With Other Active Operators:  Impacted areas to be decommissioned and/or closed may  overlap with other active project operations.  Multiple operators may also share the use of certain facilities or  infrastructure. These industry stakeholders will therefore also need to be engaged as part of temporary shutdown and  decommissioning/closure planning processes.        15.  Increasing Interest of Lending Institutions and Insurance Providers:  Mining and oil and gas projects are  intrinsically capital‐intensive business enterprises, and multilateral and private lending institutions as well as insurance  providers are increasingly concerned with the ability of operators to manage all aspects of a project’s operational,  environmental, and social risks that could affect economic performance, and by extension, the reputation of the  lending institution or insurer.      Other:  (Please Specify):   TOOLKIT VERSION 3.0, GENERAL GUIDANCE DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES GG-25 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit –Tool 1 Policy and Regulatory Framework Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- government institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 1.0 TOOL 1 – POLICY AND REGULATORY FRAMEWORK .................................................................................... 1 1.1 INTRODUCTION ............................................................................................................................................................ 2 1.2 SUB TOOL 1.1 - CONSIDER STEPS TOWARD A POLICY AND REGULATORY FRAMEWORK ............................................. 2 1.3 SUB TOOL 1.2 - GAP ANALYSIS AND ACTION PLAN DEVELOPMENT ............................................................................ 4 1.4 GUIDANCE AND RECOMMENDATIONS .......................................................................................................................... 9 1.4.1 Regulatory Framework: Important Considerations ............................................................................................ 9 1.4.2 Policy Goals and Objectives.............................................................................................................................. 11 1.4.3 Conceptual Regulatory Framework and Attributes of Policy and Principles ................................................... 12 1.5 SUB TOOL 1.3 - TEMPLATE FOR LEGISLATIVE POLICY AND PRINCIPLES .................................................................... 15 1.6 RELEVANT SECTOR-SPECIFIC INFORMATION AND SELECT EXAMPLES, MINING ........................................................ 16 1.6.1 Regulatory Frameworks .................................................................................................................................... 16 1.6.2 Contractual Mechanisms................................................................................................................................... 18 1.7 RELEVANT SECTOR-SPECIFIC INFORMATION AND EXAMPLES, OIL AND GAS ............................................................ 21 1.7.1 Regulatory Landscape ....................................................................................................................................... 21 1.7.2 Contractual and Fiscal Tools ............................................................................................................................ 27 LIST OF FIGURES Figure 1: Relationship to Other Tools .......................................................................................................................... 1 Figure 2: Sub Tool 1.1 - Steps to Enhance Policy and Regulatory Framework ........................................................... 3 Figure3: Conceptual Policy, Legal and Regulatory Framework for Decommissioning and Closure. ......................... 14 Figure 4: Sub Tool 1.3 Decommissioning Policy and Principles Template ................................................................ 15 Figure 5: Benefits and Risks of Different Legal and Regulatory Approaches to Decommissioning ........................... 17 Figure 6: Benefits and Risks of Relying on Contractual Agreements for Decommissioning ...................................... 19 Figure 7: Insufficient Emphasis on Decommissioning and Closure in Surveyed Countries ....................................... 21 LIST OF TABLES Table 1: Sub Tool 1.2 - Gap Analysis and Action Plan Development Template .......................................................... 5 Table 2: Overview of Typical Requirements of Contractual Agreements .................................................................. 20 Table 3: Example of Onshore Oil and Gas Development, United Kingdom .............................................................. 23 Table 4: Key International Conventions and Regional Agreements, Decommissioning ............................................ 24 Table 5: Example of Decommissioning Legislation, California .................................................................................. 26 TOOLKIT, VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-i 1.0 TOOL 1 – POLICY AND REGULATORY FRAMEWORK As shown on Figure 1, this tool is designed to provide governments and related agencies a framework process and guidance to improve their governance related to the sustainable decommissioning and closure of mines and oil fields. This tool will:  Outline key steps that governments should consider to proactively initiate a regulatory improvement process through a “gap analysis” and action planning exercise;  Provide guidance on and a template for the legislative policy and principles related to decommissioning and closure;  Contribute to organizational awareness by providing relevant background information and examples. Figure 1: Relationship to Other Tools GENERAL GUIDANCE:    ts.  Increase Level of Awareness   Definitions, Trends and Issues  men and Understanding   Survey and Set Priorities  ical advance TOOL  1:   Steps and Guidance g   lo Incorporate into Policy and   Tools or Templates chno Regulatory Framework   References and Examples  chnical or te TOOL  2:    Steps and Guidance  te    Tools or Templates d Endorse Environmental and   an Social Best Practices – and   References and Examples  ed Management Systems ssons learn TOOL 3:      Steps and Guidance t, le Select and Establish   Tools or Templates pu Financial Assurance   References and Examples  r in Mechanism r stakeholde TOOL    4:    Steps and Guidance e Enforce and Monitor  Tools or Templates sid  References  luate and con TOOL  5:  va     Steps and Guidance E Embrace Stakeholder  Engagement and Assure   References and Other Tools  Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE  MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-1 1.1 Introduction It may be observed that the degree to which governments have the strategic direction, policies, structures, and functions in place for addressing decommissioning and closure generally depends on the maturity of the extractives sector and the experience that they have had with closure. For example, the United States and Australia have experienced the cessation of numerous mining operations, and as a consequence have detailed closure requirements embedded in their legislation. Similarly, Norway, the United Kingdom and the United States have also had to decommission large scale offshore oil production operations, and have therefore developed provisions for decommissioning in their governing regulatory requirements. More recently, countries like Romania and Poland have had to address closure issues involving major regional mining activities. The lessons learned contribute to the growing body of knowledge related to sustainable decommissioning and closure. Provisions range from broad constitutional clauses to specific requirements for certain practices. Governments are advised to set clear regulatory requirements so that operators know what is expected from them and also to reduce the risk from unplanned closures. 1.2 Sub Tool 1.1 - Consider Steps Toward a Policy and Regulatory Framework Figure 2 summarizes steps recommended to establish or enhance a country’s policy and regulatory framework relating to decommissioning and closure. Note that:  At this level, the process outlined applies to both the mining and oil and gas sectors.  As sector-specific steps are completed, the outcomes will differ in the issues covered, outputs generated and stakeholders involved. ACTION  Without going into much detail, determine what steps in Figure 2 have been applied in whole or in part by your government to the extractives industries, and which may need to be further developed. The next tool, Sub-Tool 1.2, can support governments in a more detailed analysis. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-2 Figure 2: Sub Tool 1.1 - Steps to Enhance Policy and Regulatory Framework COMPONENT 1 GOAL: INCORPORATE TO POLICY  KEY STAKEHOLDER(S) TO INVOLVE:  AND REGULATORY FRAMEWORK  • Mineral/ Resource Management  STEP 1. Adopt Policy and Guiding  Authority / Ministry  Principles  • Government  DISSEMINATE INFORMATION, RAISE AWARENESS, TRAIN AND BUILD CAPACITY  STEP 2.  Define Roles and  • Mineral Resource Management  Responsibilities  Authority  • Environmental / Natural Resource  Management Agency  EVALUATE, REVIEW AND UPDATE    • Mineral Resource Management  Authority  STEP 3. Reach Consensus to Adopt • Environmental / Natural Resource  Guidelines and Cleanup  Management Agency  Standards  • Industry Organizations  • Standard‐Setting Organizations  • Non Government Organizations  STEP 4.  Establish Contractual  • Mineral Resource Management  Requirements  Authority  • Mining or Oil and Gas Company  • Environmental / Natural Resource   STEP 5. Link to Applicable Permitting Permitting or Management Agency  • Health, Labor, Planning Agencies   • Mining or Oil and Gas Company  • Lending Institutions    Lessons learned, input  from stakeholders, or  improved practices?  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-3 1.3 Sub Tool 1.2 - Gap Analysis and Action Plan Development Table 1 is a template that can be used to help assess the degree to which a government has integrated decommissioning and closure provisions, mechanisms and processes in the search for sustainable outcomes – and to define specific actions that can be taken to close these gaps. Note the following:  The guidance that follows for each step may be used sequentially, or agencies may refer to the step(s) of most interest / priority.  This sub-tool may be adapted or expanded with a focus one particular step.  This tool can also be used as way to engage internal staff or other government agencies by completing the gap analysis as a group during a workshop that will result in increased understanding of the steps, exchange of ideas and generally raise the level of awareness on decommissioning and closure. ACTION  Complete items 1 through 4 for each step. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-4 Table 1: Sub Tool 1.2 - Gap Analysis and Action Plan Development Template DECOMMISSIONING AND CLOSURE POLICY AND FRAMEWORK, GAP ANALYSIS TO DETERMINE AREAS OF IMPROVEMENT  Process Step  1. Questions  2. Self Assessment  3.  Best Practice   4. Action Plan  (Use these questions as   (describe where you are in  (Specify responsible  guidance)   the process)  party, resources,  timeframe)  Step 1 ‐ Adopt  • Do you have a policy and  • (insert)  • There is a clear policy and principles based on  • (evaluate, discuss  Policy and  principles related to  the concept of sustainable development  and insert)  Guiding  decommissioning and closure?  (see Section 1.5).  Principles  • Do the national laws, norms or  • An enhanced regulatory approach is    decrees specifically reference  recommended (see Section 1.4.3) to promote  decommissioning and closure?  flexibility and encourage partnership with  • Have decommissioning and  operators through the decommissioning and  closure principles been formally  closure process.  adopted?  • There is national and regional legislation  • Does the sector specific  (clear and transparent) that explicitly  legislation include environmental  mentions decommissioning and closure.  and social requirements?  • There are sector specific codes including    environmental – and social (e.g., consultation  requirements) – legislation.  Step 2 ‐ Define  • Who is responsible for assessing  • (insert)  • Good international practice includes:  (1) a  • (evaluate, discuss  Roles and  national resources?  Ministerial Level Agency responsible for  and insert)  Responsibilities  • Who is responsible for  policies and coordinating with other agencies,    negotiating contracts/licenses  organization, direction of activities– as well as  with operators?  principal liaison with operators; (2) The  Department in charge of resource  • Who ensures compliance with  exploitation should negotiate and administer  environmental regulations?  concession, monitor compliance and oversee  • Who is responsible for  small scale operations; (3) a Geological Survey  compliance monitoring?  in charge of assessing country resources,  • Are responsibilities for  mapping and maintaining a database; and (4)  decommissioning and closure  an environmental entity responsible for  clearly laid out?  overseeing environmental (and social)  • What is the role of regional  compliance by setting standards, monitoring  authorities (if any) in  and approving the EIA – including  decommissioning and closure?  decommissioning and closure components ‐     reporting to a separate entity in order to  avoid conflict of interest.  • Where there is significant decommissioning  and closure activity, a specific division in  charge of decommissioning and closure is  warranted.  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-5 DECOMMISSIONING AND CLOSURE POLICY AND FRAMEWORK, GAP ANALYSIS TO DETERMINE AREAS OF IMPROVEMENT  Process Step  1. Questions  2. Self Assessment  3.  Best Practice   4. Action Plan  (Use these questions as   (describe where you are in  (Specify responsible  guidance)   the process)  party, resources,  timeframe)  Step 3 ‐ Agree  • Has the government formally  • (insert)  • The decommissioning and closure process is  • (evaluate, discuss  on / Adopt  defined the decommissioning and  clearly defined, documented and known by  and insert)  Guidelines and  closure process?  companies (see Tool 2).  Cleanup  • Does the government have  • Cleanup standards for key media and  Standards  specific cleanup standards  guidelines are in place and have been    relating to soil, surface water and  developed in a participatory way with input  ground water?  from relevant stakeholders (e.g., with  • Does the government endorse  industry organizations, academic or research  any specific international  institutions, labor organizations, affected  standards or guidelines?  communities, ethnic groups).  • Is the country party to any  • Alternatively, suitable international standards  international agreements of  risk‐based approaches are identified and  relevance to decommissioning  referenced.  and closure?  • Sustainable (e.g., low carbon, low social  • What is the country’s  and/or environmental impact, and cost‐ commitment in relation to  effective) decommissioning and closure  climate change?  To sustainable  alternatives are generally favored   development?  • Other appropriate guidelines are endorsed  (e.g., IFC General and Sector Specific EHS  Standards).    Step 4 ‐  • Is there reference to  • (insert)  • Clear decommissioning and closure targets  • (evaluate, discuss  Establish  decommissioning and closure in  are included in the contract agreement (The  and insert)  Contractual/  the contractual agreement or  Association of International Petroleum  LicenseRequire license?  Negotiators (AIPN) provides model contract  ments  • Are there specific contractual or  agreements    licensing requirements related to  (http://www.aipn.org/modelagreements/) for  decommissioning and closure?  a small fee).  • Does the contract/ license define  • Roles and responsibilities and liability are  roles and responsibilities for  defined, and include provisions relating to  decommissioning and closure?  early shutdowns, abandonment, mergers or  acquisitions.  • Does the contract/license  establish the need for financial  • Financial assurance for decommissioning and  assurance or the specific cleanup  closure is defined – and incentives included  standards?  for progressive decommissioning and closure.  • Does the contract establish the  • Tax incentives are given for participation in  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-6 DECOMMISSIONING AND CLOSURE POLICY AND FRAMEWORK, GAP ANALYSIS TO DETERMINE AREAS OF IMPROVEMENT  Process Step  1. Questions  2. Self Assessment  3.  Best Practice   4. Action Plan  (Use these questions as   (describe where you are in  (Specify responsible  guidance)   the process)  party, resources,  timeframe)  need for offsets (e.g. biodiversity  regional planning / investments focused on  offsets)?  the post‐closure phase.  Step 5 ‐ Link to  • Are companies / operators  • (insert)  • Projects are assessed through comprehensive  • (evaluate, discuss  Applicable  explicitly required to assess the  environmental, social, health and safety  and insert)  Permitting   impact of decommissioning and  impact assessment that include the entire    closure activities?  project life cycle, including decommissioning,  • Does the above assessment  closure, and, potentially, post‐closure.  include potential impacts on the  • Specific content requirements are established  socioeconomic context?  for the conceptual closure plan (see Tool 2).  • Does the government require (i)  • See specific monitoring and enforcement  the submittal of a conceptual  requirements under Tool 4.  closure plan as part of an EIA or  ESIA approval process and (ii)  submittal and appraisal of a final  closure plan as part of its  contract/license requirements?   • Does the environmental  permitting require post‐closure  commitments?  ALL STEPS  • Do the national and/or regional  • (insert)  • Government officials are trained in sector‐ • (evaluate, discuss  ABOVE‐  government authorities receive  specific and environmental agencies in both  and insert)  Training and  training on decommissioning and  technical and regulatory aspects specific to  Capacity  closure requirements?  decommissioning and closure.  Building  • Are there specific personnel –  • Funding from other sources (e.g. technical  and resources ‐‐assigned the  assistance from multilateral) is leveraged to  responsibility to oversee  support capacity building.  decommissioning and closure  matters in each government  organizations involved?  • Are there personnel in the  division / agency with sufficient  competence (i.e., gained through  training and/or experience) in  decommissioning and closure?  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-7 DECOMMISSIONING AND CLOSURE POLICY AND FRAMEWORK, GAP ANALYSIS TO DETERMINE AREAS OF IMPROVEMENT  Process Step  1. Questions  2. Self Assessment  3.  Best Practice   4. Action Plan  (Use these questions as   (describe where you are in  (Specify responsible  guidance)   the process)  party, resources,  timeframe)  ALL STEPS  • Do the different government  • (insert)  • Effective communication and cooperation  • (evaluate, discuss  ABOVE  entities (division responsible for  occurs among government agencies involved  and insert)  Mechanisms for  assigning concessions, entity  in decommissioning and closure.  Continuous  responsible for permitting and  • Gaps are bridged with contributions from  Improvement  agency responsible for  multilaterals or other donor agencies.  environmental management)  • Multi stakeholder forums, or government  coordinate their functions?   sponsored events / conferences are organized  How?  to exchanges ideas and strategies related to  • Have government officials visited  decommissioning and closure practices.  projects undergoing  • Government officials have personally  decommissioning, closure, and  observed BMPs in decommissioning and  post‐closure monitoring  closure as part of their training or day‐to‐day  activities?  responsibilities.  • Are there meetings to define  opportunities for improvement  and discuss lessons learned?  • Are there opportunities to obtain  and integrate input from other  stakeholders (operators, NGOs,  academic institutions, etc.)?  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-8 1.4 Guidance and Recommendations 1.4.1 Regulatory Framework: Important Considerations Many traditional mechanisms for influencing decommissioning and closure practice reside wholly within a government’s sphere of control, but an increasing number of provisions may be placed within the “self-regulatory” sphere. When governments review and update their regulatory framework, the following should be considered:  Scope and nature of the current and future regulatory environment: There needs to be a balance between “prescriptive” and “performance based” objectives within policy, legislation and regulations, and also between public or national regulation and self regulation. This is important because: ¯ There is a need for flexibility in the regulatory framework, as shown on Figure 1 and Figure 2, to evolve over time as the mining and oil and gas sectors mature or change in response to changing environmental, economic, and social conditions. ¯ There are significant benefits to be gained from leveraging the lessons learned by the private sector with respect to the effectiveness of self-regulation. Good practice should be geared towards a collaborative, “partnership-based” relationship between the regulator(s) and the operator(s), and ideally coupled with reasonable external third party and public verification.. ¯ Prescriptive requirements stifle the development and application of improved approaches and techniques.  Existence of related policy and legislation (e.g., environmental protection laws): These ancillary laws, while not specifically designed for decommissioning and closure, may contribute to better performance.  Structure and Relative Importance of the Extractive Industry within the National Economy: This may significantly influence how the policy, legal and regulatory landscape develops for each country. For example: ¯ Presence of state-owned or controlled enterprises. In the oil and gas sector, the responsibility (and associated costs) for the decommissioning of installations have historically tended to revert fully to the national oil company when any partnering agreement or contract with an international oil company comes to an end. 1 Unless the contract establishes clear decommissioning and closure responsibilities and accountability. 1 Cameron, P. 2000. Book review of: “Decommissioning of Oil and Gas Installations: A Comparative Approach to the Legal and Contractual Issues”. CEPMLP. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1- 9 ¯ Presence of extractive industries that are of national strategic importance. This may make it more likely that sector-specific policy or legislation has or will be been devised.  Government structure (e.g., centralized or federal vs. decentralized) and the relationship between national and subordinate levels of government: While a national government might set policy for decommissioning and closure, it may be the regional/state and/or local governments which undertake enforcement and monitoring activities (see Tool 4). This may, in turn, make it challenging to ensure a consistent and coordinated approach to decommissioning and closure across government, but may have advantages in relation to refinement of the decommissioning/ closure requirements to better meet the local social, environmental and/or economic priorities.  Existence of partially or fully voluntary mechanisms or agreements: Any changes to the regulatory regime should be sensitive to potentially negative impacts on the functionality of existing voluntary or semi-voluntary mechanisms or agreements that companies are following.  Progressive legislation (new projects vs. grandfathered): While projects in the planning phase can be required to meet new or revised legislation by incorporating this requirement in new contracts/licenses and permits, existing operations will needed to be treated on a case-by-case basis, working with the operator to develop a closure scheme that is optimum given the circumstances. Under this scenario, the “enhanced regulatory” approach, described in Figure 3, is also favorable.  Diversity of Situations leading to temporary shutdowns or closure: Numerous situations lead companies in the extractives sector to temporary shutdown or permanent decommissioning and closure activities and should be considered in the provisions made for decommissioning and closure. These could include: ¯ Low commodity prices; ¯ Changes in demand, driven by technological forces; 2 ¯ Depletion of economically recoverable resources; ¯ Changes in government; ¯ Regulatory changes; ¯ Revocations of exploitation permits; ¯ Nationalization; ¯ Social unrest; ¯ Governmental corruption; 2 For example, increased demand for lithium to support rising demand for hybrid vehicle batteries, platinum for catalytic converters, or thorium to support thorium-based nuclear reactor designs. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1- 10 ¯ Unanticipated operational problems, such as major breakdowns, geological fractures, etc; ¯ Unanticipated raises in transportation, power, or other operational costs; ¯ Labor disputes; ¯ Other stakeholder disputes; ¯ Unanticipated environmental or archaeological impacts; and/or ¯ Climatic changes (e.g., extended drought or loss of permafrost conditions). 1.4.2 Policy Goals and Objectives In addition to the broad considerations outlined in Section 1.4.1, it is also possible to identify a number of overarching and common goals that a country would aim to achieve with the policy and regulatory regime it chooses to manage decommissioning and closure:  Providing industry with a clear, stable, flexible, and suitable environment in which to operate with a reasonable level of certainty overshort/ medium-term policy and regulatory conditions: It is important that policy evolve over time. It is also important to demonstrate that policy requirements are cable of being revised to respond to changing circumstances, and that any updates can be applied fairly and equally. 3  Ensuring that any introduced policy, legislation, or regulation: ¯ Has a positive ”net present value” impact, i.e., that the benefits that accrue to both the host nation and the project proponent justify costs over time; ¯ Does not disproportionately impact small or medium-sized operators; ¯ To the extent possible, incorporates BMPs that have been demonstrated to be effective in a variety of international jurisdictions; ¯ Actively encourages, and to a certain extent requires, the adoption of certain voluntary practices (e.g., Global Reporting Initiative [GRI], establishment of continuous improvement-based ESHS management systems) that have been demonstrated to drive desired behaviors on the part of project proponents and serve to minimize regulatory enforcement costs; ¯ Requires open and regular communication that engages the project proponent with regulatory authorities, affected communities, and other stakeholders; ¯ Requires development, approval, and periodic updates of appropriately scoped temporary shutdown/decommissioning and closure plans as a condition of exploration and resource exploitation permits; 3 Cochilco/Chilean Copper Commission; “Research on Mine Closure Policy”; International Institute for Environment and Development/World Business Council for Sustainable Development, Mining, Minerals and Sustainable Development, January, 2002. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1- 11 ¯ Requires (through a credible variety of financial instrument options) reservation of appropriate financial resources to address potential temporary shutdown and final decommissioning and closure costs, with cost estimates linked specifically to the assumptions of the aforementioned closure plan, and updated on the same schedule; and ¯ Based on a transparent demonstration of the adequacy of closure actions in relation to realistic and appropriate expectations for environmental and social performance, permits project proponents to ultimately relinquish a closed site and terminate their legal obligation.  Allowing for changes to the aforementioned: It is important to recognize that each extractives operation faces unique environmental, social, and technical challenges, and that some degree of flexibility will be required. For example, the principle of derogation considered in the OSPAR Convention that allows for leaving certain oil and gad installations in situ as part of decommissioning. 1.4.3 Conceptual Regulatory Framework and Attributes of Policy and Principles In keeping with the process described on Figure 2, consideration and goals in Section 1.4.1 and Section 1.4.2, an “Enhanced regulatory” approach is recommended as shown on Figure 3 is recommended for decommissioning and closure. This will provide the necessary flexibility to adjust to the diverse country, sector, regulatory and situation-specific decommissioning and closure scenarios in resource-rich developing countries. In addition, the policy should encourage:  Governance (Tool 1 4 ): Inadequate governance will be perceived as a risk by investors and companies which resources rich countries may be interested in attracting to help develop the extractives sector. Promoting the establishment of appropriate policy, legal and regulatory requirements will encourage sector growth.  Effective Regulatory and Management Processes (Tools 2, 3, 4 and 5): Process effectiveness will be determined by the appropriateness of contracts and licensing requirements, the use of environmental and social best practices, flexibility of financial assurance tools and guarantees, and the consultation and engagement of relevant stakeholders. These aspects are also important to ensuring a positive and sustainable outcome for decommissioning and closure.  Monitoring, Documentation and Continuous Improvement (Tools 2 and 4): decommissioning, closure, and post-closure phases may require specific types of 4 Components 1 through 5 are described in Figure 1. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1- 12 environmental or social monitoring as well as closure reviews, audits, the documentation of lessons learned and experience over the course of decommissioning and closure, and subsequent implementation corrective and preventive actions. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1- 13 Figure3: Conceptual Policy, Legal and Regulatory Framework for Decommissioning and Closure. Good practice “Enhanced regulatory” approach, where some aspects (e.g., industry codes, voluntary initiatives) are undertaken by operator; others by the government (e.g., policy, legislation, treaties); and others are jointly conducted (e.g., concession requirements, remediation and restoration objectives). ENHANCED - REGULATION Source: ERM 2009. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-14 1.5 Sub Tool 1.3 - Template for Legislative Policy and Principles Regardless of how government functions are organized (e.g., one extractives ministry or separate ones for mining and oil and gas; an environmental office within each sector ministry or division or one overarching one or a single autonomous entity), resource-rich countries should consider officially adopting some of the principles outlined on Figure 4. Figure 4: Sub Tool 1.3 Decommissioning and Closure Policy and Principles Template Policy (suggested text for consideration and modification): As the custodian of a country’s resources and wellbeing, it is in the government’s interest to drive and regulate the entire life cycle of development projects in an efficient and cost effective manner -- including decommissioning and closure -- and establish the regulatory bodies, structures, regulatory provisions and processes to become a knowledgeable, empowered and involved counterpart in sustainable development. Principles (suggested text for consideration and modification):  Planning for decommissioning should begin as early as possible, in fact, ideally, it should be considered in the decision whether to allocate a concession or authorize an operation and should therefore be linked to permitting;  Due to the long timeframe involved (one or more generations), the legislative requirements need to enable the flexibility to accommodate changes in context, technological developments or stakeholder priorities that may require adjustments in the final closure program.  Governments should promote the concept of comprehensive decommissioning and a “sustainable development” approach by requiring closure in its scope to consider physical/ infrastructure, environmental restoration, and the long term socioeconomic wellbeing.  Except for situations in which there are abandoned fields / legacy sites without responsible parties, governments should require the operator to set aside funds, and if technically feasible, manage implementation of the closure plan progressively. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-15 1.6 Relevant Sector-Specific Information and Select Examples, Mining 1.6.1 Regulatory Frameworks Despite the increased awareness of many governments concerning their responsibilities in relation to mine closure, many have yet to develop and implement policy and legislation which comprehensively addresses the key challenges relating to closure, particularly from a sustainable development perspective. This is particularly true of governments in resource-rich nations: of 42 developing nations reviewed by in a study by Clark and Clark, only 11 had comprehensive policy and legislation, 5 with the remainder frequently having only very general policy and legislation in place, if at all. A number of developed countries do show a trend towards an increasingly comprehensive approach, with industry also working to take a more active role in the development of guidelines for closure 6 . Several types of legal and regulatory approaches and “options” to managing environmental and social aspects related to decommissioning and closure are possible and are considered on Figure 5. These approaches are illustrative and may not include all possible options. For further examples and country case studies, please see: ‘Research on Mine Closure Policy’ 7 or ‘ICMM Mine Closure Toolkit’ 8 . 5 Bhutan, Bolivia, Burkina Faso, the Lao People’s Democratic Republic, Mali, Mongolia, Namibia, Peru, the Philippines, Vietnam and Zambia. 6 Clark and Clark present the following examples which at a national, provincial, territorial or state level have legislative provision for mine closure: Japan, Australia, Canada, Germany, Ireland, United Kingdom, and the United States. 7 Cochilco/Chilean Copper Commission; “Research on Mine Closure Policy”; International Institute for Environment and Development/World Business Council for Sustainable Development, Mining, Minerals and Sustainable Development, January, 2002. 8 International Council on Minning and Metals (ICMM), Planning for Integrated Mine Closure: Toolkit, 2008 (http://www.icmm.com/page/9568/planning-for-integrated-mine-closure-toolkit) TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-16 Figure 5: Benefits and Risks of Different Legal and Regulatory Approaches to Decommissioning and Closure Benefits Risks Environmental Legislation: Many developing countries have environmental legislation which applies to the mining sector. Most often, the principal legislation mandates that an ESIA, Environmental Impact Study (EIS), or similar 9 process (e.g., the SEIA process invoked by the IFC 10 ) be undertaken prior to mine construction, or any significant change to existing operations. Since an EIA or similar is normally a prerequisite for acquiring a mining license, the EIA is ‘de facto the most common means of ensuring comprehensive mine closure by the government.’ 11  Likely to already exist.  Relatively broad/generic environmental legislation may not  Does not require specific mining or closure legislation. provide enough guidance specific to closure and  Social impacts considered within context of EIA/EIS. decommissioning.  Often includes provisions for some form of stakeholder  Since undertaking an EIA or similar is driven by the need to engagement though the quality and duration of such obtain a permit, the latter focus mostly on “approval” of the engagement may be highly variable. activities and much less on monitoring and implementation.  Closure is seen so far in the life cycle when ESIA’s are submitted (i.e., 40-50 years) and cost estimates and technologies may not be realistic by the time closure occurs. Mining Laws: Mining laws may be devised to regulate any number of aspects of the mining sector, including reclamation and restoration of sites and disturbed areas. For example, a number of mining acts in Latin American countries contain references to the recovery of degraded areas, even though other regulations tend to address issues concerning environmental management and evaluation. 12  May be used as a tool to set a broad and industry wide  Potential overlapping responsibilities between mining and approach to sustainable mining. environmental ministries.  Potential for environmental and mining legislation to require different (and contradictory) actions and/or approaches. Specific Mine Closure Laws: It seems probable that new mine closure laws or supporting regulations will be developed and implemented in the future, including: details of the processes and contents of mine closure plans, and better defined roles and responsibilities associated with enforcement. 