Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, 2006 3. Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project XYZ 04/01/2010 issued by July 9, 2010 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of 82 5 No Prior the ICB (Works) Summary of 43.77 15 No Prior the ICB (Goods) Summary of 64.53 18 No Post 1st the NCB contract (Works) for Prior Review Summary of 1.86 4 No Post 1st the NCB contract (Goods) for Prior Review Summary of 0.45 1 No Prior the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise July 9, 2010 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Summary of 4.17 7 Prior number of contracts that will be let under QCBS Summary of 0.83 1 Prior CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Kenya : Kenya Youth Employment and Opportunities PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2017-03-08 2019-10-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151831 GPN Date: 2017-04-03 Project Name: Kenya Youth Employment and Opportunities Loan / Credit No: IDA / 58120 Executing Agency(ies): Micro and Small Enterprises Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-9005-CW-RFQ / Request for Single Stage - One Refurbishment of Boardroom IDA / 58120 Support for job creation Post Limited 80,000.00 0.00 Canceled 2017-03-20 2017-04-24 2017-06-13 Quotations Envelope and PIU offices KE-MSEA-9007-CW-RFQ / Request for Single Stage - One Refurbishment of a IDA / 58120 Support for job creation Post Limited 15,000.00 0.00 Canceled 2017-03-28 2017-05-02 2017-06-06 Quotations Envelope Conference centre KE-MSEA-9006-CW-RFQ / Request for Single Stage - One Refurbishment of Server IDA / 58120 Support for job creation Post Limited 9,523.00 0.00 Canceled 2017-03-28 2017-05-02 2017-06-06 Quotations Envelope Room KE-MSEA-9003-CW-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 20,000.00 0.00 Canceled 2017-03-28 2017-05-09 2017-05-30 Cabling/LAN Management Quotations Envelope KE-MSEA-9008-CW-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 4,000.00 0.00 Canceled 2017-03-28 2017-05-02 2017-06-06 Installation of ISDN Line Quotations Envelope GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-8795-GO-RFQ / Under Supply and delivery of Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 44,761.00 0.00 Implementati 2017-03-11 2017-04-15 2017-05-15 Microsoft Office 2016(single Quotations Envelope on user) (92No.) KE-MSEA-8828-GO-RFQ / Under Request for Single Stage - One Supply and delivery of IDA / 58120 Support for job creation Post Limited 1,500.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope digital Camera (1No.) on KE-MSEA-8834-GO-RFQ / Under Request for Single Stage - One Supply and delivery of Anti- IDA / 58120 Support for job creation Post Limited 3,333.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope Virus (Corporate License) on KE-MSEA-8835-GO-RFQ / Under Request for Single Stage - One Supply and delivery of a IDA / 58120 Support for job creation Post Limited 15,238.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope Router on KE-MSEA-8974-GO-RFQ / Under Request for Single Stage - One Supply and delivery of IDA / 58120 Support for job creation Post Limited 5,000.00 0.00 Implementati 2017-03-18 2017-04-22 2017-05-22 Quotations Envelope server racks(2No.) on Page 1 KE-MSEA-8981-GO-RFQ / Under Request for Single Stage - One Supply and delivery of office IDA / 58120 Support for job creation Post Limited 39,700.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope furniture(assorted) on KE-MSEA-8982-GO-RFQ / Under Request for Single Stage - One Supply and delivery of fire IDA / 58120 Support for job creation Post Limited 7,619.