Page  1
S/NO NAME OF OFFICER
DESIGNATION
NAME OF PROPOSED
TRAINING
1 Haliru Yusufu
Project Manager
Advance Project Management
Strategic Management Training/Workshop
2 Aliyu Shehu
Project Accountant
Financial Management & Disbursement 
Advance Financial Mgt. Course
3 Chika Y. Abubakar
Procurement Officer
 Goods & Equipment Procurement Seminar
Contract Management
4 Usman Abdullahi
M & E Officer
Data Base Management
Technical Report Writing
5 Nasiru Yahaya Isa
CMO
Technical Report Writing
Page  2
TRAINING
DURATION OF 
PURPOSES
DATE OF TRAINING
INSTITUTION
TRAINING
OF TRAINING
IF KNOWN
ASCON
Two Weeks
Increase Mgt Skills
Oct. Dec 08
Uni. Ibadan
Two Weeks
Increase Mgt Skills
July – Sep. 08
LBS
Two Weeks
Skill Acquisition
June 30 – July 11 08
ASCON
Two Weeks
Skill Acquisition
April 14 – 27 08
LBS
Two Weeks
Skill Acquisition
ASCON
Two Weeks
Skill Acquisition
ASCON
Two Weeks
Capacity Building
August 18 -31 08
Uni. Ibadan
Two Weeks
Capacity Building
May 7 -18, 08
Uni. Ibadan
Two Weeks
Capacity Building
May 7 -18, 08
Page  3
ALL PREVIOUS TRAINING ATTENDED 
TOTAL
BY OFFICER SINCE WORKING ON
COST
 THE PROJECT(FINANCE BY PROJECT
 AND OTHER SOURCE)
Financial management & disbursement 
at LBS
Fleaxible Accounting Software
at Tokuns Kaduna
Financial management & disbursement 
at LBS
Effective Management of M &  E 
at  University of Ibadan
Effective commnication at Uni. Of Ibadan
Philips Edward at Lagos
Page  4
            SOKOTO STATE  HIV/AIDS PROGRAMME DEVELOPMENT PROJECT
CREDIT NO. 3556 UNI
       SCHEDULE OF MEETINGS, WORKSHOP  - JANUARY - DECEMBER, 2008 - 10
SN
PROJECT/TRAINI
NG NO
DESCRIPTION
PARTICIPANT
DESIGNATION
VENUE
PERIOD
TOTAL COST 
US DOLLAR
REMARKS
1
SACA/TR/001/08
Support SACA to attend 
NACA organized 
Workshops/Meetings, 
NACA/SACA Forum 
7
SPT
Abuja & 
Elsewhere
1 week
     51,282.05 
For NACA/WB 
No-objection
2
SACA/TR/002/08
Annual  review meeting Dev. 
Partners
20
SACA,Line 
Ministries, NGOs etc
Sokoto
4 days
       8,547.00 
-
3
SACA/TR/003/08
 Bi annual meetings line 
Ministries
55
SACA,Line 
Ministries, NGOs etc
Sokoto
5 days
       1,709.40 
-
4
SACA/TR/004/08
Quarterly review meeting 
SACA, LACA
30
SACA LACA staff
Sokoto
3 days
       5,128.20 
-
5
SACA/TR/005/08
B C C sensitisation meeting, 
workshop for media and 
stakeholders
50
SACA, LACA & 
Media Practitioners
Shukura Hotel
2 Days
       5,128.20 
For NACA/WB 
No-objection
6
SACA/TR/006/08
Training of 5 nos 
participants, TBAs, 
Circumcisions, Barbers each 
from 23 LGAs.
115
TBAs/PABAs
Sokoto
3 days
     12,820.51 
For NACA/WB 
No-objection
7
SACA/TR/007/08
Train youth friendly 
counsellors for the youth 
friendly VCT and RH centers
80
Youth Counsellors
Shukura Hotel
3 days
       3,418.80 
For NACA/WB 
No-objection
8
SACA/TR/008/08
M&E TWG monthly meeting
49
All M & E Officer and 
Dev. Pertners.
Shukura Hotel
5 days
     10,256.41 
-
9
SACA/TR/009/08
Data collection and monthly 
drive SDP every first week of 
the month.
40
SDPs, GOs, Lie 
miistries
Sokoto
3 days
     13,624.46 
-
Page  5
10
SACA/TR/010/08
Train 5 zonal M&E officers 
on the NNRIMS data base 
management and production 
of NNRIMS tools.