13 One of the associated outcomes of an independent mine closure law should be a single agency to implement the law, which helps to ensure business and the community receive a clear opinion on how operation, reclamation and closure success may be measured. Another benefit is that a single agency also enables the public and NGOs to focus on a single place for information on mining regulation. 14 It is also suggested that the agency 9 For example, an overall feasibility study or environmental mining plan. 10 See http://www.ifc.org/ifcext/sustainability.nsf/AttachmentsByTitle/gui_EHSGuidelines2007_ Mining/$FILE/Final+-+Mining.pdf 11 Clark, A. and Clark J., 2005; “An International Overview of Legal Frameworks for Mine Closure,” International Development Research Center (IDRC), June 2005. 12 Cochilco/Chilean Copper Commission; “Research on Mine Closure Policy”; International Institute for Environment and Development/World Business Council for Sustainable Development, Mining, Minerals and Sustainable Development, January, 2002. 13 Macdonald, C., McGuire, G., and Weston, H., 2006; “Integrated Closure Planning Review: Literature Review”; prepared for ICMM. 14 Cochilco/Chilean Copper Commission; “Research on Mine Closure Policy”; International Institute for Environment and Development/World Business Council for Sustainable Development, Mining, Minerals and Sustainable Development, January, 2002. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-17 Benefits Risks responsible for promoting mining and mineral resource exploitation should be separate from the government agency which regulates mine closure. 15  Clarifies processes and contents of mine closure plans.  Potential overlap between responsibilities of mining and  Clarifies roles and responsibilities for enforcement. environmental ministries. Enhanced regulatory Approaches: Enhanced regulatory approaches involve some degree of government negotiation with an individual operator, or a body representing all or a sub-set of the mining industry. Unlike fully voluntary mechanisms, some degree of regulatory oversight remains.  Flexible  Risk of lack of coherent/structured approach  No need to introduce new legislation – can apply  Risk of ‘race to the bottom’ and diminished standards if clear immediately to new mine developments. policy, guidance and enforcement are not provided.  Mining agreements may differ in quality and content, and it may be extremely difficult to revise old agreements. Self-Regulatory Approaches: Regulatory bodies in a wide range of national jurisdictions have increasingly adopted voluntary performance standards and continuous improvement-based management schemes as potentially effective contexts within which a mine’s closure obligations may be sustainably implemented.  May be highly flexible and allow companies to find cost-  Risk of opaque and closed enforcement mechanisms, effective solutions within a particular context. 16 processes and outcomes.  May enhance ‘ownership’ of decommissioning and  May promote a lack of public confidence in the sector closure issues and be more likely to secure a high level (especially if only self-regulatory measures are pursued). of compliance. 1.6.2 Contractual and License Mechanisms A number of resource-rich countries (e.g. Botswana, Guyana, India, Kyrgyzstan, and Vanuatu 17 ) address mine closure as part of a broader contractual agreement or licensing arrangement that authorize mineral exploration and exploitation. These contracts/licenses vary from country to country in terms of level of detail, expectations for environmental or social performance, required documentation, and regulatory approval requirements. Some contracts/licenses (e.g., mining licenses, concession contracts, or mineral exploitation licenses or permits) include provisions for mine closure which can be negotiated on a case-by-case basis. 15 Macdonald, C., McGuire, G., and Weston, H., 2006; “Integrated Closure Planning Review: Literature Review”; prepared for ICMM. 16 United Nations, (1998); “Environmental Guidelines for Mining Operations”; compiled by United Nations Department of Economic and Social Affairs (UNDESA) and United Nations Environment Program Industry and Environment (UNEP). 17 Clark, A. and J., 2005; “An International Overview of Legal Frameworks for Mine Closure,” International Development Research Center (IDRC), June 2005. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-18 Figure 6: Benefits and Risks of Relying on Contractual Agreements for Decommissioning and Closure Opportunities Risks  Flexible.  Possible absence of coherent/structured approach.  Does not require introduction of new legislation –  Risk of ‘race to the bottom’ and diminished standards. can apply immediately to new mine developments.  Agreements may differ significantly in quality and content.It may be difficult to revise old agreements. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-19 Table 2: Overview of Typical Requirements of Contractual/ Licensing Agreements Contractual  Description  Activities  Requirements  Mechanism  Reconnaissance  Authorization to conduct   Investigations limited to   Scoping documents or exploration plans.   license / permit  aerial (magnetometry,  surface samples that can   Reports of survey results, with copies presented to the governing regulatory  radiometry) or surface‐ be readily acquired using  authority upon conclusion of the activity.  based geological surveys as  limited field equipment   Authorizations include clauses that invoke penalties for spills or other potential  appropriate to identify  and infrastructure  harm to the environment; disturbance of wildlife, livestock, or cultural  prospective features that   Reconnaissance‐phase  resources; or other access restrictions or precautions, and may identify any  warrant further  activities are sometimes  required interactions with local or regional authorities and other local  investigation.    permitted as part of a  stakeholders.  broader exploration  license (below).  Prospecting or  Based on promising results   Core drilling programs or   Exploration plan or ESMP, which may be required to address the restoration  exploration  from reconnaissance level  test pits.  and rehabilitation of impacted areas (e.g., establishment of erosion controls,  phase licenses  investigations; authorize   Use of limited types of  re‐grading of test pits or roadways, re‐vegetation, waste removal or disposal,  or permits  more intensive field studies  industrial equipment.  removal of equipment and temporary structures, and abandonment).  to identify and characterize   Use of limited supporting   Exploration results usually need to be documented in substantial detail as a  specific resources (ore) that  pre‐feasibility study.    infrastructure.   could potentially constitute   Potentially, limited use of   Authorizations  include clauses that invoke penalties for spills or other potential  a commercially viable  explosives for geophysical  harm   to  the   environment;  disturbance of wildlife, livestock, or cultural  mining project.    (seismic) investigations.  resources;  as  well   as  consultation  requirements.  Mining  Contractual authorizations   Construction and   Updated (“bankable”) feasibility studies.  licenses,  to conduct mining over the  installation of all primary   Environmental and social baseline studies.  concession  long term ‐ these are  mining infrastructure and   Environmental (and potentially social) impact assessments to national and  contracts, or  typically complex  associated facilities  sometime international standards.  mineral  agreements which consider  including roads,  exploitation  the needs of the host  construction camps,   Mining/operational plans that present a conceptual model of the mining  licenses or  nation (e.g. exploitation  water adduction, power  activities to be conducted, and the areal extent of land to be affected.  permits  programs, royalty scheme,  generation and treatment   Management plans that address a wide array of topics, including mine  and technical capacity  facilities, waste  decommissioning and closure.  building) and the  management structures.   Standards for allowable contaminants (effluents and other waste streams) may  capabilities and experience   Extractives operations,  be invoked, in accordance with national or international requirements.  of the project proponent).    processing and all other   A mine decommissioning and closure plan, will typically be required to address  activities required during  the restoration and rehabilitation of all impacted areas to an environmentally  the operation of a mine.  and geotechnically stable condition and to return the land for future beneficial  use as determined through continuing communication and negotiation with  regulatory authorities and other project stakeholders.  TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-20 1.7 Relevant Sector-Specific Information and Examples, Oil and Gas 1.7.1 Regulatory Landscape Overall, regulatory frameworks related to decommissioning and closures of oil fields appear less evolved in the oil and gas sector than in the mining sector in resource-rich countries. In a study of “Decommissioning of Oil and Gas Installations: A Comparative Approach to the Legal and Contractual Issues, 18 ” conducted in 2000, it was found that only a minority of countries have detailed provisions for decommissioning in place. A more recent (2008) World Bank- funded PGI initiative that surveyed over 20 oil producing countries indicates that insufficient attention is being paid by governments to assessing future liability and reclamation costs. In half the countries surveyed Governments have insufficient processes for managing the decommissioning and abandonment of oil and gas facilities and did not comply (or only partially complied) with processes that exist in countries selected as benchmarks for this study (Canada, Norway, Italy, Malaysia and Brazil), see Figure 7. Figure 7: Insufficient Emphasis on Decommissioning and Closure in Surveyed Countries Source: World Bank Funded PGI Survey Results, 2008. Also, in the countries evaluated, there appear to also be no differences in the degree of sophistication and approaches to decommissioning and abandonment between offshore and onshore: Governments responded equally in stating that decommissioning and abandonment requirements apply to both onshore and offshore facilities, but despite the potentially more complex and costly nature of offshore decommissioning, there is no regulatory distinction in place for managing these aspects. 18 Cameron, P., 2000; “Decommissioning of Oil and Gas Installations: A Comparative Approach to the Legal and Contractual Issues”, CEPMLP. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-21 While the process of environmental permitting/authorizations in most resource-rich countries does reference decommissioning and abandonment plans, there are no guidelines for what these include and limited structure within which governments can approve these plans. Below are examples of instances where onshore and offshore oil decommissioning has been addressed partially or fully within the context of a public, co- or self-regulatory sphere. Legal and Regulatory Approaches – Onshore In most resource-rich countries, oil and gas sector projects are regulated throughout their exploration and exploitation life cycle. Onshore decommissioning falls under non-sector specific legislation: environmental requirements are imposed by country-specific environmental regulatory authorities (e.g., resource conservation agencies, ministries of environment or other institutions); and involve completing an EIA/ESIA and an associated ESMP as well as obtaining an ‘environmental license’ or ‘permit’ for the exploration and exploitation phases of activities. Emphasis is placed on approving the proposed development, to a lesser degree on enforcement and monitoring of performance during exploitation and even lesser importance is attributed to decommissioning. While many countries do not have specific decommissioning procedures in place, over time an ‘organic’ process may evolve. This has occurred in Venezuela, whereby the procedure for decommissioning includes the following steps 19 : 1. Evaluation of the environmental conditions included in the permits (i.e., EIA, Resource Affectation) granted by the People’s Ministry of the Environment (Ministerio del Poder Popular Para El Ambiente or MPPA) to the operators to ensure that the Company has met its obligations relative to the conditions established in these authorizations. 2. Evaluation of the set of mitigation measures (i.e., in the “Hydrocarbon Exploitation Plan”) to ensure that the Company has met its obligations relative to the commitments made in the environmental management plans of the approved EIA; 3. Coordination with the MPPA and the National Oil Company (NOC) to inform and obtain consensus from these authorities on the steps that are being taken as part of the cessation of activities. 4. Coordination with the MPPA in order to receive a letter confirming compliance with all conditions, mitigation measures and satisfactory completion of closure activities, and if applicable, subsequent release of previous bonding. 19 Environmental Resource Management, Benchmarking Study on Reclamation Bonding Practices for the Extractive Sector, Prepared for Export Development Canada (EDC), 2008. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-22 Table 3 illustrates the regulatory framework in place for onshore oil and gas development in the United Kingdom. Table 3: Example of Onshore Oil and Gas Development, United Kingdom Description  Land use planning, and onshore oil and gas development, is regulated at a local level, through Town and  Country Planning legislation. The Town and Country Planning authorities are called Mineral Planning  Authorities (MPAs) in the case of onshore oil and gas. No rules have been issued to regulate the sector at a  national level.    In 2004 a new system of planning was introduced in England through the Planning and Compulsory Purchase  Act 2004. With regard to minerals planning, MPAs are now required to produce a ‘Minerals and Waste  Development Framework' (MWDF), which shows how the MPA will plan for future provision of minerals and  disposal of waste in their area. MPAs are in the process of developing Local Mineral Plans, which set  procedures to follow when determining all planning applications for minerals development. The Local  Minerals Plan adopted in Nottinghamshire in 2005 for instance, includes a chapter on environmental  protection, in which it states that financial guarantees may be required to cover all environmental obligations  if deemed necessary by the County Council, and another specific chapter on reclamation. The Local Minerals  Plan is not focused on oil and gas but the rules apply to the sector.    The operators are also required to complete an EIA prior to any land use activity, including oil and gas  development, following application of the European Union (EU) Strategic Environmental Assessment Directive  2001/42/EC, published in July 2001. The EU Directive is not as specific as to mention what should be included  in the EIA.  Legal and Regulatory Approaches – Offshore The extremely high cost of offshore decommissioning and removal of offshore installations led to the revision of international and national regulations adopted about 40 years ago. Decommissioning became the subject of a number of international conventions and treaties, some of which are highlighted below. Two international conventions are particularly important: 1. United Nations Convention on the Law of the Sea (UNCLOS), which sets a requirement to remove abandoned offshore installations. 2. International Maritime Organization (IMO), through its role as the generally accepted ‘competent’ international organization pertaining to the shipping of oil and gas and other offshore activities. IMO has developed guidelines for offshore decommissioning. 3. London Convention 1972 or its Protocol (1996). This instrument regulates disposal of matter (including oil and gas installations) at sea. In context of these conventions and the Oslo and Paris Convention on the Protection of the Marine Environment in the Northeast Atlantic or OSPAR (see Table 4), individual countries are also required to protect the marine environment through the control of dumping of wastes. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-23 This includes provisions for the decommissioning of offshore oil production platforms and facilities. Table 4: Key International Conventions and Regional Agreements, Decommissioning International Conventions  UNCLOS  • Article 5.5 of the United Nations Convention on the Continental Shelf 1958 states that:  ‘Any  installations which are abandoned or disused must be entirely removed.’ 20  • The above was revised by the requirement of Article 60(3) of UNCLOS 1982:  • ‘Any installations or structures which are abandoned or disused shall be removed to ensure  safety of navigation, taking into account any generally accepted international standards  established in this regard by the competent international organization.  Such removal shall also  have due regard to fishing, the protection of the marine environment and the rights and duties  of other States.  Appropriate publicity shall be given to the depth, position and dimensions of  any installations of structures not entirely removed.’ 21  • To date, 157 countries have joined the UNCLOS convention.     IMO  • The International Maritime Organization (IMO) is an agency within the United Nations.  Its  purpose is: ‘to provide machinery for cooperation among Governments in the field of  governmental regulation and practices relating to technical matters of all kinds affecting  shipping engaged in international trade; to encourage and facilitate the general adoption of the  highest practicable standards in matters concerning maritime safety, efficiency of navigation  and prevention and control of marine pollution from ships.’ 22  • In 1989, the IMO published guidelines and standards addressing the decommissioning of oil and  gas facilities (excluding pipelines), which served to effectively establish the agency as the  ‘competent international organization’ within the context of UNCLOS.    • The guidelines cover a range of areas, including those associated with the removal of offshore  installations, and the circumstances in which all or part of an installation may remain on the  sea‐bed.     • It should be noted that while the 1989 guidelines are influential, they are non‐binding legal  principles unless otherwise given effect by member states in their national legislation, or  through some other mechanism (e.g., regional conventions such as OSPAR).    20 http://untreaty.un.org/ilc/texts/instruments/english/conventions/8_1_1958_continental_shelf.pdf 21 http://www.un.org/Depts/los/convention_agreements/texts/unclos/unclos_e.pdf 22 http://www.imo.org/ TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-24 Key Regional Agreement  OSPAR  • The Oslo and Paris Convention on the Protection of the Marine Environment in the Northeast  Atlantic (OSPAR) governs decommissioning in the North East Atlantic. 23     • Initially, the North Sea and North East Atlantic were protected by the 1972 Oslo Convention and  the 1974 Paris Convention.  However, these were merged into the OSPAR Convention in 1992,  which came into affect in 1998. 24   The new convention protects the marine environment by  controlling disposal of waste at sea and discharge from land based sources.  • The OSPAR Commission banned the disposal of offshore installations at sea, with effect from  February 1999 (though with a few very specific exceptions). OSPAR is also notable for the  adoption of a series of principles, which include: (1) The precautionary principle; (2) the polluter  pays principle; and (3) Best available techniques (BAT) and best environmental practice (BEP),  including clean technologiesOSPAR has a precedent with regards to its relatively stringent  requirements – and is influential on decisions in other maritime jurisdictions.    The US, UK, and Norway (among other developed countries), have adopted mandatory regulatory and fiscal requirements, including financial mechanisms, to ensure that closure of offshore exploration and production facilities occurs in a satisfactory way. This may be attributed to the fact that these countries, and the UK and Norway in particular, possess the world's largest installations in some of the deepest waters. Compared to the guidelines and standards developed in these countries, requirements in other countries are more loosely defined, particularly in those countries where offshore operations are absent. The national regulatory and statutory context for offshore decommissioning can potentially be highly complex – often comprising adjacent and overlapping roles and responsibilities of various agencies. For example, see Table 5 for the various federal and state policies, statutes, and regulations that apply to decommissioning of oil and gas platforms off the California coast. 23 The 'maritime area' covered by the convention also includes some parts of the high seas. 24 The Convention has been signed and ratified by Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, the Netherlands, Norway, Portugal, Spain, Sweden, the United Kingdom, Luxembourg and Switzerland, http://www.ospar.org/. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-25 Table 5: Example of Decommissioning Legislation, California 25 Policy, Statute or  Description  Regulation  California Public  Details the authority of the California State Lands Commission (SLC which manages  Resources Code  about 4.5 million acres of land held in trust for the people of California, including a  three‐mile section of tidal and submerged land adjacent to the coast. Chapter 3 of  SLC's regulations defines its responsibilities related to Oil and Gas Mineral Leases,  including provisions for the permitting, operation and surrender of oil and gas  leases. There are currently four (4) oil and gas platforms, in addition to other  facilities such as offshore islands, in state waters.    California Coastal Act  Requires review and permitting of activities within the coastal zone, including both  water and land areas, pursuant to its adopted Coastal Resources Planning and  Management Policies.    Federal Coastal Zone  The CZMA emphasizes the primacy of state decision‐making regarding the coastal  Management Act  zone. Federal license or permit activities that have reasonably foreseeable coastal  (CZMA)  effects must be fully consistent with the enforceable policies of state coastal  management programs. In California, the CZMA gives the California Coastal  Commission control over all federal activities and federally licensed, permitted or  assisted activities, including the outer continental shelf oil and gas leasing,  exploration and production.    The Outer Continental  Provides the U.S. Minerals Management Service (MMS) with authority to manage  Shelf Lands Act (OCSLA)  the oil and gas leasing program on the outer continental shelf (OCS), including  rulemaking and enforcement.  There are 23 oil and gas platforms in federal waters  off the California coast.    1984 National Fishing  Recognizes the social and economic values of artificial reefs and establishes national  Enhancement Act  standards for the development of artificial reefs.  (NFEA)  The National Artificial  Written in 1985 pursuant to the NFEA, allows for the planning, siting, permitting,  Reef Plan  constructing, installing, monitoring, managing and maintenance of artificial reefs  within and seaward of state jurisdictions.  This includes conversion of  decommissioned oil and gas platforms into reefs.    The Energy Policy Act of  Provides for the MMS to authorize issuance of a lease, easement or right‐of‐way on  2005  the OCS for activities that: (i) produce or support production, transportation or  transmission of energy from sources other than oil and gas; or (ii) use existing  facilities on the OCS for energy‐related or other marine‐related purposes.  25 California Ocean Science Trust, 2008; “Request for Proposals: Study to Provide Information Related to Oil and Gas Platform Decommissioning Alternatives in California”, located at: http://www.calost.org/Oil_and_Gas_Platform_Decommissioning_Alternatives_Study.pdf TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-26 1.7.2 Contractual and Fiscal Tools Several different types of international Exploration & Production (E&P) agreements exist between host governments or NOCs and operating companies in different regions of the world. The agreements vary in complexity ranging from technical services agreements, in which companies act in an advisory and consulting capacity, to joint ventures (JVs) in which they obtain partial ownership of the reserves. The most common contractual agreements include:  Production Sharing Agreements: The government usually retains ownership and control over oil and gas reserves. Oil companies provide services and are reimbursed for costs out of “Cost Recovery Oil,” earning taxable profits from a share of the remaining production. Production facilities – and thereby the responsibility for their dismantling – remain with the government. The contract should define Cost Recovery Oil including the cost of financial guarantees, which should be accumulated through the life of the project for the dismantling, decommissioning and closure.  Service Contracts: In these types of agreements, companies take on all of the risk and expense of exploring and developing production from a concession area or block, and in return the contractor is paid a stipulated fee per barrel produced. Generally, there is no ownership of the reserves by the operating company, and the contractor develops the reserves for and on behalf of the government (owner of the reserves). Companies usually recover expenses and costs from a portion of the production. Production facilities – and thereby the responsibility for their dismantling – also remain with the government. Similarly, the contract should define Cost Recovery Oil including the cost of financial guarantees, which should be accumulated through the life of the project for the dismantling, decommissioning and closure.  Buy-back Service Agreements: In this type of agreement, which is a variation of the service contract (above), the contractor company finances the development, and it assumes responsibility for the design engineering, delineation, development and start-up of operations and field exploitation. Once production starts, the company receives part of the proceeds from the government in accordance with the terms of the agreement.  Joint Ventures: The Company assumes all of the exploration risk until oil field discovery. If it is determined that the field has commercial value, the host government contributes its proportional share of the development costs. Reimbursement to the contractor for development costs and exploration expenditures are made by the host government from an agreed fraction of the share of production. E&P petroleum programs in natural-resource rich nations require agreements that are fair to both the host country and the oil company. There are a number of ways to structure such agreements in order to achieve significant benefit for both parties: TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-27  One option is for the host government to provide funds for decommissioning and closure out of its take of production. This option is particularly appropriate in those cases where the life of the field is expected to exceed the life of the contract.  Another method is to set up a reserve fund for decommissioning and closure funded by a fraction of the revenue received for each barrel of oil produced. This would assure that each barrel of production provided its proportionate share of the decommissioning and closure cost. This option is applicable to most field production agreements since it would secure decommissioning and closure funding even when ownership changes occur during the life of the asset. It is important that sufficient information is retained after cessation of production, and that documents are released once the license involved is relinquished, to enable other interested potential companies and operators to take a reasonably informed view about the potential for field redevelopment in the future. 26 Additional references for contractual and fiscal tools can be found in the UK legislation (e.g., UK Petroleum Act (1998), The Energy Act (2008), and the DECC Decommissioning Guidelines (2009)). 26 Redevelopment may become feasible if, for example, new technology allows a significantly improved recovery factor that is commercially viable. TOOLKIT VERSION 3.0, TOOL 1 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T1-28 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit –Tool 2 Environmental and Social Best Practice and Management Systems Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 2.0 TOOL 2 – ENVIRONMENTAL AND SOCIAL BEST PRACTICE AND MANAGEMENT SYSTEMS ............ 1 2.1 INTRODUCTION ............................................................................................................................................................ 2 2.2 SUB-TOOL 2.1 - STEPS FOR ENHANCED SOCIO-ENVIRONMENTAL BEST PRACTICES .................................................... 2 2.3 GUIDANCE ON STEPS TO CONTRIBUTE TO SOCIO-ENVIRONMENTAL BEST PRACTICE .................................................. 4 2.4 SUB-TOOL 2.2 – BASIC CONTENTS OF DECOMMISSIONING AND CLOSURE PLANS ....................................................... 9 2.5 SUB-TOOL 2.3 - GAP ANALYSIS TO EVALUATE SUSTAINABILITY OF CLOSURE PROCESS ........................................... 11 2.6 RELEVANT INFORMATION AND EXAMPLES – SOCIO-ENVIRONMENTAL BEST PRACTICE, MINING ............................. 16 2.6.1 Voluntary Continuous Improvement-Based Approaches................................................................................... 16 2.6.2 Closure Technology: Best Management Practice Resources ............................................................................ 19 2.7 BACKGROUND AND EXAMPLES – SOCIO-ENVIRONMENTAL BEST PRACTICE, OIL AND GAS ...................................... 24 LIST OF FIGURES Figure 1: Relationship to Other Tools.......................................................................................................................... 1 Figure 2: Sub Tool 2.1 - Government Steps to Contribute to Socio-Environmental Best Practice............................... 3 Figure 3: Basic High Level Structure of a Decommissioning and Closure Plan, Oil Field ......................................... 10 Figure 4: Social Investment Planning and Decommissioning Considerations. IPIECA, 2008.................................... 26 Figure 5: Example of Voluntary Sustainability Planning. ........................................................................................... 27 LIST OF TABLES Table 1: Situations that can lead to temporary or early permanent shutdown 6 Table 2: Sub Tool 2.3 - Gap Analysis to Help Evaluate Sustainability of Evolving Closure Plan and Process .......... 12 Table 3: Elements of Management Systems Relevant to Environmental and Social Decommissioning and Closure .......................................................................................................................................................................... 17 Table 4: Examples of ESHS Systems with Decommissioning and Closure Planning Requirements in Place........... 18 Table 5: Select BMP References, Socio-Environmental Management of Mine Decommissioning and Closure........ 21 Table 6: Select BMP References, Socio-Environmental Management, Closure and Decommissioning of Oil Fields .......................................................................................................................................................................... 28 TOOLKIT, VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-i 2.0 TOOL 2 – ENVIRONMENTAL AND SOCIAL BEST PRACTICE AND MANAGEMENT SYSTEMS As shown in Figure 1, this tool provides government agencies a framework and guidance for how they can require and contribute to the implementation of socio-environmental best practices leading to more sustainable decommissioning and closure of oil fields and mines. This tool will:  Outline steps, distinct from those of operators, that governments - as crucial partners in this process -- can follow in the project cycle continuum to ensure progress towards comprehensive and viable decommissioning and closure schemes;  Provide a tool to help governments evaluate operations using a diverse set of indicators;  Contribute to government organizational awareness by providing relevant background, information, examples and sources of additional technical information. Figure 1: Relationship to Other Tools  a dvancem e nts.   NE RAL  GU IDANCE :  GE   Increa se  Lev el  of  A ware ness    Definitions,   Tre nds  and  Is sues   a nd   Unde rstanding    Survey   and   Se t  Prioritie s    te chnological T   OO L  1 :   Steps a nd   Guida nce Incorpora te  into  Policy   and    T ools  or Te mpla tes  or Re gulatory  F ram ew ork    Re fere nce s  and   Examples E valuate  and   cons ide r  s take holde r  input,   le ssons  lea rned   and  te chnical T O OL   2:       Steps  a nd   Guida nce   E ndorse  E nvironme nta l  and    T ools  or   Te mpla tes S ocial  B es t  Practice s –   and    Re fere nce s  and   Examples M a na ge ment   Syste ms T OO L  3 :      Steps a nd   Guida nce Se lect  a nd  E stablis h   T ools  or   Te mpla tes Financia l  As sura nce    Re fere nce s  and   Examples M echa nism   O OL   4:    T  Steps a nd   Guida nce E nforce  and   Monitor  T ools  or   Te mpla tes  Re fere nce s  T     O OL   5:   Steps  a nd   Guida nce   E mbrace  Stak eholde r   E nga gem ent  a nd  A ssure    Re fere nce s  and   Other   Tools Continuo us  Improve ment EA RLIER,   ENHA NCE D,  M ORE  COM PRE HENS IV E, PLA NNE D  A ND  F LE XIB LE   M ANA GE ME NT  OF  SO CIOEN VIRO NME NT AL  DE COM M IS SIO NING   PRA CTICES   TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-1 2.1 Introduction Decommissioning and closure activities are perhaps best understood as a complex sustainability issue for which planning must begin during the early phases of the project life cycle - preferably the design phase - incorporating environmental concerns as well as health and safety issues and the socioeconomic needs of the nearby population. Decommissioning and closure activities must also be assessed at key transitions in the project cycle such as start up and end of construction, operations start up, etc. (see General Guidance, Figure 3 Phases of the Exploration and Production Project Cycle). Similarly, regulators should request to be informed of changes in field life and investment strategy as part of the closure plan. Disclosure around these strategic changes is important for regulators and other stakeholders. Many multinational extractives sector companies have undertaken voluntary improvements of their environmental and social management practices to more comprehensively manage their business risks throughout the project life cycle, to manage reputational risk and to comply with the expanding mandate and vision of their own internal corporate social responsibility (CSR) or sustainable development policies and principles. These efforts have contributed to the development of integrated, sustainable approaches to the mitigation of environmental, social, health and safety (ESHS) impacts caused by mining and oil and gas production, including anticipating effects expected from possible decommissioning and closure alternatives. Nevertheless, as noted in Tool 5, the sustainable decommissioning and closure of oil fields and mines is not entirely within the control of the operator. It cannot occur without government involvement and participation in this multipartite process. This includes ensuring the implementation of ESHS best practice during operations, minimizing potential environmental and social liabilities at closure, facilitating cross-industry collaboration particularly in areas relating to socio-economic development, and playing an active role in ensuring that tax revenues and royalties are invested strategically to prepare the future social, environmental, economic and institutional context for the post-closure phase. 2.2 Sub-Tool 2.1 - Steps for Enhanced Socio-Environmental Best Practices Figure 2 lays out the steps that are important for the government to be participating or leading while the operator is planning and implementing closure best practice. Note that:  These steps apply to both the mining and oil and gas sectors.  As the steps are completed, the outcomes may differ in the specific issues covered and the scale or magnitude of expected effects. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-2 ACTION  Determine what steps your government agency or division is already involved in and where there are opportunities for enhanced engagement and oversight in planning sustainable decommissioning and closure of oil fields and mines. Figure 2: Sub Tool 2.1 - Government Steps to Contribute to Socio-Environmental Best Practice COMPONENT 2 GOAL: ENDORSE ENVIRONMENTAL AND  SOCIAL BEST PRACTICES AND MANAGEMENT SYSTEMS  NO Is there a  New  Operation?  