PROCUREMENT PLAN (Textual Part) Project information: Democratic Republic Democratic of Congo - Strengthening Hydro- Meteorological and Climate Services(P159217) Project Implementation agency: METTELSAT Date of the Procurement Plan: June 11, 2018 Period covered by this Procurement Plan: June 2018 – May 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 and revised November 2017) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Borrower’s Public Procurement Law No 10/010 of April 27, 2010 (PPL) and the Manual of Procedures of the PPL as per Borrower’s Decree No 10/22 of June 2, 2010, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (a) Standard Bidding Documents: All standard bidding documents to be used for the Project under NCB shall be found acceptable to the World Bank before their use during the implementation of Project; (b) Eligibility: Eligibility of bidders and acceptability of their goods and services shall not be based on their nationality and/or their origin; and association with a national firm shall not be a condition for participation in a bidding process. Therefore, except for the ineligibility situations referred to in paragraphs 1.10(a) (i) and 1.10(a) (ii) of the Procurement Guidelines, the eligibility of bidders must be based solely on their qualification, experience and capacity to carry out the contract related to the specific bidding process; (c) Advertising and Bid Preparation Time: Bidding opportunities shall be advertised at least in a national newspaper of wide circulation and on the website of the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) and bidders should be given at least 30 days from the date of invitation to bid or the date of availability of the bidding documents, whichever is later; (d) Criteria for Qualification of Bidders: Qualification criteria shall only concern the bidder’s capability and resources to perform the contract taking into account objective and measurable factors. Such criteria for qualification of bidders shall be clearly specified in the bidding documents; (e) Bid Evaluation and Contract Award: A contract shall be awarded to the substantially responsive and lowest evaluated bidder provided that such bidder meets the qualification criteria specified in the bidding documents. No scoring system shall be allowed for the evaluation of bids, and no “blanket” limitation to the number of lots which can be awarded to a bidder shall apply. The criteria for bid evaluation and the contract award conditions shall be clearly specified in the bidding documents; (f) Preferences: No preference shall be given to domestic/regional bidders; to domestically/regionally manufactured goods; and to bidders forming a joint venture with a national firm or proposing national sub-contractors or carrying out economic activities in the territory of the Recipient; (g) Publication of Contract Award: Information on all contract awards shall be published in at least a national newspaper of wide circulation or in the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) web-site; (h) Fraud and Corruption: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy to sanction firms or individuals found to have engaged in fraud and corruption as set forth in the Procurement Guidelines; (i) Inspection and Audit Rights: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy with respect to inspection and audit of accounts, records and other documents relating to the bid submission and contract performance; (j) Requirement for administrative documents and/or tax clearance certificate: The bidding documents shall not require foreign bidders to produce any administrative or tax related certificates prior to confirmation of awarding a contract; and (k) Modifications of a Signed Contract: Any change in the contract amount which, singly or combined with all previous changes, increases the original contract amount by fifteen (15) percent or more must be done through an amendment to the signed contract instead of signing a new contract. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Other Relevant Procurement Information. “Not Applicable” PROCUREMENT Congo, Democratic Republic of : Strengthening Hydro-Meteorological and Climate Services PLAN General Information Country: Congo, Democratic Republic of Bank’s Approval Date of the Original Procurement Plan: 2018-06-20 2019-08-15 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159217 GPN Date: Project Name: Strengthening Hydro-Meteorological and Climate Services Loan / Credit No: TF / A4389, TF / A4390 Executing Agency(ies): Projet de Renforcement des Services Hydrométéorologiques en RDC WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-65622-CW- RFQ / Travaux de Component D. Project Single Stage - One renovation et de sécurisation TF / A4389 A posteriori Demande de prix Limited 8,000.00 6,965.00 Signé 2018-07-17 2018-09-11 2018-11-10 Management Envelope des bureaux de la cellule d'exécution ZR-HYDROMET-65600-CW- Component B. Modernization RFB / Travaux de of equipment, facilities and Single Stage - One TF / A4389 A posteriori Appel d'offres Open - National 800,000.00 793,200.06 Signé 2018-08-27 2018-09-01 2018-10-01 2018-10-31 2018-12-05 2019-06-03 réhabilitation des bâtiments infrastructure for basic Envelope centraux de la METTELSAT observation and forecasting ZR-HYDROMET-82172-CW- DIR / Travaux d'aménagement des sites , d' installation des Component B. Modernization équipements chinois et des Passation de of equipment, facilities and stations d'observation TF / A4389 A posteriori marché de gré à Direct 206,127.50 158,235.50 Signé 2018-11-22 2018-11-27 2019-01-01 2019-06-30 infrastructure for basic météorologique dans le cadre gré observation and forecasting de la mise en place de système d'alerte précoce (SAP) avec la firme LOGICOM Congo ZR-HYDROMET-101985-CW- Component B. Modernization RFQ / Travaux de of equipment, facilities and Single Stage - One réhabilitation des bâtiments TF / A4389 A posteriori Demande de prix Limited 100,000.00 91,470.84 Signé 2019-07-29 2019-09-23 2019-12-22 infrastructure for basic Envelope provinciaux ( Kisangani) de observation and forecasting la MettelSat ZR-HYDROMET-126428-CW- DIR / Travaux de Component B. Modernization desamiantage des batiments Passation de of equipment, facilities and En attente centraux de la Mettelsat a TF / A4389 A posteriori marché de gré à Direct 53,000.00 0.00 2019-08-14 2019-08-19 2019-09-30 2020-03-28 infrastructure for basic d'exécution Kinshasa avec la firme gré observation and forecasting Global Environnement Solutions et Services (GESS) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-65627-GO- Component C. Improvement Single Stage - One RFQ / Acquisition et TF / A4389 of hydromet information A posteriori Demande de prix Limited 50,000.00 0.00 Annulé 2018-07-21 2018-09-15 2018-10-15 Envelope installation du site internet service delivery Page 1 ZR-HYDROMET-65626-GO- RFQ / Acquisition des Component D. Project Single Stage - One TF / A4389 A posteriori Demande de prix Limited 10,000.00 0.00 Annulé 2018-07-16 2018-09-10 2018-10-10 matériels informatiques et Management Envelope bureautiques ZR-HYDROMET-65634-GO- RFQ / Acquisition des Component D. Project Single Stage - One TF / A4389 A posteriori Demande de prix Limited 5,000.00 0.00 Annulé 2018-08-02 2018-09-27 2018-10-15 mobiliers pour la Cellule Management Envelope d'Exécution ZR-HYDROMET-65625-GO- Component B. Modernization RFQ / Acquisition des of equipment, facilities and Single Stage - One TF / A4389 A posteriori Demande de prix Limited 270,000.00 190,631.00 Achevé 2018-08-07 2018-10-02 2018-11-01 matériels roulants (pick up infrastructure for basic Envelope et motos observation and forecasting ZR-HYDROMET-65644-GO- Passation de DIR / Acquisition du logiciel Component D. Project TF / A4389 A posteriori marché de gré à Direct 30,000.00 29,796.59 Signé 2018-08-06 2018-08-11 2018-09-15 2018-10-15 comptable+ formation avec Management gré la firme TOMATE ZR-HYDROMET-81568-GO- DIR / Acquisition du Logiciel Passation de Component D. Project de suivi et évaluation Tom2 TF / A4389 A posteriori marché de gré à Direct 21,360.00 20,335.61 Signé 2018-11-29 2018-12-04 2019-01-08 2019-03-09 Management monitoring avec la Firme gré Tomate ZR-HYDROMET-81577-GO- RFQ / Acquisition des Component D. Project Single Stage - One matériels Informatiques et TF / A4389 A posteriori Demande de prix Limited 23,400.00 23,855.00 Signé 2018-11-25 2019-01-20 2019-02-19 