ANNUAL REPORT 2017/2018  1 2 Annual Report 2017/2018 CONTENTS CONTENTS 3 FOREWORD BY THE MINISTER 4 MESSAGE FROM THE CHAIRPERSON 6 OVERVIEW BY THE SG 8 SECTION A: NSA GOVERNANCE AND MANAGEMENT STRUCTURES 10 CURRENT BOARD MEMBERS 11 FORMER BOARD MEMBERS 12 COMMITTEE FOR SPATIAL DATA 13 EXECUTIVE COMMITTEE 14 SECTION B: GOVERNANCE REPORT 2017/18 16 INTRODUCTION 17 CORPORATE CHARTER 18 ACCOUNTABILITY 20 BOARD MEETINGS 21 COMPANY SECRETARY/LEGAL ADVISOR 23 BOARD COMMITTEES 24 COMMITTEE FOR SPATIAL DATA 27 SECTION C: PERFORMANCE REVIEW 29 STRATEGIC GOALS 30 SECTION D: ANNUAL FINANCIAL STATEMENTS 58 CONTENTS 3 FOREWORD BY THE MINISTER Firstly, I would like to congratulate This national exercise is essential the Board, Management and as it provides reliable and critical staff of the Namibia Statistics data on the socio-economic and Agency (NSA) on the releasing demographic status of the country of the 2017/18 Annual Report. It up to the constituency level unlike is indeed gratifying to note that surveys that have estimates up since its inception, the Agency has to the regional level only. Further been releasing this report well usages of the Census information on time and with an unqualified will be to guide the demarcation audit opinion. This is indeed in line of the country’s administrative with the goal of Accountability boundaries. and Transparency under the pillar Effective Governance and As the NSA prepares for the Service Delivery of the Harambee Census 2021, I urge all the Prosperity Plan (HPP). stakeholders, both the public and private, to support the NSA as The establishment of the NSA was the implementing agent for this a very strategic decision taken by national project that affects all walks our Government as the Agency is of live. As an independent country, a catalyst not only in assessing the Namibians ought to use Namibian successful implementation of the data and not proxies from any other National Development Plans (NDPs), country and therefore the national the Harambee Prosperity Plan Census should be of interest to all (HPP) as well as the Agenda 2063 the stakeholders of the Namibian implementation, but the statistics house. Like all other Censuses and it produces are also essential for Surveys conducted by the NSA, the monitoring of the Sustainable the 2021 Population and Housing Development Goals (SDGs). Not only Census 2021 information will allow is the Agency entrusted to collect us to identify our challenges and statistics that is fit for purpose, this to plan on how to alleviate those institution also ensures that, inter challenges. alia, Government’s progress with its Social Intervention Programs The official launch of the National are well monitored and well Strategy for the Development of documented. Good quality statistics Statistics (NSDS) process kick off by allow for focused planning as well my predecessor, Honourable Tom as for good policy formulation. Alweendo is yet another reminder that the work of the NSA needs to The year under review marked the be supplemented by the National planning of the much important Statistics System (NSS) which Population and Housing Census consists of producers and users of that is due to take place in 2021. statistics. 4 Annual Report 2017/2018 As the NSA prepares for the Census 2021, I urge all the stakeholders, both the public and private, to support the NSA as the implementing agent for this national project that affects all walks of live. The NSDS, once fully developed, will It is against this background that I ensure that there is coordination urge the NSA to use its skills that and synergy between the NSA and it acquired over the years to face the Offices, Ministries and Agencies this challenge by venturing into (OMAs) who are producers of manageable commissioned work statistics and administrative as per the provision of the Statistics records. Act. The importance of this Agency The Board of Directors, led by cannot be over emphasised as the able Dr John Steytler, should evidenced in many of the speeches continue to lead the Agency in as of the Head of State where NSA producing the Annual Report is often cited. I also take comfort with its unqualified audit opinion. in knowing that the NSA has now However, the unqualified audit established itself in the Namibian opinion should not cause in any socio-economic sphere as the complacency but the continuation Agency mandated to collect data, of the production of reliable quality however, the NSA needs to live up statistics should continue in order to the challenge of delivering on its to keep the NSA relevant in this mandate without compromising knowledge-driven economy. It any of the dimensions of quality is in the same vein that I would which include relevance, like to take this opportunity to accuracy, reliability, timeliness acknowledge and appreciate the and accessibility. The challenge of work of the previous Board as they insufficient funding should rather are the ones that laid a strong be used to propel innovation and foundation for the current Board to efficiency to do more with less excel. because other equally important priorities are also competing for the same scares resources in this current low economic growth environment. Hon. Obeth Kandjoze Minister of Economic Planning and Director General National Planning Commission FOREWORD BY THE MINISTER 5 MESSAGE FROM THE CHAIRPERSON This Annual Report marks the We also have to realise a spatially first year of the second Five-year enabled society, which enhances Strategic Plan of the Agency since the nation-wide infrastructure its inception in 2012. The initial of digital spatial data tools and Strategic Plan (2012/2017) focused services, as well as improve on setting up the institution. The statistical integration with spatial second Strategic Plan (2017/2022) data. This is covered by the third is aimed at building on the goal of the strategic goals. foundation established by the first Strategic Plan. In this connection, The goal, which deals with one of the key anticipated enhanced organisational efficiency outcomes of the goals of the plan and effectiveness, aims to is a more coordinated statistics strengthen business logistics and system that will result in reduced security, strengthen good corporate cost of statistical compilation, governance, and enhance the risk as well as improved quality and management and internal audit dissemination of statistics. function. There is no doubt that we need to realise sustainability The six major goals of the in funding for statistics through Strategic Plan are the guiding increased funding for statistics, as objectives and give direction to well as enhancing stewardship of the Namibia Statistics Agency. The resources. That is the fifth goal. goal of achieving development of The last goal of the strategic aims human capital and professional to promote a national culture of capacity aims to improve evidence-based policy, planning The Agency has staff performance and the and decision-making at all levels. ensured that one of its organisational environment, as well Increased statistical awareness most important stakeholders, as strengthening organisational across society, improves data the public, can now access and information capital. The dissemination and communication, all-important publications and second goal of achieving efficient as well as increased data user statistics conveniently. and effective statistical system satisfaction. This Annual Report aims to make business processes shows that the efforts of the Agency more effective and efficient, build steer towards achieving the goals of statistical capacity across the the Strategic Plan. Statistical system, as well as improve the coordination of the statistical It is commendable that the NSA system to ensure harmonisation in has consistently obtained an statistical production and improve unqualified audit opinion. the quality of statistics. 6 Annual Report 2017/2018 It is also commendable that the The data dissemination has Agency has consistently submitted improved and it is now the data its Annual Report on time. This is usage by policy makers and not minor achievement since the researchers, as well as a new focus Agency is statutory obliged to do on revenue generating projects so within three months after the that need to be enhanced. Taking financial year-end. on revenue generating projects will also ease the burden of heavy During the year under review, it is reliance on Government for funding delightful to note that the Agency of the Agency. has continued to produce its regular monthly, quarterly and annual Finally, I would like to thank Hon Tom statistics publications as per the Alweendo and the previous Board international standards. The year in under the leadership of Florette review saw two important reports Nakusera for their guidance during being released by the Agency, the inception phase of the NSA. namely the Labour Force Survey Under their abled leadership a solid as well as the National Household basis was laid for the next phase of Income and Expenditure Survey the NSA, which will focus on the 2015/16. Both these two surveys coordination of the entire National give impetus for policy formulation Statistical System. In this regard, since the Labour Force survey we welcome our new Minister Hon provide crucial labour market Kandjoze to the statistics fraternity. information that is needed for We have no doubt that we are in crafting of job creation strategies, safe hands and will continue to do while the Income and Expenditure the statistical community proud. Survey provides information about   conditions of living of our citizens such as poverty trends, as well as information on distribution of income In-depth poverty dynamics and Income Distribution reports will be produced later on in the next financial year. Dr John Steytler Chairperson of NSA Board The Agency has ensured that one of its most important stakeholders, the public, can now access all- important publications and statistics conveniently. The launch of the Mobile Application by the Agency, as well as the online Geoportal has ensured easy accessibility for the public. MESSAGE FROM THE CHAIRPERSON 7 OVERVIEW BY THE SG The 2017/18 annual report marks The Agency also released three This is a strong, comprehensive, and the reporting of the first year of the survey reports of which the field coherent framework to strengthen Five-Year Strategic Plan spanning work were conducted in the prior statistical capacity across the entire from 2017/18 to 2021/22. This year and these reports are: National Statistical System and Strategic Plan has input from (i) Namibia Household Income respond to user needs. It is a known both the internal and external and Expenditure Survey (NHIES) fact that statistics are only as good stakeholders and it is therefore 2015/16 as its quality and therefore NSA will definitely outward looking. (ii) Labour Force Survey 2016 (LFS continue to relentlessly strive for the 2016) improvement of statistics that we The year under review also signifies produce. The NSDS is yet another (iii) Namibia Inter-censal a year filled with diverse dynamism tool that will assist the Agency and Demographic survey 2016 as it had both successes and the NSS to produce quality statistics (NIDS 2016) challenges at the same time. in a coordinated manner. The year under review also The LFS 2016 and the NIDS 2016 The NSA also played a significant witnessed two innovations in the were carried out as a combined role in the Sustainable Development development of two exciting data survey in order to save on cost of Goals (SDG) reporting not only dissemination tools, the Statistical having two separate surveys. The because the Agency will provide Mobile Application (also referred NIDS survey is a survey that takes a substantial number of data but to as the NSA App) as well as the five years before the Census and also its participation on a national Geoportal. The development of serves as part of the preparations level. The Agency is represented these tools started in 2016/17 and for the main Census. Apart from on the National SDG Committee, as they were launched successfully serving as a preparatory tool for the well as the National Monitoring and and rolled out to all the 14 regions. Census 2021, this survey created Evaluation Committee coordinated The primary target market of the important indicators on the socio- by the Ministry of Economic NSA App is the rural community demographic landscape of the Planning and NPC. The Agency is which is not always privy to the country as well as input for updating also significantly involved in the printed reports and have challenges the population projections that SDG Baseline Report and Indicator to access the reports via the NSA were based on the previous Census Framework. website. It is therefore that the of 2011. NSA App is designed in such a Challenges were observed in manner that it is also accessible The NSA developed the National carrying out a significant amount offline as the information is stored Strategy for the Development of of the annual planned activities on the customer devices once Statistics (NSDS) which aims for due to the fact that the Agency’s downloaded. the development and coordination annual budget was cut from N$ of the National Statistical System 133.5 million in 2016/17 to N$ 105 (NSS). million. 8 Annual Report 2017/2018 The reduction in funding meant Therefore, with the Census, each that important activities such as the and every one of us matters and annual Labour Force Survey for 2017 thus the Census information will (LFS 2017), as well as the Census be beneficial to all inhabitants, mapping, a pre-enumeration institutions and businesses activity for the Census 2021 could of Namibia as it will provide not be carried out. On the other information that are based not hand, successes can be summed only on town levels but also on up by the fact that the Agency constituency levels. continued to produce the periodic statistical reports such as the The above mentioned projects and monthly Price Statistics; monthly plans could not have been possible and quarterly Trade Statistics; as without the valuable contribution well as the monthly and quarterly of the most valuable assets of Gross Domestic Product (GDP) the NSA, its staff member who statistics. will also lead the Agency into the new trajectory of embarking upon Despite these challenges, the NSA revenue generating projects. I will continue to play the role of would therefore like to thank all the aiding the socio-economic planning staff members for their hard work as well as the policy formulation by and passion wish them all the best providing the needed information in taking on the year 2018/19. obtained from surveys and census over the years. It is therefore imperative that the Agency is supported by all stakeholders in carrying out its mandate especially as we are preparing for the 2021 Alex Shimuafeni Census. The Namibian Population Statistician-General and Housing Census is the only national activity where each and every person in the country is counted. The NSA will continue to play the role of aiding the socio-economic planning as well as the policy formulation by providing the needed information obtained from surveys and census over the years. OVERVIEW BY THE SG 9 SECTION A: NSA GOVERNANCE AND MANAGEMENT STRUCTURES 10 Annual Report 2017/2018 CURRENT BOARD MEMBERS 01 September 2017 to 31 August 2020 Dr John Steytler Ms Libertha Kapere Professor Nelago Mr Salomo Hei Chairperson Indongo Deputy Chairperson Qualification Qualification Qualification Qualification PhD Economics LLB in Commercial Law Doctor of Philosophy in MPhil – Development Demography Finance Key Expertise Key Expertise Key Expertise Key Expertise Economics and Statistics Lawyer and Governance Statistics and Demography Economics Expert Financial Research Mr Alex Shimuafeni Ms Claretta Gamses Mr Israel Tjizake Resigned 12 December Resigned 31 October 2017 2017 Qualification Qualification Qualification Master of Statistics Chartered Accountant Masters of Population MBA Studies Key Expertise Key Expertise Key Expertise Statistics Accounting Demography Business Management Finance Public Health CURRENT BOARD MEMBERS 11 FORMER BOARD MEMBERS 01 September 2014 to 31 August 2017 Ms Floretta Nakusera Ms Florentia Amuenje Mr Sikongo Haihambo Dr Martin Mwinga Chairperson Deputy Chairperson Qualification Qualification Qualification Qualification Master of Commerce MBA & Masters Degree MBA Masters of Economics Research Psychology Key Expertise Key Expertise Key Expertise Key Expertise Macroeconomics and Professional coaching and Human Resource and Economics and Business Statistics HR transformation and Leadership Administration strategy Consulting; BOARD MEMBER RESIGNATIONS During the period under review Mr S Haihambo resigned on 12 April 2017, Mr I Tjizake resigned on 31 Ms Libertha Kapere Professor Nelago October 2017 and Ms Mr Alex Shimuafeni Indongo C Gamses resigned on 12 December 2017. Qualification Qualification Mr Sikongo Haihambo Qualification LLB in Commercial Law Doctor of Philosophy in resigned for personal Master of Statistics Demography reasons, Ms Gamses MBA due to work conditions Key Expertise Key Expertise and Mr I Tjizake resigned Key Expertise Lawyer and Governance Statistics and Demography to avoid a conflict of Statistics Expert interest. Business Management 12 Annual Report 2017/2018 COMMITTEE FOR SPATIAL DATA Mr N Shanyengana Dr L Mundia Mr M Metz Ms A Nguno (Chairperson) Qualification Qualification Qualification Qualification Bachelor of Science Doctor of Philosophy in Degree in Geography Master of Science in (Honours) in Land Geography Cartography/Remote Geology and mineralogy Surveying and Mapping Sensing, and Geology Key Expertise Key Expertise Key Expertise Key Expertise Land Surveying and Town Planning Geodatabase Creation and Mapping Land Administration development and compilation of Mapping and GIS maintenance Geological maps Project Management ArcGIS geodatabase generation Mr F Maanda *Dr A Verlinden Ms A Erastus Mr Alex Shimuafeni Qualification Qualification Qualification Qualification Masters in Urban and PhD Agricultural Master of Science in Master of Statistics Regional Planning - Sciences (ecology) International Fisheries MBA (MURP) Management Key Expertise Key Expertise Key Expertise Key Expertise Town Planning Renewable natural Implementation of Statistics Land Administration resources management fisheries management Business Management Mapping and GIS Policy, standards and policy in Namibia Project Management legal development for Spatial Data Infrastructures COMMITTEE FOR SPATIAL DATA 13 EXECUTIVE COMMITTEE Vacant Pauline Chigumbu CA(NAM) Peter von Kuhne Executive: GIS and NSDI Coordination Executive: Finance Executive: Human Resources Alex Mudabeti Julius Namoloh Tuli Shilamba Doreen Menjengua Vacant Titus Tsowaseb Manager:GIS Services Manager: Administration Manager: Finance Manager: Human Resources Manager: NSDI Coordination Manager: Security Management & Logistics Chairperson of MANCO Jackie !Noabeb Liina Kafidi Executive: IT & Data Processing Executive: Demographic & Social Statistics Tulimegameno Henok Immanuel Pauline Enkono Vacant Daniel Oherein Amutenya Manager: IT Manager: Population and Manager: Administrative, Manager: Social Statistics Manager: Data Processing Housing Censuses and Health, Vital and Migration Demographic Statistics Statistics 14 Annual Report 2017/2018 Alex Shimuafeni Maria Muremi Statistician-General & CEO Executive Assistant Chairperson of EXCO Isak Neema Ruusa Shipiki Executive: Data Quality Assurance & NSS Company Secretary /Legal Advisor Coordination Otja Tjipetekera Ines Ngelenge Tabitha Mbome Iipumbu Sakaria Senior: Data Quality Acting Manager: Internal Assistant Company Manager: Corporate Specialist Audit Secretary Communications Vacant Deputy SG: Statistics Ngaingonekue Uamburu Acting Executive: Economics Statistics Aloysius Tsheehama Vacant Ngaingonekue Uamburu Ottillie Mwazi Manager: Prices Statistics Manager: Trade, Productive & Manager: National Manager: Surveys and Sectoral Statistics Accounts Field Operations EXECUTIVE COMMITTEE 15 SECTION B: GOVERNANCE REPORT 2017/18 16 Annual Report 2017/2018 INTRODUCTION The NSA is a state-owned enterprise reporting to the Minister in the Presidency responsible for Economic Planning and Director General of the National Planning Commission, Honourable Obed Kandjoze, in compliance with its enabling legislation, as well as the State-Owned Enterprises Governance Act No 2 of 2006 as amended. The NSA is a Tier 2 State-Owned Enterprise, resorting under service delivery enterprises. INTRODUCTION 17 CORPORATE CHARTER The Corporate Charter promotes The NSA mission defines the core a shared commitment by staff purpose of the Agency’s existence, at all levels of the Agency to while the vision portrays the carry out the Agency’s mandate, intended future state of the NSA, in in accordance with required terms of its fundamental objectives standards and principles. and strategic direction. Our values drive the Agency’s culture and In addition to its statutory mandate priorities, and articulate the code prescribed in the Statistics Act, the of conduct that the NSA uses in NSA is guided by the vision, mission getting all its resources mobilised and corporate values outlined in in pursuit of its vision – essentially the Agency’s corporate charter. embodying the beliefs of our staff and stakeholders. 