45
Zoal M&E officers
Shukura Hotel
4 days
     29,914.52 
For NACA/WB 
No-objection
SN
PROJECT/TRAINI
NG NO
DESCRIPTION
PARTICIPANT
DESIGNATION
VENUE
PERIOD
TOTAL COST 
US DOLLAR
REMARKS
11
SACA/TR/011/08
Conduct quaterly performace 
assessment visit & 
commodity logistics 
management to GFR 5 sites 
in the state.
7
5 Global fud sites
Sokoto
2 weeks
     10,256.41 
-
12
SACA/TR/012/08
Support M&E TWG to 
conduct quarterly and 
monthly visit to LGAs and 
selected SDPs.
5
PFMU Head, PA, 
PO,IA and PFO
Sokoto
3 days
     10,256.41 
-
13
SACA/TR/013/08
Submission of data to 
NACA/ASCP and feed back 
meetnig.
5
All SDPs sites
Abuja & 
Elsewhere
5days
     17,094.01 
-
14
SACA/TR/014/08
Quarterly meeting with Dev. 
Partners, TWG, Line 
Ministries. 
20
Dev. Parters, lie 
miistries & TWG
Abuja & 
Elsewhere
NA
     10,256.41 
-
15
SACA/TR/015/08
Ensure 100% 
implementation of State 
Plan.
40
All stakeholers
 NA 
3 days
     17,094.01 
-
16
SACA/TR/016/08
Enlist the support of relavant 
partners.
5
All Dev. Parters
 NA 
 NA 
       4,273.50 
-
17
SACA/TR/017/08
80 M&E officers to be trai on 
data base and maintaenace
80
Zoal , lie miistries & 
SDPs M&E officers
Sokoto
quarterly
     17,094.01 
For NACA/WB 
No-objection
18
SACA/TR/018/08
Reviewing of existing related 
policies
5
NACA, SACA, LACA 
staff
Sokoto
quarterly
       4,273.50 
-
19
SACA/TR/019/08
Adoptation of natioal Policies 
to suite Sokoto state
5
Public and private 
sectors
Sokoto
2 Days
       4,273.50 
-
Page  6
20
SACA/TR/020/08
Identify policy makers on 
gender and Huma rights 
issues.
50
State Executive 
councils members 
and members of 
state house of 
Sokoto
2 Days
     25,641.02 
-
21
SACA/TR/021/08
Adoption of BCC decuments 
by TWG committee and 
stakeholders
30
NGOs, CBOs, FBOs, 
& Private sector
Sokoto
2 Days
       4,273.50 
-
22
SACA/TR/022/08
To produce the state B C C 
document  disiminating, 
Workshop and meeting
40
All stakeholders
Sokoto
5,128.20
For NACA/WB 
No-objection
23
SACA/TR/023/08
Costing and implemeting
3
TWG
Sokoto
       4,273.50 
-
24
SACA/TR/024/08
 TRC process, training of 
CSOs in management and 
report writing & Advert
40
GOs, FBOs, & 
CBOs.
Sokoto
34,188.03
-
25
SACA/TR/025/08
Quaterly facts sheet 
production
3
All stakeholers
Sokoto
7,692.30
-
26
SACA/TR/026/08
Advocacy of 23 Local gov;t 
councils
5
SPT
5,982.90
-
TOTAL
   323,880.76 
Page  7
Procurement Plan-Goods 
Country/Organisation:  SACA SOKOTO
Project/Programme: HIV/AIDS PROGRMME DEVELOPMENT PROJECT SOKOTO
Draft Bid 
Documents, 
No-objection 
Dates are not 
Loan #:3556 UNI
BASIC DATA
Spec 
Proc 
Notice
Advert
Bidding Period
Bid Evaluation
Contract Finalization
Contract Implementation
Description*
Package
Number
Lot
Number
Estimated 
Amount in US $
Procurement 
Method
Pre-or Post 
Qualification
Prior or Post 
Review
Plan vs. Actual
Prep & 
Submission
by Ex Agency
No-objection
Date
On-line UNDB
Gateway
Nat Press
Bid Invitation 
Date
Bid Closing-
Opening
Submission
Bid Eval Rpt
No-objection
Date
Plan vs. Actual
Contract 
Amount in 
US$'000
Date
Contract
Award
Date
Contract
Advert
Date
Contract
Signature
Opening
o
f
Let of Credit
Arrival
of
Goods
Inspection
Final
Acceptance
Norm Duration of Proc 
Steps
If Prequalification
Plan
4 - 7 wks
1 - 1.5 wks
1.5-2wks
6 to
12 wks
1.5-3wks
1-1.5wks
Plan
1 wk
1.5-3 wks
add7-13 wks
Actual
Actual
List of Contracts
Printing of Booklets & 
Pamplets on SOSACA 
and its activities.
