Improving Climate Data and Information Management Project Country: Jamaica Loan/Credit/TF No.: TF0A0433 Project Name: Improving Climate Data and Information Management Project Project ID: P129633 Name of Implementing Agency: Planning Institute of Jamaica - PIOJ Procurement Plan 1. General 1. Date of General Procurement Notice: N/A 2. Period covered by this procurement plan: The procurement period of project covered from April 2017 to March 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods, IT, NCS) Above US$ 1 million All 2. NCB (Goods) Above US$ 100,000 None 3. ICB (Works) Above US$ 7.5 million All 4. NCB (Works) Above US$ 200,000 None 2. Prequalification. N/A. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 2 million 2. Single Source (Firms) Above US$ 1 million 3. Individual Above US$ 400,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. PROCUREMENT Jamaica : Improving Climate Data and Information Management PLAN General Information Country: Jamaica Bank’s Approval Date of the Original Procurement Plan: 2017-06-05 2020-06-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P129633 GPN Date: Project Name: Improving Climate Data and Information Management Loan / Credit No: TF / 11477, TF / A0433 Executing Agency(ies): Planning Institute of Jamaica WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Component 1: Upgrading 2017-PPCR-Q2-04 / Works hydro-meteorological data Request for Single Stage - One to install fencing and TF / A0433 Post Limited 35,000.00 62,004.60 Completed 2017-06-27 2017-05-08 2017-08-22 2017-08-22 2017-10-21 collection, processing and Quotations Envelope support structures for MSJ forecasting systems Component 1: Upgrading 2017-PPCR-Q4-01 / Under hydro-meteorological data Request for Single Stage - One Refurbish office for Doppler TF / A0433 Post Limited 80,000.00 0.00 Implementat 2019-04-08 2019-09-11 2019-05-27 2019-07-26 collection, processing and Quotations Envelope Radar ion forecasting systems Component 1: Upgrading 20PPCR/Q3/01 / Pending hydro-meteorological data Request for Single Stage - One Construction of Perimeter TF / A0433 Post Open - National 27,500.00 0.00 Implementat 2020-09-01 2020-10-28 2020-12-12 collection, processing and Quotations Envelope Fencing for Radar Station ion forecasting systems GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2017-PPCR-Q1-07 / New Component 1: Upgrading Doppler Radar (supply/ hydro-meteorological data Open - Single Stage - One installation/ commissioning/ TF / A0433 Prior Request for Bids 3,018,000.00 0.00 Canceled 2017-06-21 2017-07-14 2017-11-06 2018-11-06 collection, processing and International Envelope training/ support as forecasting systems incidental service) Component 1: Upgrading 2017-PPCR-Q2-06 / Screens hydro-meteorological data Request for Single Stage - One TF / A0433 Post Limited 3,900.00 16,829.38 Signed 2017-06-30 2017-07-20 2017-08-18 2018-07-27 2017-09-17 for Monitoring Centre WRA collection, processing and Quotations Envelope forecasting systems 2017-PPCR-Q2-05 / Component 2 : Climate Enterprise server and Resilient Planning and Request for Single Stage - One TF / A0433 Post Limited 50,800.00 39,769.20 Signed 2017-06-21 2017-06-19 2017-08-09 2017-09-07 2017-10-08 Infrastructure, router and Hydro-meteorological Quotations Envelope layer 3 switch Information Services Component 2 : Climate 2017-PPCR-Q2-07 / Storage Resilient Planning and Request for Single Stage - One TF / A0433 Post Limited 62,000.00 91,323.18 Completed 2017-07-04 2017-09-27 2017-08-22 2018-01-22 2017-10-21 2018-02-28 area network Hydro-meteorological Quotations Envelope Information Services 2017-PPCR-Q2-08 / Component 2 : Climate Database Management Under Resilient Planning and Request for Single Stage - One software-SQL Enterprise TF / A0433 Post Limited 3,000.00 0.00 Implementati 2017-06-21 2017-06-21 2017-08-09 2017-09-08 Hydro-meteorological Quotations Envelope Core Edition offered only on Information Services through GOJ. Page 1 Component 2 : Climate 2017-PPCR-Q2-09 / Search Resilient Planning and TF / A0433 Post Direct Selection Direct 50,000.00 70,000.00 