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope resistant cabinets(4No.) on KE-MSEA-8986-GO-RFQ / Under Request for Single Stage - One Supply and delivery of IDA / 58120 Support for job creation Post Limited 1,142.00 0.00 Implementati 2017-03-15 2017-04-19 2017-05-19 Quotations Envelope ordinary cabinets(6No.) on Under KE-MSEA-8992-GO-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 4,761.00 0.00 Implementati 2017-03-20 2017-04-24 2017-05-24 Firewall (1No.) Quotations Envelope on KE-MSEA-8998-GO-RFQ / Pending Supply and delivery of Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 3,000.00 0.00 Implementati 2017-03-22 2017-04-26 2017-05-26 Teleconference software(8 Quotations Envelope on party license) KE-MSEA-8999-GO-RFQ / Under Request for Single Stage - One Teleconference and IDA / 58120 Support for job creation Post Limited 6,000.00 0.00 Implementati 2017-03-22 2017-04-26 2017-05-26 Quotations Envelope accessories on KE-MSEA-8976-GO-RFQ / Under Supply and delivery of Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 9,523.00 0.00 Implementati 2017-03-20 2017-04-24 2017-05-24 Uninterruptible Power Quotations Envelope on Supply (UPS) 750VA (50No.) KE-MSEA-8995-GO-RFQ / Pending Supply and delivery of Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 10,189.00 0.00 Implementati 2017-03-25 2017-04-29 2017-05-29 IPABX (1No.) and IP Quotations Envelope on Phones(4 No) KE-MSEA-8791-GO-RFQ / Under Request for Single Stage - One Supply and Delivery of IDA / 58120 Support for job creation Post Limited 43,809.00 0.00 Implementati 2017-03-11 2017-04-15 2017-05-15 Quotations Envelope Laptop computers (46 No) on KE-MSEA-8979-GO-RFB / Under Single Stage - One Supply and delivery of motor IDA / 58120 Support for job creation Post Request for Bids Open - National 300,000.00 0.00 Implementati 2017-04-25 2017-05-05 2017-06-04 2017-06-18 2017-07-16 2017-09-14 Envelope vehicles (5No.) on KE-MSEA-10011-GO-RFB / Supply and delivery of ICT equipment Desktop Computers (47 No.) Microsoft Windows 10(92 Under Single Stage - One Licences) IDA / 58120 Support for job creation Post Request for Bids Open - National 166,552.00 0.00 Implementati 2017-04-25 2017-05-05 2017-06-05 2017-06-19 2017-07-17 2017-08-18 Envelope Printers (39)Servers (2) on Copier(1 No.) Scanners (3 No) Projectors(2 No.) Un-interrupted Power supply for server(Two 5KVa) KE-MSEA-16239-GO-RFQ / Supply and installation of Under Request for Single Stage - One biometric and Air IDA / 58120 Support for job creation Post Limited 9,523.00 0.00 Implementati 2017-06-03 2017-07-15 2017-07-29 Quotations Envelope conditioning to the server on room KE-MSEA-16240-GO-RFQ / Under Request for Single Stage - One LAN Management/cabling IDA / 58120 Support for job creation Post Limited 20,000.00 0.00 Implementati 2017-06-03 2017-07-10 2017-07-25 Quotations Envelope services on Page 2 KE-MSEA-55320-GO-RFQ / Under ICT Equipment Lot 1: Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 25,000.00 0.00 Implementati 2018-03-27 2018-04-20 2018-05-20 Servers(2No) and UPS Quotations Envelope on (5KVA 2No) KE-MSEA-55330-GO-RFQ / ICT Equipment Lot 2: Under Request for Single Stage - One Heavy duty copier(1No), IDA / 58120 Support for job creation Post Limited 14,000.00 0.00 Implementati 2018-03-28 2018-04-21 2018-05-21 Quotations Envelope Scanner(3No) and on Projector(2No) KE-MSEA-55353-GO-RFQ / ICT Equipment Lot 3: Under Desktop computers with Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 70,000.00 0.00 Implementati 2018-03-28 2018-04-20 2018-05-20 windows licenses(47No) and Quotations Envelope on Medium Duty Printers (39No) Pending KE-MSEA-67679-GO-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 7,500.00 0.00 Implementati 2018-07-04 2018-08-08 2018-09-07 Switches (2No) Quotations Envelope on Pending KE-MSEA-111824-GO-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 24,750.00 0.00 Implementati 2019-08-23 2019-09-29 2019-10-29 Tablets(55No) Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-8904-NC-RFQ / Under Request for Single Stage - One Bandwidth (dedicated IDA / 58120 Support for job creation Post Limited 14,285.00 0.00 Implementati 2017-03-18 2017-04-22 2017-05-22 Quotations Envelope Internet) on Under KE-MSEA-8909-NC-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 15,000.00 0.00 Implementati 2017-03-18 2017-04-22 2017-05-22 Wifi Hotspot(Apple router) Quotations Envelope