Management Envelope bureautiques pour la cellule d'exécution ZR-HYDROMET-99533-GO- Component B. Modernization RFQ / Acquisition des of equipment, facilities and Single Stage - One TF / A4389 A posteriori Demande de prix Limited 20,000.00 16,988.20 Signé 2019-06-22 2019-08-17 2019-10-16 mobiliers et matériels pour infrastructure for basic Envelope la salle de formation observation and forecasting ZR-HYDROMET-99752-GO- RFQ / Acquisition des Component D. Project Single Stage - One Mobiliers de bureau pour TF / A4390 A posteriori Demande de prix Limited 14,700.00 11,147.60 Signé 2019-05-29 2019-07-24 2020-01-20 Management Envelope la cellule d'exécution du projet ZR-HYDROMET-99754-GO- RFQ / Acquisition de la Component C. Improvement Single Stage - One connexion internet haut TF / A4390 of hydromet information A posteriori Demande de prix Limited 48,256.10 21,605.80 Signé 2019-06-25 2019-08-20 2020-02-16 Envelope débit et serveur service delivery d'hébergement site web ZR-HYDROMET-99771-GO- RFQ / Acquisition d'une Component D. Project Single Stage - One En cours source d'énergie électrique de TF / A4390 A posteriori Demande de prix Limited 8,000.00 0.00 2019-05-13 2019-07-08 2019-08-07 Management Envelope d'exécution secours pour la CEP/HYDROMET ZR-HYDROMET-99734-GO- RFQ / Acquisition des Component B. Modernization équipements informatiques of equipment, facilities and Single Stage - One En attente TF / A4389 A posteriori Demande de prix Limited 30,000.00 0.00 2019-09-28 2019-11-23 2019-12-23 et bureautiques Mettelsat infrastructure for basic Envelope d'exécution (ordinateurs, imprimantes, observation and forecasting copieurs) ZR-HYDROMET-122052-GO- Component B. Modernization RFB / Acquisition des of equipment, facilities and Open - Single Stage - One En cours TF / A4390 A priori Appel d'offres 3,500,000.00 0.00 2019-08-20 2019-08-25 2019-10-06 2019-11-05 2019-12-10 2020-06-07 équipements météorologique infrastructure for basic International Envelope d'examen et Hydrologique observation and forecasting Page 2 NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-67728-CS- Sélection fondée Component D. Project Open - QCBS / Recrutement d'une TF / A4390 A posteriori sur la qualité et 75,000.00 32,500.00 Signé 2018-11-23 2018-12-14 2019-01-27 2019-02-24 2019-03-26 2019-04-30 2019-06-04 2021-05-24 Management International firme d'audit externe le coût INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-65647-CS- Component A. Institutional INDV / Recrutement du and regulatory consultant national chargé TF / A4389 strengthening, capacity A posteriori Individuel Limited 70,000.00 35,000.00 Signé 2018-06-25 2018-06-30 2018-07-21 2018-08-25 2018-10-24 d'élaborer les protocoles building and implementation d'accord avec 14 institutions support ZR-HYDROMET-66006-CS- INDV / Recrutement d'un Component C. Improvement consultant national chargé TF / A4389 of hydromet information A posteriori Individuel Limited 10,000.00 0.00 Annulé 2018-10-03 2018-10-08 2018-10-29 2018-12-03 2019-01-02 des enquêtes sur besoins des service delivery usagers ZR-HYDROMET-65652-CS- CDS / Convention de Component A. Institutional formation nationale des and regulatory Sélection de techniciens ingénieurs TF / A4389 strengthening, capacity A posteriori consultants par Direct 200,000.00 0.00 Annulé 2018-11-15 2018-11-25 2019-01-29 2020-01-24 metéorologiques et building and implementation entente directe Hydrologues (ISTA ou support autres) ZR-HYDROMET-65976-CS- Sélection de CDS / Recrutement d'un Component D. Project TF / A4389 A posteriori consultants par Direct 15,000.00 15,000.00 Signé 2018-07-31 2018-08-10 2018-10-14 2019-08-10 Expert institutionnel et Management entente directe stratégie ZR-HYDROMET-65653-CS- Component A. Institutional CDS / Convention de and regulatory Sélection de formation en prévision TF / A4389 strengthening, capacity A posteriori consultants par Direct 80,000.00 0.00 Annulé 2018-11-15 2018-11-25 2019-01-29 2020-07-22 aéronautique et système de building and implementation entente directe gestion de qualité (SGQ) support (jumelage avec l'Asecna) ZR-HYDROMET-65829-CS- INDV / Recrutement d'un Component B. Modernization Consultant individuel of equipment, facilities and chargé des études