SO/HIV/GD/
0021/SH/08
1
27,350.42
SHOPPING
N/A
POST
Plan
N/A
N/A
N/A
10/03/08
17/03/08
N/A
N/A
Plan
27.35
24/03/08
N/A
2/04/08
N/A
9/04/08
11/04/08
Actual
Actual
Printing of  IEC/BCC 
materials such as 
Pamplates, Stickers, T-
Shirts, face caps, key 
holders, etc. 
SO/HIV/GD/0
022/SH/08
1
4,273.50
SHOPPING
N/A
POST
Plan
N/A
N/A
N/A
7/04/08
14/04/08
N/A
N/A
Plan
4.27
21/4/08
N/A
30/04/08
N/A
5/05/08
08/5/08
Actual
Actual
Printing of Monthly news 
bulletin and 2008 
Almanac .
SO/HIV/G
D/0023/SH/
08
2
17,094.01
SHOPPING
N/A
POST
Plan
N/A
N/A
N/A
21/4/08
28/04/08
N/A
N/A
Plan
17.09
5/05/08
N/A
19/05/08
N/A
2/06/08
16/06/08
 Actual
Actual
Provide rapid test kits for 
VCT &TB service delivey 
centers
SO/HIV/GD
/0024/SH/0
8
1
8,547.00
SHOPPING
N/A
POST
Plan
N/A
N/A
N/A
5/05/08
12/05/08
N/A
N/A
Plan
8.55
19/05/08
N/A
29/5/08
N/A
4/6/08
09/06/08
 Actual
Actual
Procurement of CD4 
count machine
SO/HIV/GD
/0026/SH/08
1
88,461.53
SHOPPING
N/A
POST
Plan
N/A
N/A
N/A
19/05/08
26/05/08
N/A
N/A
Plan
88.46
2/6/08
N/A
11/6/08
N/A
18/6/08
20/6/08
Actual
Actual
Total Cost
145,726.46
145.73
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Page  8
Procurement Plan-Works 
Country/Organisation:
SACA SOKOTO
Project/Programme: 
Loan #:
Spec Proc 
Notice
Advert
Description*
Package
Number
Lot
Number
Lumpsum or Bill of 
Quantities
Procurement 
Method
Estimated Amount in
US $
Pre-or Post 
Qualification
Prior or Post Review
Plan vs. Actual
Prep & Submission
by Ex Agency
No-objection
D
ate
On-line UNDB
Gateway
N
at Press
Bid Invitation Date
Bid Closing-Opening
Submission
Bid Eval Rpt
No-objection
Date
P
lan vs. Actual
Contract Amount in 
US$ '000
D
ate
C
ontract
Award
Date
C
ontract
Signature
M
obilization
Advance
Payment
S
ubstantial
Completion
F
inal
A
cceptance
Final
C
ost
If Prequalification
Plan
4 - 7 wks
1 - 1.5 wks
1.5 - 2 wks
1.5 - 2 wks
6 to
12 wks
1.5 - 3 wks
Plan
1 wk
1.5-3 wks
add 7-13 wks
Actual
Actual
List of Contracts
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Total Cost
0.00
Plan
Plan
0.00
0.00
0.00
Actual
Actual
0.00
0.00
Fill gray cells only!
Bid Evaluation
Contract Finalization
Basic Data
Bidding Period
Draft Bid Documents, 
including specs and 
quantities, draft SPN
If Post-Review, No-objection Dates 
are not needed
Contract Implementation
Norm Duration of Proc Steps
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Page  9
Procurement Plan-Consultants 
Country/Organisation: SACA SOKOTO
Project/Programme: HIV/AIDS Programme Development Project Sokoto 
Loan #: 3556 UNI
Contra
ct
Type
Description*
Selection 
Method
Lumpsum
or
Time-Based
Estimated 
Amount
 in US$ '000
Prior/Post 
Review
Plan vs. 
