Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Food Security and Agriculture Productivity Project Loan Credit No. : P 1555513 2. Bank’s Approval Date of the Procurement Plan : October 20, 2016 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above USD 100,000 RFB ( Goods) > USD 30,000 and up to USD 200,000 RFQ (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above USD 300,000 RFB (Works) > 50,000 and up to USD 1.5 million RFQ (Works) Up to USD 50,000 ICB (Non-Consulting > 200,000 USD All contract above USD Services) 100,000 RFB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above USD 70,000 Selection for Firms; and above USD (b) Quality Based Selection No threshold 50,000 for Individuals (c) Selection Made Under a No threshold Fixed Budget (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Consultant firms Guidelines Para 3.9 (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Food Security and Agriculture Productivity Project PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2020-06-03 2020-09-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155513 GPN Date: 2017-11-30 Project Name: Food Security and Agriculture Productivity Project Loan / Credit No: TF / A4224 Executing Agency(ies): ARDC Yusipang WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-ARDC-Y-175060-GO-DIR / Procurement of 100 25 packets-hybrid cabbage, 25 packets-cauliflower, 25 Pending packets- hybrid Broccoli, 25 Component 2: Enhancing TF / A4224 Post Direct Selection Direct 230.00 0.00 Implementati 2020-06-12 2020-06-17 2020-07-22 2021-01-18 packets-hybrid carrot to be Farmer Productivity on issued to Sampheling, Bongo, Phuntsholing, Gakidling and Sangbaykha under Chhukha and Haa Dzongkhag. BT-ARDC-Y-193807-GO-RFQ / Procurement of Agriculture tolls and inputs such as Pending Silpaulin sheet, ployhouse, Component 2: Enhancing Request for Single Stage - One TF / A4224 Post Open - National 7,000.00 0.00 Implementati 2020-12-02 2021-01-27 2021-07-26 drip irrigation, mulching, Farmer Productivity Quotations Envelope on shed-net, super grain bags and nutrients for hydroponics. BT-ARDC-Y-193815-GO-DIR / Direct procurement of cement, sand and bricks to construct vermi-compost at Pending Component 2: Enhancing Chhukha Dzongkhag. The TF / A4224 Post Direct Selection Direct 400.00 0.00 Implementati 2020-10-27 2020-11-01 2020-12-06 2021-06-04 Farmer Productivity materials will be procured on directly as the value is small and from government authorized dealers. BT-ARDC-Y-193817-GO-RFQ / Procurement of 2 numbers Pending Component 2: Enhancing Request for Single Stage - One of TYT200/350 grain huller TF / A4224 Post Open - National 3,800.00 0.00 Implementati 2020-12-15 2021-02-09 2021-08-08 Farmer Productivity Quotations Envelope to be issued to Project on Gewogs. Page 1 BT-ARDC-Y-193825-GO-DIR / Direct Procurement of 4 sets of EC/PH Meter to be used for newly installed Hydroponic in ARDC Pending Component 2: Enhancing Yusipang. As only one TF / A4224 Post Direct Selection Direct 1,500.00 0.00 Implementati 2020-11-18 2020-11-23 2020-12-28 2021-06-26 Farmer Productivity supplier deals with the on product and as the financial value is small it is proposed for direct purchase from the dealer. BT-ARDC-Y-175062-GO-DIR / Procurement of 500-kg of fertilizers through direct Component 2: Enhancing TF / A4224 Post Direct Selection Direct 155.00 0.00 Canceled 2020-06-05 2020-06-10 2020-07-15 2021-01-11 contracting to be used in Farmer Productivity ARDC- Yusipang and Haa Dzongkhag. BT-ARDC-Y-193816-GO-DIR / Procurement of chemicals Pending Component 2: Enhancing such as copper sulphate, TF / A4224 Post Direct Selection Direct 300.00 0.00 Implementati 2020-11-12 2020-11-17 2020-12-22 2021-06-20 Farmer Productivity fungicide and sodium on hypochlorite. BT-ARDC-Y-193811-GO-DIR / Procurement of seeds like Pending 200 packets of vegetable Component 2: Enhancing TF / A4224 Post Direct Selection Direct 900.00 0.00 Implementati 2020-10-22 2020-10-27 2020-12-01 2021-05-30 seeds, 200 kg garlic and Farmer Productivity on 1000 strawberry to be issued to project Dzongkhags. BT-ARDC-Y-193826-GO-DIR Pending Component 2: Enhancing / Procurement of one TF / A4224 Post Direct Selection Direct 3,500.00 0.00 Implementati 2020-12-10 2020-12-15 2021-01-19 2021-07-18 Farmer Productivity Quinoa Dehusker. on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-ARDC-Y-193821-CS-CQS / The consultant will be hired to develop Audio- Visual document to create awareness on nutrient dense Consultant cereal quinoa. The Component 2: Enhancing Pending TF / A4224 Post Qualification Open - National 4,500.00 0.00 2020-12-10 2020-12-31 2021-02-13 2021-03-15 2021-04-19 2021-10-16 consultant will be hired Farmer Productivity Implementation Selection using CQS method as the financial value is small and moreover only few bidders have the expertise in this field INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Page 2 Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3