Procurement Plan I. GENERAL 1. Project Information: Country: Indonesia Project Name: NATIONAL PROGRAM FOR COMMUNITY EMPOWERMENT IN RURAL AREAS 2012-2015 Recipient: Ministry of Finance Implementing Agency: Directorate General of Community and Rural Empowerment (DG-PMD), c.q. Directorate of Community and Training Project ID: P128832 Start December-12 Close December-15 Financing Number: IBRD xxxx-IND Financing Amount: Government's Fund: $3,850,000,000 Bank's Fund: $650,000,000 Other Sources $0 Total $4,500,000,000 2. Bank’s Approval Date of the Procurement Plan: Original: October 8, 2012 3. General Procurement Notice: 4. Period Covered: Dec 2012 - Dec 2015 776740PROP0P120ov013020120R10minor.xlsx Page 1 of 7 II. Goods and Works and Non-Consulting Services. 1. Prior Review Threshold and Applicability: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist based on Procurement Capacity Assessment Report Procurement Method Prior Review Threshold Procurement Method Threshold ICB Goods All > $1,000,000 Works N/A N/A Non-consulting Services All > $5,000,000 NCB Goods > $100,000 and first contract irrespective of value < $1,000,000 Works N/A N/A Non-consulting Services > $500,000 and first contract irrespective of value < $5,000,000 Direct Contracting All As per para. 3.7 of the Procurement Guidelines Community Participation None As decsribed in Operation Manual (Refer 4 below) 2. Prequalification: N/A 3. Proposed Procedures for CDD Components: As per paragraph 3.17 of the Guidelines: Specified in the Project Technical Operation Manual referred below (No. 4) 4. Reference to (if any) Project Operational/Procurement Manual: The Project Operations manual (PTO) will follow the revised PNPM-Rural 2012-2015 manual which will be mandated from March 1, 2013, which incorporate numerous improvement based on existing PNPM Rural IV manual with some improvements based on findings by government internal auditor (BPKP) and the Bank's expost review. The revised manual should be subject to Bank's approval. Until February 28, 2013, the existing PNPM-Rural IV manual will continue to apply. 5. Any Other Special Procurement Arrangements: The community procurement procedure for kecamatan sub-grants are provided in detailed in the revised PTO. 776740PROP0P120ov013020120R10minor.xlsx Page 2 of 7 PROCUREMENT PLAN PNPM 2012-2015 Goods & Non-Consulting Services Invitation Bid Contract Bid Bid Documents for Bids Opening Bid Evaluation Report Signing Contract Contract Contractor's / Procurement Prior Review (IFB) Ref. No Description Estimated Cost Submission - Contract No. Amount Completion Supplier's Method (*) (Yes/No) Submitted Submitted Planned NOL NOL (USD) Date Name to WB to WB PR.1.i Printing package 1 - PNPM Bulletin NCB Yes Apr-13 - - 4/1/13 4/22/13 - - 5/13/13 PR.1.j Printing package 2 - PNPM-MP Information Package NCB Yes Jun-13 - - 6/3/13 6/24/13 - - 7/15/13 PB.1 Publication/Socialization in National Newspaper NCB Yes Feb-13 - - 2/1/13 2/22/13 - - 3/15/13 EO Event Organizer to be confirmed to be confirmed TOTAL - Note: Administrative Services Firm contracts for Region 1 to 7 (RMC 1 to 7) have recently been awarded under PNPM-Rural IV through a competitive procurement process and their current contract period will continue under the new project PNPM-Rural 2012-2015. In case further services are required it will be discussed and agreed between the Bank and PMD nine (9) months before expiry date of the current contracts to decide whether the further services will be procured through a new selection process or the contract extension, or transfer of the services from one firm to another firm 776740PROP0P120ov013020120R10minor.xlsx Page 3 of 7 PROCUREMENT PLAN PNPM 2012-2015 Procurement in Sub-District Estimated Amount Ref. Procurement (USD) Description Component Remarks No Method (*) PNPM 2012-2015 BLM Block Grant / Community Procurement Community Procurement procedure for sub-project/activities at the village/community level is included in Participation the Project Manual, and including Planning Grant (DOK). Procurements carried out by communities will mainly involve purchases of construction material for small