Procurement Plan I. General 1. Project Information Project Name: Emergency Support to Social Proctection Project Country: Yemen Project ID: P151923 Loan/Credit Numbers: Closing date 31-Dec-16 2. Bank's approval date of Procurement Plan 3. Date of General Procurement Notice II. Goods, Work and Non-Consulting Services Thresholds 1. Prior Review Threshold. Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement Prior Review 1a. Procurement Category Threshold (USD) Comments Goods >1,000,000 Works N/A Non-Consultant Services >1,000,000 Procurement Method Threshold 1b. Procurement Method (USD) Comments ICB (Goods) > = 1,000,000 NCB (Goods) <=1,000,000 Shopping (Goods) <=500,000 Direct Contracting No Threshold ICB (Works) N/A NCB (Works) N/A ICB (Non-Consultant Services) N/A 2. Prequalification. N/A 3. Proposed Procedures for CDD Components: N/A 4. Reference to (if any) Project Operational/Procurement Manual: NIL 5. Any Other Special Procurement Arrangements: [NIL 6. Procurement Packages with Methods and Time Schedule: See attached "ICB and NCB" and "Shopping" sheets III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Prior Review 1a. Procurement Category Threshold (USD) Comments Consulting Firms (Competitive) >500,000 Consulting Firms (Sole Source) all Individual Consultants (Competitive) >100,000 Individual Consultants (Sole Source) all Procurement Method Threshold 1b. Procurement Method (USD) Comments QCBS >500,000 LCS <= 300,000 CQS <= 300,000 Consulting Firms (Sole Source) No threshold Individual Consultants (Competitive) No threshold Individual Consultants (Sole Source) No threshold 2. Short list comprising entirely of national consultants: -Short list of consultants for services, estimated to cost less than US$300,000 equivalent per contract, may comprise entirely national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Procurement Arrangements: Single sourcing of firms and sole sourcing of individual consultants may be exceptionally used as per the Bank’s guidelines. 4. Consultancy Assignments with Selection Methods and Time Schedule: See attached "Consulting Services" and "Consulting Services - Individula" sheets IV. Implementing Agency Capacity Building Activities with Time Schedule: See attached "Capacity Building" sheet Legend: ICB = International Competitive Bidding NCB = National Competitive Bidding SH = Shopping QCBS = Quality and Cost-based Selection CQS = Selection Based on consultants' Qualifications IC = Selection of Individual Consultants 1 Sr No Actual Planned Revised G1 Package/ Reference No. Review Date: September 2014 enumerators Equipment for the 1700 Description of Goods Goods Goods/ NCS Review by Bank (Prior/ Prior Prior Post) ICB ICB Method of Selection no no Domestic Preference (yes/no) Preparation of Bid 15-Oct-14 15-Oct-14 Document (Date) Bank’s No Objection to Bidding Document 20-Oct-14 20-Oct-14 (Date)** Procurement Plan for Goods SWF Institutional Support Project 23-Oct-14 23-Oct-14 Bid Invitation (Date) 07-Dec-14 07-Dec-14 Bid opening (Date) Sr No Package/ Reference No. Description of Goods Goods/ NCS Review by Bank (Prior/ Post) Method of Selection Domestic Preference (yes/no) Preparation of Bid Document (Date) Bank’s No Objection to Bidding Document (Date)** Bid Invitation (Date) Bid opening (Date) 1 Sr No Actual Planned Revised G1 Package/ Reference No. Review Date: September 2014 Procurement Plan for Goods SWF Institutional Support Project enumerators Equipment for the 1700 Description of Goods Contract Award Decision 06-Jan-15 06-Jan-15 (Date) Bank’s No Objection to Bid Evaulation Report and Contract Award 11-Jan-15 11-Jan-15 (Date)** 21-Jan-15 21-Jan-15 Contract Signed (Date) Contract Value Contract Currency Procurement Plan for Goods SWF Institutional Support Project Contract No. Name, City, and Country of Supplier (incl. Zip Code if US) Completion of Contract (Date) Sr