18 Annual Report 2017/2018 Our Mission Excellent Performance: We are geared towards Leveraging on partnerships and innovative promoting production and timeous delivery of technologies, to produce and disseminate high-quality statistical products and services that relevant, quality, timely statistics and spatial meet the standards of relevance, consistency, data that is fit-for-purpose in accordance with accuracy, completeness, and accessibility. international standards and best practice. Accuracy: We strive to produce statistics in a Our Vision reliable manner with minimal inaccuracy. To be a high performance institution in quality statistics delivery. Team work: We work as a team and always show willingness to work together as a group Our Shared Values of people in order to achieve a common aim. The core values below form the basis of our As a team, we will always try to cooperate using decision-making and our interactions with our individual skills, and provide constructive others, and influence the way in which we work: feedback despite any personal conflict between us as individuals. Integrity: We conduct our work according to the highest ethical and technical standards, making Accountability: We act accountably by fulfilling decisions according to strictly professional the obligation to account for our own activities, considerations, maintaining confidentiality accept responsibility for them, and to disclose of individual and corporate information and the results in a transparent manner. This also maintaining the public trust [a whole person – includes responsibility for money or other adherence to moral principles, ethics, honesty, entrusted property. truthfulness, uprightness, and sincerity]. Transparency: We strive to create and maintain public trust and confidence in official statistics by proactively promoting transparency in the data production and dissemination. CORPORATE CHARTER 19 ACCOUNTABILITY Accountability is part of the essential As part of that accountability and transparency, requirements of institutional design. Being the NSA Board as part of its integrated reporting, answerable and responsible for actions is has for the first time in the Annual Report central for effective governance, as it hence disclosed the Board Fees and also the SG and is an indispensable part of development. Executive Managements remuneration. Therefore checks and balances ought to always be built into an organisational design. This As part of the ethical leadership, fair and promotes answerability and responsibility. To transparent processes of leading the NSA, the be accountable is one of the traits of ethical SG ensure compliance with the NSA Code of leadership to which the NSA prescribes to. Conduct and other policies. In terms of section 10(1) of the Statistics Act No. King Code of Governance 9 of 2011, the Board is accountable to exercise Since its establishment as a state-owned the duty of utmost care to ensure reasonable enterprise, the NSA has applied best practices protection of the assets and records, and act proclaimed in the King Governance Reports. The with fidelity, honesty, integrity and in the best Board adopted a formal induction programme interest of the Agency in managing its financial to familiarise incoming Board members with the affairs. NSA’s operations, its business environment, and the sustainability issues relevant to the business, The Board is not only the custodian of good i.e. corporate governance, but also ensures that the • Financial control business of the NSA is conducted in accordance • Employee engagement review with the principles of internationally accepted • Agency risk profile best practices, in line with our principles and values of transparency, integrity, and accountability. Governance structures are in As the NSA aspires to become a High place and are being complied with. Performance Organisation (HPO), certain policies and processes needed to be entrenched To further enforce accountability and as part of the high performance culture. These transparency, all Board Members are required policies and processes should be based on best to declare their interests. The same happens practices in the industry, both nationally and with all employees. Members are required to internationally. The Board takes ownership of declare their interest if any and are advised to the Agency’s strategic imperatives. It has the recuse themselves should a conflict, perceived task of approving the policies required for the or real, be found to exist. Board members and Statistician-General and executive management employees comply with this requirement. to implement Board directives and resolutions in a manner that is in harmony with the corporate The 2017/2022 Strategic Plan witnessed its first charter. year of implementation together with a new Board being appointed to ensure that there is business continuity and ethical leadership that would hold the Executive and Management accountable in ensuring that the goals set out in the Strategic Plan year 1 are achieved. 20 Annual Report 2017/2018 BOARD MEETINGS During the period under review, the Board held 12 meetings, including a strategic review session two meetings with then the Minister in the Presidency responsible for Economic Planning, Hon. Tom Alweendo. The Board Meeting Attendance for the Financial Year 2017/2018 (01 April 2017 to 31 August 2017) 10th 12th 27th 9th 11th 18th 23rd 7th 24th Name of 31st Jul Apr Apr Apr May May May Jun Aug Aug Director 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 Ms F Nakusera (Chairperson) Mr S Haihambo - - - - - - - - - Ms F Amuenje  Dr M Mwinga      Ms L Kapere     Prof N Indongo  Mr A Shimuafeni The Board Meeting Attendance for the Financial Year 2017/2018 (01 September 2017 to 31 March 2018) Name of Director 4th Sept 2017 29th Nov 2017 9th Mar 2018 Dr J Steytler (current Chairperson) Mr S Hei Ms S Gamses - Mr I Tjizake  - - Ms L Kapere  Prof N Indongo Mr A Shimuafeni (-) Means the board member resigned BOARD MEETINGS 21 Strategic Plan 2017-2021 Policies Approved During the period under review, the Board approved One of the key activities that the Board undertook was the following Policies: to approve the second Five-Year Strategic Plan. The previous Strategic Plan 2012/13 -2016/17 ended on 31 • Corporate Social Responsibility Policy March 2017. The crafting of the Strategic Plan 2017/18 • Communication Policy – 2021/22 was an intense process that involved the • Statistics Revision Policy Board, Management and staff the Agency. Input into • Delegation of Authority this Strategic Plan was sought from both the internal and external stakeholders, including the renowned • Learning and Development Policy and Procedures Statistics guru, Prof Ben Kiregyera, to ensure that the • Disciplinary Policy highest potential standards are maintained. The Board • Staff Development Policy and Procedures approved the Strategic Plan on 9 May 2017. • Credit Card Policy • Pricing Policy The pillars of the Strategic Plan rests on six strategic goals and objectives essential for the development of • Social Media Usage Policy the NSA. The following are the six strategic goals which are focusing on the development of the human capital in order to deliver quality statistics and eventually creating a culture of using statistics in decision making: Goal 1: Achieve Development of Human Capital and Professional Capacity Goal 2: Achieve efficient and effective statistical systems Goal 3: Realise a spatially-enabled society Goal 4: Enhance organisational efficiency and effectiveness Goal 5: Realise sustainability in funding for statistics Goal 6: Promote a national culture of evidence-based policy, planning and decision-making at all levels 22 Annual Report 2017/2018 COMPANY SECRETARY/ LEGAL ADVISOR The Company Secretary/Legal Advisor provides advice and guidance to the Board and the Statistician-General on matters of ethics, good governance and legislative changes. The Company Secretary/Legal Advisor also serves as the Secretary to the Board. COMPANY SECRETARY/LEGAL ADVISOR 23 BOARD COMMITTEES The Board is assisted in its function by various Committees but is not absolved from responsibility for the performance of any functions through reports from the Chairperson of the Committees tabled at each meeting. Finance and Audit Committee During the period under review, the Finance and Audit Committee held four meetings. The functions of this committee are to advice the Board on such matters as it relates to its powers and functions and prevent irregular and wasteful expenditure. 8th November 13th February Board Member 13th June 2017 26th July 2017 2017 2018 Dr M Mwinga (Former Chairperson)   Mr I Schneider    Prof N Indongo   Ms C Gamses    Mr S Hei (Current Chairperson)   Mr A Shimuafeni (SG) Unqualified Audit Opinion The NSA is in sixth year of existence and continues to timeously table the Annual Report to the National Assembly in compliance with the Act and continues to receive an unqualified audit opinion in compliance with the Statistics Act No. 9 of 2011. NSA Funding Challenges The Finance and Audit Committee agenda during the year under review involved guiding and advising Management on how to navigate the cash flow situation as a result of reduced funding, and prudently managing the financial affairs of the institution in the 2017/18 financial year. Human Resource and Board Affairs Committee During the period under review, the Human Resource and Remuneration Committee held three meetings. The function of this committee is to assist and advise Board in the exercise and performance of its duties among others including the recruitment of senior executives and remuneration of all NSA employees. 23rd 2nd August 11th March Board Member 1st June 2017 November 2017 2018 2017 Ms F Amuenje (Former Chairperson)   Ms L Kapere (Current Chairperson) Prof N Indongo   Mr A Shimuafeni (SG) 24 Annual Report 2017/2018 Strategy and Board Affairs Committee During the period under review, the Strategy and Board Affairs Committee held two (2) meetings. Its duties includes, amongst others, to review and monitor whether the Agency is implementing its strategic objectives through the assessment of the milestones and objectives achieved annually. The Committee also ensured that the MoUs signed were operationalised as well as providing guidance on revenue generating projects. Board Member 3rd April 2017 30th May 2017 Mr S Haihambo (Former Chairperson)  Ms F Amuenje Ms F Nakusera  Ms Kapere  Mr S Hei (Current Chairperson)   Mr A Shimuafeni (SG) Statistics Committee During the period under review, the Statistics Committee held (4) meetings. The committee’s duties is to advise that collection of statistics by NSA and NSS producers meet approved national standards, methods and best practices as set by NSA. 11th August 31st October 23rd February Board Member 3rd August 2017 2017 2017 2018 Prof N Indongo (Chairperson) Ms F Nakusera - - Dr M Mwinga     Prof F Gideon  Mr I Tjizake  - Mr J Ashipala - Mr A Shimuafeni (SG) Mr S Hei - - The Statistics Committee, in its role as the technical advisory committee to the Board, has given support for the country’s data categories to be announced on the National Summary Data Page (NSDP) to be hosted on an IMF Open Data Platform (ODP). The NSDP provided quick access to the country’s economic and financial data consistent with the enhanced General Data Dissemination System (e-GDDS) data categories such as: • Macroeconomic and Financial Data • Demographic and Selected Socio-Economic Indicators Publication of essential macroeconomic data through the NSDP will provide national policy makers and domestic and international stakeholders, including investors and rating agencies, with valuable information on the country. BOARD COMMITTEES 25 The Committee was instrumental in ensuring During the period under review, the Committee that Namibia National Accounts produced also recommended to the NSA Board for in March 2017 were based on the National approval of the Statistics Revision Policy. The Accounts Database (NADABAS). Furthermore, Statistics Revision policy sets out guidelines for Namibia intends to produce its own Producer revising statistical series produced by producers Price Index (PPI) and will no longer rely on the in the National Statistical System in Namibia South African PPI. (NSS) to enhance transparency and trust by users of statistics. One of the most important mandates of the Committee was to ensure the enforcement of The Committee guided Management in ensuring the Statistics Act and Statistics Policy. During that the National Sampling Frame was updated the period under review, guidance and advice to coincide with the Inter-Censal Demographic was provided to town councils, village councils, and Labour Force Survey (NID/LFS) 2016, Ministries, Government Departments, State- which was one of the projects carried out in Owned Enterprises, and non-governmental the 2016/2017 financial year, despite several organisations that requested approval from challenges experienced by the NSA. the Agency to conduct surveys in line with the Act and the Statistics Policy. Further data quality accreditation was also provided to the Research and Development (R&D) survey of the National Commission on Research Science and Technology (NCRST). 26 Annual Report 2017/2018 COMMITTEE FOR SPATIAL DATA During the period under review, three (3) meetings took place. This committee’s role is to facilitate, promote and safeguard an environment for the efficient collection, management distribution and utilization of spatial data. It also seeks to promote awareness of its activities including dissemination of information on the importance of spatial data for effective governance and decision making. Board Member 5th July 2017 6th October 2017 19th March 2018 Mr N Shanyengana (Chairperson) Dr L Mundia  Mr M Metz Ms A Nguno  Mr F Maanda  *Dr A Verlinden - - Ms A Erastus    Mr A Shimuafeni (SG) *It must be noted with sadness that Dr Alex Verlinden who was reappointed to the second Committee passed away in Windhoek on 03 August 2017 after a short illness. His tremendous contribution in this sector will be remembered for many more years to come. The Committee for Spatial Data kicked the year off with the implementation of the National Spatial Data Infrastructure Strategic Plan 2015/2020 annual activity plan as integrated in the new NSA 5 year strategic plan. Up to date eleven (11) Partnership Agreements were signed, paving the way for cooperation between the various stakeholders within the NSDI. Table: List of Institutions That Have Signed the NSDI Memorandum of Understanding with the NSA OMA SIGNED 1. Ministry of Mines and Energy May 2016 2. Ministry of Land Reform May 2016 3. Telecom Namibia May 2016 4. Roads Authority June 2016 5. Ministry of Education, Arts and Culture June 2016 6. Ministry of Environment and Tourism July 2016 7. Ministry of Industrialisation, Trade and SME Development July 2016 8. NamPower August 2016 9. MTC September 2016 10. Ministry of Urban and Rural Development December 2016 11. Namibia Water Corporation (Namwater) September 2017 COMMITTEE FOR SPATIAL DATA 27 The Committee facilitated the development The common spatial data sharing agreement of the National Geographic Portal System as a aims to: means to showcase the value of spatial data in • Avoid data duplication planning and decision making. The portal system • Encourage the acquisition of government consists of an electronic metadata catalogue data only from the original sources and for discovering and evaluation of available official outlets spatial data in the infrastructure. It also have a Geoportal system for online viewing, displaying • Account for government spatial data usage and analysing spatial data. The Geoportal by keeping track of the use of spatial data system was launched on 21 August 2017 by the owned by the Namibian government in Honourable Minister of Economic Planning and order to justify appropriate acquisition of National Planning Commission, Honourable Tom required spatial data. Alweendo, in consultation with the Minister of • Enhance data exchange between Land Reform, Honourable Uutoni Nujoma. government agencies and the general public • Publish single point of contacts for data The Committee assisted in the development of within each organization a National Infrastructure Atlas which portray • Employ regional and global solutions for the location of mapped basic government data sharing when appropriate infrastructures such as schools, health facilities, • Increase awareness, interaction and ministerial offices, roads, post offices, etc. In outreach services between producers to order to complete the Atlas, the NSA updated users. the location of government regional offices of the Ohangwena, Oshana, Omusati, Khomas, Zambezi and //Kharas Regions. A total of 84 There has been a need for a high level offices were mapped compared to 46 offices communication from the Minister on the previously held in the Namibia Planning implementation of the NSDI Policy in government Database (NamPlan). including the avoidance of duplication of resources in spatial data collection. It is noted The Committee also deliberated on the need that despite the high level management for the introduction of geospatial job grades on socialisations conducted by NSA to more 20 the government post structure as a vehicle to government institutions, the Agency is still not sustain geospatial capacity in government. This consulted before data collection as per the initiative was already started by the Ministries requirement of the NSDI Policy. of Land Reform as well as Mines and Energy. A submission was made to the Public Service The Committee will have to work towards a high Commission (PSC) under the Office of the Prime level communication/directive to participating Minister. The PSC has provided feedback through Offices, Ministries and Agencies to stop this the Ministry of Land Reform requesting for a few practice as it results in duplication and wasteful issues to be addressed. of government resources. The practice also encourages the circulation of unofficial and poor The Committee further deliberated on the quality spatial information in the country which development of a Common Spatial Data Sharing adversely impact on planning and decision Agreement across government to coordinate making. the sharing of government spatial data in the country. The draft sharing agreement was drafted during the period under review and referred to the Inter-Agency Steering Executive Subcommittee for further inputs. 28 Annual Report 2017/2018 SECTION C: PERFORMANCE REVIEW The year 2017/2018 marked the beginning of the Agency’s second Strategic Plan. This five-year Strategic Plan covers a period of 2017/2018 to 2021/2022 and builds on the foundation of the first Strategic Plan that covers the period 2013/2014 to 2016/2017. This Strategic Plan is outward-looking, aiming at mainstreaming statistics into national development processes, better coordination of the Namibia Statistical System (NSS) and improving administrative data sources, and positioning the NSA to play a greater role at the international statistical arena. Annual Report 2017/2018 29 STRATEGIC GOALS This Annual Report is based on the six goals The following are the six goals: outlined in the Namibia Statistics Agency’s 1. Achieve development of the human capital Strategic Plan, which covers the five-year period and professional capacity from 1st June 2017 to 31st March 2022. The 2. Achieve an effective and efficient statistical ultimate goal of the second Strategic Plan is to system achieve a national culture of evidence-based 3. Realise a spatially-enabled society policy, planning and decision-making by making use of statistics that the NSA produces. This 4. Enhance organisational efficiency and ultimate goal can be achieved by starting off with effectiveness the development of the NSA staff as an enabler 5. Realise sustainability in funding for statistics to attain all the other five goals including Goal 6 6. Promote a national culture of evidence- which is the ultimate goal. based policy, planning and decision-making at all levels 30 Annual Report 2017/2018 STRATEGIC GOAL 1: ACHIEVE DEVELOPMENT OF THE HUMAN CAPITAL AND PROFESSIONAL CAPACITY The NSA needs to continuously grow, adapt and improve by aligning and converting intangible asset drivers of long-term growth and improvement to tangible outcomes. The most important assets are human capital and the NSA is committed to strengthen the professional capacity of its employees through capacity The average Recruitment Turnaround time building program to improve organisational (days) taken to fill vacant positions during the efficiency. In order to achieve this goal, the period under review amounted to 43 days. following objectives, as elaborated below, were pursued. Staff Complement Objective 1.1: Strengthen human capital Recruitment and Appointments/Employment The number of positions on the establishment of the NSA during the period under review for which funding was available has remained at 148. Organisational Structure Occupation Percentages The Agency’s current approved organisational structure makes provision for a total staff complement of 214. Due to current funding constraints the Agency can only employ a maximum of 148 employees, representing 69.1%. Furthermore, of the 148 positions currently funded, only 137 positions were filled at the end The total number of employees depicted in the of the period under review, representing 92.6%. two pie charts above amounts to 141, whilst the Although the total numbers of employees on the total number of employees as at 31 March 2018 NSA is not ideal the NSA continues to practice amounted to 137. the philosophy of “to do more with less”. This The difference is due to the fact that the 5-year is done by allowing its staff to be exposed and employment of the undermentioned executives seconded to other statistical offices and within came to an end during 2017/18, and these NSA departments. The multiskilling ensured positions were vacant as at 31 March 2018. In value addition to the production of statistics addition to this the Manager: Internal Audit also during the difficult economic downturn. resigned during 2017/18 and this position was still vacant as at 31 March 2018. 