Zambezi River Authority Kariba Dam Rehabilitation Program Abbreviated Procurement Plan [June 01, 2014 – December 20, 2015] Procurement Plan 1. General 2. Project information: Country: Zambia Project Name: Kariba Dam Rehabilitation Project Project ID No.: International Development Association (IDA) Project Reference P146575 Africa Development Bank (AfDB) Project Reference ## Project Implementing Agency: Zambezi River Authority 3. Bank’s Approval Date of the Procurement Plan: 2014 September 05 4. Date of General Procurement Notice: T B C 5. Period covered by this Procurement Plan: June 01, 2014 – December 30, 2015 II. Goods, Supply & Installation of Plant & Equipment, Works & non- Consulting Services 6. Prior Review Threshold and Applicable Guidelines (i) Procurement Decisions subject to Prior Review by the Development Partners as stated in Appendix 1 to the Guidelines for Procurement World Bank’s Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants (January 2011 edition), and is open to all eligible bidders as defined in the guidelines. Consulting services will be selected in accordance with the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (January 2011 edition). (ii) Note that activities under the European Development Fund (EDF) financing will be procured in accordance with the EDF rules by the European Union. While these activities are included in the procurement plan to ensure a complete overview of the project they are not subject to review within the context of this procurement plan. Table 1: Thresholds for Procurement Methods and Prior Review – Goods and Works Contract Value Contracts Subject Expenditure Procurement Method Threshold For use of to Prior Review Category Method (US$) (US$) 1. Works ICB(Works/Supply & >=10,000,000 All contracts Installation) NCB >=200,000 - As in procurement <10,000,000 plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <200,000 (motor None vehicles only) Shopping <100,000 000 (rest not None motor vehicles) Direct Contracting All values All contracts Procurement from UNOPS All values None Agency 7. Pre-qualification. Bidders for works on the spillway rehabilitation shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 8. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A 9. Reference to (if any) Project Operational/Procurement Manual: The Procurement Plan will also form part of the Project Implementation Manual. 10. Any Other Special Procurement Arrangements: Advance procurement will be used for procurement of the Technical Services and Supervision Consultant, the Environmental and Social Service Provider and the Panel of Experts. Retro-active financing provisions will be included for the Technical Services and Supervision Consultant, the Environmental and Social Service Provider and the Panel of Experts. Procurement Packages with Methods and Time Schedule a) Works 1 2 3 4 5 6 7 8 9 10 Revie Expecte Domesti w Contract Pre- d Expected Estimated Procureme c by (Description) qualificati Bid- Contract Comme Ref. No. Cost nt Preferen Bank on Openin Completio nt US$ Method ce (Prior (yes/no) g n Date (yes/no) / Date Post) ZRA/ EDF11 KDRP/ Apr Sept W/01/ Plunge Pool 80,000,000 EDF Rules Yes No N/A 2015 2018 Financin g 14 Subtotal Works 80,000,000 b) Goods, Supply and Installation and Non Consultant Services 1 2 3 4 5 6 7 8 9 10 Revie Expecte Domesti w Contract Pre- d Expected Estimated Procureme c by (Description) qualificati Bid- Contract Comme Ref. No. Cost nt Preferen Bank on Openin Completio nt US$ Method ce (Prior (yes/no) g n Date (yes/no) / Date Post) Jointly ZRA/ Spillway co- KDRP/ 122,000,000 W/01/ Refurbishmen .00 ICB Yes No Prior Nov 2015 Nov 2023 financed by AfDB 14 t and IDA 122,000,000. Subtotal Works 00 III. Selection of Consultants 11. Prior Review Threshold: Selection decisions subject to Prior Review by the Bank as stated in Appendix I to the Guidelines: Selection and Employment of Consultants: Table 3: Thresholds for Consultants Selection Methods and Prior Review Contract Value Contracts Subject to Prior Expenditure Category Procurement Method Threshold Review (US$) (US$ millions) >=200,000 1. Consulting Services QCBS, QBS (firms) All Contracts <200,000 Firms CQS LCS, FBS (firms) As in Procurement