PROCUREMENT PLAN Project Name: Lao PDR COVID-19 Response Project (P173817) Project Implementation Agency: Department of Planning and Cooperation, Ministry of Health Date of the Procurement Plan: March 31, 2020 Period covered by this Procurement Plan: 3 months (April 01, 2020 to June 30, 2020) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 46 of the Public Procurement Law. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower 1 in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds (in Remarks (in US$) US$) Works Request for None None quotations Direct Selection None No threshold; meet None - requirements of regulations 7.13- 7.15 Goods and Non-Consulting Services Request for bids None None Request for None None quotations Direct Selection None No threshold; meet None requirements of regulations 7.13- 7.15 Procurement None No threshold; meet None from UN requirements of agencies (Goods) regulations 6.47 and 6.48 2 1.2 Procurement packages for Works, Goods and Non-Consulting Services (prior and post reviews) with method and Time Schedule Ref. Contract Estimate Procureme Revie Expect Comments No. (Description) d Cost nt Method w by ed bid (US$) Bank openin g Date I. Prevention Equipment supplies G- Surgical mask (for 1,500,00 DS Post 01 pandemic) 0 G- Mask N95 (for 120,040 DS Post 02 pandemic and 1 years) G- Coverall 1,500,00 DS Post 03 0 G- Disposable gown 125,000 DS Post 04 G- Bouffant cap for 34,289 DS Post 05 pandemic G- Rubber 1,074 DS Post 06 impermeable gloves (cleaners) G- Tents for screening/ 144,000 DS Post 07 treatment during emergency, Inflatable, (4 tents x 24 central/ provincial Hps/107 POE) 8mx5m G- Face shield (for 30,840 DS Post 08 pandemic) G- Goggle (reusable) 33,108 DS Post 09 (for pandemic) G- Disposable gloves 10,554 DS Post 10 and nitrile glove (for pandemic) G- Disposable latex 10,554 11 gloves (for pandemics) G- Bio-hazard waste 67,882 DS Post 12 bag to dispose masks, gloves, PPEs (for pandemic) G- Shoes cover 41,554 DS Post 13 II. Medical Supplies G- DS Post 14 Syringe, 20 ml 1,936 3 Ref. Contract Estimate Procureme Revie Expect Comments No. (Description) d Cost nt Method w by ed bid (US$) Bank openin g Date G- DS Post 15 Syringe, 10 ml 8,340 G- DS Post 16 Needle, 18 gauge 40,508 G- DS Post 17 Adhesive tape 200 G- Infusion giving set DS Post 18 IV flow regulator extension set 566 G- 1.1/8" wrench for DS Post 19 gas cylinder 306 III. Medical Equipment G- Procurement of 4,400,00 RFQ Post Completed; 20 medical equipment 0 Saimangkorn Lot 1* Pharmacy Co., Ltd. G- Portable Electric 50,000 DS Post 21 Thermometer for screening G- Portable (Mobile) 600,000 DS Post 22 hospital Beds G- Bed for temporary 150,000 DS Post 23 patient treatment center G- Bedside locker 20,000 DS Post 24 G- Autoclave for waste 600,000 DS Post 25 management 200 L G- Washing machine 15,750 DS Post 26 for patient clothes G- Syringe pump 15,750 DS Post 27 G- Gas cylinder, 733,122 DS Post 33 WMA219-40-15 G- Oxygen Supply DS Post 34 (Refill provided by local/int'l company) 29,450 G- Nasal cannula, adult DS Post 35 (s, M, L) 1,225 G- Oxygen mask, with DS Post 36 reservoir bag, adult 2,197 G- Pulse Oximeter, DS Post 37 tabletop 86,500 4 Ref. Contract Estimate Procureme Revie Expect Comments No. (Description) d Cost nt Method w by ed bid (US$) Bank openin g Date G- Pulse Oximeter, DS Post 38 fingertip / spot- check 60,800 IV. Drugs help treat COVID-19 cases G- Post Paracetamol tablet 153,691 DS 39 G- Post Ceftriaxone 4,419 DS 40 G- Post Amikacin 500 mg 1,755 DS 41 G- Post Gentamicin 40 mg 31,163 DS 42 G- Post Morphine 10 mg 6,002 DS 43 G- Saline infusion, 100 Post 153,691 DS 44 ml V. Environmental cleaning G- Rubber 1,074 DS Post 45 impermeable gloves (cleaners) G- Chlorine powder 17,900 DS Post 46 70%, 50 kg G- Impermeable boots 537 DS Post 47 (cleaners) G- Hand gel 500ml 166,800 DS Post 48 VI. Ambulance vehicle G- Ambulance vehicle 500,000 DS Post 49 10 units with basic set of ambulance equipment VII. Small works W- Improvement/small 100,000 DS Post 01 construction of HCWM facility 11,568,9 Total Works and Goods 50 Notes: DS: Direct Selection * See Annex 1 5 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds (in Remarks (in US$) US$) QCBS, QBS, FBS, ≥ 300,000 Methods for consulting ≥ 4.0 million Risk-based LCS (Using the services are specified in approach most paragraph 7.3 to 7.12, appropriate Section VII of the market Procurement approach) Regulations. CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited can be applied for competition contracts with value through national under US$300,000 or international market approach, specified in the PP and agreed with the Bank. Direct Selection None No threshold; meet Same as for This has not of firms requirements of competitive been foreseen regulations 7.13-7.15 selection at the project preparation stage. Individual N/A Essential individual ≥ 400,000 and Risk-based Consultants depending on assignments will be for the positions approach nature of defined