STATE PROJECT DIRECTOR-CUM-DPI(S) RASILTRIVA NIADHYAlIIK SHIKSHA ABHIYAN SOCIETY/MISSION, U.T. CHANDIGARH Additional Deluxe Building, Sector-9D, Chandigarh, Phone: 0172-5067072-80 Fax: 0172-5067073, '75, E-mail: rmsautchd@yahoo.co.in No. SPD/RMSA/AB/2013/ Dated: 1 0.3 To Ms. Caralyn Khongwar Deshmukh, Director, Secondary Education, Ministry of Human Resource & Development, Government of India, Room no. 419 A, C-wing. Shastri Bhavan, New Delhi- 110001 Subject: - Audited Accounts & Audit Report for the year 2012-13-Rashtriya Madhyamik Shiksha Abhiyan Society, Chandigarh. Please ind enclosed I Soft & Hard copies of Audit Report of Rashtriya Madhyamik Shiksha Abhiyan Society, U.T. Chandigarh for the year 2012-13 for your perusal. Assistant Con oiler (F&A), Rashtriya Madhyamik Shiksha Abhiyan Society, U. T. Chdigarh Endst. No. SPD/RMSA/AB/2013/ Dated: - A copy is forwarded to the Technical Support Group, RMSA, Ed. CIL, New Delhi for information & necessary action please Assistant Controller (F&A), Rashtriya Madhyamik Shiksha Abhiyan Society, U. T. Chdigarh z ,AGARWAL A KUNIAR & ASSOCIATES 3505, SECTOR- 32- 1), E llED ACCOUNTANTS CI lAN)IGARI I- 160030 MPHONE: 9814406375, 26014484 FAX: 172 -2604184 1-MAIL: akchd@siifycom nakchd@irediTitiaJ1comi AUDITORS' REPORT To, Thw Members, Rashtriya Madhyamik Shiksha Abhiyan Society, Chandigurh Chandigarh (U.T.) We have awtkod the attached Balance Sheet of the Rashtriya Madhyamik Shiksha Abhiyan Society, Chandigarh (U.T.) for the year ending March 31, 2013 and Income & Expenditure Account and Receipts & Payments account lbr the year ended on that date annexed thereto. The preparation of these financial statements are the responsibilities of management of RMSA (U.T.). Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Standards on Auditing issued by the Institute of Chartered Accountants of India. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the 1inancial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and (disclosurs in the tinand:H statements. An audit also includes assessing the aLounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. We further report that a. We have obtained all the information and explanations which tdIthe best of our knowledge and belief were necessary for the purpose of our audit. - b. In our opinion, proper books of account, as required by law, have been kept by the RMSA (U.T), so far as appears from our examination of the books. c. The statements of account dealt with this report-4e in agreement with the books of account produced before us. d. In our opinion and to the best of our information and according to the explanations given to us the said consolidated accounts of the RMSA (U.T), gives the information in the manner so required and give a true and fair view: 1. In the case of the Balance Sheet, of the State of Affairs of RMSA ( U.T.) as at 2. 31 March, 2013. 