Plan <100,000 SSS All Contracts 2. Individual Consultants Competitive Selection >=100,000 All Contracts IC Single Source All Values All contracts Selection NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. QCBS = Quality- and Cost-Based Selection (Section II of the Consultants’ Guidelines) LCS = Least Cost Selection (Para 3.6, of the Guidelines) CQS = Selection based on Consultants’ Qualifications (Para 3.7 of the Guidelines) FBS= Fixed Budget Selection (Para 3.5 of the Guidelines) QBS = Quality Based Selection (Para 3.2 of the Guidelines) 12. Consultancy services estimated to cost above US$200,000 equivalent per contract and individual consultants assignments estimated to cost US$100,000 and above and all individual consultants hired on single source basis will be subject to prior review by the Bank. 13. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. 14. Short lists entirely of national consultants: Short lists of consultants for services estimated to cost less than US$200,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 15. Any Other Special Selection Arrangements: None Consultancy Assignments and Training with Selection Methods and Time Schedule: c) Consultant Services 1 2 3 4 5 6 7 8 Review by Expected Expected Ref. Description of Assignment Estimated Selection Bank Proposals Contract Comments No. Cost US$ Method (Prior / Submissio Signing Post) n Date Date ZRA/ Jointly KDRP/ Technical Services & C/01/1 24,000,000 QCBS Prior Feb 2015 Jan 2015 financed by Supervision 4 AfDB & IDA ZRA/ Jointly KDRP/ Panel of Experts: Nov. C/02/1 1,400,000 IC Prior Oct 2014 financed by Engineering 2014 4 AfDB & IDA ZRA/ Jointly KDRP/ Nov. C/03/1 Panel of Experts: Hydraulics 1,400,000 IC Prior Oct 2014 financed by 2014 4 AfDB & IDA ZRA/ Jointly KDRP/ Panel of Experts: Electro- Nov. C/04/1 Mechanical 1,400,000 IC Prior Oct 2014 financed by 2014 4 AfDB & IDA ZRA/ Jointly KDRP/ Panel of Experts: Nov. C/05/1 Geotechnical 1,400,000 IC Prior Oct 2014 financed by 2014 4 AfDB & IDA ZRA/ Jointly KDRP/ Nov. C/06/1 Panel of Experts: Concrete 1,400,000 IC Prior Oct 2014 financed by 2014 4 AfDB & IDA ZRA/ Jointly KDRP/ Nov. C Panel of Experts: Social 1,400,000 IC Prior Oct 2014 financed by 2014 07/14 AfDB & IDA ZRA/ Jointly KDRP/ Panel of Experts: Nov. C/08/1 Environment 1,400,000 IC Prior Oct 2014 financed by 2014 4 AfDB & IDA ZRA/ KDRP/ Environmental & Social Aug Sept. C/09/1 Assessment 600,000 SSS Prior IDA 2014 2014 4 ZRA/ Jointly KDRP/ May C/10/1 Dispute Resolution Board #1 1,000,000 IC Prior June 2015 financed by 2015 4 AfDB & IDA ZRA/ Jointly KDRP/ May C/11/1 Dispute Resolution Board #2 1,000,000 IC Prior June 2015 financed by 2015 4 AfDB & IDA ZRA/ Jointly KDRP/ May C/12/1 Dispute Resolution Board #3 1,000,000 IC Prior June 2015 financed by 2015 4 AfDB & IDA ZRA/ KDRP/ C/13/1 Dam Break Analysis 10,000,000 QCBS Prior Sept 2014 Feb 2015 Sweden 4 ZRA/ European KDRP/ C/14/1 Visibility & Communications 680,000 Firm Prior TBC TBC Development Fund 4 ZRA/ European KDRP/ Blasting Monitoring C/15/1 Consultant 1,600,000 Firm Prior TBC TBC Development Fund 4 ZRA/ European KDRP/ C/16/1 Technical Audit Consultant 1,600,000 Firm Prior TBC TBC Development Fund 4 Subtotal Consulting Services d) Training There will be no training under this project. 16. Operating costs For this project, the Bank has agreed with ZRA that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments own procurement procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the ZRA’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. PROCUREMENT Eastern Africa : Kariba Dam Rehabilitation Project (RI) PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2017-04-27 2020-11-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146515 GPN Date: Project Name: Kariba Dam Rehabilitation Project (RI) Loan / Credit No: IDA / 55630, TF / 19029 Zambezi River Authority Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZRA-KDRP-W01-14 / Kariba Component 3: Spillway Single Stage - One 2019-01- IDA / 55630 Prior Request for Bids Open - International 0.00 Canceled 2016-10-20 2017-07-09 2017-03-10 2018-08-24 2017-03-10 2018-08-24 2016-12-28 2017-05-19 2017-06-18 2017-07-23 Dam Spillway Refurbishment Refurbishment Envelope 14 ZRA-KDRP-W-01-14 / Kariba Component 3: Spillway Single Stage - One 53,677,594. 