PROCUREMENT PLAN Project information: Lao PDR: Health and Nutrition Service Access Project (HANSA) Project Implementation agency: Department of Planning and Cooperation, Ministry of Health Date of the Procurement Plan: January 7, 2020 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 46 of the Public Procurement 1 Law. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds thresholds Remarks Remarks (in US$) (in US$) Works RFB through Open ≥ 2.0 million – ≥ 15 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 200,000 - < 2.0 – None - National market million approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 2 Goods and Non-Consulting Services RFB through Open ≥ 0.6 million – ≥ 4 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 100,000 - < 0.6 - None Risk-based approach National market million approach Request for < 100,000 None Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 1.2 Procurement packages for Works, Goods and Non-Consulting Services (prior and post reviews) with method and Time Schedule Ref. Contract Estimated Review Procurement Expected Comments No. (Description) Cost by Method Contract (US$) Bank Signing (Prior Date / Post) Component 3: Adaptive Learning and Project Management: C3/G/01 Extension 80,000 DS Post 4-Jan-21 Continuation. contract for Competitive Maintain selection internet under connectivity HGNDP C3/G/02 Procurement of 99,600 RFQ Post 25-Jan- Tablets 21 Total Works and Goods 179,600 Notes: DS: Direct Selection RFQ: Request for Quotations II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds Remarks (in US$) (in US$) QCBS, QBS, FBS, ≥ 300,000 Methods for consulting ≥ 4.0 million Risk-based LCS (Using the services are specified in approach paragraph 7.3 to 7.12, 3 most appropriate Section VII of the market approach) Procurement Regulations. CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited competition can be applied for contracts through national or with value under international market US$300,000 approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of regulations competitive foreseen at the 7.13-7.15 selection project preparation stage. Individual N/A depending Essential individual ≥ 400,000 and for Risk-based Consultants on nature of assignments will be defined the positions as approach services in the Procurement Plan specified in the PP agreed with the Bank and in agreed with the line with regulations 7.34- Bank 7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. No. Description of Estimated Selection Review Expected Comments Assignment Cost Method by Bank Proposals (US$) (Prior / Submission Post) Date Component 3: Adaptive Learning and Project Management: C3/DS/01 Extension of 500,000 DS Post 4-Jan-21 Continuation. contract for Competitive Supporting the selection Operation and under HGNDP Management of HMIS and DHIS2 C3/CQS/01 Independence 700,000 QCBS Post 30-Mar-21 verification on QPS and DLI C3/DS/02 Project Financial 40,000 DS Post 4-Jan-21 Statements Audit C3/IC/01 Project Manager 30,000 IC Post 4-Jan-21 C3/IC/02 Assistant to Project 24,000 IC Post 4-Jan-21 Director for comp. 1&2 C3/IC/03 Assistant to Project 24,000 IC Post 4-Jan-21 Director for comp. 3&4 C3/DS/03 Procurement 24,000 DS Post 4-Jan-21 Continuation. Consultant Competitive selection under HGNDP 4 Ref. No. Description of Estimated Selection Review Expected Comments Assignment Cost Method by Bank Proposals (US$) (Prior / Submission Post) Date C3/IC/04 Procurement 12,000 IC Post 26-Feb-21 Assistant C3/ IC /05 Office 24,000 IC Post 4-Jan-21 Administration C3/ IC /06 Cashier 12,000 IC Post 4-Jan-21 C3/ IC /07 Financial 30,000 IC Post 4-Jan-21 Management Consultant C3/ IC /08 National Project 18,000 IC Post 4-Jan-21 Accountant C3/ IC /09 M&E 18,000 IC Post 4-Jan-21 C3/ IC /10.1 Provincial DLI 18,000 IC Post 4-Jan-21 Program Support 1 C3/ IC /10.2 Provincial DLI 18,000 IC Post 4-Jan-21 Program Support 2 C3/ IC /12 Senior Project 54,000 IC Post 4-Jan-21 Advisor C3/ DS IT staff to support 24,000 DS Post 4-Jan-21 Continuation. /04.1 DHIS2(1) Competitive selection under HGNDP C3/DS/04.2 IT staff to support 18,000 DS Post 4-Jan-21 Continuation. DHIS2(2) Competitive selection under HGNDP C3/IC/13 Safeguard 24,000 IC Post 4-Jan-21 Consultant C3/IC/14 Gender Consultant 24,000 IC Post 4-Jan-21 Total consulting services 1,636,000 Total Works, Goods and 1,815,600 Consulting Services Notes: DS: Direct Selection QCBS: Quality and Cost-Based Selection IC: Individual Consultant 5 PROCUREMENT Lao People's Democratic Republic : Health and Nutrition Services Access Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-08-27 2020-08-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166165 GPN Date: Project Name: Health and Nutrition Services Access Project Loan / Credit No: IDA / 65570 Executing Agency(ies): Department of Planning and Cooperation, Ministry of Health WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Adaptive Individual C3/IC/14 / Gender Pending IDA / 65570 Learning and Project Post Consultant Open 24,000.00 0.00 2020-08-31 2020-10-19 2020-11-09 2020-12-14 2021-06-12 consultant Implementation Management Selection Page 1