responsible  party  NO YES STEP 2.   Require socio‐environmental  YES STEP 1. Risk  SOCIOENVIRONMENTAL MEASURES  THROUGHOUT OPERATIONAL PHASE management system and conceptual  Evaluation  STEP 4. EVALUATE AND UPDATE  Decommissioning and Closure (D&C)  Plan during design process and ESIA  STEP 3.   Promote Socio‐environmental  performance, institutional capacity  building and regional sustainable  development during operations  Provisions for  early exit or  temporary  shutdown  Context or  conditions  YES changed?  INTEGRATED SUSTAINABLE  CLOSURE PLAN:  • Infrastructure securing ,  NO removal, or conversion and  STEP 5.  Require Detailed D&C Plan   beneficial use  • Environmental restoration  • Waste stabilization / removal  • Biodiversity offsets  • Carbon neutral  STEP 6. Oversee implementation of D&C Plan  decommissioning  • Economic alternatives  • Safety  STEP 7.  Post Closure Monitoring, final  • Health  clearance and relinquishment.  • Retrenchment / Retraining  • EMS development and finance TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-3 2.3 Guidance on Steps to Contribute to Socio-Environmental Best Practice The steps depicted in Figure 2 can span a period of 25 or more years, or “one generation.” Regardless of the project’s life-time, there is a need for companies to strategically plan a comprehensive decommissioning and closure process, including the required strategic social measures needed to manage the increased economic activity resulting from a major development followed by an economic slowdown after closure and during the transition into a more diversified economy. No mining should start without the development of a conceptual decommissioning and closure plan, developed at the design, pre-feasibility and construction phases. The plan should become more detailed as the project moves into operations where there is a better understanding of closure issues, and is reviewed at pre-set intervals, typically every three years leading to define a final closure plan when ready to transition to the closure phase. Typically the development of a final closure plan takes several years and the preparation of scenarios depending on life of mine, pre-mining obligations, applicable laws, and stakeholders expectations. The cost estimate and closure assumptions should also be adjusted. Below are pointers for each of the steps of the process. New Project or Existing Operation:  Regardless of whether the operation is new or existing, governments should require that the process of planning decommissioning and closure begin as soon as possible, preferably during the design phase when there is the biggest leverage for optimizing a development by (to the extent feasible) siting major project components, selecting scale / size of the operation and making key decisions on the technologies to be used.  During the feasibility stage, governments should encourage operators to optimize the design, in part on the basis of the ease with which the latter can be decommissioned and closed in the future. For example, in the context of offshore oil developments, there may be a way to use more standardized and /or modular structures for which specialized “de- construction and decommissioning” machinery 1 can be custom-tailored and re-used at other locations. Governments should encourage companies to consider these types of “standardized structures” on the basis of the comparative future use and potentially lowered cost of decommissioning and closure. Risk Evaluation (Step 1):  If the operation is abandoned and there is no responsible party (i.e., a legacy or orphan property), the government will need to assess the priority that should be afforded to a 1 Decommissioning of offshore installations requires the selection of specialized contractors and equipment such as dedicated construction vessels, survey vessels, dredging vessels, underwater remote operated vehicles, anchor handling, tugs and supply vessels – with specifications that will depend on the type and design of the actual platform. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-4 particular site compared to other abandoned operations. This should be completed on the basis of a multidisciplinary risk assessment, which can be completed by the environmental authority – or a contracted independent firm. Regardless of the type of operation, the risk assessments should focus on determining the degree to which the site has been properly secured so that it does not represent an immediate environmental or health risk.  A risk assessment (above) may also be completed for operations where there is a known responsible party. However, this should be completed by the responsible party in order to better plan and focus the different stages of the decommissioning and closure process. ESIA, Socio-Environment Management System and Conceptual Decommissioning and Closure Plan: (Step 2):  Many governments require that environmental assessments, impact evaluations or other studies be completed for review and evaluation prior to issuing a license, which enables the beginning of exploration, construction and operation phases of extractives sector development projects. These evaluations should be comprehensive and integrate environmental, social, health and safety impact assessments, which are completed concurrent with the design phase so they can continue to optimize the design of the oil and gas or mining operations. Impact assessments should require that the project proponent consider the effects of each major phase of the development including exploration, construction, operation as well as decommissioning and closure.  The above, if already in place, can be further enhanced by explicitly requiring that the project proponent include an effective environmental and social management system (ESMS) that controls, anticipates and manages risks, effects and opportunities (again, environmental, as well as social, health and safety) in an integrated way.  Furthermore, government should specifically require that project developers prepare and include a conceptual closure plan along with the ESIA.  With the above elements, governments are in a position to consider, at a conceptual level, the post-closure scenario and determine if, on balance, over the period of 25 or more years the project will contribute positively or adversely to the region on the basis of a comprehensive set of multidisciplinary sustainability criteria.  It is also crucial that governments consider the collective opinion of other stakeholders in making their decision on whether or not to authorize the project (see Tool 5). A project may be viable from an economic, technical and environmental perspective, but if there are signs of serious conflict or opposition on the part of nearby communities and other stakeholders, then it may not achieve the social license needed for operations – or the risk of creating social liabilities may be high. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-5 Promote Socio-Environmental Performance, Institutional Capacity Building and Sustainable Development (Step 3):  This step coincides with operations and, unless there is an unexpected temporary or permanent shutdown, this step is the lengthiest and can last decades. During this time, governments should monitor and enforce (see Tool 4) best practices, standards and socio- environmental permit conditions of the approved ESIA and ESMS (above).  Also as outlined in Tool 4, monitoring programs should be put in place so that governments or independent third parties conduct a periodic review of the project and its progress against key decommissioning and closure milestones.  One crucial aspect is for governments to require that the decommissioning and closure plan (which is expected to evolve in complexity and detail during operations) include provisions for temporary shut down and/or early closure (Table 1). Governments should ensure that, to the extent feasible, operations are prepared for this contingency situation with critical activities – and resources - needed to secure infrastructure that may exist at the time and minimize risks to the environmental and social context. Table 1: Situations that can lead to temporary or early permanent shutdown ¯ Mergers, acquisitions;  ¯ Bankruptcy;  ¯ Low commodity prices;  ¯ Changes in demand, driven by technological changes;  ¯ Earlier than expected depletion of economically recoverable resources;  ¯ Changes in government;  ¯ Regulatory changes;  ¯ Revocations of exploitation permits;  ¯ Nationalization;  ¯ Social unrest;  ¯ Governmental corruption;  ¯ Unanticipated operational problems;  ¯ Unanticipated increases in transportation, power, or other operational costs;  ¯ Labor disputes;  ¯ Other stakeholder disputes;  ¯ Unanticipated environmental or archaeological impacts; and/or  ¯ Climatic changes (e.g., extended drought or loss of permafrost conditions).   Concurrent with monitoring socio-environmental performance and endorsing an approach of continuous improvement, governments should be working with regional authorities and other stakeholders to develop long-term land-use plans and development plans that optimize social and environmental goals for the region and the nation. This may involve setting aside certain regions for development, while conserving others that are known to TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-6 be socio-environmentally sensitive for conservation and legal protection (e.g., areas with high biodiversity, cultural heritage site and/or regions inhabited by vulnerable peoples such as indigenous communities).  Governments should take the time during operations to enhance the regional institutional capacity through training and reform. The effective guidance and regulation of the decommissioning and closure phase of the mining and oil and gas projects depends on the ability of governments to carry out their roles. Capacity building involves training government regulatory staff on extractives sector issues and clarifying the roles of each agency that is involved in the oversight of the overall performance of the process and enforcement of regulatory and/or contractual requirements. This not only includes the ability of the environmental authority to monitor compliance, but also of the central government to manage and redistribute revenues – and of regional development authorities to invest these resources in accordance with the long term land-use and regional development plans with the awareness that the revenue stream will end during closure. Evaluate and Update Socio-Environmental Measures Throughout Operations (Step 4):  As previously noted, government agencies should periodically monitor environmental and social performance of mines and oil fields. The approach and rigor with which operators manage environmental and social aspects of their operations – as well as the degree to which they proactively seek continuous improvement and input from communities and other stakeholders – are suggestive of the approach that they will likely take to decommissioning and closure. Consequently, if there are deficiencies in how these aspects are managed during operations, government agencies should establish provisions for addressing similar types of issues during the closure phase.  Governments should also periodically request to review decommissioning and closure updates to ensure that these reflect changing environmental and social conditions, stakeholder opinions, innovative technologies (e.g., new treatment methods) and costs.  Finally, where there are portions of the mine or areas of a hydrocarbon production operation that are no longer in operation, governments should encourage progressive closure and restoration – and reward such actions with lowered financial assurance where applicable. Require Detailed Decommissioning and Closure Plan (Step 5):  As a mine or oil field depletes (within about 3 years towards the expected end of production), government agencies and other stakeholders should to actively review the detailed closure and decommissioning plan and ensure that it meets key criteria of a sustainable decommissioning and closure process. More guidance is provided on this point in Section 1.4 (Sub-Tool 2.2). TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-7  If there is a possibility that a portion of the mine may remain active (e.g., smaller company may still find an operation economically viable; small-scale artisanal mining or re- processing of tailings), governments should ensure that such activities are adequately planned for in the decommissioning and closure process. Implement Decommissioning and Closure Plan (Step 6):  Decommissioning and closure activities can take many years. Government authorities should continue to monitor progress with legislative requirements, established contractual commitments – and the detailed closure plan. Post-Closure Monitoring, Final Clearance and Relinquishment (Step 7):  Once the closure plan is implemented, decommissioned mines and oil fields may require long term post-closure care and monitoring (e.g., surface water, groundwater, socio- economic conditions) for several years after operations have ceased. Governments need to ensure that the measures taken in the decommissioning and closure plan are effective. Monitoring needs to be conducted for as long as necessary for parameters being monitored to reach acceptable levels that no longer pose a threat to the surrounding terrestrial (or aquatic) environment and nearby communities. A financial provision, such as a trust fund, could be established to secure financial assurance over time (see Tool 3).  Governments should not release the operator – or other liable parties (e.g., former operators, joint venture partners, etc.) - from liabilities until closure plan objectives, targets and indicators have been met. In other words, final clearance and relinquishment depend on fulfillment of all closure plus any post-closure obligations.  “The concept of relinquishing a company’s obligations on a closed mine is the subject of much debate, influenced by local laws as well as local community expectations. In general, the conditions of relinquishment should be clarified between the company and the regulating authority. Currently, the clarity of such conditions may vary widely between jurisdictions, and even between mines in a single jurisdiction. Clear, measurable and auditable conditions need to be agreed between companies and regulators that will allow relinquishment of obligations to be planned for and achieved” 2 . Stakeholder Involvement:  Last but not least, throughout each of the above steps, governments should gauge the degree to which communities and other knowledgeable stakeholders are being consulted, informed and involved in setting closure objectives and then achieving an acceptable and positive post-closure scenario. Effective consultation will include not only community 2 From ICMM, 2008, Planning for Integrated Mine Closure: Toolkit, Pg. 48. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-8 leaders but also representatives of the most vulnerable groups including women and youth. This important subject is addressed in a separate tool (see Tool 5). 2.4 Sub-Tool 2.2 – Basic Contents of Decommissioning and Closure Plans Decommissioning and closure plans will vary significantly based on the specific location (e.g., regulatory requirements, socio-environmental context, remoteness, etc.), operator (experience, internal policies, etc.), project (mining or oil field development, onshore versus offshore), resource specifications, processing requirements and a multitude of other factors. The ICMM has developed a comprehensive Toolkit for Planning Integrated Mine Closure, which contains a Tool with typical content headings for a mine closure plan (available at http://www.icmm.com/library). As described in ICMM’s Planning for Integrated Mine Closure: Toolkit (2008), closure planning begins with a conceptual closure plan, developed at the design, feasibility and construction phases. In this phase, the plan should communicate the outcomes and goals; some major sustainability decisions can be taken at this stage (i.e., siting of certain structures, avoiding sensitive areas, etc.) and should incorporate stakeholder’s opinions and concerns. The plan progressively becomes more detailed as operations start and there is a better understanding and detail of the specific goals, milestones, actions and costs. The detailed closure plan is used during operations and continuously updated based on evolving socioeconomic context, stakeholder expectations, technical outcomes, economic panorama or other changing circumstances. The more detailed plan will include milestones, methodologies, monitoring and validation processes. The final transition to closure should be supported by a final decommissioning and closure plan and its success will depend on establishing, reviewing and monitoring the goals and ensuring they are in line with the government’s requirements, company standards and stakeholder’s feedback. A basic high level structure for a decommissioning plan of an onshore oil field with multiple associated components is provided in Figure 3. It is not a complete structure and should not be considered final, but can serve as a basis for reviewing or requiring a closure plan to specific projects or developments. It is also important to mention that some regulations may have a pre-established and expected closure plan contents and/or companies may use standard general closure plans. Regulator agencies will need to be fully engaged to ensure the plan is being implemented accordingly and that the benefits to affected communities will be balanced with the effects of closure. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-9 Figure 3: Basic High Level Structure of a Decommissioning and Closure Plan, Oil Field 1. Introduction and Background  2. Applicable Standards, Regulations and Policies  a. National Economic Context and Trends  b. National Standards, Regulations and Policies  c. International Best Practice and Voluntary Mechanisms  3. Decommissioning Principles, Goals and Continuous Improvement  4. Existing Baseline Conditions and Aspects Requiring Protection / Enhancement  a. Environmental  b. Socioeconomic  c. Regional Development Context and Land use  5. Measures Adopted During Construction Phase  a. Environmental Measures  i. Site Reclamation  ii. Grading and Surface Reclamation  iii. Re‐vegetation  iv. Etc.  b. Socioeconomic Measures  i. Community Health and Safety  ii. Training and Capacity Building  iii. Social Investment  iv. Compensation  v. Etc.  c. Stakeholder Involvement  i. Stakeholder Map  ii. Strategic Engagement and Involvement  6. Measures Adopted During  Operations Phase  a. Integrated Post Closure Vision / Goals  b. Oil Field Development Area  c. Onshore Pipeline and Related Facilities  d. Marine Terminal and Offshore Structures  e. Infrastructure  f. Socioeconomic Measures and Strategic Social Investment  g. Stakeholder Participation and Involvement  7. Waste Management and Disposal  8. Post‐Closure Monitoring and Site Relinquishment  9. Early Closure Contingency Plan  10. Roles and Responsibilities   11. Resources and Cost Estimate  12. Timeline  TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-10 2.5 Sub-Tool 2.3 - Gap Analysis to Evaluate Sustainability of Closure Process Table 2 is a template that can be used to help assess the degree to which an operator has integrated comprehensive decommissioning and closure provisions, mechanisms and processes with a view towards a sustainable outcome – and to establish the degree of certainty relative to each item evaluated. Note the following:  The assessment may be adapted or expanded in one particular area.  This tool can also be used as a way to engage the operator by completing the gap analysis as a group during a planned monitoring program (see Tool 4), which can contribute to an exchange of ideas while also contributing to establishing trust and building a constructive relationship between the government and the operator.  Generally, during the design phase when the conceptual decommissioning and closure process may be considered, it is expected that many of the assessment components will have a low or medium level of certainty. It is similarly expected that as operations progress and more detail is added to the closure plan, the level of uncertainty should decrease. ACTION  For each operation, complete the general section and complete items 1 through 4 for each area assessed. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-11 Table 2: Sub Tool 2.3 - Gap Analysis to Help Evaluate Sustainability of Evolving Closure Plan and Process Type of Operation (Check one):  v   Mining         Oil and Gas (Specify if onshore or offshore)  Location (Insert):    Name of Operator(s):    Project Phase (Check all that apply):     Design and Planning (i.e. New Project)        Exploration    Construction and Development    Expansion    Operations    Closure Expected Closure Date (Insert):    Other (additional relevant    information):  Area  1. Goal  2. Indicators of Best Practice  3. Gap Assessment   4. Uncertainty  (Understand goal  (Consider some of the following indicators)  (Comment on the closure  (Select one. This  within the closure  plan and process of the  generally decreases  process)  assessed current or future  as operation nears  operation)  closure)  A. Environmental  Assess the degree to  • Critical habitats and protected areas were avoided in  • [Insert comments]  High     Aspects and  which there is a net  siting different project components.  environmental benefit    Medium  Natural Resources  • There is no immediate or future threat to the  / detriment to the  environment – or its ability to recover.    Low (i.e. high  natural environment  degree of  on account of the  • Ecological integrity / diversity is not impaired.  certainty)  project – assuming  • Potential impacts and benefits to the natural  environment have been assessed via an integrated ESIA    that closure and  decommissioning and  process that was documented and used to drive the  closure measures are  decision making process.  implemented.  • Appropriate mitigation measures were or will be    instituted.  • Where a net loss of biodiversity or habitat is expected,  there are provisions for biodiversity offsets.  • Financial provisions for rehabilitation and restoration  measures have been clearly identified.   TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-12 Area  1. Goal  2. Indicators of Best Practice  3. Gap Assessment   4. Uncertainty  (Understand goal  (Consider some of the following indicators)  (Comment on the closure  (Select one. This  within the closure  plan and process of the  generally decreases  process)  assessed current or future  as operation nears  operation)  closure)  B. Social Context  Assess the degree to  • There is evidence of conditions/ options that enable the  • [Insert comments]  High     which the closure plan  communities to maintain sustainable living conditions      Medium  and process will  (e.g., livelihoods) post‐closure.  minimize long‐term    Low (i.e. high  • Socio‐cultural structures are and will be maintained or  adverse effects on the  degree of  improved, with particular emphasis on vulnerable  social environment –  communities.  certainty)  once closure measures  are implemented.   • Public and occupational health and safety issues are    Ideally, there will even  being addressed (i.e. no risks remaining).    be a net positive effect  • Provisions are made to transition infrastructure  on the communities in  remaining after closure – and the latter remains  the context of the  adequate to provide for wellbeing of nearby  project and planned  communities including health, education, power supply,  regional development.  transport access, water supply and sanitation (if  applicable).  • Direct and secondary effects as well as cumulative  impacts were or will be appropriately assessed as part  of an integrated ESIA and ESMS specific to the closure  phase ‐‐ and are differentiated for vulnerable groups (if  any) and by gender.  • Mitigation measures are being put in place to avoid or  minimize direct, indirect and cumulative impacts – or  leverage potential benefits to the social context.  • Financial provisions are made to manage key social  issues during closure (e.g., economic slowdown,  retrenchment, re‐training, etc).  C. Economic  Evaluate the degree to  • Financial project integrity is assured so that the project  • [Insert comments]  High     Considerations  which the overall  is economically viable.  economic aspects of    Medium    • Financial provisions including assurance for the closure  the project (including    Low (i.e. high  (Also see Tool 3)  phase are adequate and include environmental and  financial assurance for  social aspects.  degree of  closure, financing  •  Local and regional socioeconomic objectives are  certainty)  agreements with  considered in the closure plan and are realistic.     lenders, revenue  distribution and  • Closure is aligned with the local, regional and national    economic  development context, which is being (or has been)  development) are  planned by government in partnership with  considered.   stakeholders.  TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-13 Area  1. Goal  2. Indicators of Best Practice  3. Gap Assessment   4. Uncertainty  (Understand goal  (Consider some of the following indicators)  (Comment on the closure  (Select one. This  within the closure  plan and process of the  generally decreases  process)  assessed current or future  as operation nears  operation)  closure)  D. Cultural and  Verify that the project  • Also see indicators for items A and B.  • [Insert comments]  High     Natural Heritage  and closure provisions  • Ensure that the closure plan considers environmental  do not result in a net    Medium    and socioeconomic uses that are compatible with  adverse effect on  traditional activities, knowledge and values.    Low (i.e. high  traditional knowledge,  degree of  cultural resources and  • Traditional lifestyles are maintained and cultural and  natural heritage is preserved.  certainty)  natural heritage.  This    is also related to items  A and B above.   E. Government  Assess capacity at a  • There is an adequate legislative framework that is  • [Insert comments]  High     Institutional  local and regional level  implemented at a regional and local level (Tool 1) and  to ensure that    Medium  Capacity and  appropriate enforcement capacity (Tool 4) to provide  Governance  institutions have the  the basis for good governance.    Low (i.e. high  knowledge and    • There are sufficient resources – or appropriate plans to  degree of  resources to serve as  (Also see Tool 1)  develop them – over the duration of operations using  certainty)  counterparts during  funds generated by the project, for example royalties.       the closure process to  meet best practice  • There is capacity for local, regional and national    standards.   authorities to materially participate and contribute to  the gradual and iterative process of developing the  closure plan during operations.  • Institutions and the operators are acting as partners  and counterparts in the process, but the operator is not  taking on the role of the government (i.e. health,  education, potable water and other basic services).  TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-14 Area  1. Goal  2. Indicators of Best Practice  3. Gap Assessment   4. Uncertainty  (Understand goal  (Consider some of the following indicators)  (Comment on the closure  (Select one. This  within the closure  plan and process of the  generally decreases  process)  assessed current or future  as operation nears  operation)  closure)  F. Stakeholder  Verify that there is a  • There is evidence of an understanding of the social  • [Insert comments]  High     Engagement and  commitment to the  context and concerns or opportunities afforded by the  timely involvement of    Medium  Community  end of operations.  Involvement  different categories of    Low (i.e. high  • There are mechanisms in place to ensure that the  stakeholders including  degree of    information received from stakeholders is materially  communities to the  (Also see Tool 5)  considered in the design of the environmental and  certainty)  process of developing  social aspects of the closure plan.     the closure process.  • There are vehicles for negotiation and dispute  resolution.  • There is evidence of availability of information,  transparency and third party verification.  • There is a team with resources dedicated to stakeholder  engagement including aspects related to  decommissioning and closure.  • There is evidence of a productive relationship based on  mutual trust between the operator and the  communities and other stakeholders.  OVERALL  Evaluate the degree to  • There is evidence that new information, issues and  • [Insert comments]  High     ASSESSMENT AND  which there are clear  opportunities in the above areas are being applied to  mechanisms for    Medium  OPPORTUNITY  the decision making process and specific components of  FOR CONTINUOUS  continuous  the closure provisions.    Low (i.e. high  IMPROVEMENT  improvement of each  • The full range of options is assessed from the beginning  degree of  of the above items as  of the project (i.e. design phase) as they relate to the  certainty)  they contribute to a  future closure and post‐closure scenario.     more sustainable    closure process and  plan.  TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-15 2.6 Relevant Information and Examples – Socio-Environmental Best Practice, Mining 2.6.1 Voluntary Continuous Improvement-Based Approaches Mining operations can have significant environmental and social footprints hence, most major mining companies have undertaken systematic improvements of their environmental and social management practices and created integrated, sustainable approaches to mitigating mining-related ESHS impacts, including mine decommissioning and closure schemes. In the mid 1990s, major mining companies were among the proponents of the continuous improvement-based management systems approach defined by ISO 14001 3 , its analog, OHSAS 18001:2007 4 and similar standards. Many mining companies (e.g., BHP Billiton, Rio Tinto, Freeport McMoRan, Barrick, Kinross, Newmont, Goldcorp and AngloAmerican) have based their sustainable development initiatives and corporate EHS programs on these standards, and have in many cases pursued implementation of ISO 14001 and OHSAS 18001-based management systems at individual mine sites. The overall experience that the international mining industry has with such continuous- improvement-based management systems offers a number of potential benefits that could support the development and implementation of sustainable decommissioning and closure practices. Furthermore, this approach is also consistent with IFC’s Performance Standard 1: “Social and Environmental Assessment and Management Systems,” which requires the establishment of a program of mitigation measures and performance improvements for the entire project life cycle, including closure and post-closure monitoring phases. Whether or not an Equator Principles Financial Institution (EPFI) is engaged to finance a mining project, ISO 14001 and analogous management systems contain several structural features that can be adapted to the regular evaluation and update of a mine’s decommissioning and closure plan (see Table 3). 3 ISO 14001:2000, Environmental management systems – Requirements with guidance for use; International Organization for Standardization, Geneva, Switzerland, 2000. 4 OHSAS 18001:2007, Occupational health and safety management systems – Requirements; OHSAS Project Group, London. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-16 Table 3: Elements of Management Systems Relevant to Environmental and Social Decommissioning and Closure EMS Element  Description and Relevance to Decommissioning and Closure  Monitoring and  ISO 14001 and OHSAS 18001 both contain firm requirements for:  maintaining assurance   A commitment to achieving and maintaining compliance with all applicable  of regulatory  regulatory requirements (usually done at a policy level);   compliance   Understanding and meeting all applicable requirements related to the content and  schedule for monitoring, reporting, submittals of information or other actions;    Periodically assessing compliance with the applicable requirements; and    Resolving any non conformances via formal processes for corrective and preventive  action.  Such management systems would help ensure that all applicable regulatory  requirements (including decommissioning and closure) are well understood,  communicated for appropriate action and systematically updated over the entire life  of the mining operation.  Identification of   These impacts and risks may initially be identified in an environmental and social  significant  impact assessment process (ESIA), which is prepared at a pre‐feasibility stage.  As a  environmental and  permitted project enters the construction and operation phase, management  social impacts and  system‐based processes would be expected to be implemented with periodic  occupational health  reassessment of environmental and social impacts and OHS risks as more detailed  and safety (OHS) risks  engineering data becomes available. The determination of significance would  associated with the  typically trigger operational controls via plans, procedures, training and performance  operation  monitoring and specific mitigation actions.  Mitigation of impacts  The decommissioning and closure plan would be one of the operational plans  and risks via  developed to manage a mine’s significant impacts or risks. Review and update cycles  operational plans and  of such plans would typically be governed by regulation, but a closure plan would  procedures  undergo regular reviews and updates, more frequent (i.e., yearly) when approaching  the closure phase.   Monitoring and  The referenced management system standards include requirements to ensure that:   responding to   Information pertaining to the mine’s environmental and social impacts and OHS  stakeholder  risks is properly communicated to stakeholders;  communications   Specific complaints or concerns are systematically documented and evaluated; and   Corrective and preventive actions are taken.    Monitoring  Since the decommissioning and closure plan would be developed within the  compliance with  management system design, it would be supported by training and subcontractor  decommissioning and  and stakeholder communications, as well as performance monitoring and internal  closure requirements  audits.  Formal corrective and preventive actions in response to detected  performance issues would also be initiated.  Establishment of a  One of the key features of a continuous improvement‐based management system is  systematic  and  a process of identifying opportunities for improving environmental, social, and/or  continuous  OHS performance, setting specific objectives and targets for performance  improvement process  improvement, and establishing and implementing action plans for achieving such  performance goals.  Such processes would apply during all phases of a project life,  including decommissioning and closure.    TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-17 EMS Element  Description and Relevance to Decommissioning and Closure  Management review  Management systems require periodic independent management assessments.     These reviews typically involve the evaluation of a wide range of performance  indicators.  Management review is also an opportunity for adjustments in response  to potentially significant operational disruptions (e.g., temporary shutdowns,  mergers and acquisitions, divestitures, or major operational, process or  infrastructure changes).  Many companies have already started incorporating closure and decommissioning considerations into their management systems and practices (see Table 4). Table 4: Examples of ESHS Systems with Decommissioning and Closure Planning Requirements in Place Company / Description of Approach  BHP Billiton:    BHP Billiton has 15 corporate HSEC standards 5  that define the company’s intent and performance requirements with  respect to sustainable development.  Corporate standards are designed to be consistent with ISO 14001, OHSAS 18001  and other internationally recognized policies and standards.  Standard 12, “Stewardship,” requires that  decommissioning and closure plans be “…established, costed, documented and annually reviewed [with] consideration  … given to how these plans translate into current operational decisions.”      BHP Billiton has also published an internal closure standard 6  that is mandatory for all investment opportunities  (including exploration). It contains firm requirements for closure plans to be developed for all projects, as well as  closure plan reviews (annually or as required in response to significant operational changes) and periodic updates by  each operation that specifically include reassessment and revalidation of closure cost estimates.    Rio Tinto:    Rio Tinto has issued a corporate standard (“Environmental Management System” 7 ) that requires operations and/or  business units to establish and maintain a third‐party certified EMS.   