socio-economic infrastructure schemes, with a maximum total value of US$40,000 per community/village . Labor and transportation will be provided as community contribution in kind and/or paid based on competitive market rates. Wholesale contracting of the infrastructure schemes is not allowed Procurement of construction material estimated to cost IDR 15 million or more per contract would continue to require obtaining written quotations from at least three different suppliers in response to a written request based on standard forms provided in the OM which would include the required quantities, minimum technical specifications, terms and conditions for delivery and payment, and selection criteria, For construction material estimated to cost less than IDR 15 million per contract, streamlined procedures would allow the community procurement committee to obtain prices from at least three different suppliers using a revised form which will specify the requirements and also require each bidder to separately fill in the form its offered unit prices and amounts, address, telephone/fax number, signature and date (doing away with verbal invitations and quotations) III. Selection of Consultants 1. Prior Review Threshold and Applicability: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Prior Review Selection Method Selection Method Threshold Threshold Firms: Quality and Cost-Based Selection (QCBS) $100,000 All Consultant's Qualification Selection (CQS) $100,000 < $300.000 As per para.3.8 to 3.11 of the Consultant Single-Source Selection (SSS) All Guidelines Individual Consultants: Terms of Reference Competitive Selection that is comparison of at least 3 N/A except for As per para.5.1 to 5.4, Section V of the CVs. (IC – CS) financial Consultant Guidelines management and procurement consultants assignment As per para.5.6, Section V of the Consultant Single-Source Basis (IC – SS) All Guidelines 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 400.000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines 3. Any Other Special Selection Arrangements: Community level training is organized and undertaken by community itself with supervision and technical support from consultant, facilitators and local government counterpart. In case of facilitators, summary of justification for single source selection, if any on exceptional basis, will be subject to Bank's approval. 776740PROP0P120ov013020120R10minor.xlsx Page 5 of 7 PROCUREMENT PLAN PNPM 2012-2015 Consultant - Firm Estimated Amount Combined Request for Technical Evaluation Selection (USD) Prior Review Expression of Short List Request for Proposal Proposal Ref. No Description Remarks Evaluation Results and Contract Signing Method (*) PNPM 2012 - 2015 (Yes/No) Interest Submission Date Draft (REOI) NOL NOL Issued NOL NOL NMC.1 NMC - 2011 QCBS Yes National Management 6/1/2011 10/27/2011 7/15/2011 11/22/2011 22 Nov 2011 - 3 5/21/2012 6/26/2012 10/15/2012 Consultant for PNPM Jan 2012 Rural 2012-2015 TOTAL - Note: * Selection process for NMC package already completed. Contract awaiting signature. 776740PROP0P120ov013020120R10minor.xlsx Page 6 of 7 PROCUREMENT PLAN PNPM 2012-2015 Consultancy Assignments - INDIVIDUAL CONSULTANTS Estimated Ref. Selection Amount (USD) Prior Review Description Component Remarks No Method (*) PNPM 2012- (Yes/No) 2015 FKE Kecamatan Facilitator 2 Competitive No Approximately 12.000 Individual Selection Kecamatan Facilitator FKB Kabupaten Facilitator 2 Competitive No Approximately 1.400 Individual Selection Kabupaten Facilitator Note: Facilitators as individual consultants will be selected through competitive selection process agreed with the Bank. In case of any single source selection on exceptional basis, summary of justification for sole source selection, if any on exceptional basis, will be subject to Bank's approval. If further services of the facilitators are required, the extension of existing contract will be subject to assessment by PMD of the performance of each facilitators and certification of satisfactory performance based on an established assessment criteria. 776740PROP0P120ov013020120R10minor.xlsx Page 7 of 7