Actual
Prep & 
Submission
by Ex Ag
No-objection
Date
On-line 
UNDB
Lead-time 
before 
shortlist
Submission
Date
No-objection
Date
Plan vs.Actual
Invitation
Date
Submission/
Opening
Date
Submission
E
valuation
Report (T)
N
o-objection
Evaluation
Report  (T)
Opening 
F
inancial 
Proposals
S
ubmission
Eval Report
(T) (F)
No-objection
Eval Report
(T) (F) 
Plan vs.Actual
Negotiations
Submission
D
raft 
Contract
N
o-objection 
Negotiations
Contract 
A
mount in 
US$ '000
C
ontract 
Award 
C
ontract 
S
ignature
P
lan vs.Actual
Mobilization
Advance
P
ayment
Draft
Report
F
inal
Report
F
inal
C
ost
Norm Duration of Proc Steps
Plan
3 - 6 wks
1-2wks
1-1.5wks
2 wks
1-2wks
Plan
4  to
12 wks
2 - 3 wks
0.5-2 wks
2 wks
1 - 2 wks
1 - 1,5 wks
Plan
2 wks
1 - 2 wks
1 - 2 wks
1 wk
1 - 3 wks
Plan
Actual
Actual
Actual
Actual
List of Contracts
 Develop TOR and 
recruit local cosultant to 
facilitate study 
IC
LUMPSUM
2,564.10
POST
Plan
N/A
N/A
N/A
N/A
N/A
N/A
Plan
7/04/08
28/04/08
N/A
N/A
N/A
5/05/08
12/05/08
Plan
26/05/08
N/A
2/06/08
2.56
9/06/08
16/06/08
Plan
23/6/08
7/7/08
21/7/08
Actual
Actual
Actual
Actual
 Commission study on 
resource gaps and 
funding pattern
IC
LUMPSUM
2,564.10
POST
Plan
N/A
N/A
N/A
N/A
N/A
N/A
Plan
5/05/08
02/06/08
N/A
N/A
N/A
16/06/08
23/06/08
Plan
14/07/08
N/A
21/07/08
2.56
28/07/08
11/08/08
Plan
18/8/08
2/9/08
15/9/08
Actual
Actual
Actual
Actual
 Develop advocacy plan 
based on study report
IC
LUMPSUM
3,418.80
POST
Plan
N/A
N/A
N/A
N/A
N/A
N/A
Plan
5/06/08
03/07/08
N/A
N/A
N/A
10/07/08
17/07/08
Plan
31/07/08
N/A
7/08/08
3.42
14/08/08
28/08/08
Plan
4/9/08
18/9/08
2/10/08
Actual
Actual
Actual
Actual
 Support to FBOs, GOs, 
CSOs and private 
sectors for AIDS 
intervetion Second HAF& 
QCBS
LUMPSUM
518,978.01
PRIOR
Plan
7/04/08
21/04/08
N/A
5/05/07
12/05/08
19/5/08
Plan
16/06/08
28/7/08
N/A
N/A
N/A
28/8/08
4/9/08
Plan
18/9/08
25/09/08
2/10/08
518.98
9/10/08
23/10/08
Plan
6/11/08
13/11/08
20/11/08
Actual
Actual
Actual
Actual
 Maping of the existing 
LACAS
IC
LUMPSUM
8,547.00
POST
Plan
N/A
N/A
N/A
N/A
N/A
N/A
Plan
7/04/08
28/04/08
N/A
N/A
N/A
5/05/08
12/05/08
Plan
26/05/08
N/A
2/06/08
8.55
9/06/08
16/06/08
Plan
23/6/08
7/7/08
21/7/08
Actual
Actual
Actual
Actual
Recruitment of External 
Auditors and payment of 
fees
SSS
LUMPSUM
5,128.20
POST
Plan
N/A
N/A
N/A
N/A
N/A
N/A
Plan
14/04/08
19/5/08
N/A
N/A
N/A
2/6/08
12/6/08
Plan
23/6/08
N/A
7/7/08
5.13
14/7/08
28/7/08
Plan
4/8/08
18/8/08
25/8/08
Actual
Actual
Actual
Actual
Total Cost
541,200.21
541.20
Grand Total
541,200.21
541.20
Fill gray cells only!
Preparation 
Request for 
Proposals
Contract Implementation
Contract Finalization
Negotiations
Request for 
Expression 
of Interest
(when 
required)
Proposal Evaluation
Technical (T) & Financial (F) for projects 
approved before May 2002
Short
List
Consultant
Proposals
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