Within this framework, the company has  established a corporate closure standard 8 designed specifically to improve closure and post‐closure planning. It  requires:   Consideration of closure needs at the outset of project design;    Regular reviews and updates of closure strategies and planning documents; and   5 BHP Billiton 2005; “Health, Safety, Environment, and Community Management Standards; September 2005, Issue No. 3. 6 See http://bhpbilliton.com/bbContentRepository/docs/SustainableDevelopment/policies AndKeyDocuments/ClosureStandard.pdf 7 See http://www.riotinto.com/SustainableReview/common/pdfs/Environmental%20Management% 20System%20Standard%20(Spet%2003).pdf. 8 See http://www.riotinto.com/documents/ClosureStandard.pdf TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-18 Company / Description of Approach   Engagement with stakeholders throughout the project.  Kinross Gold Corporation:    Kinross Gold Corporation has developed a suite of corporate EHS standards based on ISO 14001 and OHSAS 18001,  and conducts regular internal assessments of mine operations against such standards.  All producing sites using  cyanidation processes are listed to certify their operations to the ICMC, which, as previously mentioned, is designed to  ensure that sufficient funding is available to decommission all cyanide‐related features of a gold mining project. These  typically include most major infrastructure elements such as tailings impoundments, solution pipelines, mills, storage  tanks, leach tanks, heap leach pads and adsorption/desorption plants.      Kinross has also adopted the Global Reporting Initiative (GRI) guidelines 9  and produces an annual Corporate  Responsibility Report 10  as a means of communicating their environmental, governance, social, and economic  performance.    2.6.2 Closure Technology: Best Management Practice Resources The establishment of continuous improvement-based EHS management systems as described in the preceding sub-section provides a process by which a mine operator’s decommissioning and closure schemes may be kept current in response to changes during the life-long project cycle. Some Best Management Practices (BMPs) have proved to be successful in prior mining closure applications. Many useful resources are available that address geographical regions with significant mineral resources and/or closure issues. Several important examples are described in Table 5. In recent years, strong interest has developed on the part of mining companies to seek sustainable, low-cost technical solutions to environmental issues that may persist after closure is completed. The need to develop alternative low-cost solutions is enhanced when considering that some operations have no post-closure requirements while others have requirements for perpetual post-closure care, depending on site specific issues and concerns. Site conditions must be known and pilot tests conducted to show effectiveness, or lack thereof, of passive or semi-passive biological treatments, (e.g. wetlands). These treatments can be very effective when properly designed and maintained but are, by no means a universal solution. As mining often times occurs in remote areas, the decision to minimize maintenance and cost for long- term post closure care and maintenance activities is logical and should be allowed following a successful demonstration including site specific results and full technical analysis. If successfully implemented, low frequency monitoring can be implemented gradually. Efficiencies should be evaluated periodically and contingencies should be considered in cases of failures.  In one notable example, after considerable testing and stakeholder negotiations, a total tailings removal option was selected over treatment. A tailings mass deposited in a diverted streambed was excavated, moved and the streambed was restored. This 9 See http://www.globalreporting.org/ReportingFramework/G3Guidelines/ 10 See http://www.kinross.com/cr/index.html and http://www.kinross.com/cr/pdf/07-cr-report.pdf TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-19 alternative required a very significant level of effort and expense and was selected after many years of attempting to establish a stable treatment approach. It is likely this situation could have been avoided by careful closure planning during development of a mine design that considered a permanent, sustainable closure conditions.  As another example, closure schemes for re-vegetation in sensitive highland areas have sometimes failed because the native species used in restoration actually represented a potential cash crop or new grazing opportunity to local communities. The lack of other economic alternatives in these communities associated with the loss of mining-related employment therefore resulted in overgrazing, erosion damage and other unsustainable agricultural pressure on restored lands. Situations like this can be avoided by careful planning and selection of native re-vegetation species, and by carefully analyzing post- closure land uses. Whatever technical methods are ultimately selected, it is increasingly clear that closure schemes will need to consider socioeconomic concerns, probable land-use preferences and compatibility at the time of closure and the need for more effective technologies that can be implemented by the mine operator and in some circumstances, by local communities or third party contractors. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-20 Table 5: Select BMP References, Socio-Environmental Management of Mine Decommissioning and Closure Reference Description ANZMEC, 2000, “Strategic Framework This reference is the result of a cooperative agreement between the Australian and New Zealand Minerals and Energy for Mine Closure” 11 Council (comprised of various ministries with responsibility for minerals policy, including observers from Papua New Guinea) and an industry association, the Minerals Council of Australia. It is suggested as an interesting example of how cooperative efforts between governments and the mining industry can result in thoughtful, straightforward sustainability- focused policy objectives to guide the development of comprehensive and effective decommissioning and closure plans. AUSTRALIAN GOVERNMENT, 2006 Mine Rehabilitation Handbook – Outlines the principles and practices of mine rehabilitation. Rehabilitation is the process Leading Practice Sustainable used to repair the impacts of mining on the environment. Development Program, Handbooks 12 Mine Closure and Completion Handbook – Examines planning for mine closure and completion after a mine has reached the end of its life. It describes the business case for planned, structured and systematic mine closure and completion of mines in the context of sustainable development. CYTED/IMAAC-UNIDO, 2000, “Mine This reference constitutes the proceedings of a major seminar on mine closure held in Andalusia, Spain. Participation Closure in Iberoamerica” 13 was limited to academic and industry professionals from the Iberian peninsula and Latin America. The proceedings are noteworthy for the wide range of perspectives and viewpoints presented (i.e. environmental, regulatory/legal, social/community relations, technological, economic, financial and socio-political) in geographies with very significant mineral resources and challenging closure issues. It includes a section of very useful case studies in a wide range of challenging geographic and social settings. European Commission - European This major reference was developed primarily to identify BMPs for managing waste rock and tailings from metals mining Integrated Pollution Prevention and operations likely to be conducted within the European Union, accession states, and Turkey. However, the usefulness of Control Bureau, 2004, “Reference the technical information provided is not necessary confined to a European Union context. Although somewhat limited in Document of Best Available technical detail, the document is very broadly scoped and addresses major elements of design, operation and closure of Techniques for Management of tailings impoundments as well as tailings, waste rock, or ore-leaching heaps or stockpiles, in a manner that is highly Tailings and Waste-Rock in Mining accessible to non-technical users. BMPs for the management of acid rock drainage, residual cyanide and other 11 See http://www.ret.gov.au/resources/Documents/mcmpr/Strategic_Framework_for_Mine_Closure.pdf 12 See http://www.ret.gov.au/sdmining 13 See http://200.20.105.7/imaac/books.html#english 14 See http://ec.europa.eu/environment/waste/mining/bat.htm TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-21 Reference Description Activities” 14 ; reagents, mercury and other potential contaminants are also addressed. ICMM, 2008, Planning for Integrated This document presents an Integrated Mine Closure Planning Toolkit for the mining and metals sector. The toolkit is Mine Closure: Toolkit 15 intended to be used to promote a more disciplined approach to integrated closure planning and to increase the uniformity of good practices across the sector. The concepts apply equally well to both large and small companies. The document is not intended to be prescriptive; it provides a suite of tools that can be brought to bear in formulating well- considered decisions when planning for closure. It uses a risk and opportunity based process to guide the practitioner through the iterative process of preparing for planned closure. IGWG, 2008, Aboriginal Engagement This document is focused specifically on the management of social impacts of mining (and oil and gas exploration and in the Mining and Energy Sectors: production) in aboriginal lands in Canada. Although brief, the case studies offer some excellent information and ideas Case Studies and Lessons Learned 16 on the development of successful community relations policies by regulators and project proponents, and provide links to governmental organizations able to provide further information. The lessons learned may be transferable to other locations with culturally similar aboriginal stakeholders. MOEF/CME, 2003, “India These volumes were part of a suite of major deliverables in a World Bank-funded institutional strengthening project Environmental Management Capacity focused on the non-coal sector of the Indian mining industry. Volume I of the manual presents technical details on over Building Technical Assistance 60 different technical practices commonly applied to mine site rehabilitation and restoration. The general level of Project, Mining Sub-component: Best applicability of these BMPs is ranked with respect to mine size and type (i.e. opencast, contour or underground). Management Practices Manual,” Individual BMPs contain straightforward instructions on implementation or construction, with sketches and other visual Volumes I and II 17 ; aids provided as appropriate. Volume II of the document contains a number of case studies involving the implementation of successful closure strategies using BMPs similar to those presented in Volume I. These resources were intended as general references that could be used by national and state regulatory agencies and mine operators in establishing appropriate technical closure requirements for specific mining operations. P.M. Heikkinen et al., 2008, Comprehensive mine closure handbook including an overview of Finland’s statutory requirements for mine closure; “Environmental Techniques for the description of the impact assessment and risk assessment process related to closure; field studies, analyses and Extractive Industries : Mine Closure modeling needed; strategies and monitoring requirements. Significant detail is presented for different types of mining 15 See http://www.icmm.com/page/758/integrated-mine-closure 16 See http://www.nrcan-rncan.gc.ca/mms-smm/abor-auto/pdf/stu-etu-eng.pdf. 17 This reference was produced by MWH Americas, Inc. as one of several major deliverables on the referenced project. Copies may be available through the Centre for Mining Environment in Dhanbad, India (the executing agency for the project) or the Indian Ministry of Environment and Forests (the recipient of the World Bank loan). Archived copies may potentially be available via the World Bank or, subject to World Bank authorization, MWH Americas Inc. 18 See http://arkisto.gtk.fi/ej/ej74.pdf TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-22 Reference Description Handbook . » 18 operations (open pit, subsurface, etc.). UNECA, 2002, Compendium on Best This reference identifies BMPs for consideration in the sustainable management of small-scale or artisanal mining Practices in Small Scale Mining in operations in Africa. As the management of the environmental and social issues associated with artisanal or illegal Africa 19 mining is an increasingly difficult sustainable development and decommissioning and closure issue for many major mining operations, this may represent a particularly useful resource in Africa as well as areas of South America, India, Southeast Asia, and China with similar stakeholder issues and socio-economic pressures. University of Western Australia, 2008, Although proceedings are available only via purchase, 20 the 2008 Seminar (and the preceding seminars in 2007 and “Proceedings of the Third 2006, held in Santiago, Chile, and Perth, Australia, respectively) engaged a wide range of international participants International Seminar on Mine Closure representing industry, academia, regulatory agencies, NGOs and other stakeholders. These seminars are sponsored by 14–17 October 2008, Johannesburg, the University of Western Australia, Australian Centre for Geomechanics and Centre for Land Rehabilitation. Case South Africa” studies and technical papers are peer-reviewed and are representative of some of the best practices yet devised for sustainable mine closure. Proceedings will typically contain discussions on development and implementation of policies and regulations for mine closure; financial assurance for closure; closure planning, criteria, design and implementation; closure and post-closure monitoring; stabilization, reclamation and rehabilitation; management of legacy sites; and other relevant topics. 19 See http://www.uneca.org/sdd/Compendium%20on_best_practices_in_%20smallsacle%20.pdf 20 See http://www.acg.uwa.edu.au/publications TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-23 2.7 Relevant Information and Examples – Socio-Environmental Best Practice, Oil and Gas Technical and environmental practices associated with the abandonment of dry exploratory wells and “temporary shutdowns” are generally well understood in the oil and gas sector. Many useful resources are available and some references are highlighted in Table 6. In fact, the temporary shutdown of non-commercial wells and fields is very common operationally. A producing “field” or “concession” is either commercial or not, and once it is not commercial anymore (e.g., marginal fields), special precautions are needed for them to be decommissioned. If the state of economics (due to higher oil prices, lower production costs, new technologies, changed contractual terms, etc.) during a temporary shut down are such that additional exploitation becomes attractive again, then the field is commissioned and brought back into production operations. However, this may only be accomplished if the wells and fields have been properly abandoned. Improper abandonment of a field could trigger many severe issues that may prevent the field from becoming operational again, such as well damage, reservoir damage, clogging or malfunctioning of facilities and equipment and potential impacts to the environment. Aspects related to the final decommissioning of wells at the end of the commercial life of an oil field (“closure”) requires additional and longer term planning. Prior to the time when commercial hydrocarbon extraction is not longer possible, a complete decommissioning and closure plan should be developed, consulted and reviewed with authorities, communities and other relevant stakeholders. Consistent with the overall framework steps presented in Figure 2, key steps of this process include: 1. In developing this plan, consultation should be made with local residents, communities, host government authorities and other relevant stakeholders. The social/community aspects should be taken into account in the decommissioning plan for the entire oil and gas field. Recipients of facilities or infrastructure left for other uses should be properly instructed in safe operating methods as well as appropriate care and maintenance. Abandonment procedures should be completed in accordance with industry standards. 2. A preliminary decommissioning and restoration plan should be developed that considers well abandonment, the removal of oil from flow lines and the removal of surface equipment and facilities. In the case of offshore oil and gas decommissioning, it may also include sub-sea pipelines, and where an offshore structure cannot merely be floated away, one generally considered sustainable solution is to cut the structure into smaller more manageable sections, lift them onto barges and subsequently bring them back to shore for re-use, recycling or disposal. However, in some specific cases, other disposal options (e.g., as an artificial reef) could be considered sustainable after due assessment. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-24 3. The decommissioning plan should identify disposal options for all equipment and materials, including products used and wastes generated on site, surface pipeline decommissioning and reinstatement. 4. Through an iterative process, the plan should be further developed during field operations and fully defined in advance of the end of the field’s life, and should include details on the provisions for the implementation of decommissioning activities and arrangements for post-decommissioning monitoring and aftercare. Technical aspects related to temporary or end of life upstream facility decommissioning and closure, including environmental mitigation, cleanup and restoration are comparatively well understood. A more critical challenge pertains to mitigating the socioeconomic consequences of decommissioning. The socioeconomic impact of decommissioning or closure of an existing operation includes those impacts related to social programs commonly funded by the company. In many places around the world, companies have funded and implemented social investment programs as part of their strategy to obtain and maintain their social license to operate. Many times the efforts are not viable without ongoing company input, while other times such programs were often started with the assumption that the need for a company exit strategy was not urgent as the company would be there for a long time. In other places, operators have assumed the responsibility of local governments when authorities appeared unable or unwilling to provide and operate social services to local communities, and companies ended up substituting for government responsibilities for many years. Socioeconomic investment should be planned early with decommissioning in mind. Ideally, as the operations phase moves towards maturity, the company would reduce its active involvement in social programs and investment activities and adopt a different role (e.g., monitoring role, advisor and enabler). In order to phase down its role in an orderly manger the company should encourage and support the development of local capacity that will eventually take over its role. Thus, model should be in place where communities are able to articulate their aspirations and governments have the capacity to assume their role in a post-closure phase. As with the mining sector, numerous oil and gas companies are adopting voluntary performance-based approaches which are consistent with the above-noted best practice. In fact, the industry as a whole endorses comprehensive sustainable investment approaches that consider the entire project life cycle, including the need for third party involvement as operations near the decommissioning phase (see Figure 4). Figure 5 depicts a company-specific approach to sustainability planning for the entire project life cycle. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-25 Figure 4: Social Investment Planning and Decommissioning Considerations. IPIECA, 2008 21 21 IPIECA. 2008. Guide to Successful Sustainable Social Investment for the Oil and Gas Industry. TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-26 Figure 5: Example of Voluntary Sustainability Planning 22 . 22 See http://www.ipieca.org/activities/partnerships/downloads/casestudies/actionoilspills.pdf TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-27 Table 6: Select BMP References, Socio-Environmental Management, Closure and Decommissioning of Oil Fields Reference  Description  IFC (International Finance  • General EHS Guidelines: Section 4. Construction and Decommissioning, April  Corporation, World Bank  30, 2007. This section provides additional, specific guidance on prevention and  Group) EHS Guidelines  control of community health and safety impacts that may occur at the end of    the project life‐cycle.  • Environmental, Health and Safety Guidelines for Onshore Oil and Gas  Development, April 30, 2007. Provides general guidance in the use of best  management practices for the decommissioning and abandonment of onshore  oil and gas facilities.  • Environmental, Health and Safety Guidelines for Offshore Oil and Gas  Development, April 30, 2007. Provides general guidance in the use of best  management practices for the decommissioning and abandonment of offshore  oil and gas facilities.  Alberta Soil and Water  Volume 1: Protocol (Draft), Volume 2: Guideline Development (Draft) and Volume  Quality Guidelines for  3: User Guide (Draft). The hydrocarbon soil and groundwater quality guidelines  Hydrocarbons at Upstream  presented here were developed to assist in environmental management and site  Oil and Gas Facilities   closure of upstream oil and gas facilities in Alberta.  IPIECA (International  The SRWG develops tools and documents, which provide practical help for  Petroleum Industry  member companies and a wider industry audience, to understand and improve  Environmental  practices in existing and emerging social responsibility issues. IPIECA Social  Conservation Association)  Responsibility Publications include:  Social Responsibility  • Guide to Successful, Sustainable Social Investment for the Oil & Gas  Working Group (SRWG)  Industry (2008)  • Guide to Operating in Areas of Conflict for the Oil & Gas Industry (2008)  • Human Rights and Ethics in the Oil and Gas Industry (2008)  • Human Rights Training Toolkit for the Oil and Gas Industry (2006)  • An IPIECA Guide to Social Impact Assessment in the Oil and Gas Industry  (2004)  • Stakeholder Dialogue, 22‐24 April 2003 (2003)  • Key Questions in Managing Social Issues in Oil & Gas Projects (2002)  • The Oil Industry Experience: Technology Cooperation and Capacity  Building (1996)  Note: Although IPIECA addresses downstream issues, best practice associated  with industrial/processing/transport facilities common to down and up‐stream  components should be considered.   TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-28 Reference  Description  American Petroleum  • RP 51: Onshore Oil and Gas Production Practices for Protection of the  Institute  Environment. ‘Provides environmentally sound practices to promote protection  of the environment in domestic onshore oil and gas production operations.  Production facilities, including produced water handling facilities, are covered.  Coverage begins with design and construction of access roads and well  locations and carries through to abandonment and site restoration activities.’ 23   • Bull E3: Well Abandonment and Inactive Well Practices for U.S. Exploration and  Production Operations, Environmental Guidance Document. ‘Addresses the  environmental concerns related to well abandonment and inactive well  practices. The primary environmental concerns are protection of freshwater  aquifers from fluid migration and isolation of hydrocarbon production and  water injection intervals. Additional issues in the document include protection  of surface soils and surface waters, future end use and permanent  documentation of plugged and abandoned wellbore locations and conditions.’  24   23 See http://www.api.org/Publications/upload/2009_Catalog_Web_AugustUpdate.pdf 24 See http://www.api.org/Publications/upload/2009_Catalog_Web_AugustUpdate.pdf TOOLKIT VERSION 3.0, TOOL 2 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T2-29 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit –Tool 3 Financial Assurance and Guarantees Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 3.0 TOOL 3 – FINANCIAL ASSURANCE ..............................................................................................................1 3.1 INTRODUCTION AND PURPOSE ..............................................................................................................................2 3.2 STRUCTURE OF THE SUB-TOOLS AND OUTCOME TOOLS .......................................................................................2 3.3 TYPES OF FINANCIAL SURETY INSTRUMENTS .......................................................................................................4 3.3.1 Trust Fund ....................................................................................................................................................4 3.3.2 Insurance Policy...........................................................................................................................................5 3.3.3 Third Party Guarantees ...............................................................................................................................6 3.3.4 Letter of Credit .............................................................................................................................................6 3.3.5 Cash Deposit ................................................................................................................................................7 3.3.6 “Other Options” ..........................................................................................................................................7 3.4 ANALYSIS OF FINANCIAL SURETY INSTRUMENTS .................................................................................................8 3.5 CRITERIA FOR SELECTING INSTRUMENTS .............................................................................................................9 3.5.1 Project Proponent Considerations .............................................................................................................10 3.5.2 Project Closure Considerations .................................................................................................................12 3.5.3 Outcome Tool 1 - Guidance on Financial Surety Instruments ...................................................................14 3.6 PROCESS AND IMPLEMENTATION ........................................................................................................................15 3.6.1 Managing Uncertainty ...............................................................................................................................16 3.6.2 Review and Evaluation Criteria .................................................................................................................17 3.6.3 Financial Liabilities for the Oil and Gas Sector ........................................................................................18 3.6.4 Outcome Tool 2: Process Considerations and Review ..............................................................................19 3.7 SOCIOECONOMIC CONSIDERATIONS ...................................................................................................................21 3.7.1 Common Social Impacts and Legacies .......................................................................................................21 3.7.2 Outcome Tool 3 - Social Factors and Planning .........................................................................................22 3.8 EXAMPLES ..........................................................................................................................................................23 3.8.1 Examples and Case Studies of Legislation with Financial Assurance Provisions - Mining Sector ...........23 3.8.2 Examples and Case Studies of Legislation with Financial Assurance Provisions - Oil and Gas ..............28 3.9 FOR MORE INFORMATION...................................................................................................................................31 TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-i LIST OF FIGURES Figure 1: Relationship to Other Tools................................................................................................................... 1 Figure 2: Structure of Sub-Tools and Outcome Tools .......................................................................................... 2 Figure 3: Inputs, Sub-Outcomes and Outputs Presented in the Tool ................................................................... 3 Figure 4: Analysis of Financial Surety Instruments .............................................................................................. 8 Figure 5: Outcome Tool 2 - Process Considerations and Review....................................................................... 20 LIST OF TABLES Table 1: Sub-Tool 3.1 - Legislation (see Tool 1 for more guidance) ..................................................................... 9 Table 2: Sub-Tool 3.2 - Project Proponent Considerations for Oil and Gas Sector............................................. 10 Table 3: Sub-Tool 3.3 - Project Proponent Considerations for Mining Sector ..................................................... 11 Table 4: Sub-Tool 3.4 - Project Closure Considerations for the Oil and Gas Sector ........................................... 12 Table 5: Sub-Tool 3.5 - Project Closure Considerations for the Mining Sector ................................................... 13 Table 6: Outcome Tool 1 - Guidance on Financial Surety Instruments ............................................................... 15 Table 7: Sub-Tool 3.6 - Managing Uncertainty.................................................................................................... 17 Table 8: Sub-Tool 3.7 - Review and Evaluation Criteria...................................................................................... 18 Table 9: Sub-Tool 3.8 - Financial Liabilities for the Oil and Gas Sector (Abandoned Wells, Infrastructure and Subcontractors).......................................................................................................................................... 19 Table 10: Sub-Tool 3.7 Common Social Impacts and Legacies for the Oil and Gas Sector ............................... 21 Table 11: Outcome Tool 3 – Social Factors and Planning .................................................................................. 22 Table 12: Outcome Tool 4 – Examples and Case Studies of Legislation with Financial Assurance Provisions - Mining Sector ............................................................................................................................................. 23 Table 13: Outcome Tool 5 – Examples and Case Studies of Legislation with Financial Assurance Provisions - Oil and Gas ................................................................................................................................................ 28 TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-ii 3.0 TOOL 3 – FINANCIAL ASSURANCE This tool is designed to increase the government’s level of understanding and awareness about the need to obtain financial assurance for decommissioning, closure, and post-closure and the mechanisms available to secure such financial sureties. Specifically, this financial assurance tool will:  Outline key steps that governments should consider to encourage the cost of decommissioning and closure to be estimated early and factored into the economics of the project life cycle;  Provide guidance on incentives for optimal socio-environmental performance throughout the project life cycle, which will reduce the complexity of issues remaining at closure; and  Assist governments in encouraging companies to fulfill their obligations in order to claim back their securities or other incentives. Figure 1: Relationship to Other Tools GENERAL GUIDANCE:    ts.  Increase Level of Awareness   Definitions, Trends and Issues  men and Understanding   Survey and Set Priorities ical advance TOOL 1:   Steps and Guidance g   lo Incorporate into Policy and   Tools or Templates chno Regulatory Framework   References and Examples chnical or te TOOL  2:    Steps and Guidance  te    Tools or Templates d Endorse Environmental and   an Social Best Practices – and   References and Examples ed Management Systems ssons learn TOOL    3:    Steps and Guidance t, le Select and Establish   Tools or Templates pu Financial Assurance   References and Examples r in Mechanism r stakeholde TOOL    4:    Steps and Guidance e Enforce and Monitor  Tools or Templates sid  References  Evaluate and con TOOL     5:   Steps and Guidance Embrace Stakeholder  Engagement and Assure   References and Other Tools Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE  MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-1 3.1 Introduction and Purpose Decommissioning and closure activities can entail significant levels of funding. Such activities can easily reach the tens of millions of US dollars, or even hundreds of millions for large scale oil and gas projects, and ensuring that such funding is available should be a key objective for governments. Financial assurance provides security to governments that funding will be available to conduct decommissioning and closure activities. Financial assurance is considered the most effective ‘insurance’ mechanism to ensure the funding needed for proper decommissioning and closure activities by mining and oil and gas projects. This Tool provides governments with guidance on the types of assurance available, their advantages and disadvantages, what to look for and how to use proper financial assurance instruments. It aims to assist in answering the following:  What financial assurance and guarantee instruments should be used in a given project?  What type of process should be used?  How can social aspects be incorporated in closure planning?  What are some useful examples of good practice in financial assurance?  Where can additional information be found? 3.2 Structure of the Sub-Tools and Outcome Tools Due to the level at which governments are involved in the process of establishing financial assurance mechanisms, many of the aspects covered in this Tool are common to both the mining and oil and gas sectors. Nevertheless, there are some issues specific to each sector and for these, separate Sub-Tools are provided as in Figure 2. Figure 2: Structure of Sub-Tools and Outcome Tools Common Issues •Reasons for financial assurance •Determining the costs of social restoration •Financial risk assessments •Dealing with multiple project owners and partners •Examples of legislative considerations and templates Mining Project Oil and Gas Project Sub‐Tools:  Sub‐Tools:       Mining Oil & Gas TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-2 The Tool is divided into three sets of input tools and outcome tools per the following topics:  Criteria for choosing assurance instruments;  Process; and  Socioeconomic considerations. This is outlined in Figure 3 below. Figure 3: Inputs, Sub-Outcomes and Outputs Presented in the Tool Inputs Sub‐Outcomes Outputs Criteria Criteria  for  for  Choosing  Choosing  Instruments  Instruments • Sub‐Tool 3.1: Legislation • Sub‐Tool 3.2: Project Proponent Considerations – Oil and Gas Outcome Tool 1 - Outcome Tool 1 -   Sector Guidance     Appropriate   Sector • Sub‐Tool 3.3: Project Proponent Considerations ‐ Guidance Appropriate utcom e   Tool   5 – Exam ples   for  the   M ining  Sector Instruments Sector Mining  Instruments   Gas   Gas • Sub‐Tool 3.4: Project Closure Considerations – ining     and Oil and Gas il   and M   Oil • Sub‐Tool 3.5:  Project Closure Considerations – the    the O Mining  the for   Financial     for Process Financial   for   Process ples Assurance Assurance    ples ples Framework Exam Framework Exam • Sub‐Tool 3.6: Managing Uncertainty   4  4– –Exam Outcome Outcome  Tool  Tool  2 2–– • Sub‐Tool 3.7: Review and Evaluation Criteria Process Considerations  – Process Considerations  5 and Review Tool   • Sub‐Tool 3.8: Financial Liabilities and Review   Tool   Tool   • Sub‐Tool 3.9: Post‐Closure Monitoring e ee utcom utcom utcom OO Socioeconomic Socioeconomic  Considerations  Considerations OO Outcome Tool 3 – Social  Outcome Tool 3 – Social  • Sub‐Tool 3.10: Common Social Impacts and Legacies Factors Factors  Planning  Planning • Sub‐Tool 3.10: Common Social Impacts and Legacies Section 3.3 below provides background information on the financial surety instruments commonly available. The proceeding sections present the Sub-Tools as explained in Figure 3. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-3 3.3 Types of Financial Surety Instruments Given the unique characteristics of each decommissioning and closure program, it is necessary to thoroughly understand the range of financial surety instruments available and propose, establish and agree with the industry operator the most appropriate mechanism on a case-by-case basis. The following overview of financial surety instruments has been taken from previous work done by the Oil, Gas, and Mining Policy Division of the World Bank 1 , and aims to provide guidance on the understanding of the instruments. It is recognized that most financial surety instruments come at significant cost to companies however it is very important Government has surety that financial resources will be available to cover the cost of decommissioning and closure and avoid situations that have to be paid from general taxpayer funds. The tax deductibility on these types of instruments varies by country but should be made clear to investors. Table 1 summarizes some key advantages and disadvantages of the various instruments. 3.3.1 Trust Fund A Trust Fund, which may also be known as a Mining Reclamation Trust, a Qualifying Environmental Trust or a Cash Trust Fund, is an agreement between a trust company and the proponent for the sole purpose of funding the rehabilitation or land reclamation of a site. In addition to a Trust Fund, there should be a signed agreement between the proponent and the government, administered by the trust company that stipulates the proponent’s responsibility with regard to the trust. This agreement should specify that a Trust Fund is to provide security for the rehabilitation or land reclamation costs for a particular site, the total amount required and an outline schedule of payments. A Trust Fund should be maintained by a company that is licensed under the relevant legislation. The types of investment available to the fund manager should be decided by the proponent and the government, and specified in the agreement. If the payments are not continued to be made to a Trust Fund, and the proponent fails to provide an acceptable alternative form of surety, then the government has the option of drawing the full amount of the fund. The proponent should be responsible for all fees and charges associated with a Trust Fund. Contributions to a Trust Fund would usually be structured as a series of payments over a specific time period. The management and performance of a Trust Fund should be subject to periodic review. 1 Financial Surety: Guidelines for the Implementation of Financial Surety for Mine Closure, A working paper by the Oil, Gas, and Mining Policy Division, Extractive Industries for Development Series #7 June, 2009. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-4 3.3.2 Insurance Policy There are a wide range of insurance options but, until recently, none have been specifically designed to cover long term rehabilitation costs. However, insurance providers such as AIG have sold reclamation policies that consider both immediate land reclamation and post-closure care by using a finite instrument that attaches an environmental insurance to a financial assurance package to support reclamation obligations issued on bonds. Box 1 depicts an example of insurance programs offered by American International Group, Inc. (AIG) that include environmental liabilities for closure and post-closure. General forms of insurance, such as premium financing, commercial general liability and professional indemnity do not normally cover environmental liabilities. One major advantage of an Insurance Policy is that premiums paid into a policy are usually tax deductible. Also the payments into a fund are available for later reclamation work via the use of insurance claims. Box 1. AIG Risk Finance and AIG Environmental to Offer Environmental Insurance Programs for Long-Term Cleanup Costs NEW YORK, July 27, 1999 ‐ American International Group, Inc. (AIG) has announced that AIG Risk Finance and AIG  Environmental, divisions of the American International Companies, have combined their resources to offer Environmental  Protection Programs (EPPs). EPPs utilize risk transfer and risk financing elements to manage current and future  environmental liabilities related to the long‐term cleanup of a contaminated site.  EPPs are designed to provide coverage for the payments associated with existing environmental liabilities in addition to  the discovery of new environmental liabilities. The programs are based on finite, multi‐year insurance policies, and  incorporate a credit, based on good experience, that enables the insured to be rewarded for favorable loss experience.  EPPs may also be used to satisfy financial assurance requirements of individual states and RCRA closure and post closure  care and corrective action requirements.  EPPs can be used to insure environmental liabilities disclosed on Securities and Exchange Commission (SEC) filings;  multiple party settlements of environmental liabilities, including Superfund settlements; and liabilities necessary to be  quantified and capped for a merger or acquisition transaction. The programs can be designed to address environmental  liabilities specific to certain cleanup situations, including closure, post‐closure care and corrective action of landfills or  waste treatment facilities; nuclear decommissioning; mine reclamation and utility restructuring.  Among the factors considered when developing an EPP program are the actual amount and type of contamination; the  characteristics of the surrounding environment; the reliability of the selected cleanup plan; the possibility of discovering  new contamination; and the willingness of the controlling government authorities to accept the cleanup as complete. In  underwriting the EPPs, AIG Risk Finance and AIG Environmental will utilize the environmental engineering and consulting  expertise of the Environmental Management Division of AIG Consultants, an AIG member company.   For more information on EPP programs, contact Ken Radigan of AIG Risk Finance at 212/770‐7332 or  kenneth.radigan@aig.com or contact www.aigriskfinance.com.   Source: http://www.aigcorporate.com/newsroom/index.html   In the US, one insurance company set up a custom designed product that is a combination of three products; a conventional Surety Bond, accumulation of cash within the policy and insurance protection for overruns and changing requirements. The policy is based on the rehabilitation plans and projected costs, the credit worthiness of the proponent and the TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-5 market value of the mine assets. From the funds deposited the insurance company issues the required security bonds to the government and pays the actual rehabilitation costs. At the end of project life, if there is a surplus in the account, it goes back to the proponent. If there is a deficit due to additional regulatory reclamation changes that translate into an insurance claim the insurance company pays. For the placement of the insurance policy, the insurance company will conduct an exhaustive independent technical review covering permit obligations and land reclamation costs. 3.3.3 Third Party Guarantees Third party guarantees, such as Surety Bonds, Insurance Bonds or Performance Bonds, are agreements between an insurance company and a proponent in order to provide funds to a third party under certain circumstances. In this instance, the third party is the relevant government department. A Surety Bond will include the terms and conditions of the agreement between the proponent and the government, with reference to the rehabilitation program, the agreed costs and the conditions for the release of the bond. Any changes to a Surety Bond require the consent of all parties involved. A Surety Bond is issued by an insurance company that should be licensed under the relevant legislation. It is issued for a specific time period and can be renewed for further time periods, based on a credit review of the proponent. During this process the amount of a Surety Bond can be increased or decreased depending on the amendments to the rehabilitation program. If a Surety Bond is not renewed, and the proponent fails to provide an acceptable alternative form of surety, then the government has the option of drawing the full amount. The proponent should be responsible for all fees and charges associated with a Surety Bond. 3.3.4 Letter of Credit An irrevocable Letter of Credit, also known as a Bank Guarantee, is an unconditional agreement between a bank and a proponent in order to provide funds to a third party on demand. In this instance, the third party is the relevant government department. A Letter of Credit includes the terms and conditions of the agreement between the proponent and the government, with reference to the rehabilitation program and the agreed costs. Any changes to the Letter of Credit require the consent of all parties involved. To obtain a Letter of Credit, the proponent will have to demonstrate to the bank that provisions have been made for the rehabilitation of the site and that it has sufficient funds or liquidity to cover the costs. A Letter of Credit is usually issued for a year and renewed annually following a review of rehabilitation requirements and costs. If the bank, for any reasons, will not renew a Letter of Credit, and the proponent fails to provide an acceptable TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-6 alternative form of surety, then the government can request payment for the full outstanding amount of a Letter of Credit. The government will usually specify from which banks it will accept a Letter of Credit. The annual cost of a Letter of Credit ranges from 0.5% to 9% of the guaranteed amount, depending on the proponent’s credit rating. The funds held in a Letter of Credit do not generate any interest. 3.3.5 Cash Deposit A deposit can be made for a financial surety as Cash, a Bank Draft or a Certified Cheque. The funds should be placed in a special purpose account under the management of the financial institution with the government and company holding joint signatory powers. Alternatively, the cash can be used to purchase a certificate of deposit which can be pledged to the relevant government agency. Most commercial banks would charge nominal fees for setting up such accounts and the money would attract interest which would accrue to the fund. 3.3.6 “Other Options” Several “Soft Options” include company guarantees, pledge of assets, and sinking funds. A Company Guarantee, which may also be called a Corporate Financial Test, a Balance Sheet Test or a Self Guarantee, is based on an evaluation of the assets and liabilities of the company and its ability to pay the total rehabilitation costs. A Company Guarantee requires a long history of financial stability, a credit rating from a specialized credit rating service and at least an annual financial statement prepared by an accredited accounting firm. In some jurisdictions a Pledge of Assets is an acceptable form of financial surety. This takes the form of all surplus equipment and scrap metal that remains at mine site after operations have ceased. The surplus equipment includes all stationary equipment and buildings. The scrap metal includes all metal debris produced during site demolition and the clean up process. If a Pledge of Assets is being used as a financial surety several factors should be taken into consideration. These include that the assets are free and clear of encumbrances, that the assets are fixed and not easily moved, that the assets are not contaminated and that there is a market demand for the assets. The value estimation must be carried out by a third party, should include the cost of retrieval and transportation from the site to the market place and be recalculated periodically. However, this is generally viewed as a high risk form of financial surety and is not accepted in many countries. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-7 A sinking fund is a method of incremental payments into a Letter of Credit, Surety Bond or Cash financial surety. A schedule of payments is established at the time of setting up the financial surety. The proponent would then make payments into the fund until the full amount of the financial surety had been reached. In some jurisdictions it is required that the financial surety would be paid in full before the half life of the project. Signed financial assurance agreements should be included with a closure plan when the proponent provides financial assurance in the form of a sinking fund. The agreements include terms and conditions as to the amounts, form and timing of the payments. 3.4 Analysis of Financial Surety Instruments Figure 4 provides a brief analysis of the advantages and disadvantages of the financial surety instruments presented above. Governments are encouraged to assess and determine what the best options are for establishing financial assurance for oil and gas and mining projects. The instrument chosen will greatly depend on the regulations, agreements with companies, existing conditions and the perceived environmental and social context. Figure 4: Analysis of Financial Surety Instruments 2 Instrument  Advantages  Disadvantages  Trust Fund   • Tangible to government and public.  • In some experiences, cumbersome  • Surplus funds remaining after completion  administrative requirements  of reclamation are returned to operator  • May contain insufficient funds in the event of  • Inexpensive (in some experiences) to  premature closure  establish    • Used for closure without bank fees  Insurance Policy  • Inexpensive to establish  • Validity depends on payment of annual  • Fewer administrative requirements  premium    • Operator may not be able to pay if inactive  • Not accepted in some jurisdictions  Third Party  • Sometimes inexpensive to establish (1 to  • Financial institutions consider the bond part of  Guarantee  1.5% of the guarantee amount)  working capital, which may reduce the  • Backed by financial institution  availability of operating funds  • Transparent, flexible    Irrevocable  • Inexpensive to establish  • Can be unilaterally withdrawn by lender  Letter of Credit    • May restrict other forms of credit.  Cash Deposit  • Government has direct control over funds  • May not be acceptable for large operations  • Cash is returned to company upon  • Financial burden to operator  completion of closure  • Potential loss on deposited funds    • Regulators must have system to ensure  deposited funds are segregated for intended  2 ICMM, 2005. Financial Assurance for Mine Closure and Reclamation. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-8 Instrument  Advantages  Disadvantages  purpose  Soft Options  • No direct costs  • Does not provide the same level of security as  • Relatively inexpensive for an operator to  other methods  establish    3.5 Criteria for Selecting Instruments Table 1 is a self-assessment Sub-Tool that can be used to assess the degree to which a government has integrated decommissioning and closure provisions, mechanisms and processes with a view towards the implementation of financial assurance instruments. It also provides considerations to be accounted for when doing the analysis. Note that:  This sub-tool has been designed to be implemented for both, the oil and gas and mining sector.  This sub-tool can be used as a way to raise awareness when discussing contractual requirements and establishing agreements. Table 1: Sub-Tool 3.1 - Legislation (see Tool 1 for more guidance) Inputs  Y/N/NA/  Outcomes/Considerations  Uncertain  Are Decommissioning and closure    • Ensure that the law around decommissioning is clear.  requirements found in environmental  Also see Tool 1.  law, oil and gas or mining law or both?     Which agency leads implementation of    • There should be clarity around who is responsible for  financial assurance and guarantees? Does  assurance and guarantees as well as capacity. If not, a  it have sufficient capacity?    simple assurance framework is recommended.   What is the role of the finance    • The finance ministry / department should be involved  department or related departments?   in the process, or at the very least care should be  taken to avoid instruments that are incompatible with  existing financial regulations. Consider the tax  treatment of the types of instruments.  Are the type and requirements for    • Some jurisdictions have very clear requirements  financial assurance mechanisms clear (see  around financial assurance. In cases where  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-9 Inputs  Y/N/NA/  Outcomes/Considerations  Uncertain  Ontario’s Financial Assurance Policy  requirements are unclear, it is advisable to use  Index 3 )?  simpler instruments.  What mechanisms are in place for    • Mechanisms for costing closure requirements should  estimating the costs of closure  be clear but should allow for the management of  requirements?  Is there a closure plan  uncertainty (see Sub‐tool 3.6).  approved by the government?  How long has the legislation been in    • Legislation that has not been tested will require  place? What has implementation  greater management of major uncertainties (see Sub‐ experience been like?   tool 3.6).  3.5.1 Project Proponent Considerations Table 2 and Table 3 provide a set of project proponent considerations that government agencies could use to assess the project proponent’s experience and ability to manage decommissioning and closure, which in turn would lower the environmental, social, health and safety and technical risks associated with decommissioning and closure and lessen the burden on the government to establish a financial assurance process. Note that:  Sub-Tool 3.2 has been designed for the oil and gas sector.  The assessment questions will provide more certainty to the government of how the project proponent will be able to manage decommissioning issues and implement their closure plan. Table 2: Sub-Tool 3.2 - Project Proponent Considerations for Oil and Gas Sector Inputs  Select  Outcomes/Considerations  What is the company’s experience, track  Significant /  • An O&G operator that has a proven track  record and reputation with respect to  Moderate / Limited  record with decommissioning projects reduces  decommissioning?   / None  the level of risk to government authorities.      What is the project management team’s  Significant /  • A project team with greater successful  experience with respect to  Moderate / Limited  decommissioning experience will make the  decommissioning?     / None  process associated with decommissioning      easier and require less capacity.    What is the company’s credit rating?  Investment Grade /  • Credit or investment ratings can be assessed  Sub‐Investment  via a rating agency (S&P, Moody’s, Fitch). A    Grade / Junk  lower credit rating may require instruments  3 Government of Ontario: Financial Assurance Policy Index, http://www.mndm.gov.on.ca/mines/mg/finas/policies/polindex_e.asp. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-10 Inputs  Select  Outcomes/Considerations    that provide more security.    What is the company’s profile?  Reputable and  • A multinational oil & gas company is likely to  Well‐Known/  have greater experience or capacity to    Moderately Known  manage decommissioning than a “junior” or a  / Unknown /  less experienced company or joint venture.  Known‐Poor    Reputation    Is the company a member of an industry  Yes / No / Don’t  • Membership is an indicator that the company  association (e.g., IPIECA, OGP, ARPEL,  Know  has had exposure to core components of the  etc.)?    decommissioning process (e.g. integration of    social issues, financial assurance, etc).     Does the company have policies and  Yes / No / Don’t  • Companies with such policies and procedures  procedures with respect to  Know  will likely lessen the burden on the  decommissioning?  How do these work in    government to establish a financial assurance  practice?  Are they tested or audited  process.  internally or externally?       Note that:  Sub-Tool 3.3 has been designed for the mining sector.  The assessment questions will provide more certainty to the government of how will the project proponents be able to manage closure issues, implement their closure plan and manage post-closure while reducing the level of risk. Table 3: Sub-Tool 3.3 - Project Proponent Considerations for Mining Sector Inputs  Select  Outcomes/Considerations  What is the sponsoring company’s  Significant /   A mining company that has a track record of  experience, track record and reputation  Moderate / Limited  decommissioning and closing similar projects  with respect to decommissioning?   / None  increases the level of assurance and reduces    the degree of risk.     What is the project management team’s  Significant /   A project team with greater successful  experience with respect to  Moderate / Limited  decommissioning experience will make the  decommissioning?     / None  process associated with decommissioning    easier and require less capacity.      What is the company’s credit rating?  Investment Grade /   Credit or investment ratings can be assessed  Sub‐Investment  via a rating agency (S&P, Moody’s, Fitch). A    Grade / Junk  lower credit rating may require instruments    that provide more security.    What is the company’s profile?  Reputable Well‐  A “major” (i.e. large integrated) company is  Known/  likely to have more experience in    Moderately Known  decommissioning and closure while a “junior”  / Unknown /  one may not.  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-11 Inputs  Select  Outcomes/Considerations  Known‐Poor    Reputation    Is the company a member of an industry  Yes / No / Don’t   Membership in such organizations is likely to  association (e.g. ICMM, Chamber of  Know  be an indicator that the organization has  Mines)?    expertise or commitments to best practice  and therefore makes the process more    straightforward.    Does the company have policies and  Yes / No / Don’t   Companies with such policies and procedures  procedures that address  Know  will likely lessen the need for government to  decommissioning? Closure/post‐closure?    establish a financial assurance process.  How do these work in practice? Are they    tested or audited, internally or  externally?     3.5.2 Project Closure Considerations Table 4 and Table 5 provide a set of closure considerations that government agencies could use to assess the risks associated with funding for decommissioning and closure, including temporary closure or suspension of an operation. In general, more significant risks will add to the complexity and need for financial instruments, and considerations that are more foreseeable will tend to reduce the risk and thus require less stringent agreements. Note that:  Sub-Tool 3.4 has been designed for the oil and gas sector.  There are significant differences in the decommissioning aspects of on shore and off shore projects and thus the results of implementing this sub-tool will greatly vary in regards to the assurance considerations. Table 4: Sub-Tool 3.4 - Project Closure Considerations for the Oil and Gas Sector Inputs  Select  Outcomes/Considerations  How sensitive is the upstream oil and  Significant /   A project that is more sensitive to commodity  gas operation to oil price fluctuations?   Moderate / Limited  price fluctuations will be more sensitive to the    / None  risk of temporary closure or suspension of    operations.      Is the project in the planning or  Exploration /   Closure activities resulting from the  exploratory phase or an existing  Existing Operation  exploration are comparatively simple and  operation?     standard industry practice. If the project is  likely to proceed to operations, there is also    more uncertainty.  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-12 Inputs  Select  Outcomes/Considerations  What are the project’s key  Significant Impacts   The environmental, social and health impact  environmental, social and health  / Moderate Impacts  assessment (ESHIA) will provide this (Tool 2).  impacts?  / Limited Impacts  More significant impacts will add to the    complexity of needed financial instruments.      What is the degree of technical and  High Complexity /   A more complex project creates more  infrastructural complexity associated  Medium  uncertainty (see Sub‐tool 3.6) that may  with the project (e.g., unconventional  Complexity /  require instruments with more security.  oil, deep water, remote onshore)?  Minimal    Complexity      Is the project complex from a non‐ High/Moderate/   Projects with greater exposure to non‐ technical perspective (e.g., political,  Low complexity   technical risk will have more uncertainty and  social, stakeholder, health, safety or  require more complexity around financial  environmental risk)?    assurance.  They will also be more exposed to  risks of early closure.      Is there potential for re‐use or  Significant /   Re‐use or alternative use of facilities could  alternative use of facilities and field  Moderate / Limited  reduce costs of decommissioning and closure  / None  and also yield unexpected benefits to the host    country.  Note that:  Sub-Tool 3.5 has been designed for the mining sector. Table 5: Sub-Tool 3.5 - Project Closure Considerations for the Mining Sector Inputs  Select  Outcomes/Considerations  How sensitive is the mining operation to  Significant /  • A project that is more sensitive to commodity  commodity price fluctuations?   Moderate / Limited  price fluctuations will be more sensitive to the    / None  risk of temporary closure or suspension of  operations.    Is the project in the exploratory phase or  Exploration /   The stage of exploration (and size of impact)  an existing operation?   Existing Operation  will affect the decommissioning required at    exploration stage. The company responsible    for exploration may not be present during  operations and have less commitment to  decommissioning. There is also more  uncertainty ‐ but also more leverage to  mitigate by design. 4  4 Mitigation by design involves reducing the level of anticipated impacts predicted during each phase of the project by changing / adjusting the design or the layout (e.g., different processing technology or moving project components). Mitigation by design is cost effective as it can eliminate certain issues from the closure and post- closure phases. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-13 Inputs  Select  Outcomes/Considerations    What are the primary environmental,  Significant Impacts   The environmental, social and health impact  social and health impacts?  / Moderate Impacts  assessment (ESHIA) will provide this (Tool 2).     / Limited Impacts   More significant impacts will add to the    complexity of needed financial instruments.   Closure and reclamation plan.    What is the degree of technical and  High Complexity /   A more complex project creates more  infrastructural complexity associated with  Medium  uncertainty (see Sub‐tool 3.6) that may  the project (e.g., processing technology,  Complexity /  require instruments with more security.  mineralogy, waste/tailing management)?  Minimal    Complexity      Is the project complex from a non‐ High/Medium/Low   Projects with greater exposure to non‐ technical perspective (e.g., political,  Complexity  technical risk will have more uncertainty and  social, stakeholder, or environmental    require more complexity around financial  risk)?    assurance.  They will also be more exposed to  risks of early closure.    3.5.3 Outcome Tool 1 - Guidance on Financial Surety Instruments This Outcome Tool 1 provides general guidance on the appropriateness of different financial assurance instruments to different decommissioning situations. The guidance provided here is a framework through which to evaluate the different options and it is not intended to be prescriptive. Please refer to Figure 4 above for more details on the advantages and disadvantages of these instruments. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-14 Table 6: Outcome Tool 1 - Guidance on Financial Surety Instruments Closure Governance Capacity  Required  High  3rd Party Guarantee Insurance Policy Cash Deposit Trust Fund Soft Options Irrevocable  Low  Financial  Security of  Low  High  Instrument  3.6 Process and Implementation The guidelines provided in this section have been obtained from a previous work done by the Oil, Gas, and Mining Policy Division of the World Bank 5 . The intent of including them in this Toolkit is to provide governments with a clear description of the process and implementation. “A financial surety is essential to ensure that an exploration or mining project does not burden a government with a detrimental environmental or social legacy. However, it should do more than protect the regulatory authority from the risk of default; it should also work as an incentive for the proponent to keep the physical, environmental and socioeconomic impacts to a minimum and to carry out progressive rehabilitation. This incentive can be augmented by regular review and the release of the surety for work that has been completed. Site rehabilitation should be progressive so that, wherever possible, the rate of restoration is similar to the rate of exploration or exploitation. 5 Financial Surety: Guidelines for the Implementation of Financial Surety for Mine Closure, A working paper by the Oil, Gas, and Mining Policy Division, Extractive Industries for Development Series #7 June, 2009. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-15 Closure may not always occur as planned. The life span of an exploration project is dependent on the discoveries made, or not, and it is quite common for the life of a mine to be extended by the re- evaluation of existing reserves, changes in the commodity markets, new ore discoveries, etc. This type of change can be accommodated by revising the closure plan and reviewing and revising the financial surety. Alternatively, the life of an exploration or mining project may be curtailed unexpectedly because of falling metal prices, technical difficulties, or financial problems of the company. In these instances, if the company is not in a position financially to carry out any of the planned rehabilitation, it is essential that the regulatory authority has the funds available to commission the work themselves. Before setting up a financial surety it is essential to establish the rehabilitation goals. These should involve restoring all affected areas, as far as is possible, to their most appropriate economic and social value. This does not always involve returning a site to its original state or use. The main aims of site rehabilitation are to reduce the risk of pollution, to restore the land and landscape, to improve the aesthetics of the area and to prevent further degradation. These goals should be discussed as part of the consultation process and the views and opinions of the land owners and local community, as well as the national and provincial government, should be taken into consideration. Site closure, especially in the case of a mining operation, can be difficult to define as a discrete period as post closure monitoring and long term care may be required after the rehabilitation work has been completed. The regulatory authority must take the necessary steps to ensure there will be sufficient funds available to pay for post closure monitoring and maintenance and, when required, remedial action. These funds can form part of the financial surety or a separate, self perpetuating fund, can be established when the original financial surety is released. It is critical that the financial surety is only used for the purpose it was designed, and not viewed as a general source of funds by any of the parties involved. For this reason, it is advisable for the management and control of the fund to be shared by the regulatory authority and the company, with a clause allowing for the release of the fund if the company defaults. It is also essential that the financial surety is quarantined from other company assets, so that it cannot be seized in the event of bankruptcy, and from government abuse. The financial surety must be returned to the company following the satisfactory completion of mine closure and the rehabilitation program”. 6 3.6.1 Managing Uncertainty Because of the long time horizons involved in mining and oil and gas projects, a number of events may arise throughout the life of a project that could significantly affect closure requirements. These uncertainties range in type from those associated with markets, project 6 Financial Surety: Guidelines for the Implementation of Financial Surety for Mine Closure, A working paper by the Oil, Gas, and Mining Policy Division, Extractive Industries for Development Series #7 June, 2009. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-16 proponents, technical, safety, health environmental, political or social risks. It is important to understand these possibilities and put in place measures to mitigate them to ensure the sustainability of decommissioning and closure. Table 7 provides guidance on the types of key uncertainties in existence and ways in which they might be mitigated. 7 Table 7: Sub-Tool 3.6 - Managing Uncertainty Uncertainties and Implications  Mitigation  • Change of ownership  • Ensure transfer of ownership is accompanied by transfer of closure    agreements. May need to revisit Sub‐tool 3.4 or 3.5 (for oil and gas  and mining, respectively).   • Change in market conditions /  • Ensure flexibility of assurance instruments.  Review closure plans  Temporary closure or shutdown  regularly (for example, every 3 years) during operations and more    often (for example annually or twice annually) within 3 to 5 years of  planned closure.  • Consultation  • Natural disasters and major accidents/  • Reviews of disaster management plans  operational failures  • Financial surety instruments  • Change in geological assessment  • Regular reviews  and updates of closure plans   resulting in need to alter closure and    decommissioning plans   • Forced closure or abandonment   • Regular reviews of closure plans and instruments.  Use sub‐tools 3.2    and 3.4 for oil and gas or 3.3 and 3.5 for mining.  • Change in physical or social conditions,  • Regular reviews of closure plans  making it harder or easier to operate    • Closure cost  increases   • Regular reviews of closure plans.     • Flexible instruments that can adapt  if closure costs increase  3.6.2 Review and Evaluation Criteria Table 8 provides guidance on the process for review and evaluation of a company when agreeing on financial sureties. Note that:  Sub-Tool 3.7 can be applied for both the oil and gas and mining sector. 7 See also ICMM’s “Planning for Integrated Mine Closure: Toolkit,” which provides a risk assessment and management tool to assist in the management of risk and uncertainty. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-17  This review and evaluation criteria will be more valuable if applied at the earlier stages of the project; that is, at concession award or contract negotiation; and should be revised regularly. Table 8: Sub-Tool 3.7 - Review and Evaluation Criteria Inputs  Select  Outcomes/Considerations  If the project is a joint venture, is it clear  Yes / No /  • Ensure clarity with respect to closure  which venture partner has, or partners  Uncertain  responsibilities on the part of venture  have, responsibility for closure?     partners.      What is the reputation and track record  Excellent / Good /  • Less experienced operators may carry  of the venture operator(s) around  Moderate / Poor  more risk or have a steeper learning curve  closure?    regarding closure and decommissioning.      Are the operating agreements clear about  Yes / No /  • There should be clarity around the role and  roles and responsibilities for closure and  Uncertain  responsibilities.  decommissioning?         Are closure costs recoverable in the case  Yes / No /  • Lack of clarity may lead to an under‐ of Production‐Sharing contracts or service  Uncertain  funding of instruments designed to reduce  contracts?  In the case of concession    closure costs.  Lack of recoverability or  agreements, are they deducted from  deductibility of costs may create a complex  taxes?   negotiating process.      How often will closure requirements be  Annually / 3 years /  • More complex projects will need to be  reviewed?    No plan to review   reviewed more often, when getting closer    to closure.    Is the termination of liabilities clear?    Yes / No /  • A lack of clarity is likely to create a more    Uncertain  complicated governance process.      3.6.3 Financial Liabilities for the Oil and Gas Sector Table 9 presents guidelines for government authorities to assess the level of uncertainty related to financial liabilities, including abandoned wells, type of infrastructure and subcontractors. In general, there is more uncertainty during the earlier stages, and as decommissioning gets close, certainty increases. Note that:  Sub-Tool 3.8 has been designed for the oil and gas sector. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-18 Table 9: Sub-Tool 3.8 - Financial Liabilities for the Oil and Gas Sector (Abandoned Wells, Infrastructure and Subcontractors) Inputs  Select  Will there be abandoned wells?    Yes / No / Uncertain      If there are abandoned wells, are the liabilities around abandoned wells  Yes / No / Uncertain  clear and have these been included in closure costs?      How many subcontractors / oil service companies are being used in the  Number / Uncertain  project?       Are the liabilities and responsibilities of subcontractors with regard to  Yes / No / Uncertain  decommissioning clear?      Is the termination of liabilities clear?    Yes / No / Uncertain      3.6.4 Outcome Tool 2: Process Considerations and Review Outcome Tool 2 utilizes the sub-tools presented above to facilitate periodic review of the financial surety mechanism and its suitability to the decommissioning and closure planning process. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-19 Figure 5: Outcome Tool 2 - Process Considerations and Review Outcome Tool 2: Process Considerations, Reviews    Does the project involve many Yes or complex uncertainties (sub- No Tool 3.6)? Conduct frequent project closure  Conduct less frequent project  reviews (e.g., every 12 months)  closure reviews (e.g., every 2 to 3  years)  Have commodity prices Yes changed significantly since the No last review? Reassess risk of early or  Continue with current price  temporary closure  assumptions  Yes Has ownership changed? No Ensure that closure liabilities  Continue with current plans are transferred. Use tool 3.2 or  3.3 again  Has geological complexity or Yes uncertainty increased? No Re‐visit existing  Continue with current assurance  decommissioning assurance.  structures  Increase frequency of reviews  Has there been a change in Yes physical conditions (e.g., No weather or seismic event)? Re‐use Sub‐tool 3.4 or 3.5  Continue as previously defined Is early closure a possibility? Yes No Re‐visit existing closure costs  Continue as previously defined and financial assurance  mechanism  Has proactive closure planning Yes occurred? No Implement incentives for  Continue as previously defined proactive closure planning  Document TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-20 3.7 Socioeconomic Considerations Social legacies are often not captured in financial assurance tools and planning. However, because they can have significant effects (positive or adverse) on communities and societies and on the reputation of companies, integrating social considerations into closure planning is crucial to sustainable decommissioning and closure. The following Sub-Tools deal with the social issues related to decommissioning and closure process, and are intended to allow governments to understand and include social issues in the planning of financial surety instruments. 3.7.1 Common Social Impacts and Legacies Table 10: Sub-Tool 3.7 Common Social Impacts and Legacies for the Oil and Gas Sector Social Impact /  Description  Financial Assurance Considerations  Legacy  Local  Loss of direct or indirect local business and  • Re‐ training or economic development  Procurement,  work opportunities due to end of the mining or  activities could be considered as part of  Services and  oil and gas operations can lead to increased  closure costs and tax deductible /  unemployment and secondary negative  recoverable company expenditures.  Businesses  economic impacts.        Social /  Loss of benefits from social investment  • Ensure social investment plans have exit  Sustainable  projects sponsored by the company (e.g.,  strategies and are appropriately  Development  capacity building, community development,  considered in closure costs and  conservation programs, etc.).  recoverable expenditures.  Projects        Worker  Demobilization from project site / area  • Re‐training and worker demobilization  Demobilization  (especially if brought from outside the locality)  programs should be considered as part of  and  can increase the number of formerly  closure costs and tax deductible /  unemployed workers in an area, which in turn  recoverable expenditure.  Retrenchment  could increase crime rates or insecurity.        Infrastructure  Local infrastructure built and used by the  • Consider converting associated  Maintenance  operation may fall into disrepair if used locally  infrastructure into alternative uses (e.g., air    after closure.  strips to local airports, water supply for    agricultural irrigation) –  and include costs  of maintenance and effective transfer to  local governments.    Local  Partnerships and initiatives with various local  • Build in and cost exit strategies to  Partnerships  stakeholders on any of the above activities  partnerships so that the benefits and    may be abandoned following closure.  programs may be maintained following the    closure of facilities.      Resettlement  If resettlement was completed as part of a  • Plan and budget for handover of any    project, programs may not have been  remaining resettlement monitoring actions  appropriately phased out.  that need follow up.      TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-21 3.7.2 Outcome Tool 3 - Social Factors and Planning ACTION  For each social issue typically important to closure planning (left column), check or provide information on the mechanism by which this is addressed as part of the decommissioning and closure process. Table 11: Outcome Tool 3 – Social Factors and Planning   Training  Inclusion in  Conversion of  Maintenance  Exit Strategy  Closure Costs  Assets into Other  Costs into  Costs into Closure  Uses  Closure Planning  Planning  Loss of Local            Procurement /  Local Businesses  End to Social            Investment  Projects  Retrenchment            Lack of            Infrastructure  Maintenance  Failure to            Maintain Local  Partnerships  Resettlement            TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-22 3.8 Examples The following table provides examples of financial assurance provisions in different countries around the world. Only select countries were included, but this does not imply the absence of such measures in other countries. In cases where information could not be identified, this is noted as “unkown.” 3.8.1 Examples and Case Studies of Legislation with Financial Assurance Provisions - Mining Sector Table 12: Examples and Case Studies of Legislation with Financial Assurance Provisions - Mining Sector Country/  Regulations/  Lead Agencies  Acceptable Types of  Permitting/  How Assurance is  Additional Provision  Pending  Implementatio State  Standards  Financial Guarantees  Closure Criteria  Calculated  / Practices  Legislative  n / Monitoring  Changes  Chile   No comprehensive   National   No mandatory   Obligation to   Insured amount is   None    A draft law   No established    mine closure  Commission of  deposit, but project  submit closure  equal to the value  under  system to  legislation.  the Environment  may submit, with  plan, but no  of the natural and  discussion on  control   Framework Law for  (Comisión  the EIS, an  specific reference  artificial elements  bonding  execution of  the Environment  Nacional del  insurance policy  to insurance  of the  requirements  the  (Ley de Bases  Ambiente,  covering the risk for  policies.   environmental  in mine closure  commitments  Generales del  CONAMA)  environmental  and financial  include by the  Medio Ambiente,   National  damage, and  terms, obtained  mining  N.19.300, 1994).  Department of  enabling it to obtain  through use of  operator in its   EIA Regulation  Geology and  provisional  the most  EIS.  (Reglamento de  Mining (Servicio  authority to initiate  appropriate  Evaluación de  Nacional de  the project (fast‐ methodology.   Impacto Ambiental,  Geología y  track authorization).  1997)  Minería).   Ministry of  Mining.  Ghana*   Mining and Minerals   Minerals   Bank guarantee.   An initial   The financial   The surety is   None   The financial  Law (2006).  Commission.    Letter of credit.  reclamation plan  surety is  retained for three  surety is   Environmental   Environmental   Performance bond.  should be  calculated on the  years following the  approved by  Protection Agency  Protection   Insurance.  submitted as part  basis of the  completion of the  the EPA.   Act (1994).  Agency (EPA).   Cash deposit .  of the  reclamation plan  reclamation plan   Once in place,   Environmental  environmental  by the proponent  and is then returned  a financial  Assessment  impact  and is submitted  to the proponent in  surety is  Regulations (1999).  assessment and  to the EPA for  full. This period is  reviewed by   Mining and  environmental  approval.   extended to seven  the EPA every  Environmental  action plan.   The mining and  years if there is the  two years, and  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-23 Country/  Regulations/  Lead Agencies  Acceptable Types of  Permitting/  How Assurance is  Additional Provision  Pending  Implementatio State  Standards  Financial Guarantees  Closure Criteria  Calculated  / Practices  Legislative  n / Monitoring  Changes  Guidelines (1994,   The final  environmental  potential for acid  may be  revised in 2007).  reclamation plan  guidelines specify  mine drainage.   adjusted  must be  the minimum  depending on  submitted within  standards  the value of  the first two years  required for the  the  of operation.  reclamation plan,   rehabilitation   The EPA requires  work done by  that the financial  the company  surety cover all  during the  elements of  review period.   closure, transfer  of immovable  assets to the local  authority, the  return of the site  to pre‐mining  land‐use status,  and the physical  and chemical  stability of the  reclaimed site.   Nevada*   Mining on federal   Bureau of Land   Trust fund.   Application for an   The financial   The BMRA has   None   Reclamation  land in the U.S.A. is  Management   Surety bond.  exploration or  surety must be  produced a  cost estimates  governed by the  (BLM).   Letter of credit.  mining permit  sufficient to cover  reclamation bond  must be  1872 federal law   U.S. Forest   Insurance.  must include the  the cost of all  checklist to assist  submitted to  titled “An Act to  Service (USFS).   Corporate  assumption of  aspects of  proponents in  the NDEP and  Promote the   Nevada Bureau of  guarantee.  responsibility for  physical closure,  calculating the  are reviewed  Development of  Mining  the reclamation  including:  engineering and  internally or   Any combination of  Mineral Resources  Regulation and  of the site, a  Removal of all  environmental costs  jointly with  the above  of the United  Reclamation  reclamation plan,  plant and  of rehabilitation  federal BLM or  mechanisms.  States.”  (BMRA), Division  and evidence of a  equipment,  using the Nevada  USFS.    USC Title 30:  of Environmental  financial surety.   demolition and  standardized   Cost estimates  Mineral Lands and  Protection,   The exploration  disposal of  reclamation cost  are subject to  Mining (1970).  Department of  or mining permit  infrastructure,  estimator (SRCE).  public review   USC Title 43,  Conservation and  and the  stabilization and  and comment  Chapter 35: Federal  Natural  reclamation may  regarding of  but are not  Land Policy and  Resources.  be issued, but  surfaces, erosion  verified by a  Management  they are not  control,  third party.   (1976).  effective until the  revegetation,   The level of  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-24 Country/  Regulations/  Lead Agencies  Acceptable Types of  Permitting/  How Assurance is  Additional Provision  Pending  Implementatio State  Standards  Financial Guarantees  Closure Criteria  Calculated  / Practices  Legislative  n / Monitoring  Changes   Code of Federal  financial surety  process fluid  financial surety  Regulations (CFR)  has been  stabilization,  may be  Title 43: Public  accepted.  interim fluid  reviewed and  Lands.  management.  revised at any   Organic Act of 1897.   Financial surety  time. A full   USC Title 16:  must also include  review is  National Forest  administrative  carried out at  Management Act  and contingency  least once  (1976).  costs, and the  every three   CFR Title 36: Parks,  long‐term care  years and  Forests, and Public  required to  whenever the  Property  maintain the  reclamation   Nevada Revised  effectiveness of  plan is  Statutes (NRS) 445A  reclamation.   modified.   and 519A  Ontario*   Mining Act R.S.O.    Ministry of   Cash.   A closure plan   The financial   The financial surety   The   The  1990 (Bill 26,  Northern   Letter of credit.  must be  surety must be  must also cover any  government is  proponent’s  proclaimed 1991),  Development and   Surety bond.  submitted filed,  sufficient to cover  long‐term care  currently  senior  Chapter M. 14, Part  Mines.   Trust fund.  and approved  the following  requirements.   considering  executives  VII covers   Mines and   Corporate financial  before   the  start   elements   of   whether   to   must  certify  rehabilitation of  Minerals Division,  test (company  of   advanced   closure:   Mining   introduce   a   that   the   mine land.  Mineral  guarantee).  exploration   or   infrastructure,   regular   review   financial  surety   Ontario Regulation  Development and   Any other  mine production.   underground  of closure  is sufficient to  acceptable form of   Financial  240/00 (Part IV of  Lands Branch.  mines, adits,  costs every  cover the  the Mining Act)  assurance   is   open pits, tailings  three or five  closure of the  security or  specifies standards  required   as   part   storage facilities,  years and, if  site as per the  guarantee including  procedures, and  of the closure  surface and  necessary, to  legislative  pledge of assets,  requirements for  plan.   ground water  adjust the level  requirements.   sinking fund, or  monitoring, acid  of the financial   The  site rehabilitation  royalties per ton at   Mining lease can  and the closure  be   issued   prior   to   drainage, physical  surety  government  the discretion of the  plan, including  the filing of the  stability,   accordingly.   carries out a  director of mine  financial assurance.  closure   plan,   but   revegetation.  quick overview  rehabilitation.   Financial Assurance  that work cannot    and compares  Policy Index.  start on‐site until  the costs with  the closure plan,  those of other  including financial  projects but  surety, is filed  does not go  and approved.  into detail.   There is no  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-25 Country/  Regulations/  Lead Agencies  Acceptable Types of  Permitting/  How Assurance is  Additional Provision  Pending  Implementatio State  Standards  Financial Guarantees  Closure Criteria  Calculated  / Practices  Legislative  n / Monitoring  Changes  third‐party  involvement or  verification.   Peru   Law 28090 on Mine   General Direction   Cash or credit   Amount, type and   Financial   None.   A specific   The law and its    Closure (2003) and  of Mining (DGA)  deposits.  terms of financial  assurance must  regulation to  regulations  its amendment Law  of the Ministry of   Properties.  guarantee must  cover the costs of  establish clear  establish a  28507 (2005).  Energy and   Capital goods.  be included in  implementation  procedures for  monitoring   Regulation 033‐ Mines.  closure plan.  of the mine  bonding  mechanism by  2005‐EM and   Department of  closure and post‐ requirements,  which the  modifications  Promotion of  closure, expenses  with more  value of  (2005).  Mining (within  and the value of  specifics on  resources in   Resolution  DGA).  pre‐existent  the financial  guarantees will  Ministerial N. 515‐  General Direction  guarantees.  aspects.   be verified  2006‐MEM/DM.  of Environmental   Cost for  periodically by   Reglamento para  Affairs (DGAA) of  progressive  the  garantizar los planes  the Ministry of  closure are not  Department of  de cierre de minas  Energy and  included.  Promotion of  con fideicomiso de  Mines.   Mining. If  inversion forestal  guarantees are  (Regulation to  insufficient,  guarantee mine  legislation  closure plans with  foresees  trust funds for the  sanctions; in  forestry investment)  case of major  dated November 3,  non  2006.  compliance,  the operating  license may be  revoked.   South   Minerals and   Director General   Trust fund   Obligation to   Financial surety is   A master unit rate is   None   Rehabilitation  Africa*  Petroleum  of the Ministry of   Bank guarantee  submit an  assessed by DME,  determined  work is carried  Resources  Minerals and  (letter of credit)  environmental  using the  depending on the  out by a third‐ Development Act  Energy (DME)   Cash deposit  management plan  guideline  risk class and area  party  2002 (MPRDA).   Department of   Any other method  or program and  document for the  of sensitivity.  employed by   Minerals and  Environmental  determined by the  to rehabilitate the  evaluation of the   The evaluation  the DME.  petroleum  Affairs and  Director general of  affected  quantum of  guidelines include a   The Minister is  Resources  Tourism (DEAT)  the DME  environment and  closure‐related  detailed breakdown  responsible for  Development  to make financial  financial  of the closure costs,  assessing the  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-26 Country/  Regulations/  Lead Agencies  Acceptable Types of  Permitting/  How Assurance is  Additional Provision  Pending  Implementatio State  Standards  Financial Guarantees  Closure Criteria  Calculated  / Practices  Legislative  n / Monitoring  Changes  regulations 2004.  provisions for  provisions  with a master rate  environmental   National  rehabilitation or  provided by a  for each component  liability and  Environmental  management of  mine (2005).  and a multiplication  financial surety  Management Act  negative   Essential closure  factor depending on  and may  1998 (NEMA)  environmental  components  the risk class and  appoint an  impacts.  include: removal  area of sensitivity.  independent  of infrastructure,   Master rates are  assessor. This  sealing of voids,  updated annually.  function has  rehabilitation,  been devolved  water  to regional  management and  offices.  post‐closure   The proponent  maintenance and  must assess its  aftercare.  environmental   Calculations  liability  based on third‐ annually and  party costs and  increase the  include 12.5% for  financial surety  preliminary and  to the  general  satisfaction of  management and  the minister.  administration  and 10% for  contingencies.   Includes 14%  VAT.  Contributions to a  trust fund are tax  deductible as  running costs.  Trust funds are  exempt provided  they are used for  rehabilitation  after  decommissioning.  * Source: Financial Surety: Guidelines for the Implementation of Financial Surety for Mine Closure, A working paper by the Oil, Gas, and Mining Policy Division, Extractive Industries for Development Series #7 June, 2009. TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-27 3.8.2 Examples and Case Studies of Legislation with Financial Assurance Provisions - Oil and Gas Table 13: Examples and Case Studies of Legislation with Financial Assurance Provisions - Oil and Gas Country,  Regulations/  Guidance  Lead Agencies  Acceptable Types of  Decommissioning  How Assurance is  Additional Provisions/  Pending  Implementati Region or  Standards  Financial Guarantees  Plans and Process  Calculated/Bond  Regulations  Legislative  on /  State  Amounts  Changes  Monitoring  Brazil   No specific   No   Brazilian   Civil Responsibilities   Report to be   The amount of   The Federal   Unknown    Unknown   (onshore  requirements for  specific  Institute of  insurance that  provided by the  the insurance is  Environmental Crimes  and  bonding for  guidance  Environment  covers  concessionaire 60  based on the risk  regulation (lei de  offshore)  decommissioning identified and  Environmental  days before closure  evaluation  Crimes Ambientais, Lei  .   .  Renewable  Pollution damage  in case of partial or  completed by the  Federal No. 9.650/98)    Resources  (expenses  complete  operator (usually  establishes penalties  (IBAMA)  remediation,  abandonment of  2.5% of the  that vary from   Brazilian  containment of  wells.    amount  R$50,000 to R$50  National  contamination,  estimated in the  million, in case of non‐ Petroleum  environmental  risk evaluation).   compliance with  Agency  liabilities and pre‐ environmental permits,  (ANP)  existing damages).  and depending on the  damage incurred.  Egypt   No laws and   No   Egyptian   Unknown   Upon contract   Unknown    Unknown    Law 4/1994 on   Unknown  (onshore  regulations  specific  Environment termination, assets  the  and  regarding  guidance  al Affairs  return to the EGPC,  Environment is  offshore)  decommissioning identified Agency  who is responsible  currently being  .  .  (EEAA)  for continued  modified and     Ministry of  operation, re‐used  will include  Petroleum;  or decommissioning.  and article on  and   remediation.   Egyptian  However, this  General  is not specific  Petroleum  to the oil and  Corporation  gas sector.  (EGPC)  Spain   Ley de   Unknown   Ministry of   Insurance for the   The operator has to   To cover costs of   Unknown.   Unknown.   None of the  (onshore  Hidrocarburos   Energy  operational phase of  present an  decommissioning current  and  (Hydrocarbon   the project, which  Exploration  .  operations  offshore)  Law, 1998).  includes pollution  Application to the  in Spain   Ley de  insurance.  Ministry of Energy,  have field a    Responsabilidad   A general bond for  which includes and  bond with  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-28 Country,  Regulations/  Guidance  Lead Agencies  Acceptable Types of  Decommissioning  How Assurance is  Additional Provisions/  Pending  Implementati Region or  Standards  Financial Guarantees  Plans and Process  Calculated/Bond  Regulations  Legislative  on /  State  Amounts  Changes  Monitoring  Ambiental (Law  the production  Environmental and  the Ministry  on  phase.  Restoration plan. In  of Energy.   Environmental   A surety bond or a  this plan, the  responsability,  bond accompanied  operator has to  2007).  by guaranteed  describe measures  security for any type  to be implemented  of polluting activity.  at the end of  production upon  abandonment of the  area.   Venezuela   National Organic   Unknown   Ministry of   Several types of   The operator needs   Sufficient to   Ongoing changes and   None identified   No  (onshore  Law of the  Popular  mechanisms (not  to submit a request  cover the cost of  increased power to  during this  information  and  Environment   Power for  specific to  for a permit (permit  implementing  state oil and gas  study, but  specific to  offshore)  (Ley  Organica   del  the  decommissioning).  to affect natural  appropriate  company. Since the  several  decommissi Ambiente,  Environment   Deposits.  resources). The  mitigation  national oil company is  contractual  oning    December 2006).  (Ministerio  latter is issued on  measures of  the majority owner of  agreements  monitoring.   Guarantees.   EIA decree.   de Poder   Civil and  the basis of an EIA.  approved activity.  most current  with foreign oil  However,  Popular para  indemnification   The EIA’s EMP  operations, it will be  and gas  every  el Ambiente,  insurance policies.  includes mitigation  responsible for  companies  permitted  MPPA)    “Special fund”.  measures, including  decommissioning.  have been  activity   Ministry of  those which might  curtailed.  requires a  Popular  be applicable during  monitoring  Power for  the cessation of  and  Energy and  operations and  supervision  Petroleum  decommissioning.   plan.   (Ministerio  del Poder  Popular de  Energía y  Petróleo).  Norway ‐   Petroleum Act   Unknown    Ministry of   Insurance to cover   The   All cost related to   All parties shall be   Potential law   No specific  Offshore  1996.  Petroleum  all petroleum  decommissioning  decommissioning  liable for financial  to require  stipulations     OPSAR   decision   and Energy  activities.   plan is evaluated by  activities are tax  obligations, unless  operators to  relating to  98/3.  (MPE).  the MPE and the  deductible within  otherwise decided by  provide  bonding;   Norwegian  Ministry of Labor  the petroleum  the Ministry. It may be  financial  however,  Petroleum  and Social Inclusion.  tax system.  agreed between the  guarantees for  generally  Directorate  (Safety).  Petroleum  licensees, the Owners  decommissioni strong  (NPD).   Based on MPE’s  activities to be  and the State that  ng and also  enforcement  report, a decision  insured by the  future maintenance,  impose  capacity.  TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-29 Country,  Regulations/  Guidance  Lead Agencies  Acceptable Types of  Decommissioning  How Assurance is  Additional Provisions/  Pending  Implementati Region or  Standards  Financial Guarantees  Plans and Process  Calculated/Bond  Regulations  Legislative  on /  State  Amounts  Changes  Monitoring  relating to disposal  licensee all the  responsibility and  financial   Norway has  is made by either  times. The  liability shall be taken  liability on  also been  the “king in Council”  insurance shall at  over by the state.   those  supporting  or the Parliament.  least cover;    Liability includes  operators or  other   And impact  a) Damage to  compensation for  lessees even in  countries  assessment is  facilities;  financial losses incurred  the case of  (technical  required as part of  b) Pollution damage  by Norwegian  transfer.  assistance,  the plan. The plan  and other liability  fishermen (from  cooperation  for development  towards third  petroleum activities in  and funds).  and operation of  parties;  fishing areas or  It provides  petroleum deposits  c) Wreck removal  pollution and waste, or  expertise on  shall contain  and cleanup as a  as a result of damage  environment information as to  result of  caused by a facility).  al issues to  how a facility may  accidents; and  the Ministry  be decommissioned  d) Insurance of the  of foreign  and disposed of  licensee’s own  Affairs and  when the petroleum  employees who  NORAD.  activities have  are engaged in  ceased.   the activities.   In addition, the  licensees of the  production license  (the joint venture) a  decommissioning  plan is needed by  the Ministry 2‐5  years before a  production license  expires or the use of  a facility is  permanently  terminated.   TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-30 3.9 For More Information  The World Bank, A Working paper by the Oil, Gas, and Mining Policy Division, Financial Surety: Guidelines for the Implementation of Financial Surety for Mine Closure, Extractive Industries for Development Series #7, June 2009.  Financial Assurance for Mine Closure and Reclamation, ICMM, February 2005 (http://www.icmm.com/page/1232/guidance-paper-financial-assurance-for-mine- closure-and-reclamation) . TOOLKIT VERSION 3.0, TOOL 3 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T3-31 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit –Tool 4 Monitoring and Enforcement Version 3.0 March 2010 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serve as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- governmental institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 4.0 TOOL 4 – MONITORING AND ENFORCEMENT .................................................................................................. 1 4.1 INTRODUCTION ............................................................................................................................................................ 2 4.2 SUB-TOOL 4.1 - STEPS TO ENHANCE MONITORING AND ENFORCEMENT ..................................................................... 2 4.3 SUB-TOOL 4.2 - RELEVANT INFORMATION AND GUIDANCE ......................................................................................... 4 4.3.1 Challenges ........................................................................................................................................................... 4 4.3.2 General Recommendations.................................................................................................................................. 5 4.3.3 Monitoring Pointers ............................................................................................................................................ 6 4.3.4 Enforcement Pointers .......................................................................................................................................... 7 4.4 FOR MORE INFORMATION ............................................................................................................................................ 7 LIST OF FIGURES Figure 1: Relationship to Other Tools .......................................................................................................................... 1 Figure 2: Sub Tool 4.1 - Steps to Enhance Monitoring and Enforcement.................................................................... 3 LIST OF TABLES Table 1: Common Challenges in Monitoring and Enforcement of Decommissioning and Closure Policies................. 4 TOOLKIT, VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-i 4.0 TOOL 4 – MONITORING AND ENFORCEMENT As shown in Figure 1, this tool is a fundamental component of the Toolkit as it emphasizes the importance for governments to monitor compliance with regulations and requirements during the planning and implementation of decommissioning and closure activities for mines and oil fields. This tool will: • Emphasize the importance of government-led performance monitoring and enforcement mechanisms; • Outline key steps, which governments or responsible authorities can use to guide the development or enhancement of monitoring and enforcement of decommissioning and closure goals; • Provide relevant background, guidance and sources of additional information. Figure 1: Relationship to Other Tools GENERAL GUIDANCE: ts. Increase Level of Awareness Definitions, Trends and Issues cemen and Understanding Survey and Set Priorities gical advan TOOL 1: Steps and Guidance olo Incorporate into Policy and Tools or Templates r techn Regulatory Framework References and Examples dtechnical o TOOL 2: Steps and Guidance Endorse Environmental and Tools or Templates edan Social Best Practices – and References and Examples Management Systems t, lessons learn TOOL 3: Steps and Guidance Select and Establish Tools or Templates pu Financial Assurance References and Examples er in Mechanism er stakehold TOOL 4: Steps and Guidance Enforce and Monitor Tools or Templates sid References Evaluate andcon TOOL 5: Steps and Guidance Embrace Stakeholder Engagement and Assure References and Other Tools Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-1 4.1 Introduction This toolkit is designed to assist governments of nations with significant mineral and oil and gas resources enact clear, flexible and effective regulations (Tool 1), promote best practices and standards (Tool 2), and require financial assurance (Tool 3). However, without a consistent and credible approach to regulatory enforcement, these measures may be largely ineffective. Nevertheless, this is the component that is often deficient or lacking in developing nations with substantial extractives sector activity. 4.2 Sub-Tool 4.1 - Steps to Enhance Monitoring and Enforcement Figure 2 outlines key steps that should be considered in establishing or improving monitoring and enforcement of regulations, standards, and other requirements related to decommissioning and closure. Note that: • These steps apply to both the mining and oil and gas sectors. However, the specific regulations, standards and requirements for which enforcement will be sought and monitoring will be conducted will differ. • Monitoring and enforcement capacity may need to be expanded, as the implied iterative process of improving the individual components of the decommissioning and closure program results in new legislation and standards. ACTION Determine which steps outlined in Sub-Tool 4.1 – or similar to those – are already being conducted in order to ensure compliance with existing decommissioning and closure requirements. Which may need to be improved? Which should be expanded or adapted as additional requirements are enacted? TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-2 Figure 2: Sub Tool 4.1 - Steps to Enhance Monitoring and Enforcement TOOL 4 GOAL: ACHIEVE COMPLIANCE WITH LEGISLATION AND STANDARDS • Responsibility and periodicity STEP 1. Establish Regular Monitoring • Scope and requirements of Compliance with Decommissioning and Closure • Inclusion of social aspects Regulations (Tool 1) • Compliance with adopted standards • Possibility of Third Party Audits • Define provisions for relinquishment audit INVOLVE PUBLIC, COMMINITIES AND CIVIL SOCIETY • Existence of evolving and STEP 2. Verify Performance vis-à-vis comprehensive (i.e. environmental Expected Milestones and and social closure plan) Outputs. • Financial assurance in place • Strategic stakeholder engagement process in place. • Contractual commitments met. • Violations criminalized STEP 3. Assure Systematic • Performance incentivized (e.g. lowered Enforcement of Regulations. financial assurance) • Competent third party, independent entity to enforce sanctions. Increase staff, capacity, coordination and community • Autonomous entity representing STEP 5. Design System Process so that people’s rights Communities Have Recourse to Legal Action in Case of • Ability to identify and address potential Violations violations citizen rights • Capacity to verify that government is fulfilling its role TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-3 4.3 Sub-Tool 4.2 - Relevant Information and Guidance 4.3.1 Challenges In recent years, multinational companies and large operators have made tremendous progress in adopting voluntary environmental, health, safety and social standards, including those related to the planning of decommissioning and closure. However, deficiencies (or absence) of government monitoring and enforcement capacity is still one of the most frequent problems facing the improvement of the extractives sector performance, particularly in resource-rich developing countries. Table 1 presents the common challenges that exist with respect to monitoring and enforcement. Table 1: Common Challenges in Monitoring and Enforcement of Decommissioning and Closure Policies Description • Need for an enforcement mechanism that is effective and can be fairly implemented over all operational scales (e.g., large, medium-sized, smaller scale, artisanal). Note that artisanal mining is usually regulated differently but still subject to monitoring and enforcement. • Identifying the most suitable regulatory body or bodies to oversee and undertake enforcement, in the country’s legal environment. • The level of technical skills and the complexity of tools required to effectively monitor and enforce decommissioning and closure performance. • The generality or lack of specific detail in many existing laws and regulations, which may limit the functional basis for enforcing compliance. • Legislative requirements that can be implemented with the country’s existing capacity and third party outsourced monitoring as needed (i.e., avoiding legislation that cannot be enforced). • Ensure qualifications, experience and appropriateness of independent third parties when outsourcing monitoring for individual projects; and agree on who and how the service will be paid for. • Need for enforcement approaches to recognize and capitalize on an increasing interest in effective self- regulation, as a means for project proponents to ensure continued access to resources. Proponents and industry associations are coming under pressure from stockholders, lending institutions, NGOs, insurers, and other stakeholders to monitor and report on environmental and social performance. Approaches to legislative enforcement can be positive or negative: • Positive enforcement mechanisms encourage compliance by providing incentives. • Negative enforcement mechanisms attempt to obtain compliance by threatening disincentives, such as fines or penalties. TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-4 While ‘enforcement’ is frequently associated with the latter approach, both have advantages and disadvantages – and both may be used simultaneously within the regulatory sphere. Importantly, where alternative approaches to enforcement are being tested, this is often put in practice as a pilot study while institutional strengthening is being sought to support conventional functions. When assessing the institutional frameworks in place to ensure compliance with decommissioning and closure-related regulation, the following issues also need to be considered: • Desired relationship between the regulator and the operator: This has the potential to be confrontational or collaborative. • Availability of resources: To be effective, a prescriptive ‘command-and-control’ system requires an appropriately trained and properly compensated enforcement team, regular monitoring of operations, analytical and data evaluation support, and an effective judicial system to administer and collect fines. In the potential absence of such resources, an alternative approach, such as an outsourced third party monitoring, may be more suitable (e.g. an independent scientific review panel or some independent technical specialists). In any case, definition is required as to who pays for evaluation and monitoring to ensure/ safeguard the independence and integrity of the evaluation and monitoring activities. • Capacity and effectiveness of existing regulatory, monitoring and enforcement systems: The ability of the responsible authority(ies) to actually implement new or revised legislation is an important driver of decommissioning and closure practice. 