1. Executive: Economic Statistics (female) 2. Executive: Demographic & Social Statistics (female) 3. Executive: IT & Data Processing (male) STRATEGIC GOALS 31 Staff Turnover Staff turnover, i.e. number of resignations and new hires divided by the number of employees during the period under review, amounted to 7.3% in 2017/18 compared to 7.2% in the previous year as indicated in the table below. 2017/18 2016/17 Total number of employees as at end March 137 % turnover 139 % turnover Resignations 11 8,0% 9 6,5% New Employees 9 6,6% 11 7,9% Average % turnover 7,3% 7,2% The most common reason for leaving the NSA Apart from the above, the attendance of and as provided by the departing employees during participation in training interventions by NSA exit interviews was for personal growth / better employees was very minimal, and it is anticipated career opportunities. that the trend will continue due to the Agency’s stringent funding constraints. Globally a staff turnover rate of 9% is regarded as healthy. In accordance with the above, the Agency therefore embarked on a zero cost strategy to The number of employees changing from one staff development through partnerships. In position to another in the NSA, i.e. through this regard 12 employees from the Economics internal promotions, amounted to 6 employees department were enrolled for an ongoing in both 2017/18 and also in the previous year. E-learning course to study towards the “Framework for the Environmental Statistics • Task: Training & mentorship program in Africa” that was offered by the United Nations Economic Commission for Africa During the period under review the Human (UNECA) at zero cost to the NSA. Other online Resources Department commenced with the training programmes attended included the development of a training & coaching programme “Introduction to Government Finance Statistics” designed to ensure continued employee capacity offered by the Macroeconomic Financial building given the current funding limitations Management Institute of Eastern and Southern facing the organisation. A concept document Africa (MFMIESA). was compiled which focuses on the extensive use of internal resources to train and coach Other training interventions attended by employees in technical skills and competencies. employees during the period under review The aim is to equip those employees who have included: expertise in their respective fields on how to train and coach fellow employees. Through 1. The International Atomic Energy Agency this programme the Agency strives to reduce (IAEA) Fellowship Training on Energy its reliance on consultants and other external Statistics, Energy Balances and Modelling institutions, whilst also ensuring that employee Energy Systems for one staff member from learning is maintained. the Economics Department. The training took place in Zagreb, Croatia and was As part of the in-house capacity building sponsored by the International Atomic intervention, an expert in sampling who is Energy Agency. assisting the Agency in this field on a fixed-term 2. Survey Weights and Non-Response contract basis, was tasked to provide in-house Adjustment (NRA) in Household Surveys for training and coaching to the NSA’s Sampling three staff members from the Surveys and Statisticians in a number of areas such as variance Field Operations Division. The training was estimation procedures, weight calibration, offered and sponsored by the World Bank sample design and sample calculation. and took place in Rome, Italy. 3. Performance Management training attended in Windhoek. 32 Annual Report 2017/2018 • Task: Career path planning • Task: HR quarterly report In order to ensure that those persons wishing to The Human Resources Department provides the plan a career in the field of Statistics, the Agency Board, the Human Resources & Remuneration has identified the lack of sufficient opportunities Committee and the management team with a for career growth in the respective specialist detailed report on a variety of human resources statistical fields, such as Demographic & Social indices on a quarterly basis, thereby enabling Statistics, Economic Statistics, and Sampling as a informed decision-making. This report is shortcoming. With a view to expanding selected constantly refined and improved in line with career paths in line with the organisational strategic and operational demands. structures of statistics providers in other SADC countries the Agency has however identified Objective 1.2: Improve staff performance the need to first map its business processes, to • Task: Performance Reporting ensure a sound alignment of positions, reporting The Agency conducts performance reviews on relationships and business processes. a bi-annual basis for the periods from April to September and October to March respectively. • Task: Succession planning Whilst the performance of all employees is All positions critical to the operations and evaluated throughout the year using the individual sustainability of the NSA were been identified. Performance Contracts, all departments rate For these positions, succession plans are their performance against the objectives and implemented to ensure business continuity in targets set out in the annual work plan. The case the current incumbents are absent from first bi-annual departmental performance rating work for a lengthy period or the positions become culminated in a workshop which took place on vacant. In addition to the above employees who the 1st of December 2017. are 50 years and older have also been identified. During the 2017/18 financial year the Agency embarked on the completion of its second Age Category 5-year strategic plan. Due to the magnitude Number of as at March Comments of this exercise, the completion of the annual employees 2018 work plan, which is based on the 5-year strategy 3 Employees in document was delayed. This in turn resulted in 50 - 54 12 management / key delays regarding the completion of the 6-monthly positions performance reviews. 1 Employee in 55 - 60 7 management / key In order to prevent any delays in the completion position of the performance contracts for 2018/19 the annual work plan for 2018/19 was already The NSA has also started with the identification completed in January 2018. The NSA conducted of potential successors for all key positions. performance management training sessions with all departments, the purpose of which was Subsequent to the identification of such key to sensitize all employees on the importance positions, the NSA will engage in drafting of performance management and compliance developmental plans for all identified potential thereof as well as assisting them with the internal successors and determining the times identification and formulation of SMART objectives required until the different successors would be for their individual performance agreements. ready to move into the designated key positions. • Task: Annual Work Plan for 2018/19 It is envisaged that these developmental plans The NSA was tasked with the completion of the will be mostly based on in-house training and Annual Work Plan and completed this exercise in coaching initiatives, e-learning interventions, November 2017. Individual consultative sessions as well as opportunities for exposure through were held with each department/division and a sponsored seminars by UN or similar Agencies, draft work plan established based on the newly which can realistically be implemented given the developed 5-year strategy of the Agency. The current economic / budgetary limitations. draft plan was finalised through a joint session in January 2018, and subsequently presented to the Board for approval. STRATEGIC GOALS 33 Objective 1.3: Improve Organisational building an effective integrated management Environment information system (MIS). In response to the • Task 1-3: Leadership development set targets a spatial data portal was developed and is currently accessible at https://www. In order to determine the areas in which digitalnamibia.nsa.org.na. leadership development will be required the Agency has agreed to embark upon the As part of the maintenance plan of the process of conducting a 360° survey and thus data warehouse system which was initially a pilot was conducted during the period under implemented in response to objectives in review. It is the intention for management to the NSA’s previous strategic plan to merge all pursue this initiative in the new financial year statistical databases under one container for in order to establish the areas of management ease of access and to realise the NSA’s objective improvement. of becoming a one-stop shop for statistics, currently trade and CPI data has been loaded Objective 1.4: Strengthen organisational onto the system and reconciliation with the capital tables in the Business Intelligence module is • Task: Project management training currently underway. Furthermore training of staff Whilst project management skills are essential from Economics department was completed in for those employees tasked with planning and June 2017 and all historic and current economic managing the Agency’s projects, no training datasets were loaded onto the system and is interventions could take place during the year currently being validated for correctness. Similar due to funding limitations however NSA is still training as that accorded to the economics committed to conduct such training when funds department will be extended to the Demography becomes available. and Social Statistics department in the 2018/19 financial year. The revamp of the Intranet was one of the projects undertaken that incorporates innovative ways of As part of the implementation and maintenance conducting business efficiently by integrating of the data warehouse, all the data processing automation technologies for activities such as staff participated in an advanced week training, booking boardroom or meeting rooms facilities, this training was to prepare and enable the conversion of paper based company forms to staff to create data cubes (convert datasets digital forms, additionally a statistical mobile into a format that can be absorbed into the application was launched to ease the access of data warehouse system) and manage the data statistical information for the users nationally warehouse. and globally. The NSA is committed to implement an Objective 1.5: Strengthen information integrated management information system capital in 2018/19 financial year depending on the Information capital is a collective employee availability of financial resources. knowledge, experience, ideas and how they generate and share information with each other Professional networks established and the wider business. The following where The NSA has signed MoUs with local institutions undertaken to strengthen the institution’s in the quest for producing needed statistics. information capital: In addition, the NSA also signed MoUs with international National Statistics Offices and In order to achieve the adjectives of strengthening established relationships with the international the information capital of the agency for the donor agents. The building and managing period under review targets where set for of these relationships resulted in the NSA to the development of a national spatial data receive technical assistance from other National repository, maintenance of the enterprise data Statistics Offices and international donors who warehouse and business intelligence tool and provided both technical and financial support. 34 Annual Report 2017/2018 STRATEGIC GOAL 2: ACHIEVE AN statistical production system, to enable system EFFECTIVE AND EFFICIENT STATISTICAL integration and standardization between various SYSTEM statistical systems that are used to capture, clean and analyse data in NSA and subsequently NSS. This goal is about achieving effectiveness and It aim at improving the statistical production efficiency of the statistical system in terms of systeMs Henceforth, the establishment of this process cycle time, quality and productivity, document is postponed to the 2018/19 financial resulting into delivery of the right data to the year as it forms part and parcel of the overall people in the right format at the right time. The business process mapping process. following are the objectives of this goal: A file and folder naming convention and Objective 2.1: Make business processes more organization procedural document, as set in the effective and efficient 2017/18 Annual Work Plan, was developed to aid all staff on naming conventions of files and The NSA has deployed various processes and folders, better version control of documents, mechanisms that are used to make the Agency’s and proper file organisation on workstations and processes more efficient, productive and shared file systeMs effective in conducting its day to day operations. For the period under review the NSA set seven The last initiative for the period under review targets to be undertaken in support of the in support of making business process more objective of making business processes more effective and efficient, is the implementation effective and efficient. This set of initiatives of the standard recommendations made by include the development of an Enterprise the Microsoft infrastructure optimization Resource Planning (ERP) solution. model/charter for moving from a standardized Information and Communication Technology Additionally, an invoice tracking system was set (ICT) infrastructure to a rationalised to be put in place for the period under review. infrastructure. This system makes provision for the Agency and its suppliers to track, in real-time, the progress The majority of the recommendations have and status of the invoices whether they are paid been implemented and the remaining few are or not and also producing a time log of duration to be completed in the 2018/19 financial year. spend working on invoices. The primary purpose This action was set in order to achieve a 95% of this system is to eliminate manual paper network and system uptime at all times. For work of searching through documents to locate the period under review, a downtime of 10% and report on the status of an invoice for both was recorded primarily because of the email the Agency and its suppliers. Currently this server and Internet services, which affected the system is successfully installed but is awaiting users’ Internet experience and the internal and the customization of the system to meet NSA external email communications. branding requirements, user friendliness, and security and incorporation functionalities of In addition to the above, the NSA has embarked managing suppliers for procurement processes. on a process of mapping its business processes. A Business Process Mapping Committee consisting The development and designing of a statistical of senior employees from all departments was system architecture document was also one established, with the members of the committee of the set actions in support of efficiency and being appointed by the Statistician-General. effectiveness of business processes. Statistical Terms of Reference were developed to guide system architecture will outline the blueprint the committee in its activities, one of the first for the design and development of a centralised being the development of a project plan which STRATEGIC GOALS 35 specifies the timing of the business, processes Marking and identification of sites for the to be mapped in the coming years, and also Namibia Liberation Struggle identifies the employees who would develop NSA trained three (3) project staff members the business process maps. Overall, the aim is to of the Office of the Vice President in basic have all employees participate in the process to Geographic Information System (GIS) and ensure ownership. Once completed, the process GPS data collection. Following the training, maps will enable the NSA to: the staff led 3 field teams to conduct marking and mapping of sites in the northern regions • Identify and address current deficiencies of Kunene, Omusati, Oshana, Oshikoto and in the production of statistics and all other Ohangwena. supporting business processes • Enable the NSA to compare the way Coordination of Civil Registration and Vital it conducts its business with other Statistics System (CRVS) organisations providing Statistics, thereby The Agency continues to coordinate the Five- ensuring that the NSA’s processes can be Year Strategic Plan for the improvement of CRVS aligned with best practice data. For the improvement of vital statistics • Serve as valuable input into the NSA’s data NSA provided a list of demographic and performance management system, by social variables to the Ministry of Home Affairs improving the measurability of outputs. and Immigration (MHAI) to be included in the • Assist new employees entering the NSA to birth and death registration. These variables more become familiar with work processes are key to the calculation of fertility and more quickly mortality estimates. However, these variables are currently not part of the MHAI's Population The mapping of business processes is envisaged Register Database. to commence in the 2018/19 financial year. Objective 2.2: Build statistical capacity across the NSS The NSA built capacity for the identified staff of the following projects to ensure that quality data is produced to enhance evidence- based planning. The following projects were coordinated by the NSA: National Water and Sanitation Census Project NSA trained a total of 213 regional staff of the Ministry of Agriculture, Water and Forestry in Global Positioning System (GPS) data collection. The training focussed on how GPS is used in collecting household level water and sanitation points. In addition the staff members were also trained on household questionnaire indexing in order to improve data quality. 36 Annual Report 2017/2018 National Strategy for the Development of Statistics (NSDS) The NSDS roadmap and the design structure were finalised. The Statistician-General has furthermore appointed the NSDS Coordinator and constituted the NSDS Design Team. The 12 critical sectors selected to participate in the first phase of the NSDS design process were also selected based on the NSA stakeholders. These nominated sectors were: Department Institution Sector Economic Statistics Ministry of Environment and Tourism Tourism Statistics Ministry of Finance Inland Revenue Ministry of Finance Customs Ministry of Industrialization, Trade Manufacturing Statistics and SME Development Ministry of Fisheries and Marine Fisheries Statistics Resources Demographic and Social Ministry of Health and Social Services Health Information System Statistics Ministry of Home Affairs and Civil Registration data Immigration Ministry of Basic Education, Arts and School Enrolment Statistics Culture Ministry of Gender Equality and Child Orphans and Vulnerable Welfare Children Ministry of Labour, Industrial Descent work indicators Relations and Employment Creation Namibia Statistics Agency Namibia Statistics Agency Economic Statistics Demographic and Social Namibia Statistics Agency Statistics Namibia Quality Assurance Framework for World Bank Statistical Capacity Indicator Statistics (NQAFS) Overall Namibia’s annual score on the World The NSA is in the process of finalising the Bank Statistical Capacity Indicator (as published NQAFS. The following guidelines and templates on the World Bank website) has dropped from were drafted and will be finalised in the 2018/19 an average score of 58.9 in 2016 to 56.7 in 2017, financial year. which is well below the targeted average score of 60. This drop emanates from decline in the • Guideline for quality assurance of a Statistical periodicity of the released statistics, in particular Undertaking gender equality in education statistics. • Guideline for designation statistics as “official” statistics • Quality Assessment template • Template for designation of statistics as “official” statistics STRATEGIC GOALS 37 Objective 2.3: Improve coordination of • Water and sanitation census project by National Statistical Systems (NSS) to ensure Ministry of Agriculture, Water and Forestry harmonisation in statistical production • Monitoring Mission - Sites of the Namibia Liberation Struggle by Office of the Vice- Ensuring harmonisation during statistical President production across NSS is critical since it enhances • Post-Harvest loss pilot survey under FAO data quality and harmonisation of concepts and Global Strategy in close collaboration with definitions used for data collection. This ensures Ministry of Agriculture Water and Forestry that data quality for policy and decision-making (MAWF), Agro-Marketing and Trade Agency is improved to strengthen evidence-based (AMTA) planning. As custodian of official statistics and the Objective 2.4: Improve production of quality statutory body that coordinates and endorses statistics official statistics, the Agency rendered support The Economic Statistics, Demographic and in the areas of survey planning, coordination, Social Statistics Departments, as well as Quality survey methodology (including sampling), Assurance, are tasked with improving the training, data management, field logistics, production and quality of statistics. The aim is field staff deployment, development of data to produce statistics that are in accordance with collection manuals and questionnaires, field international standards and best practises. monitoring and quality, publicity and advice on fleet management to the project to ensure During the period under review, the NSA statistical capacity is built across the National undertook the following statistical activities: Statistical System: Price Statistics • Namibia Population-based HIV Impact Assessment (NAMPHIA) by the Ministry The NSA was expected to produce 12 NCPI of Health and Social Services in close bulletins and work on the development of the collaboration with its international Producer Price Index. The