Zambezi River Authority Kariba Dam Rehabilitation Program Abbreviated Procurement Plan [June 01, 2014 – December 20, 2015] Procurement Plan 1. General 2. Project information: Country: Zambia Project Name: Kariba Dam Rehabilitation Project Project ID No.: International Development Association (IDA) Project Reference P146575 Africa Development Bank (AfDB) Project Reference ## Project Implementing Agency: Zambezi River Authority 3. Bank’s Approval Date of the Procurement Plan: 2014 September 05 4. Date of General Procurement Notice: T B C 5. Period covered by this Procurement Plan: June 01, 2014 – December 30, 2015 II. Goods, Supply & Installation of Plant & Equipment, Works & non-Consulting Services 6. Prior Review Threshold and Applicable Guidelines (i) Procurement Decisions subject to Prior Review by the Development Partners as stated in Appendix 1 to the Guidelines for Procurement World Bank’s Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants (January 2011 edition), and is open to all eligible bidders as defined in the guidelines. Consulting services will be selected in accordance with the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (January 2011 edition). (ii) Note that activities under the European Development Fund (EDF) financing will be procured in accordance with the EDF rules by the European Union. While these activities are included in the procurement plan to ensure a complete overview of the project they are not subject to review within the context of this procurement plan. Table 1: Thresholds for Procurement Methods and Prior Review – Goods and Works Expenditure Contract Value Threshold Contracts Subject to Procurement Method Category For use of Method (US$) Prior Review (US$) 1. Works ICB(Works/Supply & Installation) >=10,000,000 All contracts NCB >=200,000 - <10,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <200,000 (motor vehicles only) None Shopping <100,000 000 (rest not motor None vehicles) Direct Contracting All values All contracts Procurement from UNOPS Agency All values None 7. Pre-qualification. Bidders for works on the spillway rehabilitation shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 8. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A 9. Reference to (if any) Project Operational/Procurement Manual: The Procurement Plan will also form part of the Project Implementation Manual. 10. Any Other Special Procurement Arrangements: Advance procurement will be used for procurement of the Technical Services and Supervision Consultant, the Environmental and Social Service Provider and the Panel of Experts. Retro-active financing provisions will be included for the Technical Services and Supervision Consultant, the Environmental and Social Service Provider and the Panel of Experts. Procurement Packages with Methods and Time Schedule a) Works 1 2 3 4 5 6 7 8 9 10 Review Contract Pre- Expected Expected Estimated Domestic by (Description) Procurement qualificatio Bid- Contract Ref. No. Cost Preference Bank Comment Method n Opening Completion US$ (yes/no) (Prior / (yes/no) Date Date Post) ZRA/ EDF11 KDRP/ Plunge Pool 80,000,000 EDF Rules Yes No N/A Apr 2015 Sept 2018 Financing W/01/14 Subtotal Works 80,000,000 b) Goods, Supply and Installation and Non Consultant Services 1 2 3 4 5 6 7 8 9 10 Review Contract Pre- Expected Expected Estimated Domestic by (Description) Procurement qualificatio Bid- Contract Ref. No. Cost Preference Bank Comment Method n Opening Completion US$ (yes/no) (Prior / (yes/no) Date Date Post) Jointly co- ZRA/ Spillway financed KDRP/ 122,000,000.00 ICB Yes No Prior Nov 2015 Nov 2023 by AfDB W/01/14 Refurbishment and IDA Subtotal Works 122,000,000.00 III. Selection of Consultants 11. Prior Review Threshold: Selection decisions subject to Prior Review by the Bank as stated in Appendix I to the Guidelines: Selection and Employment of Consultants: Table 3: Thresholds for Consultants Selection Methods and Prior Review Contract Value Threshold Contracts Subject to Prior Review Expenditure Category Procurement Method (US$) (US$ millions) >=200,000 QCBS, QBS (firms) All Contracts 1. Consulting Services Firms <200,000 CQS LCS, FBS (firms) As in Procurement Plan <100,000 SSS All Contracts Competitive Selection >=100,000 All Contracts 2. Individual Consultants IC Single Source Selection All Values All contracts NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. QCBS = Quality- and Cost-Based Selection (Section II of the Consultants’ Guidelines) LCS = Least Cost Selection (Para 3.6, of the Guidelines) CQS = Selection based on Consultants’ Qualifications (Para 3.7 of the Guidelines) FBS= Fixed Budget Selection (Para 3.5 of the Guidelines) QBS = Quality Based Selection (Para 3.2 of the Guidelines) 12. Consultancy services estimated to cost above US$200,000 equivalent per contract and individual consultants assignments estimated to cost US$100,000 and above and all individual consultants hired on single source basis will be subject to prior review by the Bank. 13. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. 14. Short lists entirely of national consultants: Short lists of consultants for services estimated to cost less than US$200,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 15. Any Other Special Selection Arrangements: None Consultancy Assignments and Training with Selection Methods and Time Schedule: c) Consultant Services 1 2 3 4 5 6 7 8 Review by Expected Expected Ref. Description of Assignment Estimated Cost Selection Bank Proposals Contract Comments No. US$ Method (Prior / Submission Signing Date Post) Date ZRA/ Jointly financed KDRP/ Technical Services & Supervision 24,000,000 QCBS Prior Feb 2015 Jan 2015 C/01/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Engineering 1,400,000 IC Prior Oct 2014 Nov. 2014 C/02/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Hydraulics 1,400,000 IC Prior Oct 2014 Nov. 2014 C/03/14 by AfDB & IDA ZRA/ Panel of Experts: Electro- Jointly financed KDRP/ 1,400,000 IC Prior Oct 2014 Nov. 2014 C/04/14 Mechanical by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Geotechnical 1,400,000 IC Prior Oct 2014 Nov. 2014 C/05/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Concrete 1,400,000 IC Prior Oct 2014 Nov. 2014 C/06/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Social 1,400,000 IC Prior Oct 2014 Nov. 2014 C 07/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Panel of Experts: Environment 1,400,000 IC Prior Oct 2014 Nov. 2014 C/08/14 by AfDB & IDA ZRA/ Environmental & Social KDRP/ 600,000 SSS Prior Aug 2014 Sept. 2014 IDA C/09/14 Assessment ZRA/ Jointly financed KDRP/ Dispute Resolution Board #1 1,000,000 IC Prior May 2015 June 2015 C/10/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Dispute Resolution Board #2 1,000,000 IC Prior May 2015 June 2015 C/11/14 by AfDB & IDA ZRA/ Jointly financed KDRP/ Dispute Resolution Board #3 1,000,000 IC Prior May 2015 June 2015 C/12/14 by AfDB & IDA ZRA/ KDRP/ Dam Break Analysis 10,000,000 QCBS Prior Sept 2014 Feb 2015 Sweden C/13/14 ZRA/ European KDRP/ Visibility & Communications 680,000 Firm Prior TBC TBC Development Fund C/14/14 ZRA/ European KDRP/ Blasting Monitoring Consultant 1,600,000 Firm Prior TBC TBC Development Fund C/15/14 ZRA/ KDRP/ Technical Audit Consultant 1,600,000 Firm Prior TBC TBC European C/16/14 Development Fund Subtotal Consulting Services d) Training There will be no training under this project. 16. Operating costs For this project, the Bank has agreed with ZRA that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments own procurement procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the ZRA’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. PROCUREMENT Africa : Kariba Dam Rehabilitation Project (RI) PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2017-04-27 2019-06-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146515 GPN Date: Project Name: Kariba Dam Rehabilitation Project (RI) Loan / Credit No: IDA / 55630, TF / 19029 Executing Agency(ies): Zambezi River Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZRA-KDRP-W01-14 / Kariba Open - Single Stage - One IDA / 55630 Prior Request for Bids 0.00 Canceled 2016-10-20 2017-03-10 2017-03-10 2016-12-28 2017-05-19 2017-06-18 2017-07-23 2019-01-14 Dam Spillway Refurbishment International Envelope ZRA-KDRP-W-01-14 / Pending Open - Single Stage - One Kariba Dam Spillway IDA / 55630 Prior Request for Bids 0.00 Implementati 2016-10-20 2016-12-28 2018-09-13 2019-03-22 2019-05-24 2023-08-07 International Envelope Refurbishment on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZRA-C-005B-14 / Provision of LiDAR Services - Dam Quality And Cost- Open - TF / 19029 Prior 0.00 Canceled 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-12-15 2015-08-07 2017-01-25 2018-01-25 Break Analysis for the Based Selection International Zambezi River ZRA-C-005-14 / Dam Break Quality And Cost- Open - Under Analysis for the Zambezi IDA / 55630 Prior 650,038.46 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-12-15 2015-08-07 2016-01-12 2018-01-25 Based Selection International Implementation River Basin ZRA-C-005A-14 / Provision of LiDAR Services - Dam Quality And Cost- Open - IDA / 55630 Prior 2,506,955.35 Signed 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-12-15 2015-08-07 2017-01-25 2018-01-25 Break Analysis for the Based Selection International Zambezi River Page 1 ZRA-KDRP-C-01-14 / Quality And Cost- Open - Under Technical Services & IDA / 55630 Prior 6,343,251.88 2014-09-01 2014-09-16 2014-12-10 2015-03-10 2015-08-07 2015-11-03 2015-12-16 2017-12-16 Based Selection International Implementation Supervision - Lump Sum ZRA-KDRP-C-01-14A / Technical Services & Quality And Cost- Open - Under IDA / 55630 Prior 0.00 2014-09-01 2014-09-16 2014-12-10 2015-03-10 2015-08-07 2015-12-15 2016-01-16 2023-12-05 Supervision -Phase II-Time Based Selection International Implementation Based INDIVIDUAL CONSULTANTS Page 2