3. In the case of the Income & Expenditure Account of the excess of income over expenditure / deficit of income over expenditure for the year ended on that date. 4. In case of Receipts & Payments Account of the receipts and payments during the w ar cnded on that date. 0 are AC Ufita 1 Place: Chandigarh For ar .K & Associate Date :V3\lii Chartered Chandsh Rasntr eOrector Madhy Siks,a Abhlyan See laty (RMSA) Assisiant ftroller (F&A) Chandigarh Rashtriya Madhyamik Shiksha Abhv>an Society (RMSA) RASHTRIYA MAI)IIYANIIK SIlIKSHA AIIYAN, CHANDIGAiI ( UT.) MANAGEMENT LETTER FOR F. V. - 2012-13 Our organization MIS Agarwal A. Kumar & Associates, Chartered Accountants, Chandigarh has been appointed as Statutory Auditors to conduct Statutory Audit of Rushtriya Madhyamik Shiksha Abhiyan Chandigarh (U.T.) for Financial Year 2012-13. We have examined the attached Balance Sheet of Rashtriya Madhyamik Shiksha Abhiyan Chandigarh (U.T.) as on March 31, 2013, Income & Expenditure Account, Receipt & Payment Account for the year ended on that date. ACCOUNTING SYSTEM 1. During the audit we observed that records and accounts were maintained manually for the financial year 2012-13 instead of computerized record. 2. The amouai incurred for civil works has been shown in the Income and Expenditure account foi the year as expenses because this is a contribution towards creation/ purchase of the assets and society is not having any ownership rights or control over the same. 3. The existing accounting systems with regards to book keeping of the project transactions, release of funds are in accordance with accepted norms. Place: Chandigarh For A a tU Associates, Date :v11111011 Chartere q Staiape RatrDiyao Assistant /nntroiler (F&A) adyai shtya h Chandigarh Rastltriya Madhyami a Madhyamik Siksha Agn St ~ely 4RMSA) Abhan Society (RMSA) RASHTRIYA MADHYAMIFK SHIKSHA AHIYAN MISSION/SOCIITY CHANDIGARlH UT Annexure XIX LITILISATION CERTIFICATE OF RMSA FOR THE YEAR ENDED ON MARCH 31, 2013 NAME OF THE STATE: Chandigarh (U.T.) S. No, SANCTION LETTER NO. & DATED AMOLINT(Rs.) RMSA NPEGEL TOTAL 1 F.No. 22-3/2012-DesX(GHYRMSA.ll Dated 11,10,2012 2637000.00 0.00 2637000.00 2 F.No. 22-312012-Desk(OH)/RMSA.III Dated 11.10 2012 744000.00 744000.00 3 Memo.No. 1182ZDP-UT-Al-8(8)0912048 dated 24.12.2012 2350000.00 2350000.00 4 F,No. 22-3/2012-Desk(OH)/JRMSA.Il Dated 26.02.2013 3637000.00 3637000.00 Total 9368000,00 0.00 9368000.00 1 Certified that out of Rs. 93,68,000/- (Rupees Ninety Three Lae Sixty Eight Thousand Only) grant in aid released during the year 2012-13 in favour of Chandigarh RIMSA, is Rs. 23,50,000/* (Rs. Twenty Three Lac Fifty Thousand Only) as State Share from Chandigarh Adminisration letter no. given in the margin, Rs, 70,18,000 (Rs. Seventy Lac Eighteen Thousand Only) received GOI Share from the Ministry of Human Reource Development of School Education and Literacy, New Delhi vide letter nos. noted against each, Rs. 10,46,437.70/- (Rupees Ten Lac Forty Six Thousand Four Hundred Thirty Seven and paisa Seventy only ) on account of interest earned and other receipts during the period 2012-13 and Ra.2,40,91,650.45/- (Rupees Two Crore Forty Lac Ninety One Thotvand Six Hunridoed Filty and puis4 ruity Five Only) on accUoUnt of unspent tu.Iu,e uf at hw and of the year. t is aiso certified that sum of Rs. 1,05,34,578.25/- has been utilised for the purpose for which it was sanctioned and that the balance of Ps 2,40,91,C50AS/- (Rupees Two Crore Forty Lac Ninety One Thousand Six Hundred Fifty and palsa Forty Five -Only) remained unutilised at the end of ths yeir whkh will be adjusted towards the grant-in-aid during the nextyear 2013-14 3 Certifiy that I have satisfied myself that the conditions on which the grant in aid was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following chocks to see that the money was actually utilised for the purpose for which It was sanctioned. Kinds Checks excercised. 