NCPI bulletins for the development partners months from April 2017 until March 2018 were all produced and published on time during the • Citizen Satisfaction Survey by the Office of period under review. the Prime Minister • TB Prevalence Survey by Ministry of Health The NSA also compiled and submitted (12) and Social Services Harmonised Consumer Price Index (HCPI) to • Financial inclusion Survey with Bank of SADC Statistics Division for further processing. Namibia Following technical assistance, Producer Price • Financial Capability Survey by the Ministry Index (PPI) data was received and compiled for of Finance different industries. • National Research and Development (R&D) Survey 2014/15 by NCRST Price data collections of International Comparison Program for Africa – (ICP Africa) • Health Facility Assessment Survey by for the year were conducted and data entry has Ministry of Health and Social Services been completed. Relevant validated ICP data for • Violence Against children by the Ministry of the year were also submitted to COMESA. Gender, Equality and Child Welfare • Conducting impact survey on affordability and usage of ICT platforms and analysis of the Mini Survey data by Ministry of Information Communications Technology 38 Annual Report 2017/2018 Trade Statistics Sectoral Reports Namibia’s Trade statistics is compiled in line with The NSA compiled sectoral reports for the period the International Merchandise Trade Statistics under review. The monthly reports released were 2010 of the United Nations. Trade statistics in building plans, electricity, livestock, tourism, and Namibia are produced for formal and informal mining. Sectoral reports did not reach the 100 cross-border. The annual trade bulletins covers per cent target, which was due to unavailability all goods that were recorded at customs border of data from sources particularly during the posts. In the period under review, the NSA festive season. compiled all quarterly and annual trade statistics bulletins and released them on time. Error Statistical submission to SACU corrections were always done and thereafter, As part of the NSA mandate in dissemination data analysis was conducted. of statistics for evidence-based planning, as requirements for the SACU Revenue Sharing National Accounts Agreement, the NSA submitted the Trade The NSA released all quarterly GDPs, annual as data, Gross Domestic Product and the de facto well as the preliminary national accounts for the population figures for 2015 in anticipation of period under review. The NSA received technical the calculations of shares for the financial year assistance from the IMF through Regional 2018/19. Technical Assistance Centre for Southern Africa – (AFRITAC South) in areas of national accounts. Preparations for the 2018 Labour Force Survey This technical assistance mission assisted in the The NSA started with the coordination and improvement of GDP estimates and specifically planning of the survey by holding monthly focussed on the following areas: meetings with few identified key internal stakeholders. In order to ensure data relevance • Improvements in the estimation of constant the draft questionnaire was discussed at the price compilation of annual GDP stakeholders’ workshop that was held on 24 and • Compilation of current price estimates for 25 January 2018 with key stakeholders. annual GDP • Analysis of NHIES results in estimating private final consumption expenditure 2021 Census Project • Improvement of deflation techniques used Namibia Statistics Agency (NSA) will conduct the in the national accounts Population and Housing Census (PHC) in August 2021. The Statistics Act No. 9 of 2011 empowers All subsequent Annual Gross Domestic Product NSA to conduct PHC on ten-year intervals. Reports for 2017 were released on time, and Therefore, the 2021 PHC will be the fourth here again the national accounts benefited from census of this nature to be conducted in Namibia technical assistance from Afritac South and and the first to be conducted by the Namibia International Monetary Fund on improving the Statistics Agency. The previous censuses were production of National Accounts. conducted in 1991, 2001 and 2011 respectively. The Census Concept paper, Project document During the period under review, the NSA also and the budget were developed during the released the Preliminary National Accounts for period under review. The project team continues 2017. Increased quality was added to improve to search for ways of reducing the budget by user satisfaction by adding Tables on General possibly deploying new technologies and making Government, which included in-depth analysis use of government facilities such as schools and on income, expenditure, and savings of general government vehicles. government. STRATEGIC GOALS 39 Implementation of the 2017 Financial of Home Affairs and Immigration (MHAI) as the Inclusion Survey data source for clarification. There has been a The 2016/17 NFIS is the first of its kind to be continuous communication between two the conducted by the Namibia Statistics Agency (NSA) offices during the processing and analysis of the in collaboration with the Bank of Namibia. In the Civil Registration data in order to ensure quality past, the survey has been measured through the and maintain consistency. Finscope Survey of FinMark Trust (FMT) with the last survey conducted in 2011. Financial inclusion Production of the 2016 Namibia Inter-censal is an important national agenda spelled out in Demographic Survey (NIDS) the Namibia Financial Sector Strategy where The Namibia Statistics Agency has produced Government has identified financial Inclusion the 2016 NIDS report. The report provides up as a key driver for inclusive economic growth to date statistics and data on population size, and prosperity. FinMark Trust (FMT) is providing growth, migration, fertility, mortality, housing technical support to the implementation of the and household characteristics in Namibia. survey. The fieldwork and calculation of weights These statistics are necessary for policy were concluded during the period under review. making, planning, monitoring and evaluation, The final report will guide as lessons learned for implementation of national and regional plan the next survey. and prograMs The report was launched in November 2017. Production of the Annual Vital Statistics Report Quality Assurance and statistical standards Namibia Statistics Agency so far has produced During the under review, the NSA developed a three Annual Vital Statistics Reports for the years Namibia Compendium of Statistical and Spatial 2015, 2016 and 2017. These reports have been Concepts and Definitions, which currently critical instruments in the improvement of Civil presents all concepts and definitions used at Registration and Vital Statistics system. These the NSA. The Compendium has been approved reports are as per the commitment made by the for implementation; however, the national Government to produce Vital Statistics Reports consultative exercises will only be taking place in from civil registration regardless of its status. the 2018/19 financial year. The fourth annual Vital Statistics report for In terms of quality assurance, the NSA has the financial year 2017 was to be finalised by maintained the overall quality of the statistical end of March 2018. The report presents basic products continue to improve on the turnaround births, deaths and marriages statistics, but time for statistical reviews. The quality of NSA excludes causes of deaths statistics from the civil statistics continues to be received favourably by registration data extracted from the National the users. Population Register System (NPRS) from the Ministry of Home Affairs and Immigration (MHAI). The report is critical as it is to be used as a tool to improve the CRVS system in Namibia. There were still some limitations in the data due to the fact that data provided by the Ministry of Home Affairs and Immigration still does not meet standards as recommended by the UN principles and recommendations. All inconsistencies detected in the data by NSA were noted and communicated to the Ministry 40 Annual Report 2017/2018 STRATEGIC GOAL 3: REALISE A SPATIALLY- 5. Mr Mathias Metz, Geocarta Namibia ENABLED SOCIETY (retained member) 6. Mr Faniel Maanda, City of Windhoek It can be safely asserted that as much as 80 (retained member) per cent of all Government data includes 7. Ms Anna Erastus, a marine expert nominated a location attribute, e.g. a place name, by the Minister of Fisheries & Marine address, map reference, coordinates or similar Resources (new member) information. Countless Government agencies, 8. *Dr Alex Verlinden, Self Employed, (retained at all levels of government in many countries, member) have benefitted from better decision-making based on the integration of statistics with 9. Pending nominee by the Minister of Safety spatial information in disciplines as disparate and Security through the Minister’s office as transport infrastructure to simply providing *It must be noted with sadness that Dr Alex citizens better information that improves their Verlinden who was reappointed to the second lives. The following objectives and subsequent Committee passed away in Windhoek on 03 activities relate to efforts made by the NSA to August 2017 after a short illness. His tremendous build a digital national spatial data infrastructure contribution in this sector will be remembered and integrate statistics with location for effective for many more years to come. decision-making and planning. Among the milestones achieved through the Objective 3.1: Enhance a nation-wide new Committee are: infrastructure of digital spatial data, tools and services • Overseeing the successful development and Provision of technical and administrative launch of the national geographic portal functions to the Committee for Spatial Data (Geoportal) • The hosting of a national data and information The NSA contributes and guides the technical workshop which produced a national priority agenda of the Committee for Spatial Data. The list for data and infrastructure in the NSDI term of office of the first committee ended in March 2017 and a new committee was • Asserting to the development of an advance appointed in April 2017. The new committee calendar for data collection for the NSDI had two substantive meetings following their • A draft common spatial data sharing induction in the first quarter of 2017/18. agreement is in place and awaiting inputs from the inter-Agency Steering Executive Introducing the 2nd Committee for Spatial Data Subcommittee of the NSDI. for the period April 2017 – March 2020 The Minister in consultation with the Minister of Land Reform in April 2017 appointed the second Create Partnership Agreements among all key Committee for Spatial Data for the next three NSDI stakeholders years from 2017/18 to 2019/20. The members The NSDI policy constrains participating were inducted on the Statistics Act, NSDI policy, government institutions to work together and strategic plan during its first annual meeting more closely towards the shared objectives on 5 July 2017. The committee members are: and vision for the NSDI. As part of efforts to 1. Mr Ndilipunye Shanyengana, Surveyor- bring stakeholders together, the Committee for General and Chairman (new member) Spatial Data recommended the extension of the governance structure of the NSDI to include an 2. Mr Alex Shimuafeni, Statistician-General inter-agency steering executive subcommittee and Administrator of the NSDI (SEC) and two working groups on technical NSDI 3. Dr Lisho Mundia, Ministry of Higher matters and governance. The Minister approved Education and Innovation (new member) the extension on 12 October 2015. 4. Ms Anna Nguno, Ministry of Mines and Energy (retained member) STRATEGIC GOALS 41 With the above extension, the NSA was able Chart: Total Number of Municipalities, Towns to start the process of fashioning a robust and Villages to participate in the NSDI partnership agreement model for the NSDI. High-level socialisations to management of participating institutions are continuously conducted with the aim of signing MoUs. Thirteen (13) institutions now form part of this arrangement as of March 2018. Namwater is the only institution that joined the partnership in 2017. Other targeted institutions at national level include: • Ministry of Agriculture, Water and Forestry (MoU is with Attorney-General) • Ministry of Health and Social Services (MoU is with Attorney-General) • Ministry of Works and Transport (MoU submitted) The partnership agreements simplify coordination • Northern Regional Electricity Distributor and implementation by the NSA by creating a (NoRED) - MoU submitted cohesive network of organisations with shared • Central North Regional Electricity Distributor objectives and vision in matters relating to - (high level socialisation not done) spatial data collection, management, storage • City of Windhoek (MoU submitted) and dissemination nationally. The partnerships • Erongo RED (high level socialisation not ensure avoidance of duplication of resources of done) government in spatial data collection through • TransNamib (MoU submitted) a harmonised strategy, therefore saving costs. Furthermore, a structured network of institutions • CRAN (to be Ex-Officio) ensures timely access to quality critical planning information required in providing evidence-based In summary NSDI participation in Namibia at full development planning nationally as per the NDP 5. spectrum is projected to be about 99 institutions operating at different levels of government split NSDI Inter-Agency Steering Executive into the following three (3) phases: Subcommittee (SEC) Meetings The SEC is a subcommittee of the Committee Phase 1: 25 institutions operating at for Spatial Data consisting of management national level (Offices, Ministries representatives from participating institutions. and Agencies) – First phase of The aim of the subcommittee is to create coordination and provide a platform to deliberate on NSDI Phase 2: 14 Regional Councils implementation across government. The SEC Phase 3: 60 Municipalities, Towns and Villages presides over NSDI technical matters and reports to the Committee for Spatial Data. Initially, the The following table shows the combined number SEC was expected to meet on an annual basis of of municipalities, towns and villages per region which the Statistician-General chairs meetings. that are to be targeted in the third phase. Only two (2) meetings were held during the financial year. Among the successes of the SEC, is the prompt finalisation of the National Geoportal, which was launched in August 2017, following a successful listing and inventorying of fundamental government datasets in various agencies. 42 Annual Report 2017/2018 The following lists the status of the current SEC Perform NSDI project clearance functions representation as of March 2018. The following projects were received from 1. Ms Gloria Simubali, Ministry of Mines and stakeholder institutions and feedback or Energy engagement was provided to the submitting 2. Mr Moses Hanana, Ministry of Land Reform institutions: 3. Mr Laban Hiwilepo, Telecom Namibia 1. Provision of Geodata Maps to MTC – April 4. Ms Sophie Tekie and Ms Angela Kabende, 2017 Roads Authority NSA responded to the Geodata Maps 5. Mr Francois Binnermann, NamPower Provision Tender that was advertised in April 6. Mr Raimos Dengeinge, Ministry of Education, 2017 by MTC. A platform was facilitated with Arts and Culture MTC to discuss and get clarity on the scope 7. Mr Big-Don Kandunda, Ministry of Urban of work for the tender and matters relating and Rural Development to the enforcement of the NSDI policy and standards. 8. Mr Olimpio Nhuleipo, Ministry of Environment and Tourism In order to ensure that some of the datasets 9. Mr Johannes Ashipala, Ministry of Economic collected through this tender benefit other Planning and NPC serving as Ex-Officio government institutions, NSA formed part 10. Pending nomination from the Office of the of the tender evaluation committee. It was Prime Minister, Directorate of Disaster Risk concluded that the raw data might have Management serving as Ex-Officio restrictions of use by third parties, as they 11. Pending nomination from MTC will be derived from commercial mapping 12. Pending nomination from Namwater satellites. However, MTC was advised to be cautious of any limitations on products 13. Pending nomination from Ministry acquired, as this has been the trend with of Industrialisation, Trade and SME many consultants. According to the NSDI Development policy, any purchase of data using public funds is a purchase for all other government NSDI stakeholder engagement workshops agencies. Two stakeholder engagement workshops were held in July and November 2017. The first 2. Capturing and Validation of National engagement involved stakeholder institutions in Cadastral Data – Ministry of Land Reform the review of the national Geoportal, while the and Telecom Namibia second was a data and information workshop During NSDI high-level institutional aimed at the formulation of a national priority socialisations, it came out that Telecom list for the NSDI. The priority list was needed Namibia captures cadastral data from the in order to quantify and guide future funding Directorate of Survey and Mapping (DSM) requirements for the infrastructure. under the Ministry of Land Reform from hard copy general plans. The aim is to cover Annual update of the NSDI geodatabase the entire cadastre of the country. A PostgreSQL/PostGIS geodatabase has been developed as part of the Geoportal. The captured data is converted into GIS This geodatabase hosts all the fundamental format for use in their internal spatial planning datasets as scanned and listed from the various computer system. The Ministry is the official NSDI institutions. The geodatabase size will custodian of this data and captures the same continuously change as the number of datasets information with the aim of digitalisation of received increase. The geodatabase is now only the national cadastre. NSA worked to bring hosting vector data (point, line and area data). the two institutions together with the aim of Some of the datasets are used as a source of avoiding duplication, ensuring data quality visualisation on the portal system. and potential sharing of resources. STRATEGIC GOALS 43 Two technical meetings, chaired by the The NSA presented NSDI requirements to Surveyor-General and attended by the NSA the technical team at a training workshop and Telecom were held in May and June held in Windhoek in June 2017. The Ministry 2017. The technical sessions concluded was advised to sort out technical barriers that there are discrepancies between faced in the pilot project before rolling out DSM and Telecom data. DSM data is more the same methodology to other regions. accurately captured. Among a number of recommendations are the following: 4. Site identification and marking of heritage sites for the liberation struggle of Namibia • Cadastral data should not be circulated The NSA worked hand-in-hand with nationally for now as this needs to still the Office of the Vice-President in the be verified. The data is sensitive and identification and marking of heritage sites has legal implications on government. and activities of the liberation struggle. The Once verified, the NSA is proposing marking took place in the form of recording the dissemination of parcel boundary GPS coordinates at the respective identified outlines with basic information such as areas. The NSA completed its task and size, erf number and zoning only. reported to the Office of the Vice-President. • It was indicated that areas of 5. Setting up the Otavi Village Council GIS Unit cooperation between Telecom and the A request was submitted to the NSA to assist Ministry need to be discussed, whereby the Otavi Village Council in setting up their GIS resources can be put together as this Unit as part of the NSDI. The NSA was within will speed up the process of capturing its mandate to provide advisory services cadastre data for the whole country. and assistance within the NSDI framework of building institutional competence to be 3. Pilot Project on Land Degradation Neutrality able to collect and manage spatial data. The in Namibia / Ministry of Environment and assistance would include providing advice on Tourism (Old) setting up an Open Source GIS Software and This project is still pending as the Ministry geodatabase environment to cut on costs of Environment and Tourism has not and the provision of on-the-job training to communicated progress to the NSA as of key staff members. Following the advice, March 2018. The Committee for Spatial Data there has been no response forthcoming commented on the Pilot Project on Land from the council. Degradation Neutrality in Namibia, which was submitted to the NSA by the Ministry 6. Acquisition of aerial photography for the of Environment and Tourism. However, Windhoek municipal council the ministry did not consider some of the The City of Windhoek submitted to the methodological recommendations made. NSA an application for clearance for the acquisition of Aerial Photographs of the In May 2017, the Ministry approached the Windhoek Municipal areas. Clearance to NSA to provide inputs on their pilot outputs acquire aerial photography was granted in from Otjozondjupa Region. It was observed January 2018 for the following areas: that the Ministry now faces technical challenges concerning the comparability of • Farm Groot Aub No. 267 soil laboratory tests from two laboratories. It can also be concluded that the level of • Entire areas within the boundaries of the achieved accuracies on land cover maps of Municipality of Windhoek Otjozondjupa is not conclusive to be used in future change detection studies. 