Signed 2017-06-26 2017-06-26 2017-07-03 2017-07-17 2017-08-07 2017-09-14 2017-09-06 & discovery software Hydro-meteorological Information Services 2017/PPCR/Q3/09 / Workstation computers and Component 1: Upgrading a server computer o hydro-meteorological data Request for Single Stage - One TF / A0433 Post Limited 18,000.00 13,668.73 Signed 2017-09-12 2018-01-12 2017-10-29 2018-04-10 2017-11-18 facilitate the use of the collection, processing and Quotations Envelope Aquarius Software by the forecasting systems Water Resources Authority 2017/PPCR/Q3/08 / Procurement of the 3rd batch of Equipment from Stevens Water Monitoring Component 1: Upgrading Inc for the Water Resources hydro-meteorological data Authority (WRA). This TF / A0433 Post Direct Selection Direct 85,000.00 92,375.00 Completed 2017-09-11 2017-09-01 2017-09-18 2017-09-07 2017-10-16 2017-10-17 2017-11-30 2017-12-29 collection, processing and equipment will continue the forecasting systems retrofitting and expansion of the water monitoring network operated by the WRA. Component 1: Upgrading 2018/PPCR/Q4/01 / Develop hydro-meteorological data and implement real time TF / A0433 Post Direct Selection Direct 45,000.00 79,654.67 Signed 2017-12-20 2018-01-08 2018-01-08 2019-09-23 2018-03-14 2020-02-12 2018-09-10 collection, processing and data system for the MSJ forecasting systems 2017/PPCR/Q1/07 / Design, Component 1: Upgrading supply and install an S- hydro-meteorological data Request for Open - TF / A0433 Prior Multi Stage 2,000,000.00 2,449,203.00 Signed 2018-02-12 2018-02-19 2018-02-18 2018-04-24 2018-04-19 2018-05-31 2018-11-30 2019-01-11 2019-01-04 2019-06-25 2019-12-30 Band Doppler capable collection, processing and Proposals International weather radar. forecasting systems 2018/PPCR/Q3/02 / Procurement of hard drives for redundancy in terms of Component 2 : Climate storage capabilities for the Under Resilient Planning and Request for Single Stage - One Climate Change portal. This TF / A0433 Post Limited 13,000.00 0.00 Implementati 2018-09-21 2019-05-08 2018-11-09 2018-12-24 Hydro-meteorological Quotations Envelope activity also includes on Information Services ethernet cables, rack mount kits desktop and laptop computers for the NSDMD. 19/PPCR/Q2/05 / Fabrication and supply of support Component 1: Upgrading structures for hydro-met Under hydro-meteorological data Request for Single Stage - One equipment to be installed at TF / A0433 Post Limited 14,500.00 0.00 Implementati 2019-09-18 2019-09-19 2019-11-07 2019-12-19 collection, processing and Quotations Envelope 9 existing and 3 new sites on forecasting systems operated by the Water resources Authority. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2017/PPCR-Q3-06 / Printing Component 2 : Climate of 2015 State of Jamaica Resilient Planning and Request for Single Stage - One TF / A0433 Post Limited 10,000.00 7,605.31 Signed 2017-07-27 2017-11-17 2017-09-14 2018-01-15 2017-10-14 Climate Report and Version Hydro-meteorological Quotations Envelope for Policy Makers Information Services 2018/PPCR/Q2/01 / Component 3 : Climate PRINTING OF BROCHURES Change Education, Request for Single Stage - One TF / A0433 Post Limited 3,200.00 1,296.51 Signed 2018-08-07 2019-03-12 2018-09-18 2019-03-20 2018-10-08 UNDER THE BEHAVIOUR Awareness and Behavior Quotations Envelope CHANGE CAMPAIGN Change Page 2 Component 3 : Climate 2017/PPCR/Q2/02 / Outdoor Pending Change Education, Request for Single Stage - One advertising on bus sides for TF / A0433 Post Limited 9,200.00 0.00 Implementati 2018-07-11 2018-08-22 2019-02-18 Awareness and Behavior Quotations Envelope Behaviour change campaign on Change 2018/PPCR/Q2/03 / Outdoor Component 3 : Climate Under advertising on Billboards, Change Education, Request for Single Stage - One TF / A0433 Post Limited 9,920.00 0.00 Implementati 2018-08-08 2019-04-04 2018-09-19 2019-03-18 signs etc for the behaviour Awareness and Behavior Quotations Envelope on Change Campaign Change 2018/PPCR/Q3/01 / Procurement of video Component 3 : Climate production services, for 3 X Change Education, Request for Single Stage - One 30 second Public Service Ads TF / A0433 Post Limited 36,500.00 0.00 Canceled 2018-09-17 2019-03-27 2018-11-01 2018-12-11 Awareness and Behavior Quotations Envelope (PSA) and 1 X 40 second Change PSA, as a part of the Behaviour Change Campaign. 