No Package/ Reference No. Description of Goods Contract Award Decision (Date) Bank’s No Objection to Bid Evaulation Report and Contract Award (Date)** Contract Signed (Date) Contract Value Contract Currency Contract No. Name, City, and Country of Supplier (incl. Zip Code if US) Completion of Contract (Date) Procurement Plan for Goods SWF Institutional Support Project Review Date: September 2014 Package/ Reference No. Expenditure incurred to Description of Goods Sr No Date Planned Equipment for the 1700 Revised enumerators 1 Actual G1 Sr No Package/ Reference No. Description of Goods Expenditure incurred to Date Procurement Plan for Shopping SWF Institutional Support Project Review Date: September 2014 Contract Award Decision Name, City, and Country Package/ Reference No. Completion of Contract Review by Bank (Prior/ Contract Signed (Date) Description of Goods Domestic Preference of Supplier (incl. Zip Method of Selection Quotation Invitation Quotation Opening Contract Currency Preparation of Bid Document (Date) Contract Value Contract No. Goods/ NCS Code if US) (yes/no) (Date) (Date) (Date) (Date) Sr No Post) Planned Stationary material for supervisors Goods Post Shopping No 15-Nov-14 17-Nov-14 8-Dec-14 28-Dec-14 2-Jan-15 1 Revised S1 and enumerators (2000 Post Shopping No 15-Nov-14 17-Nov-14 8-Dec-14 28-Dec-14 2-Jan-15 Actual enumerators) Planned Goods Post Shopping No 15-Nov-14 17-Nov-14 8-Dec-14 28-Dec-14 2-Jan-15 Uniform and IDs for 2000 2 Revised S2 Post Shopping No 15-Nov-14 17-Nov-14 8-Dec-14 28-Dec-14 2-Jan-15 enumerators Actual Planned Goods Post Shopping No 20-Nov-14 22-Nov-14 13-Dec-14 2-Jan-15 7-Jan-15 Reproduction of communication 3 Revised S3 Post Shopping No 20-Nov-14 22-Nov-14 13-Dec-14 2-Jan-15 7-Jan-15 materials (333 districts) Actual Planned Goods Post Shopping No 20-Nov-14 22-Nov-14 13-Dec-14 2-Jan-15 7-Jan-15 Purchase of TV and Radio spots 4 Revised S4 Post Shopping No 20-Nov-14 22-Nov-14 13-Dec-14 2-Jan-15 7-Jan-15 (333 districts) Actual Planned Goods Post Shopping No 25-Nov-14 27-Nov-14 18-Dec-14 7-Jan-15 12-Jan-15 Reproduction targeting forms 4 Revised S5 Post Shopping No 25-Nov-14 27-Nov-14 18-Dec-14 7-Jan-15 12-Jan-15 &guidelines (300,000 forms) Actual Planned Goods Post Shopping No 25-Nov-14 27-Nov-14 18-Dec-14 7-Jan-15 12-Jan-15 4 Revised S6 Area Maps Post Shopping No 25-Nov-14 27-Nov-14 18-Dec-14 7-Jan-15 12-Jan-15 Actual Planned Goods Post Shopping No 30-Nov-14 2-Dec-14 23-Dec-14 12-Jan-15 17-Jan-15 Service provision for data 4 Revised S7 Post Shopping No 30-Nov-14 2-Dec-14 23-Dec-14 12-Jan-15 17-Jan-15 collection software Actual Planned Goods Post Shopping No 30-Nov-14 2-Dec-14 23-Dec-14 12-Jan-15 17-Jan-15 4 Revised S8 Central telephone line Post Shopping No 30-Nov-14 2-Dec-14 23-Dec-14 12-Jan-15 17-Jan-15 Actual Procurement Plan for Shopping SWF Institutional Support Project Review Date: September 2014 Package/ Reference No. Expenditure incurred to Description of Goods Sr No Date Planned Stationary material for supervisors 1 Revised S1 and enumerators (2000 Actual enumerators) Planned Uniform and IDs for 2000 2 Revised S2 enumerators Actual Planned Reproduction of communication 3 Revised S3 materials (333 districts) Actual Planned Purchase of TV and Radio spots 4 Revised S4 (333 districts) Actual Planned Reproduction targeting forms 4 Revised S5 &guidelines (300,000 forms) Actual Planned 4 Revised S6 Area Maps Actual Planned Service provision for data 4 Revised S7 collection software Actual Planned 4 Revised S8 Central telephone line Actual Procurement Plan for Consulting Services SWF Institutional Support Project Review Date: September 2014 to the Technical Evaluation Name, City, and Country of TOR to be Finalised (Date) Contractor (incl. Zip Code No Objection by the Bank No Objection by the Bank No Objection from Bank No Objection from Bank No Objection from Bank Package/ Reference