44 Annual Report 2017/2018 The City of Windhoek is required to submit Development of the National Geoportal to the NSA upon completion, the metadata System by the end of September 2017 of the final raw and derived fundamental The national portal was completed and launched datasets as per the NSDI metadata standard on 21 August 2017. Two staff members were (Gazette No. 6144 of 2016). The submission trained in Norway on the development of the of metadata should be made within one map viewer. The two staff trained four more (1) month after completing the mapping champions who further trained the rest of exercise and generation of the required the staff in the Department of GIS and NSDI fundamental and thematic datasets. Coordination. 7. Water and Sanitation Census by the Ministry Update of the NSDI geodatabase as per the of Agriculture, Water and Forestry annual work plan In addition to the above-listed local, regional, The National Geographic Portal of the NSDI and national projects, the NSA continued to nicknamed DigitalNamibia was launched on assist the Ministry of Agriculture, Water, and 21 August 2017 by the Minister of Economic Forestry (MAWF) in mapping out household Planning and NPC, in consultation with the level water and sanitation countrywide. The Minister of Land Reform. For the period 21 data is expected to be linked in a GIS, thus August 2017 – 25 March 2018, the Geoportal it is predictable to be validated to form part recorded 2,506 sessions on the web page from of the national data infrastructure. The final 1,031 new users from which 25.3% are returning datasets are expected by the end of June visitors. Returning visitors are those users who 2018. This project is expected to continue already accessed the Geoportal at least once. in the next financial year amidst concerns The remaining 74.7% are new visitors. Average already raised by the NSA on data quality. sessions lasted for 9 minutes 32 seconds with a bounce rate of 0.44%. The low bounce rate Inventorying of fundamental spatial datasets demonstrates the good health of the Geoportal in government agencies and institutions system. Namibia recorded the highest number The NSA has now a clear picture of the status of users of 848 during the period. of government fundamental spatial data after conducting a successful data environmental During the same period above, the geographic scan in various government institutions. The portal was accessed from a total of 41 countries. inventory of spatial data has been created and is South Africa, United States of America and more than 80% stable as not much new datasets Germany top the list of countries with more are forthcoming from NSDI institutions. Most users who have accessed the Geoportal. Other of the listed datasets during the exercise have countries in the top 10 users include Norway, formed part of the geographic portal. Chile, United Kingdom, Portugal, Ethiopia, India and the Netherlands. The following map shows Around 388 datasets were listed, and out of this the countries from which the Geoportal was only 142 datasets had basic metadata. The NSA accessed during the reference period of August further worked with data custodians to document 2017 to March 2018. their data. This included the documentation of restricted datasets. The sharing and visualisation of restricted data is not permitted although the NSA may host such datasets as per the NSDI policy. The inventorying of data will be a continuous process and now provides the basis for the NSA to develop a data advance release calendar for fundamental datasets. STRATEGIC GOALS 45 The Map below showing the countries from where the Geoportal was accessed during the period under review URL: DigitalNamibia = https://digitalnamibia.nsa.org.na/ Perform NSDI Help Desk functions e.g. spatial data requests One of the key indicators of the success of the launched National Geoportal is the reduction in the number of spatial data requests reaching the NSA. A target of 120 spatial data requests was targeted for the 2017/18 financial year. A total of 221 requests were received with the highest number recorded in the first quarter. The Portal was launched in the second quarter we have recorded a decelerated trend in the quarterly data requests since then. As compared to 2016/17 calendar year, we can observe a stabilisation in the data requests. This effect could be attributed to the effectiveness of the Geoportal system as many users are now utilising the online system. Graph: Comparison of the trend of spatial data requests between 2016/17 and 2017/18 46 Annual Report 2017/2018 Update of the NSDI geodatabase as per the Build institutional competence to be able to annual work plan collect, maintain and disseminate national The NSDI database is updated when new or spatial data updated spatial data become available from The NSA conducted two stakeholder capacity stakeholders. Stakeholder institutions are building workshops for regional government required to regularly inform the Agency of offices during October 2017. More than 80 any changes to its data holding. The following regional government personnel were trained in updates were effected on the database during basic Geographic Information System (GIS) and the year under review: Global Positioning System (GPS). The regions • Up-to-date location of police stations in were divided into two training venues, one in Namibia were received from the Namibian Mariental for Hardap, //Kharas, Khomas and Police (NAMPOL) Omaheke Regions and Swakopumund for Erongo • Bathymetry contours, territorial waters, and Otjozondjupa Regions. Attendants mainly and exclusive economic zone were received consisted of local authority and regional council from the Ministry of Fisheries and Marine technical staff. Resources Develop a compliance programme for NSDI • Crop fields and new tenure were received standards and specifications from the Ministry of Land Reform • Education statistics were received from the The NSDI certification / compliance programme Ministry of Education, Arts and Culture and targets existing data and future data collections they were linked to the geographic locations and ICT systems for data management of schools that were updated in July 2017 and dissemination initiated by spatial data custodians. The programme is as per the first • All network coverage (2G, 3G and 4G) was NSDI strategic plan 2015 – 2020 which calls obtained from CRAN. The basic metadata for the development and administration of a that came with the datasets were also compliance programme. recorded on the metadata catalogue • Transportation Network 11 consisting of It is mandatory for organisations to put in place district, main and trunk roads were received quality management systems for spatial data from the Roads Authority. collection, management and dissemination. The critical component of this programme was to be NSDI opportunities developed during this financial year through a • The NSDI has potential to harmonise consultancy. However, interests received both government budgets which are aimed at nationally and internationally could not meet the spatial data related activities, therefore financial ability of the Agency. The programme is saving government resources. therefore deferred to the next financial year. • The NSDI can generate funds and increase the tax base of central government by developing the geo-ICT market in the country once data and information in the infrastructure is timely and of good quality. • Full participation by government Offices, Ministries and Agencies will eliminate the duplication of resources and efforts. • Orderly spatial planning countrywide if government enforces the full implementation of the NSDI. STRATEGIC GOALS 47 Develop and implement the NSDI Advance Collection Calendar (ADCC) The NSDI release calendar was developed and circulated to stakeholders in the last quarter of the financial year. The 2018/19 initial calendar is featuring seven (7) national datasets which will be updated during the 2018/19 calendar year. The calendar is expected to be regularly updated and circulated in order to avoid any duplication in data collection. It is also possible for institutions collection data to align their projects and thereby sharing resources. The following table is an illustration of the ADCC. 48 Annual Report 2017/2018 Objective 3.2: Improve statistical integration Align Health districts to the national statistical with spatial data sampling frame by the end of March 2018. As part of efforts to provide statistics at different Conduct annual national sampling frame levels of functional areas, the Ministry of Health adjustment in fast growing areas of the and Social Services and NSA planned to align the country by the end of September 2017 health districts to the national sampling frame. The National Sampling Frame is the only dataset This alignment will ensure that statistical surveys in the NSA custodianship updated annually. The and censuses conducted by both the Ministry rest of the updates made on the geodatabase and NSA can forecast statistics at this functional depend on the availability of new or revised level. However, the project finalisation by the datasets from government. Ministry could not be concluded by the end of this calendar year. NSA is still awaiting direction The national sampling frame was updated in on the status of the project from the Ministry as areas that were reported to be growing fast the project owner. countrywide. The frame now consists of 6 510 primary sampling units (PSUs) compared to 6 371 in the previous financial year. The frame was stamped on 30 September 2017 and was effective from October onwards. It must be stated here that some of the mass housing project areas of government are not yet occupied. This might affect sampling for future surveys and censuses during the 2018/19 financial year. A strategy of flagging the areas not occupied during sampling is being considered to avoid too much weight calibrations in surveys. Growth trend for the National Sampling Frame from 2015/2016 to 2017/2018 STRATEGIC GOALS 49 STRATEGIC GOAL 4: ENHANCE implementing proactive measures to minimize ORGANISATIONAL EFFICIENCY AND losses and protect assets, and advising top EFFECTIVENESS management on the implementation of cost- effective security measures that will ultimately In order to enhance efficiency and effectiveness, impact positively on the company’s bottom line. the following objectives were developed and followed through during the period under In order to address the modern day security risk review as reported below: management concepts, the NSA undertook a number of projects aimed at streamlining NSA Objective 4.1: Strengthen Business Logistics security operations with its business. Although and Security the NSA has good baseline security applications, there is further need to strengthen and A draft information security and data protection implement additional measures. policy was developed in the period under review and will be submitted to the Board for Whilst significant progress in attaining the approval and implementation of the policy targets has been made, various challenges were shall start in the 2018/19 financial year. This also encountered. Major challenges found within policy outlines the concepts and principles for the security and safety area are that of: resource information security and data protection at deployment and lack of modern day technology. the NSA. It further defines the implementation of controls that will assist the NSA to maintain Major security challenges identified were confidentiality, integrity, and availability of misuse of company vehicles, accidents and secure Information and Communication loss of company iteMs Although the safety Technology (ICT) assets by providing guidance function is largely depended on focal persons, and essential roles and responsibilities within good progress has been made with the the Namibia Statistics Agency for creating and implementation of safety programs, drills and maintaining an environment that safeguards inspections. Smart partnerships relationships data and information resources from personal, has been proposed with National Youth Service professional and institutional threats. and the technical detail is currently under scrutiny prior to presentation to the Board. Security Risk Management, as a component of Incidents: Due to increase in security and safety management, has received particular attention awareness session, the NSA is happy to report from both senior managers and clients of that there is an improvement in the overall security services. In addition, the rationalization reporting of incidents within the NSA. At least of certain traditional security policing functions five cases pertaining to motor vehicle accidents, meant that both private and commercial fraud and corruption and discrimination charges enterprises must depend more on their own are under police and ACC investigation. methods of managing risk, preventing loss and protecting the integrity of their assets. On an administrative level, the NSA reviewed and proposed new security and safety related These days, key role players including the policies for the improvement of the function. NSA, is seeking to manage security risks by The propose policies will be presented for applying sound management skills and scientific approval prior to September 2018. principles. In essence, today’s way of managing risks in the corporate world is very technical, Business Continuity Management Policy (BCMP) methodical and systematic. To do this effectively The BCMP is completed and was presented to and efficiently entails developing security plans the Management Committee. The purpose of and policies, raising levels of security awareness, this policy is to communicate Business Continuity 50 Annual Report 2017/2018 Management (BCM) Policy, its framework, The risk management function facilitates risk responsibilities, and guiding principles for awareness by promoting a forward looking NSA to effectively prepare for and achieve assessment of the Agency’s risk profile. Further, its strategic BCM aim through times of major it ensures that all potential risks are managed crisis. Furthermore, it seeks to preserve the appropriately so as not to hinder the Agency reputation, meet the responsibilities and ensure from delivering on its mandate. the continued operation of the statistical value chain processes. During the current financial year risk assessments were conducted at both the strategic and operational levels. At the strategic level the Objective 4.2: Strengthen Good Corporate Finance and Audit Committee, approved a Governance risk-based internal audit plan, reviewed risk The NSA has managed to submit the Annual management reports and engaged management Reports and financial statements, together with on the risk management. At operational level, the unqualified audit opinion as approved by the Internal Audit finalised seven regional reports, Board, to the line Minister by June 2017. Regular the procurement audit report, an IT asset board and committee meetings took place and register review and two ad hoc reports. Further, there was an adherence to the procurement the Risk Champions reviewed the Risk Register policy and procedures. Management accounts and advised Management on the overall system have also been produced on a monthly basis. of risk management process by escalating areas where the residual risk is considered to be above Objective 4.3: Enhance risk management and the acceptable risk appetite. Internal Audit The Agency’s risk management is based on the principles of Enterprise Risk Management (ERM) which aims to ensure that the Agency achieves its strategic goals by reducing the likelihood of risk occurrence and the impact thereof. The Agency’s risk taking is steered by the risk appetite and the risk tolerance as set by the Board of Directors. STRATEGIC GOALS 51 The table below indicates current risks that have a high inherent risk rating value and that present a significant risk on the Agency’s mandate: Number Risk Mitigating actions • Approach donors to request more funding • Create partnerships with various organizations 1 Insufficient funding (national and international) • Mainstream statistics in NDP5 and all government development programmes • Business Process Mapping Committee established Lack of Business Process 2 • Business process mapping in progress to be Maps finalised by the end of the 2018/19 financial year • Realign structure against approved projects Non-alignment of approved annually 3 structure • Filling of critical positions • Business Process Mapping is in progress • Appointment of Business Continuity and Disaster Recovery (BCDR) oversight team Ineffective Business • Draft the Business Continuity Policy and 4 Continuity Management framework • Appointment of Business Continuity Management (BCM) champions 52 Annual Report 2017/2018 STRATEGIC GOAL 5: REALISE Objective 5.2: Stewardship of resources SUSTAINABILITY IN FUNDING FOR The Agency’s Annual Financial Statements are STATISTICS fairly stated and remain free from material misstatements which has resulted in an Objective 5.1: Increase funding for unqualified audit opinion. The Annual Financial statistics Statements conform to International Financial Reporting Standards (IFRS). The unqualified To close the funding gap, the Agency embarked audit opinion also means that the Annual on the Namibia Population–based HIV Impact Financial Statements are transparent and reflect Assessment (NAMPHIA) survey that was carried a true and fair view of the Agency. One of the out by the Ministry of Health and Services. The core values of the Agency is transparency, and Ministry of Health and Services is leading this this value is displayed through the unqualified survey in collaboration with Namibia Institute audit opinion. of Pathology (NIP) and the Agency. The survey is supported by the United States President’s The Agency’s allocation for its 2017/18 financial Emergency Plan for AIDS Relief (PEPFAR), year was N$ 105 million in the prior financial through the U.S. Centre for Disease Control and year the Agency was initially allocated N$ 139.5 Prevention (CDC). million which was cut by N$ 6 million during the mid-term budget review to N$133.5 million. For the Agency’s role in this survey, the Agency The reduction in the funding together with the was able to generate N$ 2,336,181 in revenue timing of the cash flow into the Agency resulted that was utilised to fund activities that the in major reduction in expenditure and this 2017/18 budget allocation was not able to hindered on the ability of the Agency to execute sustain. the projects that were budgeted. Resource Mobilisation Funding: Although the budget allocation for the 2017/18 This activity, led by the SG, did not take place financial was N$ 105 million the Agency received during the period under review. However the and amount of N$ 105.9 million. In the prior Agency managed to garner funds by assisting financial year the Agency received less than the the Ministry of Health and Social Services with allocated amount of N$ 133.8 million as it only carrying out the NAMPHIA survey and also the received N$ 131.9 million. conducting of the Financial Inclusion Survey which is jointly funded by the Bank of Namibia Actual expenditure for the current financial and the World Bank. year amounted to N$ 99.9 million. In the prior financial year the total expenditure amounted Presentation to Cabinet and Cabinet to N$ 144.2 million. The significant decline Committees to create awareness and in the expenditure is mainly attributed to the subsequently for resource mobilisation: fact that no major projects took place in the The opportunity to present to Cabinet and Cabinet current financial year. No fruitless and wasteful Committees did not arise and a presentation expenditure was reported in the financial year. on NSDI was however done to the Permanent Secretaries Forum in November 2017. Although The allocated amount was not sufficient for the no funds were secured from this meeting, NSDI Agency to carry out any major projects, the total awareness was created as well as the advantage amount for projects amounted to N$ 8.8 million of cost saving through coordinated efforts of the in the current financial year as compared to the NSDI was also acknowledged and appreciated by prior financial year were the amount stood at this forum of Permanent Secretaries chaired by N$ 30.8 million. The significant decline in the the Secretary to Cabinet. project cost(s) was attributed to the fact that in the current financial year the Annual Labour Force Survey did not take place. Budgetary provision had been made for the Annual Labour STRATEGIC GOALS 53 Force Survey but there was a shortfall that the completely written off at the end of the useful Agency was anticipating to get in order to carry life. This change has been incorporated in the out the project but this never materialised. Annual Financial Statements which will resulted in a decline in the depreciation being provided The Agency received N$ 1.8 million from the on the motor vehicles. The Asset management Bank of Namibia for the Namibia Financial policy was developed and would be presented Inclusion Survey, The Agency contributed to the to the Board for approval in the new financial balance of this project which amounted to N$ year. 4.5 million in the current financial year. The total cash and cash equivalents at the end of The World Bank approved a grant of N$ 4.6 the financial year amounted to N$ 44.5 million million to the Agency for the following, Namibia and the operating surplus for the year amounted Financial Inclusion Survey, quality assurance on to N$ 12.7 million. The main contributing factor the Namibia Household Income and Expenditure to the large figures in the cash and operating Survey and Statistical analysis and Training. surplus is due to the timing of the cash flow into the