2018/PPCR/Q1/04 / Advertising through two Component 3 : Climate major newspapers (Jamaica Change Education, TF / A0433 Post Direct Selection Direct 9,900.00 0.00 Canceled 2018-10-01 2018-10-06 2018-11-15 2019-02-13 Gleaner and the Observer) Awareness and Behavior for the behavior change Change campaign. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Upgrading 2017-PPCR-Q3-01 / Data Consultant hydro-meteorological data Open - rescue and quality assurance TF / A0433 Post Qualification 50,000.00 55,000.00 Signed 2017-09-04 2017-11-16 2017-10-02 2017-11-28 2017-11-05 2018-02-26 2017-11-25 2018-09-07 2017-12-23 2018-12-07 2018-05-12 collection, processing and International including staff training Selection forecasting systems 2017-PPCR-Q3-04 / Upgraded Wed Portal - Data Component 2 : Climate Dissemination (gap Consultant Resilient Planning and Pending analysis/design of network - TF / A0433 Post Qualification Open - National 50,000.00 0.00 2017-08-01 2017-08-21 2017-09-18 2017-10-09 2017-11-06 2018-05-05 Hydro-meteorological Implementation training needs of operators, Selection Information Services network of community access points) 2017-PPCR-Q1-05 / Climate Component 3 : Climate Consultant Change Information Change Education, TF / A0433 Post Qualification Open - National 120,000.00 320,054.09 Signed 2017-06-21 2017-11-01 2017-07-12 2017-08-25 2017-12-14 2017-09-24 2018-03-29 2017-10-29 2018-06-06 2019-09-29 Education and Awareness and Behavior Selection Communications Campaign Change 2017-PPCR-Q1-06 / Detailed Component 2 : Climate vulnerability assessment and Resilient Planning and Quality And Cost- Open - costed plan for climate TF / A0433 Post 370,000.00 172,059.28 Signed 2017-07-03 2018-04-30 2017-07-24 2018-06-29 2017-09-06 2018-08-22 2017-09-27 2018-10-12 2017-10-11 2018-11-22 2017-11-15 2019-02-27 2017-12-20 2019-04-08 2018-09-16 Hydro-meteorological Based Selection International proofing health facilities and Information Services operations 2017-PPCR-Q3-03 / Consultancy to scale up Component 2 : Climate Consultant community risk profiling and Resilient Planning and TF / A0433 Post Qualification Open - National 120,000.00 246,419.25 Signed 2018-07-16 2019-09-12 2018-08-21 2019-09-23 2018-10-04 2019-11-08 2018-10-18 2018-11-22 2020-03-04 2019-07-10 development of early Hydro-meteorological Selection warning messages for Information Services vulnerable groups. Component 3 : Climate 20/PPCR/Q2/01 / Knowledge Consultant Change Education, Pending Attitudes and Behavioral TF / A0433 Post Qualification Open - National 48,920.00 0.00 2020-07-10 2020-07-31 2020-09-04 2020-10-04 2020-10-14 2021-01-12 Awareness and Behavior Implementation Practice survey Selection Change Page 3 20/PPCR/Q1/01 / Develop Early Warning Messaging (EWM) incorporating hazard data to guide the Component 2 : Climate development of impact based Consultant Resilient Planning and Open - Pending community specific actions. TF / A0433 Post Qualification 46,250.00 0.00 2020-06-10 2020-07-05 2020-08-09 2020-08-11 2020-08-26 2021-02-22 Hydro-meteorological International Implementation The EWM will target Selection Information Services vulnerable groups threatened by climate hazards and empower them to act timely and appropriately. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual N-A / Training in the Use Component 1: Upgrading of Climate Changes hydro-meteorological data Scenarios - STRATEGIC TF / 11477 Prior Direct Selection Direct 0.00 5,036.65 Signed 2014-06-10 collection, processing and PROGRAMME FOR forecasting systems CLIMATE RESILIENCE. 2017-PPCR-Q3-02 / Project Component 2 : Climate Officer assigned to the Individual Resilient Planning and Ministry of Health to assist TF / A0433 Post Consultant Open 30,000.00 19,918.12 Signed 2017-07-20 2019-02-28 2017-09-07 2019-03-22 2017-09-21 2019-03-22 2017-10-19 2019-05-01 2018-10-19 Hydro-meteorological with Vulnerability Selection Information Services Assessment of Health Sector. 