90528 NATIONAL INSTITUTE OF STATISTICS OF RWANDA (NISR) REVISED 18 MONTHS PROCUREMENT PLAN TO BE SUBMITTED TO NSDS STEERING COMMITTEE AND WB FOR APPROVAL/JULY 2014 I. General 1. Grant N. :TF No.011927 2. Financing Agreement No.5064-RW 3. Project ID: P 12 46 29  Amount: 10,000,000 US Dollars  Date of signature of credit agreement: 26th March 2012  Date of effectiveness: 18th June 2012  Date of initial closure: June 2014  Date of revised closure: ………………………… 4. Bank’s approval Date of the procurement Plan: August 26, 2014 5. Date of General Procurement Notice: 6. Period covered by this procurement plan: 18 months II. Goods and Works and Non-consulting Services 1. Prior Review Threshold: No Procurement Threshold Prior Review Threshold in US Comments Method in US Dollars Dollars (Goods and Works) 1 ICB (Goods) ≥ 500,000 per contract ≥ 500,000 per contract 2 LIB (Goods) No specific ceiling ≥ 500,000 . 3 NCB (Goods) ≥ 50,000 < 500,000 Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 4 Shopping (Goods) < 50,000 per contract Not Applicable 5 ICB (Works) ≥ 5 ,000,000 per contract ≥ 5 000,000 per contract 6 NCB (Works) < 5 ,000,000 per contract Not Applicable 7 Shopping (Works) < 50,000 per contract Not Applicable 8 ICB (Non- ≥ 1,000,000 per contract ≥ 500,000 per contract Consultant Services) 2. Prequalification: Bidders for civil works shall be pre-qualified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Procurement Guidelines. N/A 3. Community-based Procurement: N/A 4. Reference to (if any) Project Operational/Procurement Manual: A project Operational Manual will be updated to reflect new role and responsibilities. 1 5. Any Other Special Procurement Arrangements: Not Applicable 2 6. Procurement Packages with Methods and Time Schedule Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date 1.Goods IT EQUIPMENTS AND ALL RELATED A SERVICES Supply of IT accessories including Shopping modems, software, switches, Goods September 1. NO NO POST cabling, batteries and other items 2014 Procurement & Installation of Goods 2. vehicles tracking system (soft & No No POST JULY 2014 hard ware) Shopping Supply and installation of Symantec Goods July 2014 antivirus to protect all NISR 3. NO NO POST computers for one year Shopping Supply of Laptops, phones which will be given to the various winners September 4. of NISR Info graphic Competition Goods Shopping No No POST 2014 Edition 2014( Africa Statistical Day) -1- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Goods 5. Supply of SPSS software and licence NCB No No POST July 2014 Goods 6. Supply of 12 tablets for NISR SSS1 No No POST August 2014 management and GIS Team Supply and installation of two (2) e- Goods DMS scanners, Multifunctional July 2014 7. printer for Procurement team, Hard No No POST discs, Digital camera and other NCB computer accessories Supply of office furniture for NISR Goods 8. staff (conference round tables, NCB No No POST November chairs, etc.) and supply of curtains 2014 Supply of curtains for the NISR Goods 9. building and assorted decoration NCB No No POST November materials 2014 1 RDB framework contract to be used. documentation available -2- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Supply, installation and commissioning of intelligent building management system (integrated system for access NCB 10. Goods No No POST June 2014 control, CCTV, intrusion detection and fire detection integration system). Supply of some security system items such as 2 (33 zones) walk 11. through metal detectors, one X-RAY No No POST NCB January 2015 luggage scanner HOTEL FACILITIES: For all NISR workshops, seminars, trainings, dissemination of B different surveys Hotel facilities for meetings, NCS workshops, seminars with NISR August 2014 1. Staff and Stakeholders in South and No No POST western Provinces NCB -3- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Hotel facilities for meetings, workshops, seminars with NISR August 2014 2. No No POST Staff and Stakeholders in various NCB Provinces Sourcing a specialized restaurant Goods August 2014 3. based in Kigali City for catering SHOPPING No No POST service at NISR OFFICE STATIONARY AND RELATED C MATERIALS Supply of office stationary and field materials ( for example, archiving boxes, other archiving items, scares, bags, rain coats, plastics 1. boots, umbrellas, medical tool kits, Goods NCB No No POST June 2014 different office supplies and other consumables, …) for DHS5, NAS2014-2015, and general office operations. -4- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Tender for supply of cartridges, NCB 2. toner and other consumables for Goods No No POST August 2014 one (1) year D LOGISTICAL COSTS - Repairing and maintenance of NISR December 1. vehicles/Contract for a two year NCS NCB No No POST 2014 period Maintenance and repair of pick up 2. NCS August 2014 GP 939 A (knocked) No No POST shopping Shopping 3. Insurance for NISR vehicles NCS No No POST July 2014 Supply of fuel and gasoline for all NCB December 4. NISR vehicles during all NISR Goods No No POST 2014 operations/activities -5- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Event management and other Goods