Agency. A large portion of the cash came in Other grants that the Agency received includes during the last two (2) months of the financial the following, N$ 283 330 from FAO and N$ 133 year which resulted in the Agency not been able 212 from the United Nations Population Fund to execute most of the planned projects. (UNFPA). However the amount will be utilised in the The Agency implemented cost containment new financial year to close the gap with what measures for travel management, overtime and the Agency has been allocated in order for the training. The Agency continues to empower and Agency to fulfil its mandate. This amount has equip the staff so as to reduce the dependency been allocated to the Annual Labour Force in the usage of consultants. The Agency has Survey. The monthly fund request(s) for the resorted to make use of consultants in areas current financial year to the line Ministry was that do not have adequate resources or skills. done on time and therefore the Agency managed Training was mainly done through the utilisation to sustain itself during the financial year. of donor funds and the main focus was the technical support. The 2018/19 budget request was done as per the requested date to National Planning Due to the cash flow challenges the Agency Commission, the date was set for end of August could only carry out one (1) asset verification at 2017 but this was changed to December 2017 the Head office and the Data Processing Centre, and the Agency met the deadline. The funds alternative procedures were carried out for the that have been allocated to the Agency for the regional offices. The Agency had planned to 2018/19 financial year as well as the opening carry out two asset verification exercises in the surplus will be able to sustain the operational current financial year. Tangible and intangible costs for the 2018/19 financial year. The planned assets to the value of N$ 565,229 was acquired funding will ensure the operational existence of during the financial year, the value is significantly the Agency which confirms the appropriateness lower than in the prior year whereby Fixed assets of the going concern basis in the preparation of to the value of N$ 5.3 million was acquired and the annual financial statements. intangible assets to the value of N$ 1.1 million was acquired, this decline is mainly attributed to the reduction in the funding. The useful life of the motor vehicles was re- assessed in the current financial year and management are of the opinion that the motor vehicles have a residual value and will not be 54 Annual Report 2017/2018 STRATEGIC GOAL 6: PROMOTE A A report by the World Bank titled Does Fiscal NATIONAL CULTURE OF EVIDENCE-BASED Policy Benefit the Poor and Reduce Inequality in POLICY, PLANNING AND DECISION- Namibia was prepared and launched. This report MAKING AT ALL LEVELS analyses how Namibia’s fiscal policy benefits the poor and reduces inequality. It found that It is critical that in the information age there is Namibia’s fiscal policy indeed benefits the poor a culture of extensive use of data in running the and reduces inequality. Further consultations State and society as a whole. In particular, policy- with stakeholders such as the Ministry of Finance making, planning, and decision-making are and the media were held. The World Bank evidence-based. The following three objectives delegation also did NBC radio and television are aimed at promoting the culture of evidence- interviews to that effect. based policy, planning and decision-making: The Agency has a mandate of ensuring proper Objective 6.1: Increase statistical awareness dissemination of statistics. This adds to having to across society ensure that users of statistics are aware about the statistics that the Agency produces. Through The NSA continues to create statistical awareness this juncture, the NSA undertook to visit at least around the country and beyond. During the six trade fairs across the country. As much as the period under review the NSA has engaged the Agency would have liked to, having to visit all media on various activities related to released trade fairs across the country could however not statistics such as the Labour Force Report, materialise. This was partly due to a lack of funds GDP, Trade Statistics, NCPI and the World Bank and few staff. collaborated on the report on Fiscal Policy befitting the poor, amongst many others. After Statistical awareness in this case was combined the launch of these reports, print and broadcast with radio interviews across all languages at the media were engaged and partnered with, to trade fairs and expos. Broadcasting in all of these explain and disseminate the meaning of these languages did not only create hype for the public statistics to the nation. This included consultative to attend the trade fairs and most importantly meetings with the majority of our stakeholders. the NSA stand, but it also ensured that the public understands some of the statistics we The Agency also facilitated the different road are responsible for collecting. Even though the shows under the Geoportal together with the language barrier proved to be a challenge, we NBC radio station. This process happened in were able to do interviews in all languages. the Erongo, //Kharas, and Oshana regions. The process, albeit costly, allowed for the Agency The Stats on the Move campaign highlighted to not only drive its image to the masses but it some of the statistics that the Agency produces allowed for the education on the importance of and its importance in assisting with the nation’s statistics. Internal stakeholders were also not development. In its third year running, the left out of the fore as the Agency was able to campaign still proves to be an important tool produce an internal newsletter at the end of as it allows for immediate interactions between each quarter. staff and the public. The campaign visited a few schools across the country. This exercise was Africa Statistics Day was celebrated on 17 however also hampered by a lack of funds, as November in Okahandja Park, where a scholar the campaign could not be rolled out to schools presented a poem on statistics to participants. in all regions. The day was celebrated in the heart of Katutura and was used for the NSA to clarify the The NSA Advance Release Calendar plays an importance and benefits of statistics. Using a important part in creating awareness as our marching band to attract the crowd, the event, stakeholders depend on it for upcoming releases. held at Mount View primary school, allowed for This tool needed to be occasionally updated to the participation of the school-going children at ensure that our stakeholders are aware of future the event. releases. Lastly, social media played an important STRATEGIC GOALS 55 role in increasing the awareness of statistics as information resource centres. This however was active participation by the public was evident done in rationed quantities because of limited during the period under review. funds. The Agency also created the Geoportal, a website that allows for one to access geographic During the period under review, NSA hosted information. This was also presented to the two public lectures. One was hosted by Prof regional leaders and stakeholders through Giovanni Vecchi, a World Bank consultant, titled regional visits. ‘Poverty estimations in Namibia based on the Namibia Income and Expenditure Survey’ on The Geoportal was successfully developed and the 6th July 2017. The other one was based on launched on 21 August 2017 in Windhoek and the production of the Producer Price Index (PPI) rolled out to regions thereafter. The Minister of and was conducted by Mr David Fenwick, an IMF Economic Planning and NPC, Honourable Tom technical expert, on 2 October 2018. Mr Fenwick Alweendo launched the system, in consultation is also a UN international expert on CPI as well with the Minister of Land Reform, Honourable as the expert leader providing methodological Utoni Nujoma. The Minister of Information support to Eurostat on price statistics. and Communication Technology, Honourable Tjekero Tweya served as high-level observer as And lastly, as part of the actions in support of his Ministry is custodian of ICT of government. increasing awareness the socialisation of the The Geoportal was rolled out to all the 14 data warehouse system internally was conducted administrative regions of Namibia. through knowledge sharing forums with the internal staff and training was conducted thereof, this socialisation training was delivered to the Economics department in June 2017 and further socialisation efforts are being undertaken in the 2018/19 financial year. Objective 6.2: Improve data dissemination and communication The NSA developed and launched a Statistical Mobile Application, which allows for users to access and store statistics on their mobile phone and similar devices. This innovation was Picture 1: Launch of the National Geographic necessitated by the challenges the Agency faces Portal (Mr Alex Mudabeti, Deputy Commissioner in the dissemination of statistics. Nghishidimbwa, Hon Tjekero Tweya, Hon Utoni Nujoma, Hon Tom Alweendo, Mrs Florentia Amuenje, Mr Ndilipunye Shanyengana, Mr Alex The main aim of the mobile application was, Shimuafeni) amongst others, to ensure that all regional leaders have the Statistical Mobile App on their mobile devices for easier and instant access In keeping up with its social media strategy, to the published statistics. The other purpose the NSA provoked discussions and awareness was to ensure that planners from the regions through its social media pages. This was done as well as researchers and policy makers have through competitions that allowed the public to access to the App and can use it to disseminate respond to questions on the knowledge of some latest statistics to all stakeholders as well as for of the information the agency produces. The research and policy making, respectively. Agency also produced social media marketing tools with the production of graphics to All released reports were also disseminated summarise the statistics produced by the NSA. to the stakeholders through the stakeholders’ The Agency would of course have wanted to mailing list and dissemination through hard produce animations to make the social media copies. These included University libraries and and interactions as engaging and informative as 56 Annual Report 2017/2018 possible. However, due to a lack of funds, the The NSA continues to engage users and educate Agency could not acquire the software for this. them in the use of statistics. An invite to present the compilation of national accounts The NSA released and launched the Namibia was received from the Bank of Namibia. The Inter-censal Demographic Survey (NIDS) results presentation was prepared according to the as well as the Namibia Labour Force Survey (LFS) specific areas as requested by the Central bank Report in 2017. The results of the two surveys and it was successful. were disseminated in all 14 regions during January and February 2018 in order to increase Queries from stakeholders, including the media, the use of such statistics during planning and were completed within the set period of 24 decision-making. hours. Trade fairs were also used to get feedback from stakeholders on their perception about the Regional Statisticians assisted with the Agency. coordination of regional dissemination workshops and participated in such regional The Agency continues to attend to data requests dissemination workshops that were conducted from users during the period under review. in all regions. Specific statistical tables and indicators were produced as per request of clients mainly in the The NSA engaged the Ministry of Information and areas of population, labour force, disability, and Communication Technology on the probability of labour force statistics. using the information centres run by the Ministry for further information dissemination. To this The NSA hosted a spatial data and information regard the Ministerial staff and staff from the workshop in November 2017 with the main NSA visited the centre in Groot Aub to assess its purpose of generating a national priority list for suitability for the Agency’s dissemination plans. the national spatial data infrastructure. A list The Agency is thus finalising the Memorandum ranging from national data to ICT infrastructure of Understanding between the NSA and the was generated and is awaiting finalisation by ministry in order to officiate the use of this the Committee for Spatial Data. The Committee centres. is expected to escalate the list to higher authority as it involves aspects of funding for the Objective 6.3: Increase data user infrastructure. satisfaction Regional stakeholders’ queries on statistics and The NSA has set a target of 8,750 web hits for its spatial data that came at regional NSA offices online data dissemination tools and services per through different mediums of communication quarter. The IT and Communications divisions are were handled extensively. Regional Statisticians responsible for achieving this target. According attended to basic queries and facilitated the to the visits and download statistics logged for more comprehensive queries to the head the period under review, the total number of office and those were also handled on time. web hits of the online dissemination tools for This demonstrates the very important role the period under review is recorded at 88,372. our regional offices play in disseminating both Online publications were recorded at 20,000 statistics and spatial information nationally. It downloads whilst 6,451 was recorded for mobile is envisaged that with the official launch of the application downloads. Therefore, the target NSDI portal, the number of external requests number was significantly exceeded. will reduce. Stakeholders’ queries and contributions, through different mediums of communication, were handled through feedback and engagement of clients. STRATEGIC GOALS 57 SECTION D: ANNUAL FINANCIAL STATEMENTS 58 Annual Report 2017/2018 BOARD MEMBERS’ RESPONSIBILITY FOR FINANCIAL REPORTING The Board members are responsible for the preparation and fair presentation of the Agency's annual financial statements, comprising the statement of financial position at 31 March 2018, and the statements of comprehensive income, changes in equity and cash flows for the year then ended, and the notes to the financial statements, which include a summary of significant accounting policies and other explanatory notes, and the directors' report, in accordance with International Financial Reporting Standards and the requirements of the Statistics Act 9 of 2011. The financial statements are prepared in accordance with International Financial Reporting Standards and are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent judgments and estimates. The Board members acknowledge that they are ultimately responsible for the system of internal financial control established by the Agency and places considerable importance on maintaining a strong control environment. To enable the Board members to meet these responsibilities, the board sets standards for internal control aimed at reducing the risk of error or loss in a cost effective manner. The standards include the proper delegation of responsibilities within a clearly defined framework, effective accounting procedures and adequate segregation of duties to ensure an acceptable level of risk. These controls are monitored throughout the Agency and all employees are required to maintain the highest ethical standards in ensuring the Agency’s business is conducted in a manner that in all reasonable circumstances is above reproach. The focus of risk management in the Agency is on identifying, assessing, managing and monitoring all known forms of risk across the Agency. While operating risk cannot be fully eliminated, the company endeavours to minimize it by ensuring that appropriate infrastructure, controls, systems and ethical behaviour are applied and managed within predetermined procedures and constraints. The Board members are of the opinion, based on the information and explanations given by management, that the system of internal control provides reasonable assurance that the financial records may be relied for the preparation of the financial statements. However, any system of internal financial control can provide only reasonable, and not absolute, assurance against material misstatement or loss. The Board members have reviewed the Agency’s cash flow forecast for the year to 31 March 2019 and, in the light of this review and the current financial position, they are satisfied that the Agency has adequate resources to continue in operational existence for the foreseeable future. The external auditors are responsible for independently auditing and reporting on the Agency's financial statements. The financial statements have been examined by the Agency's external auditors and their report is presented on page 61 to 62. BOARD MEMBERS’ APPROVAL OF THE ANNUAL FINANCIAL STATEMENTS The annual financial statements set out on pages 63 to 83 were approved by the board members and are signed on their behalf by: Director Director Date Date ANNUAL FINANCIAL STATEMENTS 59 Independent Auditor's Report To the Members of Namibia Statistics Agency Report on the Audit of the Annual financial statements Our opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Namibia Statistics Agency (the Agency) as at 31 March 2018, its financial performance and cash flows for the year then ended in accordance with International Financial Reporting Standards and the requirements of the Statistics Act 9 of 2011. What we have audited Namibia Statistics Agency's financial statements set out on pages 63 to 83 comprise: • the members' report for the year ended 31 March 2018; • the statement of financial position as at 31 March 2018; • the statement of comprehensive income for the year then ended; • the statement of changes in equity for the year then ended; • the statement of cash flows for the year then ended; and • the notes to the financial statements, which include a summary of significant accounting policies. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Independence We are independent of the Agency in accordance with the International Ethics Standards Board for Accountants Code of Ethics for Professional Accountants (Parts A & B) (IESBA Code) and other independence requirements applicable to performing audits of financial statements in Namibia. We have fulfilled our other ethical responsibilities in accordance with this and in accordance with other ethical requirements applicable to performing audits in Namibia. Other information The members are responsible for the other information. The other information comprises of information included in the Agency's annual financial statements for the year end d 31 March 2018. Other information does not include the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and we do not and will not express an audit opinion or any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information identified above and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. lf, based on the work we have performed, we conclude that there is a material statement of this other information, we arc required to report that fact We have nothing to report in this regard. Responsibilities of the members for the financial statements The members are responsible for the preparation and fair presentation of the financial statements in accordance with International Financial Reporting Standards and the requirements of the Statistics Act 9 of 2on, end for such internal control as the members determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 60 Annual Report 2017/2018 In preparing the financial statements, the members are responsible for assessing the Agency's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the members either intend to liquidate the Agency or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements Our objectives arc to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that a n audit conducted in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with ISAs, we exercise professional judgment and maintain professional scepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Agency's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the members. • Conclude on the appropriateness of the members' use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Agency's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Agency to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with the members regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. PricewaterhouseCoopers Registered Accountants and Auditors Chartered Accountants and Auditors (Namibia) Per: Samuel N Ndahangwapo Partner Windhoek Date: 25 June 2018 ANNUAL FINANCIAL STATEMENTS 61 The Board members present their report for the year ended 31 March 2018 Background and Operations "The Namibia Statistics Agency [the “Agency”] was established by the Government of the Republic of Namibia in terms of the Statistics Act 9 of 2011 to constitute the central statistical authority for the State; to collect, produce, analyse and disseminate official and other statistics in Namibia; facilitate the capture, management, maintenance, integration, distribution and use of spatial data; to develop and coordinate the National Statistics System and the National Spatial Data Infrastructure (NSDI); and to advise the Minister of economic planning on matters related to official and other statistics, whether of its own accord or at the request of the Minister. Review of Financial Results Full details of the financial position, results of operations and cash flows of the Agency are set out in these financial statements. Board Members and Secretaries The Board members in office during the year and at the date of this report were as follows: Mr John Steytler Chairperson Appointed 01 September 2017 Professor Nelago Indongo Vice Chairperson Appointed 01 September 2017 Ms Libertha Kapere Director Appointed 01 September 2017 Mr Salomo Hei Director Appointed 01 September 2017 Ms Clareta Gamses Director Resigned 31 December 2017 Mr Israel Tjizake Director Resigned 31 October 2017 Ms Florette N Nakusera Chairperson Term ended 30 August 2017 Mr Sikongo G Haihambo Vice Chairperson Resigned 31 October 2017 Ms Florentia Amuenje Director Term ended 30 August 2017 Dr Martin Mwinga Director Term ended 30 August 2017 Secretary: The secretary to the Agency during the year is Ms Ruusa Shipiki. Business Postal FGI House P.O.Box 2133 Post Street Mall Windhoek, Namibia Windhoek, Namibia Auditors PriceWaterhouse Coopers was appointed as the Agency auditors in accordance with Section 30 (b) of the Statistics Act, 2011. Property, Plant and Equipment There was no change in the nature of the property, plant and equipment of the Agency or in the policy regarding their use. Subsequent Events No events or circumstances have arisen between 31 March 2018 and the date of this report which would require adjustment to or disclosure in these financial statements. Going Concern The Agency recorded a surplus of N$ 12 791 763 (2017: N$ 6 538 750) and expects adequate funding from the Government of Namibia for the 2018/2019 financial year. The surplus and the allocated funding from the Government of the Republic of Namibia will be able to sustain the operational costs. Therefore, the planned funding will ensure the operational existence of the Agency which confirms the appropriateness of the going concern basis in the preparation of the annual financial statements. 