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CONFORMED COPY
TF NUMBER   029434
Japanese Grant Agreement
(Endemic Disease Surveillance and Control Project)
between
REPUBLIC OF SENEGAL
and
INTERNATIONAL DEVELOPMENT ASSOCIATION
as Administrator of Grant Funds
provided by JAPAN
Dated March 28, 1996
TF NUMBER 029434
JAPANESE GRANT AGREEMENT
AGREEMENT, dated March 29, 1996, between REPUBLIC OF SENEGAL (the 
Recipient) and INTERNATIONAL DEVELOPMENT ASSOCIATION (the Association) acting 
as Administrator (the Administrator) of grant funds provided by JAPAN (Japan).
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WHEREAS (A) pursuant to a letter agreement dated July 30, 1990, between Japan and 
the Bank and International Bank for Reconstruction and (the Bank) and the Association, Japan 
has requested the Bank and the Association, and the Bank and the Association have agreed, to 
administer grant funds to be made available by Japan for the financing of certain programs and 
projects supported by the Bank and the Association, as the case may be, in accordance with the 
provisions of such letter agreement; and
(B)
Japan has agreed to make available to the Recipient a grant out of said grant 
funds (the Grant) to finance the cost of carrying out the technical assistance described in 
Schedule 2 to this Agreement (the Technical Assistance) on the terms and conditions hereinafter 
set forth;
NOW THEREFORE the parties hereto hereby agree as follows:
ARTICLE I
General Conditions; Definitions
Section 1.01. (a) The following provisions of the “General Conditions Applicable to 
Development Credit Agreements” of the Association, dated January 1, 1985, with the 
modifications set forth in paragraph (b) of this Section (the General Conditions) constitute an 
integral part of this Agreement:
(i)
Article I;
(ii)
Sections 2.01 (1), (2), (3), (4), (5), (6), (7), (8), (9), (12) and (13) and 
2.02 and 2.03;
(iii)
Section 3.01;
(iv)
Sections 4.01 and 4.05;
(v)
Article V;
(vi)
Sections 6.01, 6.02 (a), (b), (c), (e), (g) and (h), 6.03, 6.04 and 6.06;
(vii)
Section 8.01 (b);
(viii)
Sections 9.01, (a), 9.04, 9.05, 9.06, 9.07, and 9.08;
(ix)
Article X and;
(x)
Article XI.
(b)
The General Conditions shall be modified as follows:
(i)
the term “Association,” wherever used in the General Conditions, other 
than in Section 2.01 (8) and 6.02 (f) thereof, means the International 
Development Association acting as Administrator of the Grant pursuant 
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to the letter agreement between Japan and the Bank and the Association 
referred to in Recital (A) of this Agreement, except that in Section 6.02, 
the term “Association” shall also include the International Development 
Association acting in its own capacity;
(ii)
the term “Borrower,” wherever used in the General Conditions, means 
the Recipient;
(iii)
the term “Development Credit Agreement” wherever used in the General 
Conditions, means this Agreement;
(iv)
the term “Credit,” wherever used in the General Conditions, means the 
Grant;
(v)
the term “Credit Account,” wherever used in the General Conditions, 
means the Grant Account, an account opened by the Administrator on its 
books in the name of the Recipient to which the amount of the Grant is 
credited;
(vi)
the term “Project,” wherever used in the General Conditions, means the 
technical assistance described in Schedule 2 to this Agreement; and
(vii)
Section 4.01 shall be modified to read:
“Withdrawals from the Grant Account shall be made in dollars; 
provided, however, that if the expenditures to be financed out of the 
proceeds of the Grant have been paid or are payable in another currency, 
the Administrator shall, at the request of the Recipient, purchase such 
currency with the proceeds of such withdrawal.”.
Section 1.02. Wherever used in this Agreement, unless the context otherwise requires, 
the several terms defined in the General Conditions and in the Recitals to this Agreement have 
the respective meanings therein set forth.
ARTICLE II
The Grant
Section 2.01. The Administrator agrees to make available to the Recipient, on the terms 
and conditions set forth or referred to in this Agreement, the Grant in an amount of two hundred 
thousand United States dollars (US$200,000).
Section 2.02. (a) The amount of the Grant may be withdrawn from the Grant Account in 
accordance with the provisions of Schedule 1 to this Agreement, as such Schedule may be 
amended from time to time by agreement between the Recipient and the Administrator, for 
expenditures made (or, if the Administrator shall so agree, to be made) in respect of the 
reasonable cost of carrying out the Technical Assistance and to be financed out of the Grant.