4.3.2 General Recommendations • Government authorities may choose to invest in additional internal staff resource, capacity, and improved coordination. Alternatively, governments may choose to develop guidelines, and require that monitoring be conducted by outsourced independent third parties, which may be paid by operators. Governments need to set clear definitions as to who is responsible to pay for independent, third party monitoring and ensure the independence and integrity of monitoring results. • If a government is also a joint venture partner, a clear separation of roles must be established so that there is no conflict of interest when authorities responsible for monitoring and enforcement need to report on the operations and resolve non- compliances. • It is important to have a mechanism to communicate to authorities responsible for enforcement impacted communities, the general public, and other stakeholders, so that laws can be passed or refined with due consideration of the actual impacts experienced by society (see Tool 5). TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-5 • Monitoring and enforcement needs to be designed in compliance with applicable regulations (Tool 1) and consistent with the decommissioning and closure plan designed for the individual operation (Tool 2). • A level field to treat equally all operations in the same basin or under similar operational conditions, whether privately or state-owned. • Clear targets should be set to ensure that companies comply with their decommissioning, closure and post-closure obligations that should, in the best case scenario, lead to relinquishment of tenure. 4.3.3 Monitoring Pointers • In general, monitoring is a shared responsibility between the regulator, the proponent, and if applicable, third parties operating on the regulator’s behalf. Generally, the proponent is in the best position to monitor performance and the greater the confidence the government regulator has in the proponent’s own monitoring abilities, the less active their own monitoring activities need to be. Governments can assign the burden of monitoring to the proponent, but need to evaluate the effectiveness of this process and verify and audit activities. • In addition to monitoring during the operational phase, government authorities may visit future sites during the design phase. In order to better understand first hand potential decommissioning and closure complexities that may be included in the ESIA. This will put them in a better position to weigh in on monitoring frequency and/or scope if the need arises. • Monitoring should involve periodic visits to operations as they approach decommissioning and closure, as well as during decommissioning, closure, and any post-closure period. Also, there needs to be “rules” defined as to what, how, and when monitoring results are published and if applicable, disclosed. • The scope of monitoring should involve reviewing the effectiveness of policies and procedures (environmental and social) related to decommissioning, closure for continuous improvement and post-closure activities. It should also monitor compliance with the decommissioning and closure plan. • The government should consider instituting a systematic, periodic and consistent external evaluation process (e.g., compliance, performance or systems audit), similar to those that many mining and oil and gas companies already undertake internally to identify areas of potential improvement and maintain compliance with environmental, social, health and safety (ESHS) standards. TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-6 • Representative and meaningful involvement of impacted community representatives or NGOs in periodic audits or oversight of proponent monitoring activities may increase the degree of credibility and transparency in the process. • A specific protocol should be developed for a final site inspection, which will often take place during the post-closure phase prior to relinquishment. The latter should be led by government authorities and include a detailed physical examination of the site plus assessment against the ESIA-based decommissioning and closure plan and other commitments and/or agreements that may be held in the operating permit or contract. 4.3.4 Enforcement Pointers • Enforcement of ESHS regulations should not be managed by the authority responsible for promoting the industry. • Monitoring (see Section 1.3.1) must be followed up by sanctions for noncompliance as well as rewards for high performance these. • Should be implemented fairly and consistently, and communicated openly to stakeholders. • Violations can be criminalized. This liability can extend into closure, during which time authorities can have recourse to action if operators did not address particular socio- environmental risks. • Since the government authority responsible for monitoring and/or enforcement is not necessarily present at the site, it should consider establish a feedback mechanism whereby citizens and communities can seek legal action (lawsuit or compliant followed by governmental response) where environmental or human rights violations are suspected. 4.4 For More Information • Draft Toolkit, Tool 1, Regulatory and Policy Framework, August 2009. • World Bank and Norwegian Agency. Assessment of Environmental Governance and Management Systems in Petroleum Producing Countries. January 2009. • Ministry of Environment Canada. Environmental Code of Practice for Metal Mines, 2009. http://www.ec.gc.ca/ceparegistry/documents/code/metal/ECP_eng.pdf • Natural Resources Canada. Mining Information Kit for Aboriginal Communities. Mine Closure. http://www.nrcan-rncan.gc.ca/mms-smm/abor-auto/htm/kit-toc/kit-clo- eng.htm. TOOLKIT VERSION 3.0, TOOL 4 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T4-7 Towards Sustainable Decommissioning and Closure of Oil Fields and Mines: A Toolkit to Assist Government Agencies Toolkit –Tool 5 Stakeholder Engagement and Continuous Improvement Version 3.0 March 2009 WORLD BANK MULTISTAKEHOLDER INITIATIVE This Toolkit is a living document or tool designed to increase the level of awareness on decommissioning and closure issues. It serves as guidance to government authorities, institutions and regulatory agencies, in natural-resource rich, developing countries, seeking to establish or improve closure and decommissioning programs for the extractives sectors. This initial version of the Toolkit was prepared in 2009 in the context of the Petroleum and Governance Initiative (PGI) jointly launched by the World Bank and the Government of Norway in 2006 – and with input from a select and diverse group of stakeholders from private sector companies, industry organizations, non- government institutions, government authorities, experts and practitioners involved in different aspects of oil and gas and mining decommissioning and closure. TABLE OF CONTENTS 5.0 TOOL 5 – STAKEHOLDER ENGAGEMENT AND CONTINUOUS IMPROVEMENT...................................... 1 5.1 INTRODUCTION ............................................................................................................................................................ 2 5.2 PRINCIPLES AROUND STAKEHOLDER ENGAGEMENT.................................................................................................... 3 5.3 SUB TOOL 5.1 - STEPS TO ENHANCED STAKEHOLDER ENGAGEMENT .......................................................................... 3 5.4 GUIDANCE - OVERVIEW OF RELEVANT STAKEHOLDER GROUPS .................................................................................. 5 5.4.1 Government Authorities....................................................................................................................................... 6 5.4.2 Extractive Company Operator(s) ........................................................................................................................ 6 5.4.3 Affected Communities .......................................................................................................................................... 7 5.4.4 Lending and Development Financial Institutions................................................................................................ 8 5.4.5 Insurance Providers ............................................................................................................................................ 9 5.4.6 Industry Organizations ........................................................................................................................................ 9 5.4.7 Non-Governmental Organizations..................................................................................................................... 14 5.5 SUB TOOL 5.2 – DEFINING THE STAKEHOLDER LANDSCAPE, ROLES AND KEY ISSUES .............................................. 15 5.6 SUB-TOOL 5.3 – RISK-BASED PRIORITIZATION .......................................................................................................... 21 5.7 ENGAGEMENT MECHANISMS ..................................................................................................................................... 23 5.8 SUB-TOOL 5.4 – ASSESSING THE EXTENT OF STAKEHOLDER ENGAGEMENT IN DECOMMISSIONING AND CLOSURE... 25 5.9 SUB-TOOL 5.5 – ACTION PLAN AND CONTINUOUS IMPROVEMENT ............................................................................ 29 5.10 FOR MORE INFORMATION ...................................................................................................................................... 31 LIST OF FIGURES Figure 1: Relationship to Other Tools .......................................................................................................................... 1 Figure 2: Decommissioning and Closure is a Multipartite Process.............................................................................. 2 Figure 3: Sub Tool 5.1 - Steps to Enhance Stakeholder Engagement and Participation............................................. 5 LIST OF TABLES Table 1: Examples of Industry Organizations, Mining ............................................................................................... 11 Table 2: Examples of Industry Organization Stakeholders, Oil and Gas ................................................................... 13 Table 3: Examples of NGOs with Activities Relevant to Decommissioning and Closure ........................................... 14 Table 4: Sub Tool 5.2 – Template for Assessing the Stakeholder Landscape, Roles and Key Issues...................... 16 Table 5: Sub Tool 5.3 – Template for Risk-Based Issue Evaluation – and Government Focus ................................ 22 Table 6: Advantages and Disadvantages of Different Stakeholder Engagement Mechanisms ................................. 23 Table 7: Sub Tool 5.4 – Template for Assessing Extent of Community Engagement in Decommissioning and Closure .............................................................................................................................................................. 26 Table 8: Sub-Tool 5.5 - Action Plan Template........................................................................................................... 30 TOOLKIT, VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-i 5.0 TOOL 5 – STAKEHOLDER ENGAGEMENT AND CONTINUOUS IMPROVEMENT This tool outlines the role of government and related agencies in relation to stakeholder engagement around the decommissioning and closure of extractive sector operations. In particular, it considers the role of government as regulator, ensuring that stakeholders are involved in the way the decommissioning and closure impacts are addressed in their communities. It also considers the role of government as a partner in the stakeholder engagement process, as the institutional structure which will have to prepare for and deal with the legacy of the closure in the community for the long term. This legacy will range from providing a social safety net for unemployed workers in some cases to continuing to operate a grievance mechanism in relation to the project in others. These two distinct roles, and the contribution of stakeholder engagement to enhancing the effectiveness of those roles, will require fine tuning over time. The roles and responsibilities of governments and operators in regards to stakeholder engagement will differ on a case-by-case basis, but general guidance is provided to ensure that clear responsibilities are established at the early stages and fine-tuned throughout the process and project’s life-cycle. Figure 1: Relationship to Other Tools GENERAL GUIDANCE: ts. Increase Level of Awareness Definitions, Trends and Issues men and Understanding Survey and Set Priorities icaladvance TOOL 1: Steps and Guidance olog Incorporate into Policy and Tools or Templates hn Regulatory Framework References and Examples chnicalor tec TOOL 2: Steps and Guidance dte Endorse Environmental and Tools or Templates dan Social Best Practices – and References and Examples e Management Systems sonslearn TOOL 3: s Steps and Guidance t, le Select and Establish Tools or Templates pu Financial Assurance References and Examples r in Mechanism takeholde TOOL 4: Steps and Guidance ers Enforce and Monitor Tools or Templates nsid References luateandco TOOL 5: va Steps and Guidance E Embrace Stakeholder Engagement and Assure References and Other Tools Continuous Improvement EARLIER, ENHANCED, MORE COMPREHENSIVE, PLANNED AND FLEXIBLE MANAGEMENT OF SOCIOENVIRONMENTAL DECOMMISSIONING PRACTICES TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-1 5.1 Introduction Decommissioning and closure is increasingly viewed as a multipartite process -- and partnership – involving several counterparts in a lengthy and iterative process designed to define and refine the optimal legal, technical, financial, environmental and social arrangements related to the end of a productive mine or oil and gas field’s life cycle (Figure 2), as well as the post-closure scenario. Host nation governments are key partners in this process. Governments have the responsibility to establish a flexible and effective framework (Tool 1), to promote best practices and standards for use by the operator (Tool 2), require financial assurance (Tool 3), and monitor performance (Tool 4). Governments also have to be prepared to take on the socio-economic consequences of closure once the operator exits. Stakeholder engagement, dialogue and participatory engagement allows the community and other stakeholders, including government, to be involved in shaping how the decommissioning and closure takes place and what the post-closure scenario may look like. Figure 2: Decommissioning and Closure is a Multipartite Process Note: Central and Local Governments including agencies and regulatory bodies; Companies including operators, JV Partners, duty-holders; NGOs & Academic Institutions, also includes unions, business groups, associations, media and other opinion formers TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-2 5.2 Principles Around Stakeholder Engagement The following are some principles around stakeholder engagement: • As the guardian of a country’s natural resources, its social and environmental wellbeing, and as the organization that has to deal with the consequences of the post-closure legacy, host nation governments need to take a proactive role as a key partner in the process of decommissioning and closure of mines and oil fields. • Governments should begin inquiries related to decommissioning and closure early during the project’s design phase, conducting internal inter- and intra- ministry dialogue as well as with the operators and potentially impacted stakeholders. • Government participation and oversight should continue with the degree of focus and intensity that is warranted during each phase of the project, and with a focus on those aspects, issues and opportunities that are likely to emerge during decommissioning and closure. • Governments should embrace stakeholder engagement not only as a mechanism by which to enable the iterative improvement of the closure plan during operations, but also as a vehicle for identifying areas where its actions and legislation can be improved and fine- tuned for the future. 5.3 Sub Tool 5.1 - Steps to Enhanced Stakeholder Engagement Figure 3 outlines key steps for stakeholder engagement in relation to decommissioning and closure of an operation. Note that: • These steps apply to both the mining and oil and gas sectors. • Sub-tool 5.2 provides additional information to accompany Step 2 and facilitate a broad understanding of the stakeholder landscape. • Sub-tool 5.4 provides additional information to accompany Step 5 and assess stakeholder engagement of the operator’s closure plan. • Government involvement in and understanding of the stakeholder engagement process simultaneously ensures continuous improvement of government oversight and should help to ensure the sustainability of the results of the closure planning process (See Sub-tool 5.5). TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-3 • As the steps are completed, the outcomes may differ in terms of the stakeholders identified, issues and mechanisms for engagement. ACTION Determine what steps your government agency or division is already involved in and where there are opportunities for enhanced engagement to improve either decommissioning and closure plans or the process by which the government (central / unitary or decentralized and regional) supports their implementation. If the operation has trans- boundary implications, ensure that stakeholder consultation extends across the border. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-4 Figure 3: Sub Tool 5.1 - Steps to Enhance Stakeholder Engagement and Participation TOOL 5 GOALS: PRACTICE STAKEHOLDER ENGAGEMENT AND ASSURE CONTINUOUS IMPROVEMENT STEP 1. Coordinate with Other Government Authorities Decommissioning and Closure Regulations Closure Stakeholder Engagement Processes Improve Government’s Core Decommissioning and Improve Consultation Process of Core STEP 2. Understand Broader Stakeholder Landscape STEP 3. Engage Knowledgeable Parties STEP 4. Partner with Regional Authorities on Regional Development Planning and Capacity Building Continuous Continuous Improvement Improvement of Government of Closure Process Plan STEP 5. Is there broad and NO effective stakeholder / NO community engagement of the Operator’s closure plan YES STEP 6. Approve Decommissioning and Closure Plan, Ensure Appropriate Disclosure, and Support Transitioning into this Phase. STEP 7. Continue Stakeholder Engagement Post-Closure and/or Company Exit Until Relevant Issues Are Resolved 5.4 Guidance - Overview of Relevant Stakeholder Groups The positions and interests of a wide variety of stakeholders should be considered in the development of sustainable approaches to decommissioning and closure. This section provides an overview of the relevant stakeholders in that process and provides background information which may be helpful to assess the specific roles and key issues for each stakeholder, as described in Sub-tool 5.2 (See Table 4). TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-5 5.4.1 Government Authorities Oil and gas and mining and/or environmental agencies have an important role in regulating mine or oil field exploration, development, construction, operations and closure including setting temporary shutdown and/or decommissioning and closure policies. Host nations differ in the approaches that they take to regulating the extractives sector and the amount of authority that is reserved for or delegated to national, regional, or local governmental agencies. Host nations may also have a direct ownership role in the actual oil field or mine exploitation through joint venture agreements or other arrangements. Consequently, the interests of government representatives or entities responsible for managing such ownership must also be considered. Finally, host governments are the bodies which have to deal with the post-closure legacy. Thus, they have a major interest in ensuring that the decommissioning and closure process is as smooth as possible and that the legacy is as positive and sustainable from a socio-economic perspective as the circumstances allow. Full buy-in to that legacy by the relevant stakeholders, including participation in the design of that legacy, will go a long way towards ensuring a successful outcome to the process. 5.4.2 Extractive Company Operator(s) The complexity of the issues around decommissioning and closure requires an integrated, multidisciplinary approach on the part of the operator. Developing a decommissioning and closure plan requires a cross-functional project team including engineering, health and safety, human resources, environment, finance, planning, logistics, procurement, public affairs/community relations and legal counsel/regulatory affairs. Engaging with stakeholders will help ensure that the risks of decommissioning and closure are systematically identified and managed. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-6 5.4.3 Affected Communities A sustainable decommissioning and closure process should encourage involvement and participation of communities in the decommissioning and closure process, in such a way that these local stakeholders will develop the capacity and ownership needed for them to convert benefits from the operations phase into lasting development opportunities for the post-closure phase and help determine the post mining land use that effects the closure design. Community members that should be involved, depending on the national jurisdiction, include: • Mayors or members of potentially affected village, town or city councils; • Representatives of labor organizations or unions that represent the workforce (including contract labor, service providers and non-skilled labor); • Representatives of police or security forces with responsibilities in regions and locales likely to be impacted by extractive industry operations, or cessation thereof; • Representatives of other citizens’ groups (e.g., women’s organizations, tribal councils, community elders, or civil defense organizations1); • Religious organizations (e.g., churches, religious orders, or other religious groups who may have taken on a community leadership role in resolving real or perceived environmental and social issues); • Local health agencies/service providers whose medical practice or experience has involved communities or benefited from significant support from the operator; • Members of vulnerable groups including women, elderly, youth, indigenous groups, disabled, other ethnic or religious minorities etc. (see section 1.7); • Individual landowners or landowner associations and other land users; • Local unions branches, local workers affected by decommissioning and closure, trade associations, local business groups (e.g. local Chamber of Commerce), etc.; and • Any other community member not otherwise mentioned. 1 An example would be the “rondero” organizations in certain areas of Peru, which originated in response to the Sendero Luminoso (“Shining Path”) insurgency and have evolved into an important element of rural community leadership; see http://www.acap-peru.org/newsletter/2007-05/ronderos.html. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-7 5.4.4 Lending and Development Financial Institutions Many extractives sector projects are part financed by public sector lending institutions at some stage of the project life cycle. Some examples of lenders and development financial institutions include, but are not limited to: • The World Bank; • The International Finance Corporation (IFC); • The Inter American Development Bank (IADB); • The European Investment Bank (EIB); • Norwegian Agency for Development Cooperation (NORAD); • Export Development Canada (EDC); • The Asian Development Bank (ADB); • Corporación Andina de Fomento (CAF); • The African Development Bank (AFDB); • Equator Principle Financing Institution (EPFI’s, full list at http://www.equator- principles.com/index.shtml); and • Other private lenders. Operational risks include the financial liabilities that may be incurred in temporary shutdown scenarios or that may exist in the closure and post-closure period. Consequently, lending institutions have expended substantial effort in designing policies, standards and guidelines that help manage such risks. For example, the IFC’s EHS guidelines for mining require careful consideration of social and environmental interests in the development of a Mine Reclamation and Closure Plan (MRCP) focused on beneficial land use, through “a multi-stakeholder process that includes regulatory agencies, local communities, traditional land users, adjacent leaseholders, and other impacted parties.” 2 2 See http://www.ifc.org/ifcext/sustainability.nsf/AttachmentsByTitle/gui_EHSGuidelines2007_Mining/ $FILE/Final+-+Mining.pdf, Section 1.4. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-8 Similarly, EPFIs have adopted rigorous standards of practice such as the Global Investment Performance Standards (GIPS) prepared by the CFA Institute Centre for Financial Market Integrity.3 5.4.5 Insurance Providers Insurance providers are also greatly concerned with an operation’s ability to assess and manage all aspects of operational risk, including liabilities that exist in closure and may persist in the post-closure period. Insurers may also be responsible for devising policies or products that serve as or support the actual financial assurance mechanism that provides the capital to conduct decommissioning and closure (see Tool 3). Insurance providers have a significant stake in the establishment of sustainable options for mine decommissioning and closure. 5.4.6 Industry Organizations Many mining and oil and gas operators are members of organizations that are actively engaged in the development of decommissioning and closure approaches that fulfill voluntary, policy- level commitments to sustainable development. The experience held by such associations represents a substantial resource in addressing the decommissioning and closure concerns in a specific national or regional jurisdiction, and they represent potential partners in the process of establishing or refining regulations for sustainable temporary shutdown practices and final decommissioning and closure of oil and gas fields and mines. For the mining sector, the ICMM and ICMI are probably the most active in terms of providing actual tools or incentives to operators on the subject of decommissioning and closure. Other national and regional mining associations involving operators in developing nations (e.g., the Mining Association of Canada, Minerals Council of Australia, South African Mining and Development Association, PDAC) have provided relevant policies and technical guidance documents4 as well as a variety of forums in which mine operators have been able to share practical approaches and solutions to sustainable decommissioning and closure needs. 3 See http://www.cfapubs.org/doi/pdf/10.2469/ccb.v2008.n2.1. 4 For examples, see the following: • http://www.goodpracticemining.org/documents/jon/MCA_mineclosguidance.pdf , • http://www.goodpracticemining.org/documents/jon/MCA_mineclospolicy.pdf , • http://www.mining.ca/www/media_lib/TSM_Documents/principleseng.pdf, • http://www.mining.ca/www/media_lib/TSM_Publications/TSM_2007_Eng/TSM_2007_eng.pdf, • http://www.nma.org/issues/environment/sustainable_development.asp, • http://www.fedmin.com/html/csrdivision.htm, and • http://www.samda.co.za/pdf/ChairmansReport2008.pdf TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-9 There are analogous organizations for the oil and gas sector, including the International Association of Oil and Gas Producers (OGP) in the United Kingdon, the Asociación Regional de Empresas de Petróleo y Gas Natural en Latinoamérica y el Caribe (ARPEL) in Latin America, and the American Petroleum Institute (API), amongst others. At a country level, there are individual oil and gas associations who have developed information and advice on decommissioning and closure (e.g., Oil and Gas UK (OGUK) in the UK; The Norwegian Oil Industry Association (OLF) in Norway; Netherlands Oil and Gas Exploration and Production Association (NOGEPA) in The Netherlands; Brazilian Institute of Petroleum, Gas and Bio-fuels (IBP) in Brazil, among others).5 Key mining and oil and gas sector industry organizations are shown in Table 1 and Table 2 respectively. 5 For examples, visit the following: • http://www.oilandgas.org.uk/issues/decommissioning/decommissioning-main.cfm • http://www.olf.no/ • http://www.nogepa.nl/ • http://www.ibp.org.br/main.asp TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-10 Table 1: Examples of Industry Organizations, Mining Name Description The International • The ICMM was created as one of the enduring outcomes of the World Business Council on Mining Council on Sustainable Development’s (WBCSD’s) Mining, Minerals and Sustainable and Metals (ICMM) Development (MMSD) project. The MMSD project began in 1999 and engaged the resources of most major mining companies in an initiative to examine key sustainability challenges of the mining sector, and to develop recommendations for instituting the principles of sustainable development. • The ICMM was created to further the industry’s commitment to sustainable development. It comprises 17 of the world’s largest mining companies, as well as 30 major international mining associations, most of which have aligned their organizational charters for consistency with the ICMM Principles (of Sustainability). • Among its other efforts, ICMM has produced a detailed planning “toolkit” for integrated mine closure.6 The International • The "International Cyanide Management Code for the Manufacture, Transport and Cyanide Use of Cyanide In the Production of Gold" (Cyanide Code) is promulgated by the ICMI, Management and constitutes a voluntary industry program for the gold mining industry to promote: Institute (ICMI) (1) Responsible management of cyanide used in gold mining; (2) Enhance the protection of human health, and (3) Reduce the potential for environmental impacts. • Companies that become signatories to the Code must have their operations audited by an independent third party to demonstrate their compliance with the Code. • Audit results are made public on the IMCI web site (www.cyanidecode.org) to inform stakeholders of the status of cyanide management practices at certified operations. • The ICMI recognized the importance of the decommissioning and closure phases of a mining project in fulfilling a mining company’s cyanide management obligations, since in major elements of mine infrastructure (e.g., tailings management facilities, tailings pipelines, heap leach pads, solution recovery/overflow ponds and pipelines, adsorption/desorption plants), cyanide may be present. Principle 5 of the ICMC, entitled “Decommissioning,” requires the signatory company to “protect communities and the environment from cyanide through development and implementation of decommissioning plans for cyanide facilities.” Mining Association • The MAC, through its Towards Sustainable Mining (TSM) initiative, is engaged in of Canada (MAC) measuring and improving the overall sustainability of the management practices of MAC members, which include junior and major mining companies with operations in developing countries. Several members are beginning to apply these performance measurement tools to their overseas operations. • The MAC has developed a practical field guide designed specifically to help companies with stakeholder outreach and communications processes. The document includes guidance for measuring success and identifying opportunities for improvement. • The MAC has also prepared tailings facility decommissioning and closure guidance7 that could serve as a model for a useful closure planning tool for the entire mining operation. 6 See http://www.icmm.com/page/758/integrated-mine-closure 7 See http://www.mining.ca/www/media_lib/TSM_Documents/TSM_Publications/tailingsguide.pdf TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-11 Name Description Minerals Council of • The Minerals Council of Australia (MCA) has developed an industry-focused Australia (MCA) framework for sustainable development, as well as a set of implementation guidelines. The framework document includes a “resources” kit that links MCA’s efforts with the ICMM Principles and Element. • Endorsement of the ICMM framework is a condition for membership in the MCA; members include many major mining companies with projects in developing nations. Prospectors and • The PDAC is an association developed in support of the Canadian mineral exploration Developers and development industry. The association has over 950 corporate members, Association of including senior, mid-size and “junior” mining companies and mineral industry service Canada (PDAC) organizations. • The PDAC is chartered to support and maintain high standards of technical and ESHS practices at mine sites in Canada and international operations managed by Canadian companies. • The PDAC has generated a series of publications and a website containing best practices for organizations involved in the early phases of mine exploration and development, including decommissioning and closure of exploration sites and managing stakeholder interactions. South African • The SAMDA is a non-profit organization focused on empowerment of small mining Mining and enterprises and empowerment of historically disadvantaged social groups. The Development association is primarily concerned with the development and maintenance of Association responsible and sustainable mining practices in the emerging “junior” sector of the (SAMDA) South African mining industry. As such, SAMDA has an interest in how the decommissioning and closure plans for major mining operations might be adjusted to provide a certain level of infrastructure and other support for viable small-scale mining operations. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-12 Table 2: Examples of Industry Organization Stakeholders, Oil and Gas Name Description American • The American Petroleum Institute (API) is a national trade association that represents Petroleum Institute the U.S. oil and natural gas industry. It comprises 400 corporate members, from the (API) largest major oil company to the smallest of independents, from all segments of the industry (producers, refiners, suppliers, pipeline operators and marine transporters, as well as service and supply companies that support all segments of the industry). • Although it is primarily U.S. focused, in recent years API’s work has expanded to include a growing international dimension. API has led the development of petroleum and petrochemical equipment and operating standards for over 75 years. These represent the industry’s collective best practice on everything from drill bits to environmental protection and proven, sound engineering and operating practices and safe, interchangeable equipment and materials. API maintains more than 500 standards and recommended practices. Many have been incorporated into U.S. state and federal regulations; increasingly, they’re also being adopted by the ISO. • Many of API’s US-based members operate internationally, including: ConocoPhillips, ExxonMobil, Chevron, Occidental (Oxy) and Marathon. Petrobras, the state owned Brazilian Oil and Gas Company, is also a member of API. Asociación Regional • Asociación Regional de Empresas de Petróleo y Gas Natural en Latinoamérica y el de Empresas de Caribe (ARPEL) is a regional association of oil and natural gas companies in Latin Petróleo y Gas America and the Caribbean. Its 29 members are state and private oil and gas Natural en companies and institutions operating in the region, representing more than 90 Latinoamérica y el percent of the Region’s upstream and downstream operations. Caribe (ARPEL) • The objectives of ARPEL are to generate knowledge and disseminate best practice for member companies through the sharing of information and experiences and the interaction with key international organizations. ARPEL has created an informative and interactive platform (guidelines, documents, Web portal, etc.), that centralizes the input of more than 7,400 experts, executives and governmental representatives over the 15 year existence of the Association. ARPEL issued an updated “Guideline for the Decommissioning and Surface Land Reclamation at Petroleum Production and Refining Facilities” in March 2005. • In 2005, the members of the association signed a “Statement of Commitments,” which assigns importance to social responsibility, environmental responsibility, occupational health and safety, energy integration, communication and continuous improvement. • Recently, ARPEL has begun addressing decommissioning as an important issue for its members. International • The International Association of Oil and Gas Producers (OGP) encompasses most of Association of Oil the world’s publicly-traded, private and state-owned oil and gas companies, oil and and Gas Producers gas associations and major upstream service companies. OGP members produce more (OGP) than half the world’s oil and about one third of its gas. • An essential part of OGP’s mission is to represent the interests of the upstream industry before international regulators and legislators. From its headquarters in London, OGP represents the industry in such United Nations bodies as the International Maritime Organization (IMO) and the Commission for Sustainable Development. OGP also works with the World Bank and with the ISO. • OGP is also an exchange and dissemination forum on safety, health and environmental performance and in the engineering and operation of upstream ventures. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-13 5.4.7 Non-Governmental Organizations There are a number of international Non-Governmental Organizations (NGOs) whose missions and activities can provide useful and valuable information -- and practical experience --of relevance to environmental and social aspects of decommissioning, closure and post-closure. Table 3 provides information about several of these organizations Table 3: Examples of NGOs with Activities Relevant to Decommissioning and Closure Name Description Conservation International (CI), Center for • Conservation International (CI) and Ford Motor Company Environmental Leadership in Business established the Center for Environmental Leadership in (CELB) Business (CELB) to engage the private sector worldwide in creating solutions to critical global environmental problems in http://www.celb.org/xp/CELB/about/ which industry plays a defining role. • An important ongoing initiative is the Business and Biodiversity Offset Program (BBOP), managed by Conservation International and Forest Trends. This is a partnership of companies, scientists, NGOs, government agencies and research institutions to explore biodiversity offsets (http://www.forest- trends.org/biodiversityoffsetprogram/ ). • The BBOP represents an opportunity to address environmental issues related to the end of the project life cycle in such as way as to contribute positively to biodiversity. Post Mining Alliance • The Post-Mining Alliance is an independent not-for-profit organization with a mission to encourage and promote the http://www.postmining.org/index.php?p regeneration of old mine sites for the sustainable benefit of the age=2 local community and natural environment. • The approaches considered by the Post Mining Alliance represent an opportunity to address socioeconomic issues related to the end of the mining project life cycle. Leadership for Environment and • LEAD is facilitating a program called 'Building Sustainable Development (LEAD) International Futures with Communities' for Newmont's community relations and development personnel. Newmont hopes that this http://www.lead.org/ initiative will enable participants to more effectively manage community relations within their sphere of influence and thereby contribute to sustainable development in their local areas. Zerofootprint • The Zerofootprint group of companies empowers communities, businesses, and organizations to live ingeniously in a low http://www.zerofootprint.net/ carbon world. Zerofootprint has engaged companies like Kinross Gold.. International Union for Conservation of • IUCN helps the world find pragmatic solutions to our most Nature (IUCN) pressing environment and development challenges. It supports scientific research, manages field projects all over the world http://www.iucn.org/ and brings governments, non-government organizations, UN agencies, companies and local communities together to develop and implement policy, laws and best practice. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-14 5.5 Sub Tool 5.2 – Defining the Stakeholder Landscape, Roles and Key Issues Table 4 is a template that can be used by government agencies to help understand the stakeholder landscape including other government authorities that need to be involved at a regional and/ or local level in designing the decommissioning and closure process and post- closure scenario. Understanding the stakeholders’ specific role in a particular operation will enable the government to more strategically focus its efforts on those interest groups that can help achieve its objective of resource management concurrently with environmental and socioeconomic wellbeing. Note that: • Examples of desired roles are included for item 2 and likely issues (or opportunities) are also included for illustration. • It is important to define the stakeholder “landscape” early on in a proposed project so that results can be used to focus on those stakeholders that are most relevant given the government’s objective and role, namely nearby potentially affected communities and regional government authorities. • Best practice recommends that stakeholder engagement be a continuous process. Increasingly, multinational operators are establishing stakeholder management databases and commitment registers to support this process. Government authorities may be able to mirror this on a less frequent basis as a way to verify that the operator is being inclusive in their approach to decommissioning and closure, perhaps every 2-3 years to coincide with the process of updating the decommissioning and closure plan or more often if significant changes occur within the broad categories of stakeholders. ACTION Complete columns 1 through 3 in relation to each stakeholder group. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-15 Table 4: Sub Tool 5.2 – Template for Assessing the Stakeholder Landscape, Roles and Key Issues Template for Assessing Stakeholder Landscape, Roles and Responsibilities and Issue or Opportunities (adapt and use) Category of Stakeholder 1. Specific Stakeholders 2. Desired Roles in Decommissioning 3. Issues / Opportunities (List Specific Stakeholders) and Closure (Describe where you are in the process) AUTHORITIES Central Government • [insert names of involved national • Provide a suitable legal and regulatory • Clarity of policy, principles, process Relevant departments and government authorities] framework (see Tool 1) for closure. and requirements related to ministries (e.g., environment, • Monitor completion of closure planning, decommissioning and closure. natural resources, finance, progress and completion. • Importance of coordination with other health, infrastructure, • Invest royalties and revenues in a way that government authorities. industry, etc.) leads to planned and sustainable regional • [insert additional] development and growth. • [insert additional] Provincial / Regional • [insert names of relevant central • Contribute to revenue management and • Coordination with central Government government authorities] investment. government. Provincial governments, • Prepare post-closure period. • Clarity of sustainable regional departments and ministries, • Participate in regional development development focus and priorities. district offices planning and economic diversification. • Institutional capacity. • End land use options • [insert additional] • [insert additional] Local Government • [insert names of involved local • Similar to regional government (above) at • Institutional capacity. Local councils, municipalities, government authorities] local level. • Capacity for sustainable investment of village councils, traditional • Ensure that the post-closure legacy at the revenues. authorities, etc. local level is as smooth and manageable as • [insert additional] possible from a socio-economic point of view. • Partner with company to achieve the above. • End land use options • [insert additional] TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-16 Template for Assessing Stakeholder Landscape, Roles and Responsibilities and Issue or Opportunities (adapt and use) Category of Stakeholder 1. Specific Stakeholders 2. Desired Roles in Decommissioning 3. Issues / Opportunities (List Specific Stakeholders) and Closure (Describe where you are in the process) RESPONSIBLE PARTIES Company, Joint Venture, or • [insert names of entity, company or • Begin planning decommissioning and • The relationship between different Operator joint venture liable and responsible for closure from design phase. operators in the same region; and It is also possible for the decommissioning and closure. Note: • Update decommissioning and closure plan how closure of one operation may government to be responsible include any previously liable regularly. affect a neighboring asset. for decommissioning and operators] • Preparedness for early exit. • Use EIA to optimize design for operations – closure, where no liable party and decommissioning and closure (include • Creation of excessive dependencies. is identified or the resource is socioeconomic aspects) (see Tool 2). • Promote sustainable development. developed by a government • Work in partnership with government, • Cumulative impacts from other entity. communities and civil society to plan and decommissioning projects. implement decommissioning and closure . • Cross-border international issues (e.g. • Ensure financial resources for closure. labor, contracts, waste export/import, • Comply with government and best practice standards). requirements (see Tool 2). • Developing new business/ • Contribute to building capacity and setting employment opportunities and skills up mechanisms to ensure revenue and resources’ development (local/ management. national) • Prepare for early exit. • New supply chain opportunities • Initiate stakeholder engagement process. (local/national). • Form multi-partite partnerships. • [insert additional] • Manage the closure process. • [insert additional] TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-17 Template for Assessing Stakeholder Landscape, Roles and Responsibilities and Issue or Opportunities (adapt and use) Category of Stakeholder 1. Specific Stakeholders 2. Desired Roles in Decommissioning 3. Issues / Opportunities (List Specific Stakeholders) and Closure (Describe where you are in the process) POTENTIALLY AFFECTIES PARTIES Communities • [Describe local community or • Cope with loss of employment and income • Dependence on operator for services, communities closest to operations, if as operation winds down, production employment and other benefits. any] ceases and closure takes place. • Safety and physical security of closure • Participate in and take responsibility as and decommissioning and closure equal partner in design and development arrangements. of post-closure options. • Environmental impacts of closure • Work with company and government to arrangements. take advantage of development • Loss of employment or social opportunities for long term sustainable investment programs. growth or sustainable alternatives as • Increase in crime, social breakdown. defined by community. • Lack of capability and know how • End land use options • [insert additional] • Monitoring and associated communications activities • [insert additional] Employees / Workers • [Describe size and nature of workforce • If external to community, avoid negatively • Loss of employment and benefits, loss Direct employees, potentially affected by retrenchment] affecting community. of income and potential social subcontractor employees, • If local, same as above. consequences. skilled and unskilled labor. • Active engagement in determining post- • Lack of alternative economic closure options opportunity. • [insert additional] • [insert additional] Local Businesses • [Describe local businesses potentially • Avoid dependency on operator. • Dependence on operator. Particularly supply chain or affected positively / adversely by • Actively consider and partner where services affected by closure. closure] possible to develop post-closure options. • [insert additional] TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-18 Template for Assessing Stakeholder Landscape, Roles and Responsibilities and Issue or Opportunities (adapt and use) Category of Stakeholder 1. Specific Stakeholders 2. Desired Roles in Decommissioning 3. Issues / Opportunities (List Specific Stakeholders) and Closure (Describe where you are in the process) INTERESTED PARTIES Lenders / Development • [Insert name of lender, if any, involved • Support government and operators in • Adapting to local realities. Agencies in financing] establishing clear requirements. See section 1.4.3. • Finance costs of closure. • Promote best practice and risk management. • Require inclusion of socioeconomic issues in decommissioning and closure. • Active involvement in revenue management planning to help ensure long- term sustainability of economy. • [insert additional] Decommissioning • [Insert name of specialized • Implement best practice approach. • May not be directly liable. Subcontractors contractor(s) needed for • Fulfill all decommissioning and closure • Generally less experience in the Specialized contractor, sector decommissioning. For example, for requirements. project area. specific offshore platform decommissioning or specialized site reclamation] • Anticipate any potential issues not covered • No formal long term interests. in the plan. • Developing new business/ • Work with multi-partite group to help employment opportunities and skills maximize local benefits of and resources’ development (local/ decommissioning process. national) • insert additional] • [insert additional] Industry Organizations • [Insert relevant organizations] • Coordinate development of industry • Adapting to local realities. Sector and region-specific standards and practices related to • [insert additional] organizations. See section decommissioning and closure. 1.4.5. • [insert additional] Insurance / Bond / Third • [Insert relevant organizations] • Assure liquidity of funds needed for • Industry business drivers. Party Guarantee Providers decommissioning and closure. • Timeframe involved since design. • Tie to socio-economic risk management as • Sufficiency of resources. incentive to sustainable management. • [insert additional] • [insert additional] TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-19 Template for Assessing Stakeholder Landscape, Roles and Responsibilities and Issue or Opportunities (adapt and use) Category of Stakeholder 1. Specific Stakeholders 2. Desired Roles in Decommissioning 3. Issues / Opportunities (List Specific Stakeholders) and Closure (Describe where you are in the process) Civil Society / NGOs • [Insert relevant organizations] • Partner with communities to maximize • Business context. Organizations involved in benefits of operation. • Self-interest. social capital development, • Support specialized process for capacity • Participation in Impact Assessment resource conservation, building, training or resource protection. studies organizational capacity • Monitor compliance with requirements. • Involved in monitoring activities building and other. • [insert additional] • [insert additional] Other • [Insert relevant organizations] • [Insert] • [Insert] (E.g., indigenous community organizations, religious groups, etc). TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-20 5.6 Sub-Tool 5.3 – Risk-Based Prioritization The stakeholder engagement process should highlight the risks and opportunities presented by decommissioning and closure which will need to be managed by the government, in partnership with or on behalf of other stakeholders, as the process goes forward. These risks will need to be prioritized to ensure that the time and resources available are allocated to maximizing their effectiveness in ensuring the long term sustainability of the local communities. Issues falling within the responsibility of government might include: • Ensuring the institutional capacity of regional and local government authorities to provide basic services (e.g., health, education and infrastructure) to communities and to prevent them from becoming overly dependent on the presence of the operator during the operations. • Developing a sustainable regional development planning process that pursues economic diversification options during the life of the project to ensure that the community has options beyond the extractives operations once they cease to exist. • Ensuring that the appropriate levels of government have the capacity to fairly redistribute and responsibly invest royalties and taxes during the lifetime of the project to maximize the opportunities for sustainable investment in the communities most impacted by the project and its future closure. • Regulating the extractives operators to ensure implementation of environmental and social best practices to reduce the risk of environmental and social liabilities upon decommissioning and closure. • Supporting the communities most impacted by the future closure process to build their social, environmental and financial capital to enable them to withstand the economic transition into the post-closure phase with a measure of sustainability. • Supporting the workers, unions, worker organizations and their employment and retraining services, in order to enable the workforce to weather employment reductions, and seek other employment following closure. Table 5 is a template that can be used to prioritize issues and identify optimal government focus, both of which can inform the strategy to pursue by a government vis-à-vis a particular operation undergoing decommissioning and closure. The issues provided in the table are examples and may not necessarily reflect the realities of a specific project. ACTION Follow directions 1 through 3 to fill out the table and identify recommended focus of government action. Note: This tool is best used in a workshop setting with representatives of different government authorities and preferably also other stakeholders. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-21 Table 5: Sub Tool 5.3 – Template for Risk-Based Issue Evaluation – and Government Focus 3. Focus government’s efforts on those issues that are of high priority – and 1. Insert issues based on their priority during 2. Insert government’s ability to within government’s partial or full decommissioning and significance. positively influence each issue. control. Departure of operator personnel Retrenchment Regional development plan Use of best practices during operational [insert additional issues] phase Economic diversification End of sponsored social programs Compliance with closure plan HIGH [insert additional issues] Availability of resources for closure End of revenue generation [insert additional issues] PRIORITY OF ISSUE DURING CLOSURE PHASE EIA methodology Employment opportunities for women / gender Contractor performance / practices [insert additional issues] Transitioning of project infrastructure Contamination - potential or existing Synergy with other operators Early exit MEDIUM [insert additional issues] [insert additional issues] End of support of sporting events Conservation of natural resources Biodiversity offsets [insert additional issues] [insert additional issues] Number of past operators [insert additional issues] LOW LOW MEDIUM HIGH SIGNIFICANCE / CONSEQUENCE OF ISSUE Key: = government has no control; =government has some control usually in partnership with others; = government responsibility. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-22 5.7 Engagement Mechanisms There are numerous mechanisms by which stakeholders can be engaged on issues that are determined to be of most relevance to the process of decommissioning and closure (see Section 1.6). The Government’s role is to ensure, through sign off on the closure plans, that these types of processes are being employed as appropriate during the engagement process for closure planning. Table 6 provides a brief analysis of some of the most common engagement mechanisms. Table 6: Advantages and Disadvantages of Different Stakeholder Engagement Mechanisms Mechanism Advantages Disadvantages One-on-One • Identifies issues and opportunities specific to • Time and resource intensive. Meetings each stakeholder. • Individual views may not represent those of • Allows for stakeholders to provide their views broader stakeholders. confidentially. • Builds trust. Grievance • Permanently accessible. • Requires allocation of resources. Mechanism • Provides two-way communication channel. • Can be overused. • Built in improvement system. • May emphasize only negative aspects. Focus Groups / • Provides opportunity to build trust with specific • Participation limited to small number of Forums stakeholders. people – works best for specific issues or • Efficient way of obtaining specific concerns. populations. • Allows testing of existing views obtained. • Participants’ views may not represent those of the wider stakeholder group. Workshops / • Promotes “co-responsibility” and ownership. • Participants’ views may not represent those Work Sessions • Works well to build participation and trust with of the wider stakeholder group. a specific stakeholder group on specific closure • Requires careful planning, information- concerns or actions. gathering and individual consultations prior • Helps to build relationships with leaders / to setting up and running a workshop. representatives of stakeholder groups. • There is an expectation that outputs will be implemented. Public Meetings • Inexpensive and comparatively rapid. • Some stakeholders and individuals may not • Allows for consultation with large number of be comfortable disclosing views in a non- people. confidential and open manner. • Provides opportunity to obtain a wide range of • There is a risk that vocal groups may representative views. dominate proceedings to the detriment of other stakeholders. • Can be emotive / politicized. Websites • Can reach an increasing number of people. • May not reach many stakeholders. • Once set up, it requires little time. • Impersonal. • Can be updated with information. • Does not contribute to building trust. • Can be used for interactive debate. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-23 Thus it is the government’s role to ensure that these types of processes are appropriately utilized during the engagement process. This will include, for example, ensuring that communities with low levels of literacy are provided with materials in verbal or suitable visual format, so that they are able to fully understand and internalize what will take place; that the latest version of the MRCP are made available to all affected and interested parties; that companies prepare and distribute a record of consultations in a timely manner providing a note of the most important issues raised, and the company’s response. Furthermore, it is the governments role to ensure that all consultation is being conducted in a manner which is inclusive, gender sensitive, involves vulnerable groups and that their voices and concerns are taken into full consideration in the approaches developed (See Box 1). Box 1: Guidance Note on the Importance of an Inclusive Approach* What is an Inclusive Approach? An Inclusive Approach is an approach that explicitly considers the needs and views of women and other vulnerable groups regarding the decommissioning and closure of oil and gas fields and mines. Why is an Inclusive Approach to Decommissioning and Closure Important? • Women and men, for example, often have different approaches to community issues, with women tending to be more focused on services to meet the health and educational needs of families and communities. Thus, explicitly taking into account the concerns and views of women as part of the Decommissioning and Closure Plan may identify interventions which would have a greater positive effect on families, communities, and sustainable development. • Oil, gas and mining have a gender bias** whereby most of the benefits (employment and income) accrue to men whereas many adverse effects (which include social, health environmental and cultural risks) fall upon women and the families they care for. Extractives sector projects can worsen the gender situation in rural communities because the monetary earnings of men reduce the value and importance of women’s traditional roles, while men’s income and employment gives them more say over household and community affairs. What Makes an Inclusive Approach to Decommissioning and Closure Distinct? • Separate Consultations with Women and other vulnerable groups. It is not sufficient simply to include women in the general consultation process. • Appropriate Information Sharing – Women and other vulnerable groups should have access to relevant information in a format that is understandable to them. While the closure plan and any supporting studies should be made available as a matter of course, for groups in remote communities with high rates of illiteracy it is most important that presentations are verbal and that question and answer sessions are supported by simple written materials in the local language. • Important Issues – Women and vulnerable groups are likely to want to be informed about the implications of closure for clean water supply, educational facilities, health services, local food supply and food security, power supply, infrastructure, commercial life of the community, potential emigration from the community, and the management of community development funds. * This Guidance Note was provided with input from John Strongman, Consultant to the World Bank COCPO, issued on August 4, 2009 for comment. Comments may be sent to: jstrongman@worldbank.org. ** Work by the World Bank Oil, Gas and Mining Division (COCPO) (for example see the World Bank EI and Gender website for work in Papua New Guinea, Poland and Tanzania: publications such as Women and Extractive Industries Fact Sheet and presentations such as Sustainability Worldwide: the Gender Link). TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-24 5.8 Sub-Tool 5.4 – Assessing the Extent of Stakeholder Engagement in Decommissioning and Closure Government’s role is (i) to use stakeholder engagement as a mechanism to continuously improve the framework, processes and standards relative to decommissioning and closure for the extractives sector, (ii) to ensure community and broader stakeholder involvement of the proposed closure plan, and “empowerment” of communities to influence the planning of the decommissioning and closure process as counterparts and partners in this transitional phase, and (iii) to ensure, from a regional planning perspective, that the government’s counterpart responsibility vis a vis the community are fulfilled in terms of government, infrastructure, social support networks and regional development planning. Table 7 is a template that can be used to assess the degree to which mining or oil and gas operators have meaningfully involved communities and the broader stakeholders in planning decommissioning and closure – and how prepared they are to manage community relations during closure. Note that • Best practice, in progress practice, and deficient practice examples are illustrative and not prescriptive or comprehensive. Nevertheless, they do identify key assessment, process, engagement, resource availability and effectiveness categories that contribute to meaningful stakeholder involvement. • The specific indicators can be adapted and modified to the context in which the decommissioning and closure is taking place. ACTION Review the different attributes provided to illustrate best practice, in progress practice and deficient practice for “assessment,” “process,” “engagement,” “resource availability,” and “effectiveness” categories and select the one that most closely resembles the operation undergoing decommissioning and closure. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-25 Table 7: Sub Tool 5.4 – Template for Assessing Extent of Community Engagement in Decommissioning and Closure Sub-Tool 5.4 – Assessing Extent of Community Engagement in Decommissioning and Closure Where does the company rank on the scale? Are they closer to Best Practice, In Progress or Deficient? Area Select and Comment Deficient In Progress Best Practice Assessment of Best practice • No ESIA for closure activities • Adequate “picture” of directly • Comprehensive environmental – and Effects of In Progress was completed. affected resources and social -- impact assessment (ESIA), Decommissioning Deficient • No closure plan or deficient stakeholders. with clear definition of area of and Closure in many areas. • Closure plan exists, but deficient in influence and impacts (and Comments: a few key areas (Tool 2). opportunities) of closure. • Good ESIA but not leveraged by • Closure plan in place. operator to drive engagement • Comprehensive stakeholder relative to decommissioning. engagement which is gender-sensitive and includes vulnerable groups. Management Best practice • There appears to be no plan • Adequate system for directly • A process in place to manage Planning of In Progress for how community relations affected people including transition from operation to Engagement during Deficient will transition into grievance mechanism. decommissioning. Decommissioning decommissioning. • Company conceives community • Explicit linkage between ESIA, area of and Closure Comments: relations as temporary activity to influence and engagement strategy. mitigate immediate problems • Committee is in place for community arising during decommissioning. relations with representation from • Absence of plan for transition company and decommissioning between the corporate contractor(s). responsibility teams during • Grievance mechanism in place. operations and decommissioning. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-26 Sub-Tool 5.4 – Assessing Extent of Community Engagement in Decommissioning and Closure Where does the company rank on the scale? Are they closer to Best Practice, In Progress or Deficient? Area Select and Comment Deficient In Progress Best Practice Consultation and Best practice • Information about • Immediately affected groups (e.g., • The closure plan was completed over Engagement In Progress decommissioning and workers or nearby communities) several iterations during operations Relative to Deficient closure may or may not be may have had the opportunity to with community and other stakeholder Decommissioning disseminated to provide input on select aspects of input. and Closure Comments: communities and other decommissioning plan. • Engagement strategy encourages stakeholders. • Broader input was not received or community to form “representative leveraged. structures” (e.g., village committees) around decommissioning process. • Transparency of process and honest information exchange and “negotiation.” • Evidence of benefit sharing from the operational phase. Resources for Best practice • There are no dedicated • There is a team for community • Company has a policy on community Engagement during In Progress resources for community relations focusing only on engagement. Decommissioning Deficient relations and stakeholder immediately affected groups. • There is a dedicated group for and Closure engagement during • Company may also have community relations during this phase. Comments: decommissioning and outsourced community relations • Organization understands importance closure. to others (e.g., consultants or of engagement (i.e., has a “culture of temporary employees). engagement”). Stakeholder Best practice • Communities do not • Community structures or forums • Existence of permanent community Support and In Progress participate, support or do are created ad hoc – and engage groups (e.g., Village Committees) that Acceptance of Deficient not know about the plan for with the company usually in participate in closure planning and Decommissioning decommissioning and context of negotiations or activities. and Closure Plan Comments: closure. complaints. • Process and structures are considered legitimate by the stakeholders. • Community monitoring of closure. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-27 Sub-Tool 5.4 – Assessing Extent of Community Engagement in Decommissioning and Closure Where does the company rank on the scale? Are they closer to Best Practice, In Progress or Deficient? Area Select and Comment Deficient In Progress Best Practice Indicators of Best practice • There is evidence that • There are unresolved issues • Stakeholders understand the nature of Successful In Progress nearby communities will related to the operator’s decommissioning and closure, how it Community Deficient experience significant departure from the area. will affect them and know how and Engagement on impacts. • There are some complaints or when to contribute to its planning. Decommissioning Comments: • There is serious animosity significant uncertainty about how • Communities and other stakeholders and Closure between the community and the operator is managing the end are empowered in the process and the operator regarding the of operations. understand their options during post- end of operations. closure. • Grievance mechanism is responding to expressed concerns – and stakeholders know how to access it. • Evidence that the community would welcome this company again (i.e., the company still has a “social license to operate”). TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-28 5.9 Sub-Tool 5.5 – Action Plan and Continuous Improvement As shown in Figure 3, an important benefit of stakeholder engagement is the ability to assess performance through the consideration of different opinions and perspectives, thereby making it possible to improve plans, processes and frameworks. Host nation governments should contribute to the iterative improvement of: • Defining legislation and a regulatory framework which requires the companies to develop decommissioning and closure plans that includes extensive stakeholder engagement both at the design and the planning stage for actual decommissioning and closure. • Agreeing and approving the decommissioning and closure plan, including review of the adequacy and appropriateness of the stakeholder engagement processes conducted. It needs to be adequate to ensure smooth decommissioning and closure from a socio- economic perspective in the specific project context (national or regional government responsibility, according to the national administrative context). • Partnering with the company, as a stakeholder, through the multi-partite process in the design of the decommissioning and closure process, to ensure: • Integration of the relevant issues into the regional/ local development planning process; • Effective management of the government's fiscal planning process in relation to the management of impacts of closure; • Effective understanding of the needs of the community in relation to government roles and responsibilities, to ensure advance preparedness for change. Table 8 provides a simple action plan template that can be adapted. ACTION Use the outputs of the various sub-tools presented thus far to define key actions that need to be completed to improve specific components of the decommissioning process (e.g., regulatory framework, best practices, financial assurance and monitoring) or specific decommissioning and closure plans. Complete columns 2 through 6 as illustrated. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-29 Table 8: Sub-Tool 5.5 - Action Plan Template 1. Component and 2. Action Required 3. Responsible / 4. Involved Stakeholders 5. Resources Needed 6. Timeline Area for Accountable Party Improvement [Insert. For • [Insert. For example, establish • Ministry of Mining or • Mining or oil and gas Internal staff and time About 1 year example, Toolkit minimum requirements Energy division from involved Component 1: If relative to social measures to • Industry organizations stakeholders to provide Social component be covered in closure plan] opinion to draft is consistently not • Other interested parties requirements addressed] [Insert. For • [Insert. For example, establish • Ministry of • Ministry of Environment Periodic workshop About 1 year example, Toolkit a working committee in Environment involving 1-2 • Relevant industry Component 2: partnership with industry organization representatives from Lack of soil and organizations and each category of involved water cleanup • Operators stakeholders knowledgeable academic standards] institutions to reach consensus • Academic institutions on “how clean is clean”] • Experts [Insert. For • [Insert. For example, consider • Regional Government • Regional Government Regional planning to About a year example, Toolkit costs of retrenchment and • Industry organizations include alternative Component 3: retraining] economic activities for Socioeconomic • Operators the unemployed consideration are • Community not factored in • Others when establishing financial assurance] TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-30 5.10 For More Information There are numerous useful references describing the importance of, and mechanisms related to, stakeholder engagement. Below are several selected references, which can be used to access additional information: • International Finance Corporation (IFC), Stakeholder Engagement: A Good Practice Handbook for Companies Doing Business in Emerging Markets, May 2007 (http://www.ifc.org/ifcext/sustainability.nsf/Content/Publications_GoodPractice_Stake holderEngagement) • Anglo American, Socio-Economic Assessment Toolbox (http://www.angloamerican.co.uk/aa/development/society/engagement/seat/seat_tool box2.pdf) • International Petroleum Industry Environmental Conservation Association (IPIECA) Stakeholder Dialogue, 22-24 April 2003 (http://www.ipieca.org/activities/social/downloads/publications/dialogue_03.pdf ). • Accountability, Stakeholder Engagement Standard, 2005 (http://www.accountability21.net/uploadedFiles/publications/SES%20Exposure%20Draf t%20-%20FullPDF.pdf) • IPIECA, Partnerships in the Oil and Gas Industry, 2006 (http://www.ipieca.org/activities/partnerships/downloads/partnerships.pdf ). • International Council on Mining and Metals (ICMM), Planning for Integrated Mine Closure: Toolkit, 2008 (http://www.icmm.com/page/9568/planning-for-integrated-mine- closure-toolkit) • International Council on Mining and Metals (ICMM), Community development toolkit, 2006 (http://www.icmm.com/page/629/community-development-toolkit-) • Environmental Excellence in Exploration (E3), the Prospectors and Developers Association of Canada, Stakeholder Engagement Toolkit, 2007 (http://pdac.ca/e3plus/index.html) • International Association of Oil and Gas Producers (OGP), Environmental-Social-Health Risk and Impact Management Process, Report No. 389, April 2007. TOOLKIT VERSION 3.0, TOOL 5 DECOMMISSIONING AND CLOSURE OF OIL FIELDS AND MINES T5-31