62 Annual Report 2017/2018 Statement of financial position Notes 2018 2017 N$ N$ ASSETS Non-current assets Property, plant and equipment 12 15,190,327 21,578,530 Intangible assets 13 1,810,879 3,125,353 Total non-current assets 17,001,206 24,703,883 Current assets Trade and other receivables 14 1,026,658 1,070,342 Cash and cash equivalents 11 44,566,529 26,563,182 Total current assets 45,593,186 27,633,526 Total assets 62,594,392 52,337,407 EQUITY AND LIABILITIES Equity Accumulated surplus 48,985,710 35,958,981 Total capital and reserves 48,985,710 35,958,981 Non Current liabilities Deferred income 16 1,149,416 3,994,462 Total non current liabilities 1,149,416 3,994,462 Current liabilities Deferred income 16 1,865,098 1,568,885 Trade and other payables 15 10,594,168 10,815,078 Total current liabilities 12,459,266 12,383,963 Total liabilities 13,608,682 16,378,425 Total equity and liabilities 62,594,392 52,337,407 ANNUAL FINANCIAL STATEMENTS 63 Statement of Profit or Loss and other comprehensive income Notes 2018 2017 N$ N$ Revenue 3 112,962,212 141,002,400 Cost of projects 4 (8,852,242) (30,822,220) Income before other operating expense and income 104,109,970 110,180,180 Other income 5 3,549,015 3,608,644 Distribution expenses 7 (742,417) (1,599,272) Administrative expenses 8 (5,050,972) (5,456,824) Other operating expenses 9 (89,125,849) (100,367,581) Operating Profit 12,739,747 6,365,149 Finance Income 6 52,017 173,603 Operating Surplus for the year 12,791,763 6,538,752 64 Annual Report 2017/2018 Statement of changes in equity Accumulated Surplus Total N$ N$ Balance at 31 March 2016 29,420,232 29,420,232 Surplus for the year 6,538,755 6,538,755 Balance at 31 March 2017 35,958,987 35,958,987 Surplus for the year 12,791,763 12,791,763 Current year adjustment 234,965 Balance at 31 March 2018 48,985,716 48,750,751 ANNUAL FINANCIAL STATEMENTS 65 Statement of cash flows Notes 2018 2017 N$ N$ Cash flows from operating activities Cash receipts from Government of Namibia 112,962,212 141,002,400 Cash payments to suppliers and employees (99,428,070) (137,781,672) Cash generated from operations 17 13,534,142 3,220,728 Proceeds from Donors 4,920,676 345,443 Interest received 52,017 173,603 Net cash from operating activities 18,506,834 3,739,774 Cash flows from investing activities Purchases of equipment 12 (385,049) (5,304,272) Purchase of intangible asset 13 (180,180) (1,142,729) Proceeds from sale of assets 61,742 3,486,093 Net cash used in investing activities (503,487) (2,960,908) Net increase in cash and cash equivalents 18,003,348 778,864 Cash and cash equivalents at beginning of year 26,563,181 25,784,322 Cash and cash equivalents at end of year 11 44,566,529 26,563,181 66 Annual Report 2017/2018 Notes to the financial statements 1. Basis of Accounting The annual financial statements are prepared in accordance with and comply with International Financial Reporting Standards (“IFRS”) adopted by the International Accounting Standards Board (“IASB”), and interpretations issued by the International Financial Reporting Interpretations Committee (“IFRIC”) of the IASB and the requirements of the Statistics Act 9 of 2011. 1.1 Application of new and revised International Financial Reporting Standards New and revised pronouncements as at 31 March 2018 The following tables contains effective dates of IFRS's and recently revised IAS's, which have not been early adopted by the Agency and that might affect future financial periods: IAS/IFRS Pronouncement Effective date IFRS 9 Replacement of guidance in IAS 39 Annual periods This standard replaces the guidance in IAS 39. It includes requirements on the beginning on or after classification and measurement of financial assets and liabilities; it also includes an 1 January 2018 expected credit losses model that replaces the current incurred loss impairment model. IFRS 15 New standard that introduces a single, comprehensive revenue recognition model for Annual periods all contracts with customers beginning on or after The FASB and IASB issued their long awaited converged standard on revenue recognition 1 January 2018 on 29 May 2014. It is a single, comprehensive revenue recognition model for all contracts with customers to achieve greater consistency in the recognition and presentation of revenue. Revenue is recognised based on the satisfaction of performance obligations, which occurs when control of good or service transfers to a customer. IFRS 16 New standard that introduces a single lessee accounting model Annual periods beginning on or after This standard replaces the current guidance in IAS 17. The standard supersedes IAS 1 January 2019 – 17, ‘Leases’, IFRIC 4, ‘Determining whether an Arrangement contains a Lease’, SIC 15, earlier application ‘Operating Leases – Incentives’ and SIC 27, ‘Evaluating the Substance of Transactions permitted if IFRS 15 is Involving the Legal Form of a Lease’. also applied. IFRIC 22 Guidance on foreign currency transactions and advance consideration Annual periods This IFRIC addresses foreign currency transactions or parts of transactions where there beginning on or after is consideration that is denominated or priced in a foreign currency. The interpretation 1 January 2018 provides guidance for when a single payment/receipt is made as well as for situations where multiple payment/receipts are made. The guidance aims to reduce diversity in practice. Amendments in International Accounting Standards ("IAS") and International Financial Reporting Standards (IFRS) IAS/IFRS Pronouncement Effective date IAS 7 Amendment to IAS 7 on disclosure Annual periods In January 2016, the International Accounting Standards Board (IASB) issued an beginning on or after amendment to IAS 7 introducing an additional disclosure that will enable users of 1 January 2017 financial statements to evaluate changes in liabilities arising from financing activities. IFRS 15 Amendment to revenue from contracts with customers. Annual periods The IASB has amended IFRS 15 to clarify the guidance, but there were no major changes beginning on or after to the standard itself. The amendments comprise clarifications of the guidance on 1 January 2018 identifying performance obligations, accounting for licences of intellectual property and the principal versus agent assessment (gross versus net revenue presentation). Board members anticipate that the adoption of the recent standards and interpretations will have no material impact on the financial statements in future periods. The financial statements are presented in Namibia Dollar (N$). ANNUAL FINANCIAL STATEMENTS 67 2. Summary of Significant Accounting Policies Significant judgment and sources of estimation uncertainty The annual financial statements are prepared on the historical cost basis except for financial assets and liabilities where the fair value and amortised cost basis of accounting are adopted. The accounting policies of the agency, which are set out below, have been consistently applied and comply in all material respects with International Financial Reporting Standards. 2.1 Taxation No income or any other tax, duty or levy imposed under any law is payable by the Agency in terms of Section 32 of the Statistics Act, 2011. 2.2 Intangible assets An intangible asset is recognised when: - it is probable that the expected future economic benefits that are attributable to the asset will flow to the entity; and -the cost of the asset can be measured reliably. Intangible assets are initially recognised at cost. An intangible asset arising from development (or from the development phase of an internal project) is recognised when: - it is technically feasible to complete the asset so that it will be available for use or sale. - there is an intention to complete and use or sell it. - there is an ability to use or sell it. - it will generate probable future economic benefits. - there are available technical, financial and other resources to complete the development and to use or sell the asset. - the expenditure attributable to the asset during its development can be measured reliably." Intangible assets are carried at cost less any accumulated amortisation and any impairment losses. An intangible asset is regarded as having an indefinite useful life when, based on all relevant factors, there is no foreseeable limit to the period over which the asset is expected to generate net cash inflows. Amortisation is not provided for these intangible assets, but they are tested for impairment annually and whenever there is an indication that the asset may be impaired. For all other intangible assets amortisation is provided on a straight line basis over their useful life. The amortisation period and the amortisation method for intangible assets are reviewed every period-end. Reassessing the useful life of an intangible asset with a finite useful life after it was classified as indefinite is an indicator that the asset may be impaired. As a result the asset is tested for impairment and the remaining carrying amount is amortised over its useful life. Internally generated brands, mastheads, publishing titles, customer lists and items similar in substance are not recognised as intangible assets. Work in progress comprises of computer software bought and not in use. These items are carried a cost and not depreciated as they are not available for use. Amortisation is provided to write down the intangible assets, on a straight line basis, to their residual values as follows: Item Computer Software: 5 years 68 Annual Report 2017/2018 2.3 Property, plant and equipment Property, plant and equipment are tangible assets which the Agency holds for its own use or for rental to others and which are expected to be used for more than one year. Item Method Average useful life Motor Vehicles Straight line 4years (with 30% residual value) Computer Equipment Straight line 3years Office Equipment Straight line 3years Furniture & fittings Straight line 6years Leasehold Improvements Straight line 5years The depreciation method, useful life and residual value of each asset are reviewed, and adjusted if appropriate, at the end of each reporting period. If the expectations differ from previous estimates, the change is accounted for as a change in accounting estimate. Each part of an item of property, plant and equipment with a cost that is significant in relation to the total cost of the item is depreciated separately. The depreciation charge for each period is recognised in profit or loss unless it is included in the carrying amount of another asset. The gain or loss arising from the derecognition of an item of property, plant and equipment is included in profit or loss when the item is derecognised. The gain or loss arising from the derecognition of an item of property, plant and equipment is determined as the difference between the net disposal proceeds, if any, and the carrying amount of the item. An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount is greater than its estimated recoverable amount. 2.4 Leases A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. A lease is classified as an operating lease if it does not transfer substantially all the risks and rewards incidental to ownership. Finance leases – lessee Finance leases are recognised as assets and liabilities in the statement of financial position at amounts equal to the fair value of the leased property or, if lower, the present value of the minimum lease payments. The corresponding liability to the lessor is included in the statement of financial position as a finance lease obligation. The discount rate used in calculating the present value of the minimum lease payments is the interest rate implicit in the lease. The lease payments are apportioned between the finance charge and reduction of the outstanding liability. The finance charge is allocated to each period during the lease term so as to produce a constant periodic rate of on the remaining balance of the liability. Operating leases - lessor Operating lease income is recognised as an income on a straight-line basis over the lease term. The difference between the amounts recognised as an expense and the contractual payments are recognised as an operating lease asset. This asset is not discounted. Initial direct costs incurred in negotiating and arranging operating leases are added to the carrying amount of the leased asset and recognised as an expense over the lease term on the same basis as the lease income. Income for leases is disclosed under revenue in the statement of comprehensive income. Operating leases – lessee Operating lease payments are recognised as an expense on a straight-line basis over the lease term. The difference between the amounts recognised as an expense and the contractual payments are recognised as an operating lease asset. This liability is not discounted. Any contingent rents are expensed in the period they are incurred. ANNUAL FINANCIAL STATEMENTS 69 2.5 Impairment of assets At each reporting date, financial and non-financial assets not carried at fair value, are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared with its carrying amount. If estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount, and an impairment loss is recognised immediately in profit or loss. Similarly, at each reporting date, inventories are assessed for impairment by comparing the carrying amount of each item of inventory (or agency of similar items) with its selling price less costs to complete and sell. If an item of inventory (or agency of similar items) is impaired, its carrying amount is reduced to selling price less costs to complete and sell, and an impairment loss is recognised immediately in profit or loss. If an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount (selling price less costs to complete and sell, in the case of inventories), but not in excess of the amount that would have been determined had no impairment loss been recognised for the asset (agency of related assets) in prior years. A reversal of an impairment loss is recognised immediately in profit or loss. 2.6 Financial instruments 2.6.1 Initial recognition and measurement All financial instruments, including derivative instruments, are recognised on the statement of financial position. Financial instruments are initially recognised when the agency becomes party to the contractual terms of the instruments and are measured at cost, which is the fair value of the consideration given (financial asset) or received (financial liability or equity instrument) for it. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangement on initial recognition. Subsequent to initial recognition these instruments are measured as set out below. 2.6.2 Fair value methods and assumptions The fair value of financial instruments traded in an organised financial market are measured at the applicable quoted prices, adjusted for any transaction costs necessary to realise the assets or settle the liabilities. The fair value of financial instruments not traded in an organised financial market, is determined using a variety of methods and assumptions that are based on market conditions and risk existing at statement of financial position date, including independent appraisals and discounted cash flow methods. The fair value determined is adjusted for any transaction costs necessary to realise the assets or settle the liabilities. The carrying amounts of financial assets and liabilities with a maturity of less than one year are assumed to approximate their fair values due to the short-term trading cycle of these iteMs 2.6.3 De-recognition Financial assets (or a portion thereof) are de-recognised when the agency realises the rights to the benefits specified in the contract, the rights expire or the agency surrenders or otherwise loses control of the contractual rights that comprise the financial asset. On de-recognition, the difference between the carrying amount of the financial asset and proceeds receivable and any prior adjustment to reflect fair value that had been reported in equity are included in the statement of comprehensive income. Financial liabilities (or a portion thereof) are de-recognised when the obligation specified in the contract is discharged, cancelled or expires. On de-recognition, the difference between the carrying amount of the financial liability, including related unamortised costs, and amount paid for it are included in the statement of comprehensive income. 2.6.4 Financial assets The agency’s principal financial assets are trade and other receivables and bank and cash balances: Trade and other receivables Accounts receivable originated by the agency is stated at their cost less a provision for impairment. An estimate of doubtful debts is made based on a review of all outstanding amounts at reporting date. Bad debts are written off during the period in which they are identified. Bank and cash balances The accounting policy for bank and cash balances is dealt with under cash and cash equivalents set out in note 2.9. 70 Annual Report 2017/2018 2.6.5 Financial liabilities The Agency’s principal financial liabilities are trade and other payables. Trade and other payables Accounts payable are initially recognised at fair value, and subsequently measured at amortised cost. 2.7 Loans and trade receivables Loans and receivables are measured at amortised cost using the effective interest method, less any impairment. Interest income is recognised by applying the effective interest rate, except for short-term receivables when the recognition of interest would be immaterial. 2.8 Employee benefits Short-term employee benefits The cost of short-term employee benefits, (those payable within 12 months after the service is rendered, such as paid vacation leave and sick leave, bonuses, and non-monetary benefits such as medical care), are recognised in the period in which the service is rendered and are not discounted. The expected cost of compensated absences is recognised as an expense as the employees render services that increase their entitlement or, in the case of non-accumulating absences, when the absence occurs. The expected cost of profit sharing and bonus payments is recognised as an expense when there is a legal or constructive obligation to make such payments as a result of past performance. Retirement fund Benefits are provided for employees by an independent retirement fund to which the agency contributes. The retirement fund is governed by the Namibian Pension Funds Act. The retirement fund is in the nature of a defined contribution plan. All employees contribute to the fund. The contributions commenced from 01 April 2013. 2.9 Cash and cash equivalents Cash and cash equivalents are measured at fair value and comprise cash on hand, deposits held on call with banks, and instruments in money market, net of bank overdrafts and committed loan facilities. 2.10 Provisions Provisions are recognised when the Agency has a present obligation (legal or constructive) as a result of a past event, if it is probable that the Agency will be required to settle the obligation, and a reliable estimate can be made of the amount of the obligation. The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the end of the reporting period, taking into account the risks and uncertainties surrounding the obligation. 2.11 Loans and trade payables Other financial liabilities, including borrowings, are initially measured at fair value, net of transaction costs. Other financial liabilities are subsequently measured at amortised cost using the effective interest method, with interest expense recognised on the basis of the effective interest method. The effective interest method is a method of calculating the amortised cost of a financial liability and of allocating interest expense over the relevant period. The effective interest rate is the rate that exactly discounts estimated future cash payments through the expected life of the financial liability, or (where appropriate) a shorter period, to the net carrying amount on initial recognition. ANNUAL FINANCIAL STATEMENTS 71 2.12 Revenue Revenue is measured at the fair value of the consideration received or receivable, net of discounts and sales-related taxes collected on behalf of government authorities. Revenue comprises of grants received from the Government of the Republic of Namibia to execute its mandate. The Agency recognises revenue when: - The amount of revenue can be reliably measured; - It is probable that future economic benefits will flow to the entity; - and specific criteria have been met for each Agency's activities 2.13 Interest revenue Interest revenue is accrued on a time basis, by reference to the principal outstanding and at the effective interest rate applicable, which is the rate that exactly discounts estimated future cash receipts through the expected life of the financial asset to that asset’s net carrying amount on initial recognition. 