(b)
The Recipient may, for the purposes of  the Technical Assistance, open and 
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maintain in dollars a special deposit account in a commercial bank on terms and conditions 
satisfactory to the Administrator, including appropriate protection against set-off, seizure or 
attachment. Deposits into, and payments out of, the Special Account shall be made in accordance 
with the provisions of Schedule 4 to this Agreement.
Section 2.03. The Closing Date shall be December 31, 1996 or such later date as the 
Administrator shall establish. The Administrator shall promptly notify the Recipient of such later 
date.
ARTICLE III
Execution of the Project
Section 3.01. The Recipient shall carry out the Project with due diligence and efficiency 
and in conformity with appropriate financial, health and population practices, and shall provide, 
promptly as needed, the funds, facilities, services and other resources required for the Technical 
Assistance. 
Section 3.02. Except as the Administrator shall otherwise agree, procurement of the 
consultants’ services required for the Technical Assistance and to be financed out of the Grant 
shall be governed by the provisions of Schedule 3 to this Agreement.
Section 3.03. (a) The Recipient shall maintain or cause to be maintained records and 
accounts adequate to reflect in accordance with sound accounting practices the operations, 
resources and expenditures in respect of the Technical Assistance of the departments or agencies 
of the Recipient responsible for carrying out the Technical Assistance or any part thereof.
(b)
The Recipient shall:
(i)
have the records and accounts referred to in paragraph (a) of this Section 
for each fiscal year audited, in accordance with appropriate auditing 
principles consistently applied, by independent auditors acceptable to the 
Administrator;
(ii)
furnish to the Administrator as soon as available, but in any case not 
later than four months after the end of each such year, the report of such 
audit by said auditors, of such scope and in such detail as the 
Administrator shall have reasonably requested; and
(iii)
furnish to the Administrator such other information concerning 
said records and accounts and the audit thereof as the Administrator 
shall from time to time reasonably request.
(c)
For all expenditures with respect to which withdrawals from the Grant Account 
were made on the basis of statements of expenditure, the Recipient shall:
(i)
maintain or cause to be maintained, in accordance with paragraph (a) of 
this Section, records and accounts reflecting such expenditures;
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(ii)
retain, until at least one year after the Administrator has received the 
audit for the fiscal year in which the last withdrawal from the Grant 
Account was made, all records (contracts, orders, invoices, bills, receipts 
and other documents) evidencing such expenditures;
(iii)
enable the Administrator's representatives to examine such records; and
(iv)
ensure that such records and accounts are included in the annual audit 
referred to in paragraph (b) of this Section and that the report of such 
audit contains a separate opinion by said auditors as to whether the 
statements of expenditure submitted during such fiscal year, together 
with the procedures and internal controls involved in their preparation, 
can be relied upon to support the related withdrawals.
Section 3.04. For the purpose of Section 9.06 of the General Conditions and without 
limitation thereto, the Recipient shall:
(a)
prepare, on the basis of guidelines acceptable to the Administrator, and furnish 
to the Administrator not later than six months after the Closing Date or such later date as may be 
agreed for this purpose between the Recipient and the Administrator, a plan for the future 
operations designed to ensure the continued achievement of the objectives of the Technical 
Assistance; and
(b)
afford the Administrator a reasonable opportunity to exchange views with the 
Recipient on said plan.
ARTICLE IV
Effectiveness; Termination
Section 4.01. This Agreement shall become effective upon its execution by the parties 
hereto.
Section 4.02. This Agreement shall continue in effect until the Grant has been fully 
disbursed and the parties to this Agreement have fulfilled all their obligations hereunder.
ARTICLE V
Representation
Section 5.01. The Minister of Finance of the Recipient is designated as representative of 
the Recipient for the purposes of Section 11.03 of the General Conditions.
Section 5.02. The following addresses are specified for the purposes of Section 11.01 of 
the General Conditions:
For the Recipient:
Ministry of Finance 
Rue Charles Lainé
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B.P. 4017
Dakar
Senegal
For the Administrator:
International Development Association
1818 H Street, N.W.
Washington, D.C. 20433
United States of America
Cable address:
Telex:
INDEVAS
197688 (TRT),
Washington, D.C.
248423 (RCA),
  64145 (WUI) or
  82987 (FTCC)
IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized 
representatives, have caused this Agreement to be signed in their respective names as of the day 
and year first above written.