related services for events organized by NISR (Decoration, PA September 5. No No POST System, photography, videography) 2014 NCB Supply airtime and other related Goods April 2015 6. needs for NISR staff and field NCB No No POST FM workers Design, Printing and installation of Goods NCB April 2015 7. banners, pull-ups and other related No No POST FM services for two years Printing of business cards, ID cards, Goods April 2015 invitation cards, greeting cards, badges, for NISR staff, Visitor's 8. cards, stamps, ink pads for self ink No No POST FM stamps and other types of cards NCB and other related materials and services Supply and installation of Symantec Goods antivirus to protect all NISR May 2015 9. NO NO POST computers SHOPPING -6- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date Goods SSS2 August 2014 10. Supply of video conference NO NO POST system/soft and hardware Tender for firm to provide September recording services for, audio and 2014 NCB visual (Radio and TV ) production 11. of publicity Spots ( radio and Visual) NO NO POST and documentaries for Goods sensitization of NISR activities for a period of two years Goods Printing of all NISR documents October 2014 12. No No POST (questionnaires, manuals, reports, NCB leaflets, posters, magazines, books, Supply and Assembling of tyres for NCB December 13. 58 NISR's Vehicles (including Valves Goods No No POST 2014 ) 2 RDB framework contract to be used. documentation available -7- Review by Bank(prior/Pos Expected Bid -Opening Procurement method Local prefer.(Yes/No) Prequalif.(Yes/No) N°- Title of Type of supply lots Tender/Contract(Description) Comments Date 14. Insurance for NISR vehicles NCS Shopping No No POST June 2015 Maintenance and subscription for SSS 15. NCS No No Prior June 2015 the vehicle tracking system SUB GOODS TOTAL: Note: ICB: International Competitive Bidding, NCB: National Competitive Bidding, NS: means National Shopping, FM: means Framework Agreement Exchange Rate Used: 1 USD = 688.3 Rwf -8- III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by the World Bank, as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract amount Subject to Prior Selection Method (US$ equivalent) Review Quality and Cost-Based / Quality Based 1. / Fixed Budget / Least Cost / > 300,000 All contracts Consultant’s Qualifications (firms) Quality and Cost-Based / Quality Based First two contracts 2. / Fixed Budget / Least Cost / < 300,000 only Consultant’s Qualifications (firms) 3. Single Source (SS) / Firms / Individual All All contracts 4. Individual Consultants (IC) > 100,000 All contracts 5. Training (Annual Plan) ALL All contracts All TORs regardless of the value of the contract are subject to IDA prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not Applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 9 Bank(prior/Post Description of assignment Review by submission N° Comments Selection Selection Proposals Method method 3. Selection of Consultants Recruitment of an International Individual Consultant as Technical 1. Advisor to the Director General of IC October 2014 POST NISR/One year contract period. Hiring an international consulting firm to provide technical advice and SSS 2. assistance/improving National PRIOR August 20143 Accounts , GDP rebasing and other key economic statistics Recruitment of a Consultancy Firm to provide technical assistance (support) in software maintenance and upgrading (including Capacity Building) for Geographic Information 3. SHOPPI October 2014 System department. POST NG 3 This is a tentative date for contract signature following the Banks NO of May 2014 and NISR request on contract amount of July 2014. 10 Recruitment of an International Consulting Firm to provide Technical Assistance for the Implementation, Monitoring and Analysis of the Fourth PRIOR 4. Integrated Household Living QCBS August 2014 Conditions Survey 2013/2014(EICV4) and Statistical Capacity Building on EICV Design, Implementation and Analysis. Recruitment of individual Consultants as part of the NSDS Coordination Team; NSDS Coordination Team 5. SSS POST December 2014 Coordinator, Procurement Assistant, M&E, Financial Management Specialist Recruitment of an individual POST consultant (National) to conduct a 6. IC June 2014 user satisfaction survey for all NISR operations Recruitment Of An International POST Individual Consultant To Conduct An 7. Evaluation Of The Implementation Of IC July 2014 Rwanda’s First National Strategy For The Development Of Statistics (NSDS1 11 2009-2014) Note: Recruitment of an individual POST QCBS: Quality consultant as a Procurement and Cost 8. IC August 2014 Based Management Specialist for the NSDS Selection; IC: coordination team Individual Recruitment of a qualified firm to conduct a full study, project design 9. and provide supervision services for QCBS POST September 2014 the construction works of a training centre including a library CONSULTANCY General Total (1,505,140,275 + 1,095,810,372) = Rwf 2,600,950,647 ) And (USD 2,186,751+ USD 1,592,054) = USD 3,778,805 Consultant; FM: Framework Agreement Exchange Rate Used: 1 USD = 688.3 Rwf as used in the Action Plan Date: 18th July 2014 12