2.14 Government grants Government grants are not recognised until there is reasonable assurance that the Agency will comply with the conditions attached to them and that the grants will be received. Government grants are recognised in profit or loss on a systematic basis over the periods in which the Agency recognises as expenses the related costs for which the grants are intended to compensate as deferred income. Specifically, government grants whose primary condition is that the Agency should purchase, construct or otherwise acquire non-current assets are recognised as deferred income in the statement of financial position and transferred to profit or loss on a systematic and rational basis over the useful lives of the related assets. Government grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the Agency with no future related costs are recognised in profit or loss in the period in which they become receivable. 2.15 Key sources of estimation uncertainty and judgments In preparing the annual financial statements, management is required to make estimates and assumptions that affect the amounts represented in the annual financial statements and related disclosures. Use of available information and the application of judgment is inherent in the formation of estimates. Actual results in the future could differ from these estimates which may be material to the annual financial statements. Significant judgments include: Impairment testing The recoverable amounts of cash-generating units and individual assets have been determined based on the higher of value-in-use calculations and fair values less cost to sell. These calculations require the use of estimates and assumptions. It is reasonably possible that the assumption may change which may then impact our estimations and may then require a material adjustment to the carrying value of goodwill and tangible assets. The Agency reviews and tests the carrying value of assets when events or changes in circumstances suggest that the carrying amount may not be recoverable. In addition, goodwill is tested on an annual basis for impairment. Assets are grouped at the lowest level for which identifiable cash flows are largely independent of cash flows of other assets and liabilities. If there are indications that impairment may have occurred, estimates are prepared of expected future cash flows for each group of assets. Expected future cash flows used to determine the value in use of goodwill and tangible assets are inherently uncertain and could materially change over time. They are significantly affected by a number of factors, together with economic factors. Residual values and useful lives The residual value, useful life and depreciation method of each asset is reviewed, and adjusted if appropriate, at the end of each reporting period. If the expectations differ from previous estimates, the change is accounted for as a change in accounting estimate. 72 Annual Report 2017/2018 2017 2016 3 Revenue N$ N$ Government grant 105,984,000 131,930,811 Deferred income released to income-grants related to assets 6,978,212 9,071,589 112,962,212 141,002,400 4 Cost of projects The following items have been recognised as expenses in relation to the projects undertaken by the agency: Namibia Financial Inclusion Survey (NFIS) 4,560,056 - NFIS - Overtime 223,216 - NFIS - Printing and Stationeries 38,768 - NFIS - Stakeholder Engagements 30,543 - NFSI - Fuel and Transport Cost 384,527 - NFSI - Material & Supplies 301,977 - NFIS - License Fees Computers 349,099 - NFIS - Travel Expenses 40,888 - NFIS - Hotel & Accommodation 867,147 - NFIS - Subsistence Allowance 636,281 - NFIS - Remuneration 1,514,304 - NFIS - Publicity 32,217 - NFIS - Repairs and maintenance vehicles 141,090 - Namibia Household Income Expenditure Survey (NHIES) 421,440 1,313,100 NHIES - Remuneration 74,950 662,729 NHIES - Overtime - 392,421 NHIES - Publicity 67,710 - NHIES - Advertisements 14,950 NHIES - Repairs & Maintenance Vehicles - 19,680 NHIES - Hotel & Accommodation - 23,811 NHIES - Other expenses 247,500 152,299 NHIES - Vehicle Rentals - 25,217 NHIES - Material and Supplies - -9,060 NHIES - Subsistence Allowances 16,330 27,610 NHIES - Fuel and transport costs - 639 NHIES - Training - 17,752 United Nations Population Fund (UNFPA) 131,241 386,495 UNFPA-Subject Matter Consultancy - 137,762 UNFPA-Bank charges 803 2,859 UNFPA - Travel Expenses & Accommodations 103,439 - UNFPA - Subsistence Allowance - 209,569 UNFPA - Printing and Stationaries 27,000 36,304 Statistical Capacity Building Project of African Development Bank (SCBP) 434,680 254,495 SCBP - Bank Charges 2,164 1,933 SCBP-Repairs & Maintenance on Vehicles - 14,558 SCBP - Hotel & Accommodation - 37,505 SCBP - Remuneration 380,516 - SCBP - Consultancy Fees 52,000 200,499 National Spatial Data Infrastructure (NSDI) 1,025,703 496,844 NSDI - Stakeholder Engagement 395,279 - NSDI - Training & Study Tour 13,230 135,933 NSDI - Fuel & Transport Costs 26,329 - NSDI - Repairs and maintenance 2,140 - NSDI - Publications 7,190 - NSDI - Advertising 35,511 - NSDI - Travel Expense 13,040 62,987 NSDI - Subsistence Allowances 381,762 153,010 NSDI - Printing and Stationaries 123,476 50,602 NSDI - Materials and supplies 27,746 - NSDI - Conference Hosted - 94,313 ANNUAL FINANCIAL STATEMENTS 73 Labour Force Survey and International Labour Organisation- Country Pilot Study - 1,205,942 (LFS-ILO) LFS-ILO Pilot Study - Remunerations - 651,188 LFS-ILO Pilot Study - Fuel and Transport - 45,726 LFS-ILO Pilot Study - Material & Supplies - 138,652 LFS-ILO Pilot Study -Meals & Accommodation - 171,216 LFS-ILO Pilot Study Subsistence Allowance - 199,160 Namibia Inter-censal Demographic Survey (NIDS) and Labour force Survey (LFS) 610,353 25,448,487 NIDS-LFS Remunerations - 7,302,638 NIDS-LFS Overtime - 954,747 NIDS-LFS Stakeholder Engagements 207,112 466,795 NIDS-LFS Fuel and Transport Cost 6,476 8,446,656 NIDS-LFS Field Allowance - - NIDS-LFS Materials & Supplies - 889,728 NIDS-LFS Hotel & Accommodation 45,162 3,369,090 NIDS-LFS Subsistence Allowance 64,800 1,000,753 NIDS-LFS Conference Hosted 6,500 1,876,102 NIDS-LFS Publicity 279,508 488,381 NIDS-LFS Repairs & Maintenance Vehicles 795 653,598 Informal Cross Boarder (ICB) - 790,966 ICB-Remuneration-Cross Border Data Entry - 511,902 ICB- Fuel & Transport - 47,289 ICB- Fuel & Transport - 62,395 ICB- Subsistence Allowance - 15,200 ICB-Material Supplies - 137,624 ICB-Remuneration - 14,850 ICB-Repairs and Maintenance Vehicles - 1,705 Labour Market Information System (LMIS) 71,180 378,841 LMIS- Consultancy - 364,320 LMIS- Daily Subsistence Allowance 38,564 14,521 LMIS - Travel Expenses 32,616 - Strengthening the capacity of NSA/NSS staff - 74,535 NSA/NSS Capacity Strengthen: Publications - 74,535 Agricultural Census 133,513 472,516 Consultancy Fee 123,750 92,000 Remunerations - 380,516 Training 9,763 - World Bank Project 1,045,963 - Subject matter consultancy 637,629 - Stakeholder engagements 31,058 - Travel expenses 202,002 - Hotel and accommodation 9,913 - Subsistence allowance 165,362 - International Comparison Program (ICP) 46,278 - Telephone expenses 720 - Meals and accommodation 11,444 - Subsistence allowance 34,114 - Food and Agriculture Organisation - Namibia Post Harvest Loss Project 29,507 - Meals and accommodation 29,507 - Civil Registration Vital Statistics and Data Processing Capacity Building 342,328 - Overtime 37,177 - Stakeholder Engagement 2,456 - Travel Expenses 108,666 - Subsistence Allowance 167,579 - Publicity 26,450 - 8,852,242 30,822,220 74 Annual Report 2017/2018 5 Other income Other income includes: IT-Revenue 7,640 - Profit on disposal of property, plant and equipment 29,892 2,932,634 Services rendered - Namibia population based HIV impact assessment 2,336,181 - (NAMPIA) Sundry income 1,175,302 676,011 3,549,015 3,608,644 6 Finance Income Finance income includes: Interest income on bank balances 52,017 173,603 52,017 173,603 7 Distribution expenses The distribution expenses include: Website upgrade 56,284 - Logo, branding and advertisement 381,595 794,348 Promotional activities, marketing & stakeholder engagements - 26,356 General publications 304,538 778,568 742,417 1,599,272 8 Administrative expenses Legal fees 17,144 88,193 VET levy 646,759 616,405 Telephone expenses 53,393 44,243 Cleaning services & materials 784,916 676,786 Bank charges 171,109 161,529 Fleet management system and monitoring 112,200 76,475 Membership fees & subscriptions 56,461 269,816 License fees (computers & vehicles) 2,464,679 2,403,047 IT outsourcing - 13,549 Stationery & computer consumables 122,504 201,007 Audit Fee - 20,729 Storage costs 157,606 157,549 Office expenses 397,360 727,494 Penalties and fines 18,439 - Credit card write off 48,403 - 5,050,972 5,456,824 ANNUAL FINANCIAL STATEMENTS 75 9 Other operating expenses Electricity and water 1,441,599 991,910 Office equipment's expenses 740,788 745,320 Consultancy fees 19,895 154,678 Conferences & culture change events 217,154 227,578 Insurance 1,367,913 1,971,167 Hotel and accommodation 1,933 48,779 Rental expenses 8,499,055 8,568,954 Depreciation and amortisation expense 8,169,889 14,162,876 External audit service fees 345,459 183,454 Staff costs 63,663,076 63,761,248 Staff training costs & internships 179,704 1,422,188 Strategic plan and management retreat 156,389 277,387 Recruitment 126,013 176,191 Board fees 669,995 1,065,951 Security expenses 467,190 415,364 Repairs and maintenance 467,188 473,939 Entertainment and refreshments 88,564 199,498 Internet Charges 1,319,701 3,057,519 Travel expenses 849,799 2,462,058 Bad Debt 334,546 1,522 89,125,849 100,367,581 Included in other operating costs, are costs that are directly related to the collection, production and analysis of other official statistics. 76 Annual Report 2017/2018 10 Surplus for the year 2018 2017 N$ N$ The following items have been recognised as expenses (income) in determining surplus: External audit service fees 345,459 183,454 Depreciation and amortisation expense 8,169,889 14,162,876 Employee costs 63,663,076 63,761,248 Deferred income i.r.o. asset-based government grants recognised during the year: Motor Vehicles - - Computer Equipment - - Office Equipment - - Furniture & fittings 858 - Computer Software - - Assets Expensed >1000 - (1,485,990) Government grants related to income recognised during the year: Rental expenses - - Number of employees Permanent 137 139 Short-term 3 4 Projects - temporary 0 597 11 Cash and cash equivalents Bank balances and cash comprise cash held by the agency and short-term bank deposits. The carrying amount of these assets approximates their fair value. Cash in bank 44,565,116 26,563,135 Cash on hand 1,413 47 44,566,529 26,563,182 N$ 600 000 in a standard bank call account has been pledged as security for the Stannic Fleet System. ANNUAL FINANCIAL STATEMENTS 77 12 Property, plant and equipment Motor Computer Office Leasehold Furniture & Low Value Total Vehicles Equipment Equipment Improvements fittings Assets 2018 Opening balance 11,212,929 3,606,929 953,272 2,596,153 3,209,248 - 21,578,530 Additions - acquired - 385,049 69,807 - - 2,418 457,274 Additions - donated - - - - - - - Prior year adjustment (123,498) 6,733 (27,798) - 5,481 - (139,082) Disposals (31,850) (31,850) Depreciation (2,146,672) (1,801,764) (692,900) (902,097) (1,128,695) (2,418) (6,674,546) Closing balance 8,942,759 2,165,097 302,381 1,694,056 2,086,034 (0) 15,190,327 Motor Computer Office Leasehold Furniture & Low Value Total Vehicles Equipment Equipment Improvements fittings Assets Cost 25,150,634 19,589,841 4,648,950 4,510,484 6,772,168 7,318 60,679,396 Accumulated (16,207,875) (17,424,745) (4,346,570) (2,816,428) (4,686,134) (7,318) (45,489,069) depreciation Closing balance 8,942,759 2,165,096 302,380 1,694,056 2,086,034 (0) 15,190,327 2017 Opening balance 17,627,364 2,233,475 1,485,533 3,324,130 4,085,098 - 28,755,601 Additions - acquired - 4,424,628 469,272 167,564 237,908 4,900 5,304,272 Additions - donated - - - - - - Disposal (220,095) (20,494) - - - (240,589) Depreciation (6,194,341) -3,030,680 (1,001,534) (895,542) (1,113,758) (4,900) (12,240,753) Closing balance 11,212,929 3,606,929 953,272 2,596,153 3,209,248 - 21,578,530 Motor Computer Office Leasehold Furniture & Low Value Total Vehicles Equipment Equipment Improvements fittings Assets Cost 25,150,634 19,281,233 4,579,143 4,510,484 6,772,168 4,900 60,298,563 Accumulated (13,937,706) (15,674,304) (3,625,871) (1,914,331) (3,562,921) (4,900) (38,720,032) depreciation Closing balance 11,212,929 3,606,929 953,272 2,596,153 3,209,248 - 21,578,530 13 Intangible assets 2018 2017 Computer Software Opening balance 3,125,353 3,906,881 Additions 180,180 1,142,729 Amortisation (1,497,404) (1,924,257) Prior year Adjustments 2,750 - Closing balance 1,810,879 3,125,353 Cost 11,016,518 10,836,338 Accumulated amortisation and impairment (9,205,638) (7,710,985) Closing balance 1,810,880 3,125,353 The cost of the Agency’s intangible assets includes an amount of N$ 7 898 192 in respect of grants related to software donated by the Deutsche Gesellschaft fur International Zusammenarbeit (GIZ) 78 Annual Report 2017/2018 2018 2017 N$ N$ 14 Trade and other receivables Other receivables 1,361,203 1,070,342 Provision for doubtful debts (334,546) - 1,026,658 1,070,342 15 Trade payables Trade payables National Planning Commission (NPC) 676,373 676,373 Suppliers and sundry accruals 1,934,221 1,918,376 Provisions - Audit fees 300,000 183,454 Lease smoothing 1,340,381 1,563,050 Provisions - Leave 4,691,113 4,057,420 Accruals - payroll related 1,652,080 2,416,396 10,594,168 10,815,078 Trade and other payables comprise amounts outstanding for trade purchases and ongoing costs. The Board members consider that the carrying amount of trade and other payables approximate their fair value. The average credit period on purchase of certain goods from major creditors is 1 month. No interest is charged on the trade payables for the first 30 days from the date of the invoice. 16 Deferred income Deferred income arising from government grants, donated assets received from GIZ and the National Planning Commission (NPC), as well as the unutilised fund for projects: 1,485,999 4,291,231 Motor Vehicles - 877,133 Computer Equipment - 61,178 Office Equipment - - Furniture & fittings 471,665 758,957 Computer Software 1,020,724 2,600,362 Less: Disposals - (246,771) Motor Vehicles - (246,771) Furniture and Fittings - - Add: Additions 72,225 - Office Equipment 69,807 - Low Value Assets 2,418 - Less: Deferred income to be recognised in the current year: (1,316,251) (2,558,470) Motor Vehicles - (630,363) Computer Equipment - (61,178) Office Equipment (5,817) - Low value assets (2,418) - Furniture & fittings (287,291) (287,291) Computer Software (1,020,724) (1,579,638) Deferred income – grants related to assets 241,973 1,485,990 The following are unutilised at year end: -SCB Programme - 2,448,035 -UNFPA Funding 858 (1,113) -ILO - - - Feasibility Study for NSA Head Office 1,000,000 1,000,000 - NPC - - -Leasehold improvements 369,565 630,435 ANNUAL FINANCIAL STATEMENTS 79 World Bank 1,146,739 - FAO 255,379 - Namibia Financial Inclusion Survey - BON - - Deferred income – grants related to assets 2,772,541 4,077,357 Total deferred income 3,014,514 5,563,347 Current liabilities 1,865,098 1,568,885 Deferred income – grants related to assets 207,643 1,308,015 Motor Vehicles - - Computer Equipment - - Office Equipment 23,269 - Furniture & fittings 184,374 287,291 Computer Software - 1,020,724 Leasehold improvements 260,870 260,870 Deferred income – grants related to income 1,402,975 - Non Current liabilities 1,149,416 3,994,462 Deferred income – grants related to assets 40,720 177,975 Deferred income – grants related to income 1,000,000 3,446,922 Leasehold improvements 108,696 369,565 3,014,513 5,563,347 17 Cash generated from operations 2018 2017 N$ N$ Operating surplus for the year 12,791,763 6,538,752 Adjusted for: Depreciation 8,169,889 14,162,876 Lease incentive (260,870) (260,869) Lease Charges (216,984) 143,326 Deferred income released to income (6,978,212) (9,071,589) Provisions 1,084,785 (322,249) Other Non-cash items - (131,812) (Profit)/Loss on disposal of property, plant and equipment (29,892) (2,932,634) (Profit)/Loss on foreign exchange 287,682 - Interest received (52,017) (173,603) Operating deficit before working capital changes 14,796,143 7,952,201 Working capital changes: Decrease/(Increase) in accounts receivable (290,861) (99,000) Increase/(Decrease) in accounts payables (971,140) (4,632,474) Cash generated from operations 13,534,142 3,220,728 18 Related party Identification of related parties The Government of Namibia (GRN) and other parastatals are the agency's related parties. Amounts due to related parties National Planning Commission (NPC) 676,373 676,373 Amounts included in income NPC operational grant 105,984,000 131,930,811 Key management The total remuneration of Board members and other members of key management in 2018 (including salaries and benefits) was: Key management members: Mr Alex Shimuafeni (Statistician - General) Ms Liina Kafidi (Executive Demographic and Social Statistics) Ms Ndamona Kali (Executive Economics) - Until 31 August 2017 80 Annual Report 2017/2018 (Acting Executive Economics) - From 1 September 2017 - 31 Mr Ngaingonekue Uamburu December 2017 Mr Aloysius Tsheehama (Acting Executive Economics) - From 1 January 2018 Ms Pauline Chigumbu (Executive Finance) Mr Jacky Noabeb (Executive Information and Technology) Mr Peter von Kuhne (Executive Human Resources) Ms Ruusa Shipiki (Company Secretary) Dr Isak Neema (Executive Quality and Assurance) Remuneration of Board members: Sitting allowance 333,813 520,447 Retainer fees 336,182 545,503 Remuneration of Key Management: Statistician - General 1,413,924 1,395,908 Other members of key management 6,635,559 8,401,929 19 Commitments Commitments under operating leases-Agency as lessee The Agency rents the Simplex Building under operating leases. The lease is for a period of 5 years. Minimum lease payments under operating leases recognised as an expense 8,712,439.09 8,414,288 during the year At year-end, the Agency has outstanding commitments under non-cancellable operating leases that fall due as follows: Less than 1 year 7,503,647 6,262,369 More than 1 year but less than 5 years 8,725,241 6,075,371 16,228,888 12,337,740 20 Risk Management 20.1 Credit Risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. Credit risk management Risk concentrations consist principally of accounts receivable and other receivables. The Agency only deposits cash surpluses with major banks of high quality credit standing. At year-end the Agency did not consider there to be any significant concentration of credit risk which has not been insured or adequately provided for. The carrying amount of financial assets recorded in the financial statements, which is net of impairment losses, represents the Agency's maximum exposure to credit risk without taking account of the value of any collateral obtained. 20.2 Liquidity risk Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The Agency has minimised its liquidity risk by ensuring that it has adequate facilities and reserve borrowing capacity. ANNUAL FINANCIAL STATEMENTS 81 Liquidity risk management Financial liabilities Description Within one year 2018 N$ Financial assets Trade receivables 1,026,658 Cash and cash equivalents 44,566,529 Financial liabilities Trade and other payables 10,594,168 34,999,018 2017 Financial assets Trade receivables 1,070,342 Cash and cash equivalents 26,563,182 Financial liabilities Trade and other payables 10,815,078 16,818,446 20.3 Market risk Interest rate risk management Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: Currency risk, interest rate risk and price risk. Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in the market interest rates. As part of the process of managing the Agency’s interest rate risk, interest rate characteristics of new borrowings and the refinancing of existing borrowings are positioned according to expected movements in interest rates. The Agency has no significant interest-bearing assets or liabilities other than bank accounts. 20.4 Fair value The Board members are of the opinion that the net book value of financial instruments approximate fair value. 20.5 Capital risk management The Agency manages its capital to ensure that the agency will be able to continue as going concern while maximising the return to stakeholders through the optimisation of the debt and accumulated surplus balance. The capital structure of the agency consists of cash and cash equivalents and accumulated surplus as disclosed in notes in the statement of financial position. 20.6 Categories of financial instruments 2018 2017 N$ N$ Financial assets at amortised cost Trade and other receivables 1,026,658 1,070,342 Cash and cash equivalents 44,566,529 26,563,182 Financial liabilities at amortised cost Trade and other payables 10,594,168 10,815,078 82 Annual Report 2017/2018 ANNUAL FINANCIAL STATEMENTS 83 Namibia Statistics Agency Email: info@nsa.org.na P.O. Box 2133, FGI House, Post www.nsa.org.na Street Mall, Windhoek, Namibia Tel: +264 61 431 3200 84 Annual Report 2017/2018 Fax: +264 61 431 3253