on Under KE-MSEA-9001-NC-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 9,523.00 0.00 Implementati 2017-03-25 2017-04-29 2017-05-29 Help Desk configuration Quotations Envelope on KE-MSEA-8996-NC-RFQ / Under Development of Enterprise Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 66,667.00 0.00 Implementati 2017-03-22 2017-05-03 2017-06-02 Resource planning(ERP) Quotations Envelope on software Pending KE-MSEA-16159-NC-RFQ / Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 4,000.00 0.00 Implementati 2017-06-03 2017-07-15 2017-07-29 Installation of ISDN line Quotations Envelope on KE-MSEA-67678-NC-RFQ / Pending Development and Request for Single Stage - One IDA / 58120 Support for job creation Post Limited 7,000.00 0.00 Implementati 2018-07-06 2018-08-17 2018-11-15 Redesigning of MSEA Quotations Envelope on Website CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 KE-MSEA-8662-CS-QCBS / Quality And Cost- Development of management IDA / 58120 Support for job creation Prior Open - National 200,000.00 0.00 Canceled 2017-03-01 2017-03-15 2017-04-05 2017-05-03 2017-05-17 2017-05-31 2017-06-21 2018-06-21 Based Selection Information system KE-MSEA-37571-CS-QCBS / Quality And Cost- Open - Under Business Development IDA / 58120 Support for job creation Prior 1,000,000.00 0.00 2018-01-31 2018-02-14 2018-03-10 2018-04-07 2018-04-17 2018-05-04 2018-06-01 2019-07-26 Based Selection International Implementation Service Providers KE-MSEA-43192-CS-QCBS / Quality And Cost- Open - Management of Business IDA / 58120 Support for job creation Prior 600,000.00 517,240.00 Signed 2018-01-10 2018-01-24 2018-03-09 2018-04-06 2018-04-16 2018-05-03 2018-05-31 2019-07-25 Based Selection International Plan Competition KE-MSEA-46309-CS-QCBS / Quality And Cost- Development of Management IDA / 58120 Support for job creation Post Open - National 200,000.00 232,045.15 Signed 2018-01-29 2018-02-12 2018-03-05 2018-04-04 2018-04-16 2018-05-07 2018-05-21 2019-05-21 Based Selection information System (MIS) KE-MSEA-70378-CS-QCBS / Quality And Cost- Open - Business Development IDA / 58120 Support for job creation Prior 800,000.00 1,169.58 Signed 2018-07-26 2018-08-16 2018-09-29 2018-10-27 2018-11-26 2018-12-31 2019-02-04 2020-02-04 Based Selection International services (non-digital delivery) KE-MSEA-70383-CS-QCBS / Quality And Cost- Under Digital delivery business IDA / 58120 Support for job creation Post Open - National 10,000.00 0.00 2018-07-26 2018-08-16 2018-09-29 2018-10-27 2018-11-26 2018-12-31 2019-02-04 2020-02-04 Based Selection Implementation development services KE-MSEA-97926-CS-QCBS / Business Development Quality And Cost- Open - IDA / 58120 Support for job creation Prior 2,400,000.00 0.00 Under Review 2019-02-14 2019-02-28 2019-03-14 2019-04-13 2019-04-20 2019-05-07 2019-06-04 2020-06-03 Service(BDS) providers(Non Based Selection International digital) for cycles 4,5 and 6 KE-MSEA-97982-CS-QCBS / Business Development Quality And Cost- Open - Under IDA / 58120 Support for job creation Prior 550,000.00 0.00 2019-02-14 2019-02-28 2019-03-14 2019-04-13 2019-04-20 2019-05-07 2019-06-04 2020-06-03 Service (BDS) providers Based Selection International Implementation (Digital) for cycles 4,5 and 6 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MSEA-8743-CS-INDV / Individual Individual Consultancy for IDA / 58120 Support for job creation Post Consultant Open 48,000.00 64,634.60 Signed 2017-03-01 2017-03-29 2017-04-12 2017-05-03 2018-05-03 Operation Manager Selection KE-MSEA-8745-CS-INDV / Individual Individual consultancy for Under IDA / 58120 Support for job creation Post Consultant Open 17,142.00 0.00 2017-03-01 2017-03-29 2017-04-12 2017-05-03 2017-06-17 Monitoring &Evaluation Implementation Selection system developer KE-MSEA-8746-CS-INDV / Individual Individual consultancy for Under IDA / 58120 Support for job creation Post Consultant Open 48,000.00 0.00 2017-03-01 2017-03-29 2017-04-12 2017-05-03 2018-05-03 Monitoring and Evaluation Implementation Selection Specialist Page 4