The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) Somaliland Civil Service Reform Project (P155123) AFRICA | Somalia | Governance Global Practice | Recipient Executed Activities | Investment Project Financing | FY 2016 | Seq No: 7 | ARCHIVED on 29-Jun-2020 | ISR41591 | Implementing Agencies: Somaliland Civil Service Commission, Ministry Of Finance Key Dates Key Project Dates Bank Approval Date: 30-Jun-2016 Effectiveness Date: 26-Oct-2016 Planned Mid Term Review Date: 15-Sep-2019 Actual Mid-Term Review Date: 15-Sep-2019 Original Closing Date: 30-Jun-2021 Revised Closing Date: 30-Dec-2022 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to strengthen basic functions for payroll, human resources and policy management in selected central government agencies and line ministries. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Component 1: Strengthening the policies, procedures and systems for civil service management:(Cost $3.90 M) Component 2: Strengthening core capacity of targeted ministries:(Cost $3.60 M) Component 3: Strengthening policy management capabilities at the center of government:(Cost $0.75 M) Component 4: Project management and support in delivery:(Cost $1.75 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating High Substantial Implementation Status and Key Decisions Most of the Project activities are implemented as planned and overall implementation progress is Satisfactory. Component 1: Strengthening the Policies, Procedures and Systems for Civil Service Government of Somaliland (GoSL) is conducting periodic payroll audits and new payroll lists from the payroll cleaning continue to be uploaded in SLFMIS whose payroll module has been activated. A further HR audit covering additional agencies that will now fall under the Civil Service Commission is planned, and to be followed by payroll cleaning and uploading the cleaned payroll lists into SLFMIS. Hard copy and electronic personnel records are being developed across the MDAs. These will provide content for the HRMIS whose evaluation report on the EoIs has been 6/29/2020 Page 1 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) submitted to the Bank for review. A World Bank Technical Guidance Note on how to approach the development of a HRMIS has been provided to Government. HR Policies: critical for sound HR management were endorsed by the cabinet. Dissemination to MDAs has begun. This being a DLI, Government has been reminded to submit documentary evidence for the achievement of this DLI. Civil Service Law: The revised Law has been approved by the Public Sector Reform Steering Committee and submitted to the Cabinet. A further review of the Law is ongoing to cover additional institutions in the public service. Draft National Employment Policy: The draft National Employment Policy, which supports the implementation of the Somaliland Vision 2030 goal to achieve full and productive employment for all citizens, has been developed. The policy has been discussed among stakeholders, validated and translated into the Somali language. GoSL will confirm the endorsement of the policy by Cabinet. Pay and Grading policy and system: Contract negotiation for this assignment is ongoing. Government has been advised on the importance of ensuring that this activity addresses the issue of Talent Management Program (TMP) staff and civil service salaries over a well-defined period of time in a way that ensures fiscal sustainability within the government’s own resource envelope. A World Bank Technical Guidance Note on Pay and Grading has been provided to Government. Public Sector Pension Reform: There are ongoing discussions between GoSL and the Bank on the review of the pension policy and the draft Bill that had been forwarded to the Solicitor General. The Bank is providing additional "just-in time" some TA to the Governments in identifying the most practical and viable pension scheme, developing or updating relevant regulations, and options for paying past service liabilities. Component 2: Strengthening Core Capacity of Targeted Ministries Reorganization of MDAs: Reorganization of 18 MDAs has been undertaken to support improvements in the organization structure, redistribute mandates, provide vision and mission of the organizations as well as the staffing structures, numbers and personnel mix. New staffing plans from the reorganization will provide efficient control over institutions and optimize usage of resources. Organizational review of the remaining MDAs is planned under the project. Civil Service Talent Management Program: 27 TMP positions (35% female) have been filled and staff have undergone induction training. Staff salaries and allowances will be covered by the funds released against achievement of DLIs. Government and the Bank have discussed the need to revise the end-target number of the TMP staff (80) through a confirmation process on the existing gaps to critical positions in HRM and payroll management, and Policy, that have been filled in the MDAs both through and outside the TMP. A downward revision of the target would mean a reduction in the eligible expenditure program, being TMP salaries, and a revision of the DLI pricing. Management and Common Service Training: Negotiations between the Civil Service Institute (CSI) and the Ghana Institute of Management and Public Administration has been established (GIMPA) are being concluded and GIMPA will provide capacity building to the CSI in designing and delivering training programs for civil servants as well as in curriculum development. Component 3: Strengthening policy management capabilities at the center of government Following the assessment of the existing policy management capacities of the Office of the President, an action plan for strengthening this function has been developed and procurement of TA to support this activity will begin once policy and legal staff attached to the cabinet secretariat office are recruited. Government has been requested to accelerate the recruitment of these staff in the OoP . Status of DLIs. DLI 5 (talent management program manual) has been achieved, verified and funds disbursed against achievement. The Bank has received documentary evidence on the achievement of DLI 2 (payroll audits to identify control weaknesses and ghost workers”) and GoSL will be making a re-submission with the Bank’s review comments addressed. Documentary evidence on the achievement of DLIs 1 (Share of civil servants with verified and completed personnel records in central HR personnel database of satisfactory quality), 3 (Number of improved HR procedures approved by the Public Sector Reform Steering Committee and submitted to the Cabinet)”and 4 (newly established or reorganized HR unites in targeted MDAs adequately staffed) are pending submission to the Bank. Component 4: Project Management and Support in Delivery The PCU is fully staffed and actively engaged in project implementation. Communication strategies for the CSSP, CSC, CSI, Office of the President, the Ministry of Planning, and the Ministry of Information on the Program have been developed and validated. 