2023-08- IDA / 55630 Prior Request for Bids Open - International Signed 2016-10-20 2019-06-18 2016-12-28 2018-09-13 2018-09-13 2019-03-22 2019-06-26 2019-05-24 2019-05-24 Dam Spillway Refurbishment Refurbishment Envelope 88 07 GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZRA-C-005B-14 / Provision Component 1: Institutional Quality And Cost- of LiDAR Services - Dam Break TF / 19029 Prior Open - International 0.00 Canceled 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-12-15 2015-08-07 2017-01-25 2018-01-25 and Project Management Based Selection Analysis for the Zambezi River ZRA-C-005-14 / Dam Break Component 1: Institutional Quality And Cost- Analysis for the Zambezi River IDA / 55630 Prior Open - International 1,675,960.37 Signed 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-09-05 2014-12-15 2017-06-05 2015-08-07 2017-06-05 2016-01-12 2015-01-12 2018-01-25 and Project Management Based Selection Basin ZRA-C-005A-14 / Provision Component 1: Institutional Quality And Cost- of LiDAR Services - Dam Break IDA / 55630 Prior Open - International 2,506,955.35 Signed 2013-09-01 2013-09-16 2014-05-20 2014-09-15 2014-09-05 2014-12-15 2017-06-05 2015-08-07 2017-06-05 2017-01-25 2017-01-25 2018-01-25 and Project Management Based Selection Analysis for the Zambezi River ZRA-KDRP-C-01-14 / Component 1: Institutional Quality And Cost- Under Technical Services & IDA / 55630 Prior Open - International 0.00 2014-09-01 2014-09-16 2014-12-10 2015-03-10 2015-03-10 2015-08-07 2019-04-10 2015-11-03 2019-04-15 2015-12-16 2017-12-16 and Project Management Based Selection Implementation Supervision - Lump Sum ZRA-KDRP-C-01-14A / Technical Services & Component 1: Institutional Quality And Cost- IDA / 55630 Prior Open - International 0.00 Canceled 2014-09-01 2014-09-16 2014-12-10 2015-03-10 2015-03-10 2015-08-07 2015-12-15 2016-01-16 2023-12-05 Supervision -Phase II-Time and Project Management Based Selection Based ZRA-KDRP-C-01-19 / Component 1: Institutional Quality And Cost- Technical Services & IDA / 55630 Prior Open - International 11,727,468.57 Signed 2014-09-01 2019-08-22 2014-09-22 2014-11-05 2019-08-30 2014-12-03 2015-03-10 2015-01-02 2019-09-03 2015-02-06 2019-09-03 2015-03-13 2015-12-16 2023-12-31 and Project Management Based Selection Supervision (TS&S) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-ZRA-126017-CS-INDV / Individual Component 1: Institutional Under Contracts Specialist-Spillway IDA / 55630 Post Consultant Open 0.00 2019-08-16 2019-11-22 2019-11-01 2020-07-29 2019-11-08 2020-10-09 2019-12-02 2023-12-31 and Project Management Implementation Refurb- Selection Individual ZRA-KDRP-W-03-19 / Component 1: Institutional Under IDA / 55630 Post Consultant Open 0.00 2019-08-16 2019-11-25 2019-11-01 2019-11-08 2019-12-02 2023-12-31 Assistant Projects Accountant and Project Management Implementation Selection Individual ZM-ZRA-125947-CS-INDV / Component 1: Institutional Under IDA / 55630 Post Consultant Open 0.00 2019-08-16 2019-11-22 2019-11-01 2020-07-29 2019-11-08 2019-12-02 2023-12-31 Contracts Specialist-TS&S and Project Management Implementation Selection Individual ZRA-KDRP-W-04-19 / Dam Component 1: Institutional IDA / 55630 Prior Consultant Limited 330,570.00 Signed 2019-09-01 2019-11-04 2019-09-02 2019-07-19 2019-09-03 2019-11-13 2019-09-10 2019-11-18 2022-08-31 Engineering Expert and Project Management Selection ZRA-KDRP-W-05-19 / Individual Component 1: Institutional Under Dispute Adjudication Board IDA / 55630 Prior Consultant Limited 0.00 2019-11-12 2020-04-06 2019-11-15 2019-09-09 2019-11-25 2019-12-09 2023-12-31 and Project Management Implementation Member Selection ZRA-KDRP-W-06-20 / Individual Component 1: Institutional Pending Chaiperson Dispute IDA / 55630 Prior Consultant Limited 0.00 2020-06-30 2020-07-05 2020-07-15 2020-08-01 2023-12-31 and Project Management Implementation Adjudication Board Member Selection Page 1 ZRA-KDRP-C-09-20 / Five Component 1: Institutional Pending Year Kariba Dam Safety IDA / 55630 Prior Direct Selection Direct 0.00 2020-09-17 2020-09-25 2020-11-13 2021-05-12 and Project Management Implementation Inspections & Monitoring Page 2