REPUBLIC OF SENEGAL
By /s/Mamadou Mansour Seck
Authorized Representative
INTERNATIONAL DEVELOPMENT ASSOCIATION
as Administrator of the Grant
By /s/ Stephen M. Denning
Acting Regional Vice President
Africa
SCHEDULE 1
Withdrawal of the Grant
1.
The table below sets forth the Categories of items to be financed out of the Grant, the 
allocation of the amount of the Grant to each Category and the percentage of expenditures for 
items so to be financed in each Category:
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Amount of the
Grant Allocated
% of
(Expressed
Expenditures
Category
in dollars)
to be Financed
(1) Consultants’
200,000100%
services
_________
TOTAL
     200,000
2.
Notwithstanding the provisions of paragraph 1 above, no withdrawals shall be made in 
respect of payments made for expenditures prior to the date of this Agreement.
3.
The Administrator may require withdrawals from the Grant Account to be made on the 
basis of statements of expenditure for services under contracts with consulting firms not 
exceeding $100,000 equivalent, and with individual consultants not exceeding $50,000 
equivalent, under such terms and conditions as the Administrator shall specify by notice to the 
Recipient.
SCHEDULE 2
Description of Technical Assistance
1.
Health Information System
:
(a)
Development of a nationwide implementation plan for the new health 
information system (HIS).
(b)
Developing the HIS for the hospital sector.
(c)
Training of the health personnel in the use of the new HIS.
2.
Institutional Capacity
:
(a)
Carrying out of a program to integrate activities and resources of the vertical 
disease-specific control programs at each level of the health delivery system.
(b)
Reorganization of the administrative structure of the surveillance and control of 
endemic diseases.
(c)
Developing a streamlined training plan for all endemic disease control activities.
3.
Endemic Disease Control Programs
:
(a)
Carrying out of a program to implement the malaria and onchocerciasis control 
program.
(b)
Elaboration and implementation of a national schisosomiasis control program.
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SCHEDULE 3
Consultants’ Services
Employment of Consultants
1.
In order to assist the Recipient in carrying out the Technical Assistance, the Recipient 
shall employ consultants, whose qualifications, experience and terms and conditions of 
employment shall be satisfactory to the Administrator. Such consultants shall be selected in 
accordance with principles and procedures satisfactory to the Administrator on the basis of the 
“Guidelines for the Use of Consultants by World Bank Borrowers and by the World Bank as 
Executing Agency” published by the Bank in August 1981 (the Consultant Guidelines). For 
complex time-based assignments, the Recipient shall employ such consultants under contracts 
using the standard form of contract for consultants' services issued by the Administrator, with 
such modifications as shall have been agreed by the Administrator. Where no relevant standard 
contract documents have been issued by the Association, the Recipient shall use other standard 
forms agreed with the Administrator.
2.
Notwithstanding the provisions of paragraph 1 of this Section, the provisions of the 
Consultant Guidelines requiring prior Administrator review or approval of budgets, short lists, 
selection procedures, letters of invitation, proposals, evaluation reports and contracts, shall not 
apply to: (a) contracts for the employment of consulting firms estimated to cost less than 
$100,000 equivalent each; or (b) contracts for the employment of individuals estimated to cost 
less than $50,000 equivalent each. However, said exceptions to prior Administrator review shall 
not apply to: (a) the terms of reference for such contracts; (b) single-source selection of 
consulting firms; (c) assignments of a critical nature, as reasonably determined by the 
Administrator; (d) amendments to contracts for the employment of consulting firms raising the 
contract value to $100,000 equivalent or above; or (e) amendments to contracts for the 
employment of individual consultants raising the contract value to $50,000 equivalent or above.
SCHEDULE 4
Special Account
1.
For the purposes of this Schedule:
(a)
the term “eligible Category” means Category (1) set forth in the table in 
paragraph 1 of Schedule 1 to this Agreement;
(b)
the term “eligible expenditures” means expenditures in respect of the reasonable 
cost of services required for the Technical Assistance and to be financed out of the amount of the 
Grant allocated from time to time to the eligible Category in accordance with the provisions of 
Schedule 1 to this Agreement; and
(c) 
the term “Authorized Allocation” means an amount equivalent to FCFA 
25,000,000, to be withdrawn from the Grant Account and deposited into the Special Account 
pursuant to paragraph 3 (a) of this Schedule.
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2.
Payments out of the Special Account shall be made exclusively for eligible expenditures 
in accordance with the provisions of this Schedule.
3.