No. Shortlist to be Finalised (Technical/ #Combined/ Review by Bank (Prior/ Contract Signed (Date) forwarded to the Bank Description of Services Proposal Submission for Final RFP (Date)** Advertising for Short RFP Final Draft to be Draft Contract/ Final for Shortlist (Date)** Method of Selection Contract Currency RFP Issued (Date) Contract) (Date)** for TOR (Date)** Deadline (Date) Contract Value listing (Date) Contract No. (Date)** Report SL No. (Date) (Date) if US) Post) NGOs/Firm for data collection ( Prior CQS 15-Oct-14 20-Oct-14 23-Oct-14 22-Nov-14 22-Nov-14 27-Nov-14 27-Nov-14 30-Nov-14 11-Jan-15 31-Jan-15 15-Feb-15 25-Feb-15 Planned Multi. Contracts) Revised Prior CQS 15-Oct-14 20-Oct-14 23-Oct-14 22-Nov-14 22-Nov-14 27-Nov-14 27-Nov-14 30-Nov-14 11-Jan-15 31-Jan-15 15-Feb-15 25-Feb-15 1 Actual C1 NGOs/Firms for Spot Checks Post CQS 15-Oct-14 N/A 18-Oct-14 17-Nov-14 N/A N/A N/A 20-Nov-14 20-Dec-14 N/A N/A 19-Jan-15 Planned Revised Post CQS 15-Oct-14 N/A 18-Oct-14 17-Nov-14 N/A N/A N/A 20-Nov-14 20-Dec-14 N/A N/A 19-Jan-15 2 Actual C2 Software for data collection Post CQS 15-Nov-14 N/A 18-Nov-14 18-Dec-14 N/A N/A N/A 21-Dec-14 20-Jan-15 N/A N/A 19-Feb-15 Planned Revised Post CQS 15-Nov-14 N/A 18-Nov-14 18-Dec-14 N/A N/A N/A 21-Dec-14 20-Jan-15 N/A N/A 19-Feb-15 3 Actual C3 Data entry firm Post CQS 15-Nov-14 N/A 18-Nov-14 18-Dec-14 N/A N/A N/A 21-Dec-14 20-Jan-15 N/A N/A 19-Feb-15 Planned Revised Post CQS 15-Nov-14 N/A 18-Nov-14 18-Dec-14 N/A N/A N/A 21-Dec-14 20-Jan-15 N/A N/A 19-Feb-15 4 Actual C4 External Auditor Prior LCS 30-Oct-14 04-Nov-14 07-Nov-14 07-Dec-14 7-Dec-14 12-Dec-14 12-Dec-14 15-Dec-14 26-Jan-15 15-Feb-15 2-Mar-15 12-Mar-15 Planned Revised Prior LCS 30-Oct-14 04-Nov-14 07-Nov-14 07-Dec-14 7-Dec-14 12-Dec-14 12-Dec-14 15-Dec-14 26-Jan-15 15-Feb-15 2-Mar-15 12-Mar-15 5 Actual C5 Procurement Plan for Consulting Services SWF Institutional Support Project Review Date: September 2014 Services Completion (Date) Expenses Incurred to Date Package/ Reference No. Description of Services SL No. NGOs/Firm for data collection ( Planned Multi. Contracts) Revised 1 Actual C1 NGOs/Firms for Spot Checks Planned Revised 2 Actual C2 Software for data collection Planned Revised 3 Actual C3 Data entry firm Planned Revised 4 Actual C4 External Auditor Planned Revised 5 Actual C5 Procurement Plan for Consultant Services SWF Institutional Support Project Review Date: September 2014 Advertising for Short listing Contractor (incl. Zip Code if No Objection from Bank for No Objection from Bank for Name, City, and Country of TOR to be Finalised (Date) No Objection by the Bank No Objection by the Bank Shortlist to be Finalised Package/ Reference No. (Technical/ #Combined/ Contract Signed (Date) Review by Bank (Prior/ to the final Evaluation Description of Services Draft Contract/ Final Method of Selection Contract Currency Contract) (Date)** Shortlist (Date)** Contract Value Contract No. TOR (Date)** (Date)** Report SL No. (Date) (Date) Post) US) Planned Post IC 15-Oct-14 20-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 Revised Post IC 15-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 1 Actual IC1 Project Manager Planned Post IC 15-Oct-14 20-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 Revised Post IC 15-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 2 Actual IC2 Procurement Officer Planned Post IC 15-Oct-14 20-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 Revised Post IC 15-Oct-14 18-Oct-14 17-Nov-14 N/A N/A N/A 2-Dec-14 3 Actual IC3 Accountant Procurement Plan for Consultant Services SWF Institutional Support Project Review Date: September 2014 Services Completion (Date) Expenses Incurred to Date Package/ Reference No. Description of Services SL No. Planned Revised 1 Actual IC1 Project Manager Planned Revised 2 Actual IC2 Procurement Officer Planned Revised 3 Actual IC3 Accountant