1 Statements of Accounts (Copy enclosed) 2.Utilisation Certificates 3.Progress Report (Copy enclosed) Stte 'ct Director Chan '&Real"astemP Mad vietliso*l Abhiyan Ste iety (RMSA) AUDITORS CERTIFICATE We have verified the above statement with the books and records produced before us for our i$y found the same has been drawn in accordance therewith. Plafa. Chandigarh Foar Assist ant trofer (F&A) Chandigarh Rashtriya Madhyamik Shiksha Abhl?an Society (RMSA) 驕 ＇ 0 、 一 ” 件 ！ 一 二 － ’ 1 全 り 。． - 一弓 一 Annex-XVIII Rashtriya Madhyarnik Shiksha Abhiyan, UT Chandigarh Consolidated Annual Financial Statement 2012-13 (Rs.in Lakhs) juarter Ending- 3110312013 -OURCE &APPLICATION RMSA NPEGEL TOTAL ening Balance n Hand (b) If-sh at Bank 242.12 242.12 Tolaj Source (Recei 0 Wo Funds received from Government of tndia 70.18 70.18 jb) Funds received from State Government 23,50 23.50 (C) Interest 10.45 10.45 (d) Others 0.01 0.01 Total Receipts 346.26 346.26 Application (Expenditure) Approved AVVPover including Spill &8 Expenditure Incurred Savings Salary of 42 Lab Attendant (4 months) 33.60 1 33.60 0.00 2 School grant M50 36.23 4.27 3 Minor repair 20.00 19.21 039 4 in-service training for existing teachers 2.25 2.12 0.13 5 Capacity building of key Resource persons 014 0.00 0.24 Capacity building of principals/ficads 0,37 0.60 0.23 21.98 21.28 0.70 7 CampiripExcursion trip for student of Class IX within State a Sport equipment M20 16.00 0.20 9 Salary for Counselors 4.00 0.00 4.00 10 Training of SMDC members 8.26 7.48 0.78 11 ivIMF 2.97 2.65 0.32 160,60 105.34 45.26 1closing Balance (a) cash in hand (b) jCash at Bank 240.92 State Pro Ct Director Chand \aShtriya igar MadhYamik Pilksilla /I C Abhlyan Sef Assist-3 'CMntOller (F&A) 'ety (RMSA) Chandigarh Rashtriya Ac un!z 3 Madhyamik Shiksha Abhi an Society (RMSA) he d iq - .EO LL > L. E w C). 2 C x* CO > E m 0 r 0 .) -lido O GJ 1 00 .C~C x. •0 0 X a o- o .cV 5 c !- . c;- o c to C 4> 4 w j £z: .- 0 ― 叉 _j 一 ！ ！ ！ ·… &&,} Q γ ． 芒 걍 「 ‘ 견 瀘 ． !&&i ；」 . ,; RASHTRIYA NIADIIYAMIK SHIKSHA ABRIYAN, CHANDIGARH (U FINANCIAL YEAR - 2012-13 SIGNIFICANT ACCOUNTING POLICIES AND NOTES ON ACCOUNTS 1. SIGNIFICANT ACCOUNTING POLICIES A) SYSTFM OF ACCOUNING Financial accounts are prepared on historical costs and on the accounting principles of a going concern. B I!EV T%6UE RECOGNITION Expenses and Income considered payable & recoverable respectively are accounted for on cash basis. 2. NOTES ON ACCOUNTS (a) Physical progress of activities, against funds disbursed has not been verified by us. (b) Figures have been rearranged and regrouped wherever necessary. (c) The Financial Statements have been prepared on cash basis of accounting and the applicable Accounting Standards issued by the Institute of Chartered Accountants of India. Statq p ct 01rector Assistant C Chan - - ff"4kWWCFM A) -Mad ashtriya ';M1W Avtohi' Fi rh Ivan )marf Irlety (RMSA) Va rtiee 1, -441prp, mar & Associates Place: Chandigarh For 1pato,, Date 1C,0 Ch tere- CC fifitants 5. 1