After the Administrator has received evidence satisfactory to it that the Special Account 
has been duly opened, withdrawals of the Authorized Allocation and subsequent withdrawals to 
replenish the Special Account shall be made as follows:
(a)
For withdrawals of the Authorized Allocation, the Recipient shall furnish to the 
Administrator a request or requests for deposit into the Special Account of an amount or amounts 
which do not exceed the aggregate amount of the Authorized Allocation. On the basis of such 
request or requests, the Administrator shall, on behalf of the Recipient, withdraw from the Grant 
Account and deposit into the Special Account such amount or amounts as the Recipient shall 
have requested.
(b)(i)
For replenishment of the Special Account, the Recipient 
shall furnish to the Administrator requests for deposits into the 
Special Account at such intervals as the Administrator shall 
specify.
(ii)
Prior to or at the time of each such request, the 
Recipient shall furnish to the Administrator the documents and 
other evidence required pursuant to paragraph 4 of this Schedule 
for the payment or payments in respect of which replenishment is 
requested. On the basis of each such request, the Administrator 
shall, on behalf of the Recipient, withdraw from the Grant Account 
and deposit into the Special Account such amount as the Recipient 
shall have requested and as shall have been shown by said 
documents and other evidence to have been paid out of the Special 
Account for eligible expenditures. All such deposits shall be 
withdrawn by the Administrator from the Grant Account under the 
eligible Category, and in the equivalent amounts, as shall have been 
justified by said documents and other evidence.
4.
For each payment made by the Recipient out of the Special Account, the Recipient shall, 
at such time as the Administrator shall reasonably request, furnish to the Administrator such 
documents and other evidence showing that such payment was made exclusively for eligible 
expenditures.
5.
Notwithstanding the provisions of paragraph 3 of this Schedule, the Administrator shall 
not be required to make further deposits into the Special Account:
(a)
if, at any time, the Administrator shall have determined that all further 
withdrawals should be made by the Recipient directly from the Grant Account in accordance 
with the provisions of Article V of the General Conditions and paragraph (a) of Section 2.02 of 
this Agreement;
(b)
if the Recipient shall have failed to furnish to the Administrator within the 
period of time specified in Section 3.03 (b) (ii) of this Agreement, any of the audit reports 
required to be furnished to the Administrator pursuant to said Section in respect of the audit of 
the records and accounts for the Special Account;
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(c)
if, at any time, the Administrator shall have notified the Recipient of its intention 
to suspend in whole or in part the right of the Recipient to make withdrawals from the Grant 
Account pursuant to the provisions of Section 6.02 of the General Conditions; or
(d)
once the total unwithdrawn amount of the Grant allocated to the eligible 
Category, minus the total amount of all outstanding special commitments entered into by the 
Administrator pursuant to Section 5.02 of the General Conditions with respect to the Technical 
Assistance, shall equal the equivalent of twice the amount of the Authorized Allocation.
Thereafter, withdrawal from the Grant Account of the remaining unwithdrawn amount of the 
Grant allocated to the eligible Category shall follow such procedures as the Administrator shall 
specify by notice to the Recipient. Such further withdrawals shall be made only after and to the 
extent that the Administrator shall have been satisfied that all such amounts remaining on deposit 
in the Special Account as of the date of such notice will be utilized in making payments for 
eligible expenditures.
6.
(a)
If the Administrator shall have determined at any time that any payment out of 
the Special Account: (i) was made for an expenditure or in an amount not eligible pursuant to 
paragraph 2 of this Schedule; or (ii) was not justified by the evidence furnished to the 
Administrator, the Recipient shall, promptly upon notice from the Administrator: (A) provide 
such additional evidence as the Administrator may request; or (B) deposit into the Special 
Account (or, if the Administrator shall so request, refund to the Administrator) an amount equal 
to the amount of such payment or the portion thereof not so eligible or justified. Unless the 
Administrator shall otherwise agree, no further deposit by the Administrator into the Special 
Account shall be made until the Recipient has provided such evidence or made such deposit or 
refund, as the case may be.
(b)
If the Administrator shall have determined at any time that any amount 
outstanding in the Special Account will not be required to cover further payments for eligible 
expenditures, the Recipient shall, promptly upon notice from the Administrator, refund to the 
Administrator such outstanding amount.
(c)
The Recipient may, upon notice to the Administrator, refund to the 
Administrator all or any portion of the funds on deposit in the Special Account.
(d)
Refunds to the Administrator made pursuant to paragraph 6 (a), (b) and (c) of 
this Schedule shall be credited to the Grant Account for subsequent withdrawal or for 
cancellation in accordance with the relevant provisions of this Agreement, including the General 
Conditions.