6/29/2020 Page 2 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance High High Substantial Macroeconomic Substantial Substantial Substantial Sector Strategies and Policies Moderate Moderate Moderate Technical Design of Project or Program Substantial Substantial Substantial Institutional Capacity for Implementation and High High Substantial Sustainability Fiduciary High High Substantial Environment and Social Moderate Moderate Moderate Stakeholders Moderate Moderate Moderate Other High High High Overall High High Substantial Results PDO Indicators by Objectives / Outcomes Strengthen basic functions for payroll management in selected central agencies and line Ministries IN00837609 ►Effectiveness of payroll controls (assessed by degree of integration and reconciliation between personnel records and payroll data) (Text, Custom) Baseline Actual (Previous) Actual (Current) End Target Completed the HR payroll data cleaning Completed the HR for all MDAs under payroll data cleaning for CSC and is distributed all MDAs under CSC and the clean payroll Integrity of the payroll is is distributed the clean sheets to the MDAs. significantly undermined payroll sheets to the Payroll sheets for 25 Reconciliation of the by lack of complete MDAs. Payroll sheets for MDAs have been payroll with personnel Value personnel records and six MDAs have been updated to the CSC records takes place at personnel database or by handed over to the Server and their final least every six months. lack of reconciliation SLFMIS team to pilot the list has been produced between the three lists. FMIS payroll module and to submit to SLFMIS staff have been trained to and Ministry finance conduct payroll controls and staff have been and audits. trained to conduct payroll controls and audits. Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 6/29/2020 Page 3 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) Strengthen basic functions for human resources management in selected central agencies and line Mins IN00837608 ►Improved HR development functionality in targeted MDA (disaggregated by function) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 16.00 16.00 4.00 Date 01-Jul-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Achieved beyond end target value and ahead of end target date Comments: **Note: Establishment of HR units in targeted MDA is a DLI result Strengthen basic functions for policy management in selected central agencies and line Mins IN00837610 ►Improved Policy development functionality in targeted MDA (disaggregated by function) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 1.00 1.00 4.00 Date 01-Jul-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Policy Development Comments: Strengthen basic functions for recruit deployment in selected central agencies and line Mins IN00837636 ►Number of TMP recruits deployed to targeted MDA (of whom % female) (Text, Custom) Baseline Actual (Previous) Actual (Current) End Target 27 of which 35% are 7 of which 14% are 80 of which 20% Value 0.00 female female female Date 01-Jul-2016 11-Dec-2019 24-Jun-2020 30-Dec-2022 Number of TMP recruits deployed to targeted MDA (of whom % female): 27 of which 35% are female Comments: Intermediate Results Indicators by Components Component 2: Strengthening core capacity of targeted Ministries IN00837638 ►Number of staff from target MDA who have successfully completed training programs supported through the project (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 160.00 6/29/2020 Page 4 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 This will be achieved once the TA from the Ghana Institute of Management and Public Administration to Comments: the Somaliland Civil Service Institute is operational. IN00837640 ►Targeted MDA with revised organizational structures approved by the PSRSC (Number) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 18.00 18.00 4.00 Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Achieved beyond end target value and ahead of end target date Comments: IN00837644 ►Pay policy and revised pay and grading structure approved by the PSRSC and submitted to the cabinet (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Component 1: Strengthening the policies, procedures and systems for civil service management IN00837637 ►Payroll audits to identify control weaknesses and ghost workers (Number) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 1.00 1.00 2.00 Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 IN00837639 ►Severance policy and pension policy and law approved by the PSRSC and submitted to the cabinet (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Pension policy and pension law developed and submitted to the cabinet Comments: IN00837641 ►Share of civil servants with verified and completed personnel records in the central HR personnel database of satisfactory quality (%) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 30.00 70.00 70.00 90.00 Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 6/29/2020 Page 5 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) All civil servant personnel information’s has been captured, but not yet developed personnel records at Comments: MDA level and this will be completed during HRMIS development. IN00837642 ►Revised civil service law and civil service regulation have been approved by the PSRSC and submitted to the cabinet (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No Yes Yes Date 28-Jun-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Revised civil service law has done process of cabinet submission is under process. Comments: IN00837643 ►Number of improved HR procedures (including establishment control, recruitment, HR records management, termination, retirement) approved by the PSRSC and submitted to the cabinet (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 16.00 16.00 6.00 Date 01-Jul-2016 21-Nov-2019 24-Jun-2020 30-Dec-2022 Achieved beyond end target value and ahead of end target date Note: Number of improved HR procedures developed and agreed to by the PSRSC. The following procedures should be included in final target: establishment control, recruitment, HR records Comments: management, termination, or retirement. Performance-Based Conditions Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P155123 TF-A2810 Effective USD 2.50 2.50 0.00 2.38 0.12 95% P155123 TF-A7321 Effective USD 4.50 4.50 0.00 3.25 1.25 72% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P155123 TF-A2810 Effective 30-Jun-2016 29-Jul-2016 26-Oct-2016 30-Jun-2021 30-Dec-2022 P155123 TF-A7321 Effective 30-May-2018 30-May-2018 30-May-2018 30-Jun-2021 30-Dec-2022 Cumulative Disbursements 6/29/2020 Page 6 of 7 The World Bank Implementation Status & Results Report Somaliland Civil Service Reform Project (P155123) PBC Disbursement Achievement Disbursed amount in Disbursement % PBC ID PBC Type Description Coc PBC Amount Status Coc for PBC Restructuring History Level 2 Approved on 09-Feb-2018 ,Level 2 Approved on 15-May-2018 ,Level 2 Approved on 26-Apr-2019 ,Level Approved on 04-Jun-2020 ,Level 2 Approved on 08-Jun-2020 Related Project(s) There are no related projects. 6/29/2020 Page 7 of 7