Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD USD 100,000 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above > 50,000 and up to USD 1.5 USD 300,000 NCB (Works) million Shopping (Works) Up to USD 50,000 ICB (Non-Consulting > 200,000 USD All contract above Services) USD 100,000 NCB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above USD 70,000 Selection for Consultant Firms (b) Quality Based Selection No threshold (c) Selection Made Under a No threshold All contracts above USD 50,000 Fixed Budget for Individual Consultants. (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Consultant firms Guidelines Para 3.9 (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2018-04-10 2019-12-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Executing Agency(ies): Department of Revenue and Custom WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DRC-GST-53742-GO-RFQ Strengthening Budget / Automatic document Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 306.88 Completed 2018-03-20 2018-04-24 2018-10-21 scanner with document Quotations Envelope Capacities feeder. BT-DRC-GST-53750-GO-RFQ Strengthening Budget Request for Single Stage - One / Multi function network TF / A5549 Execution and Oversight Post Open - National 392.93 Completed 2018-03-20 2018-05-14 2018-11-10 Quotations Envelope printer Capacities BT-DRC-GST-53754-GO-RFQ Strengthening Budget Request for Single Stage - One / Light weight portable TF / A5549 Execution and Oversight Post Open - National 685.47 Completed 2018-03-20 2018-04-30 2018-10-27 Quotations Envelope projector, pointer and screen Capacities BT-DRC-GST-53778-GO-RFQ Strengthening PFM Legal Request for Single Stage - One / Purchasing ten number of TF / A5549 Post Open - National 1,707.16 Completed 2018-03-18 2018-05-13 2018-11-09 and Institutional Framework Quotations Envelope laptops BT-DRC-GST-53025-GO-RFQ / Procurement of 11 Strengthening PFM Legal Request for Single Stage - One numbers of 65 inch TV ( TF / A5549 Post Open - National 17,314.16 Completed 2018-04-21 2018-06-16 2018-07-31 and Institutional Framework Quotations Envelope Part of Video Conference equipment BT-DRC-GST-66249-GO-RFQ / one number of High end WIFI-Access Point for GST Project Office (To be used Strengthening PFM Legal Request for Single Stage - One TF / A5549 Post Open - National 843.12 Completed 2018-06-20 2018-07-16 2019-07-16 for GST Project Office where and Institutional Framework Quotations Envelope all the users and video conferencing equipment will be connected.) BT-DRC-GST-79629-GO-RFQ / Procurement of high end projectors with build-in Strengthening Budget operating system(Microsoft Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 2,751.49 Completed 2018-12-04 2019-01-09 2020-01-09 Windows 10) and In-Built Quotations Envelope Capacities Interactive screen Feature, digital writing pen, wireless keyboard and mouse. Page 1 BT-DRC-GST-79637-GO-RFQ Strengthening Budget / Procurement of photo Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 1,462.93 Completed 2018-12-05 2019-01-30 2019-03-31 copy/printer machine for Quotations Envelope Capacities GST Project Office. BT-DRC-GST-79633-GO-RFQ / Procurement of 7 numbers of laptops (for new officials Strengthening PFM Legal Request for Single Stage - One TF / A5549 Post Open - National 1,170.29 Completed 2018-12-08 2019-01-14 2019-03-15 joining GST Project Office and Institutional Framework Quotations Envelope and 8 for the representatives from regional offices). BT-DRC-GST-57741-GO-RFQ / Procurement of 10 Strengthening PFM Legal Request for Single Stage - One numbers of Webcam (part of TF / A5549 Post Open - National 15,143.78 Completed 2018-04-28 2018-06-23 2018-08-07 and Institutional Framework Quotations Envelope video conferencing equipment) BT-DRC-GST-79639-GO-RFQ / Procurement of Document Strengthening PFM Legal Request for Single Stage - One TF / A5549 Post Open - National 0.00 Canceled 2018-11-28 2019-01-23 2020-01-23 Shredder Machine for GST and Institutional Framework Quotations Envelope Project Office. BT-DRC-GST-53744-GO-RFQ Strengthening Budget Request for Single Stage - One / Photo copy machine with TF / A5549 Execution and Oversight Post Open - National 0.00 Canceled 2018-03-20 2018-05-07 2018-11-03 Quotations Envelope document feeder Capacities NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DRC-GST-57695-CS-CDS / Hiring of Consultant for Strengthening PFM Legal TF / A5549 Post Direct Selection Direct 6,320.00 Signed 2018-04-11 2018-04-15 2018-04-27 2019-06-30 training and hand holding and Institutional Framework on Micro Simulation Model BT-DRC-GST-76986-CS-CDS / Hiring of long term IT Individual consultant on need basis. Strengthening PFM Legal TF / A5549 Post Consultant Open 77,000.00 Terminated 2018-10-01 2018-10-25 2018-11-15 2018-12-20 2020-02-01 Anticipated assistance of and Institutional Framework Selection four times within one year of initial contract. BT-DRC-GST-91632-CS- INDV / Hiring of consultant Individual Strengthening PFM Legal for translation of draft GST TF / A5549 Post Consultant Open 2,893.73 Completed 2018-12-19 2019-01-13 2019-01-15 2019-02-07 2019-06-07 and Institutional Framework law and regulations from Selection English to Dzongkha Page 2 Page 3