in the as specified in services Procurement Plan the PP agreed agreed with the Bank with the Bank and in line with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule 6 Ref. Description of Estimate Selecti Revie Expected Comment No. Assignment d Cost on w by Proposal s (US$) Metho Bank s d Submissi on Date Project Management and Monitoring C- Assist to Project 36,000 DS Post 01 Directors C- Procurement 30,000 DS Post 02 Consultant C- FM Consultant 30,000 DS Post 03 C- Assistant 18,000 DS Post 04 accountant-1 C- Assistant 18,000 DS Post 05 accountant-2 C- Safeguard 36,000 DS Post 06 Consultant C- M&E Consultant 36,000 DS Post 07 C- Project Financial 30,000 DS Post 08 Statements Audit C- Group of Health 500,000 DS Post 09 Consultants Total consulting 734,000 services Total Works, Goods and 12,302,9 Consulting Services 50 Notes: DS: Direct Selection 7 Annex 1 Ref. Contract (Description) Estimated Procurement Comments No. Cost Method (US$) G- Procurement of medical 4,400,000 RFQ 20 equipment Lot 1 (national- limited) rtPCR machine, 4 1,166,256 provinces, CPS, SVK, LP, KMN, VC (2) - laboratory testing Ventilator 706,977 Oxygen concentrator 57,140 Digital mobile X-ray 2,387,163 150 MA (7 central hospitals, 17 provinces) Patient monitoring with 61,395 cart Suction pump 17,442 8 PROCUREMENT Lao People's Democratic Republic : Lao PDR COVID-19 Response Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-04-23 2020-11-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173817 GPN Date: 2020-05-14 Project Name: Lao PDR COVID-19 Response Project Loan / Credit No: IDA / 66060 D Executing Agency(ies): epartment of Planning and Cooperation, Ministry of Health WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-20 / Procurement of Component 1: Emergency Request for Single Stage - One IDA / 66060 Post Limited 4,400,000.00 4,200,000.00 Signed 2020-04-05 2020-04-03 2020-05-31 2020-04-10 2020-11-27 medical equipment Lot 1 COVID-19 Response Quotations Envelope G-1 / Medical Equipment and Component 1: Emergency Single Stage - One IDA / 66060 Post Request for Bids Open - National 871,333.00 0.00 Canceled 2020-10-19 2020-10-24 2020-12-05 2021-01-04 2021-02-08 2021-08-07 laboratory COVID-19 Response Envelope G-2 / Medical Device Quality Component 1: Emergency Single Stage - One IDA / 66060 Post Request for Bids Open - National 608,650.00 0.00 Canceled 2020-10-19 2020-10-24 2020-12-05 2021-01-04 2021-02-08 2021-08-07 Control Equipment COVID-19 Response Envelope Component 1: Emergency Single Stage - One G-21 / Medical Supplies (1) IDA / 66060 Post Request for Bids Open - National 3,250,810.00 0.00 Canceled 2020-10-19 2020-10-24 2020-12-05 2021-01-04 2021-02-08 2021-08-07 COVID-19 Response Envelope Under G-27 / Procurement of Component 1: Emergency Single Stage - One IDA / 66060 Post Request for Bids Open - National 4,734,977.00 0.00 Implementati 2020-09-10 2020-09-10 2020-09-15 2020-10-27 2020-10-20 2020-11-26 2020-12-31 2021-06-29 medical equipment Lot 2 COVID-19 Response Envelope on Pending Component 1: Emergency Single Stage - One G-23 / Vehicle IDA / 66060 Post Request for Bids Open - National 782,000.00 0.00 Implementati 2020-10-22 2020-10-27 2020-12-08 2021-01-07 2021-02-11 2021-08-10 COVID-19 Response Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C-10 / Design and construction supervision Consultant Component 1: Emergency Pending services for isolation and IDA / 66060 Post Qualification Open - National 210,000.00 0.00 2020-10-30 2020-11-20 2021-01-03 2021-02-02 2021-03-09 2021-09-05 COVID-19 Response Implementation treatments COVID-19 Selection facilities INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Project C-04 / Project Accountant-1 IDA / 66060 Management and Monitoring Post Direct Selection Direct 32,000.00 14,400.00 Signed 2020-04-28 2020-04-28 2020-05-08 2020-04-30 2020-07-12 2020-06-01 2021-01-08 and Evaluation Component 3: Project C-01 / Project Manager IDA / 66060 Management and Monitoring Post Direct Selection Direct 69,000.00 33,600.00 Signed 2020-06-13 2020-06-13 2020-06-23 2020-06-09 2020-08-27 2020-08-10 2021-02-23 and Evaluation Component 3: Project C-06 / Safeguard Consultant IDA / 66060 Management and Monitoring Post Direct Selection Direct 34,000.00 24,000.00 Signed 2020-06-13 2020-06-13 2020-06-23 2020-08-04 2020-08-27 2020-09-01 2021-02-23 and Evaluation Component 3: Project C-05 / Project Accountant-2 IDA / 66060 Management and Monitoring Post Direct Selection Direct 32,000.00 0.00 Canceled 2020-04-28 2020-05-06 2020-05-08 2020-07-12 2021-01-08 and Evaluation Component 3: Project C-03 / Chief Project IDA / 66060 Management and Monitoring Post Direct Selection Direct 48,000.00 0.00 Canceled 2020-04-28 2020-05-08 2020-07-12 2021-01-08 Accountant and Evaluation C-08 / Project Financial Component 1: Emergency Under IDA / 66060 Post Direct Selection Direct 30,000.00 0.00 2020-10-22 2020-10-26 2020-11-01 2021-01-05 2021-07-04 Statements Audit COVID-19 Response Implementation Page 1