2016-PPCR-Q4-02 / Component 3 : Climate Individual Knowledge, Attitude and Change Education, TF / A0433 Post Consultant Limited 39,000.00 42,000.00 Signed 2017-06-21 2017-02-22 2017-07-03 2017-02-16 2017-07-24 2017-05-16 2017-08-28 2017-09-04 2018-08-28 Behavioral Practices Awareness and Behavior Selection Specialist Change 2017-PPCR-Q2-02 / Capacity Component 1: Upgrading Building and advisory hydro-meteorological data TF / A0433 Post Direct Selection Direct 21,500.00 21,500.00 Signed 2017-06-22 2017-04-03 2017-07-02 2017-04-26 2017-09-05 2017-08-02 2017-10-05 services Installation of AWS collection, processing and MSJ forecasting systems 2017-PPCR-Q1-01 / Scaling Component 3 : Climate up of Voices for Climate Change Education, Change Public Education TF / A0433 Post Direct Selection Direct 120,625.00 117,640.84 Signed 2017-06-21 2016-12-29 2017-07-01 2017-01-16 2017-09-04 2017-12-01 2019-08-05 Awareness and Behavior Initiative - (Panos Change Caribbean) 2018/PPCR/Q1/Q3 / Project Officer contracted for the Office of Disaster Preparedness and Emergency Component 2 : Climate Management to coordinate Individual Resilient Planning and the implementation of the TF / A0433 Post Consultant Open 40,000.00 41,607.27 Signed 2018-02-16 2018-09-19 2018-04-06 2019-02-25 2018-04-20 2019-03-19 2018-05-09 2019-04-08 2019-11-10 Hydro-meteorological Vulnerability Assessments of Selection Information Services the Priority Sectors, Community Risk Profiles and development of Early Warning Messages. 2018/PPCR/Q1/Q2 / Illustrative Graphic Designer required to design layout Component 3 : Climate and provide artwork for Change Education, TF / A0433 Post Direct Selection Direct 4,800.00 0.00 Canceled 2018-02-19 2018-03-19 2018-03-01 2018-04-14 2018-10-11 among other things: Logos, Awareness and Behavior creative cartoon characters, Change comic strips pop ups for social media use etc. Page 4 2018/PPCR/Q1/Q1 / Graphic Art Designer to work with the Behaviour Change Consultant to among other Component 3 : Climate things deliver innovative Change Education, TF / A0433 Post Direct Selection Direct 1,700.00 0.00 Canceled 2018-02-19 2018-03-19 2018-03-01 2018-04-14 2018-11-10 ideas for print, electronic Awareness and Behavior and web-based products in Change keeping with specifications briefed for Individual assignments. 2018/PPCR/Q1/06 / Network design consultant to to Component 2 : Climate advise, guide and assist in Resilient Planning and setting up recently procured TF / A0433 Post Direct Selection Direct 3,200.00 2,249.56 Signed 2018-04-20 2018-05-15 2018-04-29 2018-05-16 2018-06-09 2018-07-06 2018-09-07 Hydro-meteorological hardware devices to improve Information Services the geospatial services of the division 19/PPCR/Q1/01 / The aim of the consultancy is to Component 1: Upgrading improve the understanding Individual hydro-meteorological data of the measurement, TF / A0433 Post Consultant Direct 13,000.00 20,000.00 Signed 2019-05-06 2019-04-18 2019-05-13 2019-05-29 2019-06-03 2019-07-11 2019-06-13 2019-10-16 2019-11-10 collection, processing and collection and application of Selection forecasting systems soil moisture data for agro- meteorology and hydrology. 19/PPCR/Q2/01 / Continuing on the preparation of the 2012 and 2015 State of Jamaican Climate Reports, Component 2 : Climate the Climate Studies Group Resilient Planning and will be contracted to prepare TF / A0433 Post Direct Selection Direct 45,000.00 130,000.00 Signed 2019-05-06 2020-01-31 2019-05-21 2020-02-05 2019-06-18 2020-04-06 2020-04-13 Hydro-meteorological the 2019 State of Jamaican Information Services Climate Report, utilizing the latest data and information available up to 2019. 19/PPCR/Q3/01 / Monitoring Component 4 : Project Individual and Evaluation Specialist to Pending TF / A0433 Management, Monitoring Post Consultant Open 28,000.00 0.00 2019-10-16 2019-11-15 2019-11-29 2019-12-18 2020-08-14 work on the project on a Implementation and Evaluation Selection short term basis Page 5