et TF / A4389 A posteriori Individuel Open 30,000.00 30,000.00 Signé 2018-08-20 2018-10-08 2018-10-29 2018-12-03 2019-12-03 infrastructure for basic surveillances de travaux de observation and forecasting réhabilitation des batiments centraux de mettelsat Page 3 ZR-HYDROMET-65995-CS- INDV / Recrutement d'un consultant individuel chargé Component C. Improvement de la création du Site Web TF / A4389 of hydromet information A posteriori Individuel Limited 5,000.00 5,000.00 Signé 2018-08-20 2018-08-25 2018-09-15 2018-10-20 2019-10-20 pour la prévision, la service delivery bureautique et la communication ZR-HYDROMET-65969-CS- INDV / Recrutement d'un Component D. Project TF / A4390 A posteriori Individuel Limited 60,000.00 48,000.00 Signé 2018-07-25 2018-07-30 2018-08-20 2018-09-24 2020-09-13 auditeur interne pour le Management projet HYDROMET ZR-HYDROMET-66018-CS- Component A. Institutional CDS / Recrutement du and regulatory Sélection de consultant Assistant au TF / A4389 strengthening, capacity A posteriori consultants par Direct 171,000.00 136,800.00 Signé 2018-07-24 2018-08-03 2018-10-07 2020-09-26 Coordonnateur, contrat avec building and implementation entente directe Madame MUSEME WANGA support Julie ZR-HYDROMET-65835-CS- INDV / Recrutement d'un Component D. Project TF / A4389 A posteriori Individuel Limited 72,000.00 19,000.00 Signé 2018-07-18 2018-07-23 2018-08-13 2018-09-17 2020-09-06 Expert national en suivi et Management évaluation ZR-HYDROMET-65836-CS- INDV / Recrutement d'un Component D. Project TF / A4389 A posteriori Individuel Limited 104,400.00 78,300.00 Signé 2018-07-24 2018-07-29 2018-08-19 2018-09-23 2020-03-16 Expert national en gestion Management financiere ZR-HYDROMET-65842-CS- CDS / Recrutement d'un Sélection de Expert national en Passation Component D. Project TF / A4389 A posteriori consultants par Direct 104,400.00 104,400.00 Signé 2018-07-24 2018-08-03 2018-10-07 2020-03-30 des marchés, contrat avec Management entente directe Mme NGENDE LIONZO Philomène ZR-HYDROMET-65846-CS- Component D. Project INDV / Recrutement d'un TF / A4389 A posteriori Individuel Limited 111,000.00 88,800.00 Signé 2018-07-24 2018-07-29 2018-08-19 2018-09-23 2020-09-12 Management comptable ZR-HYDROMET-65850-CS- INDV / Recrutement d'un Component D. Project TF / A4389 A posteriori Individuel Limited 12,000.00 0.00 Annulé 2018-07-25 2018-07-30 2018-08-20 2018-09-24 2020-09-13 Expert en sauvegardes Management environnementales et sociales ZR-HYDROMET-66003-CS- INDV / Recrutement d'un Component C. Improvement consultant individuel chargé TF / A4389 of hydromet information A posteriori Individuel Limited 2,500.00 2,500.00 Signé 2018-07-25 2018-07-30 2018-08-20 2018-09-24 2018-10-24 de l'amélioration de la service delivery connexion internet ZR-HYDROMET-98945-CS- INDV / Recrutement d'un Consultant national chargé Component D. Project TF / A4390 A posteriori Individuel Limited 30,000.00 10,000.00 Signé 2019-05-29 2019-06-03 2019-06-24 2019-07-22 2019-08-12 de la révision du manuel Management d'exécution et des procédures ZR-HYDROMET-107332-CS- INDV / Recrutement d'un Component C. Improvement En attente consultant chargé de TF / A4390 of hydromet information A posteriori Individuel Limited 10,000.00 0.00 2019-08-28 2019-09-02 2019-09-23 2019-10-28 2020-04-25 d'exécution l'enquête sur les besoins des service delivery usagers Page 4 ZR-HYDROMET-116948-CS- INDV / Recrutement de Component D. Project l'Expert en Sauvegardes TF / A4389 A posteriori Individuel Limited 39,000.00 39,000.00 Signé 2019-06-05 2019-06-10 2019-07-01 2019-08-05 2022-06-30 Management environnementales et Sociales ZR-HYDROMET-122418-CS- INDV / Recrutement de l'Expert national en Suivi Component D. Project et évaluation du projet TF / A4389 A posteriori Individuel Direct 156,600.00 156,600.00 Signé 2019-07-20 2019-07-30 2019-08-20 2019-09-24 2020-03-22 Management Hydromet, entente directe avec Enoch NZAU MANANGA ZR-HYDROMET-122427-CS- INDV / Recrutement de Component C. Improvement En attente consultants individuels TF / A4389 of hydromet information A posteriori Individuel Limited 10,000.00 0.00 2019-10-17 2019-10-22 2019-11-12 2019-12-17 2020-06-14 d'exécution chargés de la formation aux service delivery TIC Page 5