PROCUREMENT PLAN Project information: Lao PDR: Enhancing Public Finance Management through Information Communication Technology (ICT) and Skills (E-FITS) Project Project Implementation agency: Ministry of Finance Date of the Procurement Plan: January 18, 2019 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement 1 related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Category Applicable Applicable thresholds Remarks thresholds Remarks (in US$) (in US$) Works RFB through ≥ 2.0 million – ≥ 10 million This has not been Open foreseen at the International project preparation market approach stage. RFB through ≥ 200,000 - – None - Open National < 2.0 million market approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – ≥ 2 million This has not been Open foreseen at the 2 International project preparation market approach stage. RFB through ≥ 100,000 - - None Risk-based approach Open National < 0.6 million market approach Request for < 100,000 None Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 1.2 Procurement packages for Goods (prior and post reviews) with method and Time Schedule Expecte Contract Procurement Review d Contrac Estimated by Ref. (Description) Method t Commen Cost Bank No. Signing ts (US$) (Prior / Date Post) Purchase and installation and of the application system software for a new RFB G- financial management 10,000,00 (International Dec Prior 01 information system, 0 market 2019 including hard approach) hardware such as servers, storage, network RFB IT equipment G- (International July (desktops, laptops, 2,000,000 Prior 02 market 2020 scanner, printer, UPS) approach) Software upgrade of G- Septemb the debt management 200,000 Single Source Post 03 er 2019 system* RFB Purchase of a learning G- (National July management system 300,000 Post 04 market 2020 (LMS)* approach) 12,500,00 Total Works and Goods 0 Notes: RFB: Request for Bids * Although these packages are subject to procurement Post Review, the World Bank will do technical review. II. Selection of Consultants 3 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds thresholds Remarks Remarks (in US$ (in US$, equivalent) millions) QCBS, QBS, FBS, ≥ 300,000 Shortlist of only ≥ 1.0 million Risk-based LCS (Using the National approach most Consultants (Firms) appropriate for contract agreed market in the PP approach) CQS (Open or < 300,000 QCBS, QBS, FBS, None limited LCS) can be applied competition for contracts with through national value under or international $300,000 market approach, specified in the PP and agreed with the Bank. Direct Selection None No threshold; meet Same as for This has not been of firms requirements of competitive foreseen at the regulations 7.13- selection project preparation 7.15 stage. Individual N/A Essential individual ≥ 300,000 and Risk-based Consultants depending on assignments will be for the positions approach nature of defined in the as specified in services Procurement Plan the PP agreed agreed with the with the Bank Bank and in line with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date C-01 Consulting 1,000,000 QCBS Prior April 2019 advanced services for the procurement preparation of the technical specifications, 4 Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date bid evaluation and contract supervision C-02 Consulting 150,000 CQS/IC Post May 2019 services for the preparation, selection and supervision of contracts for the establishment of PFM Skills Program* C-03 Consulting 500,000 QCBS Post December services for the 2019 preparation of the implementation of a PFM skills training program, including the preparation of a competency framework, job profiles, training needs analysis, and curriculum* C-04 Consulting 300,000 QCBS Post May 2020 services for the instructional design of e- learning courses C-05 Externally- 500,000 Direct Selection Post - Continuation provided Contract training courses (ICT, language, etc) C-06 Consulting 400,000 QCBS Post December services for 2019 conducting stakeholder surveys* C-07 Consulting/Medi 250,000 CQS Post July 2019 a services for a communications campaign C-08 Consulting 100,000 CQS Post July 2020 services for the update of standard operating procedures (SOP) C-09 Project 36,000 Direct Selection Post Jan. 1, 2020 Continuation Coordinator Contract C-10 Project Assistant 15,000 Direct Selection Post Jan. 1, 2020 Continuation Contract 5 Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date C-11 Project Financial 36,000 Direct Selection Post Jan. 1, 2020 Continuati Management on Consultant Contract C-12 Project 36,000 Direct Selection Post Jan. 1, 2020 Continuation Procurement Contract Consultant C-13 Project 15,000 Direct Selection Post Jan. 1, 2020 Continuation Procurement Contract Assistant C-14 Project 24,000 Direct Selection Post Jan. 1, 2020 Continuati Accountant on Contract C-15 Project M&E 30,000 Direct Selection Post Jan. 1, 2020 Continuation Consultant Contract C-16 Change 30,000 Direct Selection Post Jan. 1, 2020 Continuation Management Contract Consultant C-17 External Audit 100,000 CQS Post Feb. 15, Firm* 2019 Total consulting 3,522,000 services Total Works, Goods and 16,022,000 Consulting Services Notes: QCBS: Quality Cost Based Selection CQS: Consultant’s Qualifications Based Selection IC: Individual Consultant * Although these packages are subject to procurement Post Review, the World Bank will do technical review. To select external financial audit, project implementing agencies shall send their REOIs to all three qualified firms namely PwC, KPMG and EY; that are acceptable audit firms for bank financed projects in the Lao PDR. Means advertising for this package is not required. 6 PROCUREMENT Lao People's Democratic Republic : Enhancing Public Finance Management through Information and Communication Technology and Skills (E-FITS) Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-31 2021-03-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167534 GPN Date: 2019-01-08 Project Name: Enhancing Public Finance Management through Information and Communication Technology and Skills (E-FITS) Project Loan / Credit No: IDA / 63770, / M Executing Agency(ies): inistry of Finance WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Foundations G-03 / Software upgrade of IDA / 63770 for a Core Public Financial Post Direct Selection Direct 200,000.00 264,300.00 Signed 2019-05-01 2019-11-26 2019-05-06 2019-10-24 2019-06-10 2020-09-28 2019-12-07 the debt management system Management System Component 1: Foundations Pending G-04 / Purchase of a learning Single Stage - One / for a Core Public Financial Post Request for Bids Open - National 300,000.00 0.00 Implementati 2019-05-01 2019-05-06 2019-06-17 2019-07-17 2019-08-21 2020-02-17 management system (LMS) Envelope Management System on G-05 / Supply, Intallation Component 1: Foundations and Commissing of ICT Single Stage - One IDA / 63770 for a Core Public Financial Post Request for Bids Open - National 577,000.00 424,590.47 Signed 2019-12-11 2019-12-17 2019-12-23 2020-01-14 2020-01-28 2020-02-17 2020-02-07 2020-05-25 2020-03-05 2020-07-13 2020-04-20 Equipment and Software for Envelope Management System IFID and DMFAS G-01 / Purchase and installation and of the application system software Component 1: Foundations Pending for a new financial Single Stage - One IDA / 63770 for a Core Public Financial Prior Request for Bids Open - International 10,000,000.00 0.00 Implementati 2021-08-02 2021-08-07 2021-09-18 2021-10-18 2021-11-22 2022-05-21 management information Envelope Management System on system, including hard hardware such as servers, storage, network G-02 / IT equipment Component 1: Foundations Pending Single Stage - One (desktops, laptops, scanner, IDA / 63770 for a Core Public Financial Prior Request for Bids Open - International 2,000,000.00 0.00 Implementati 2021-10-04 2021-10-09 2021-11-20 2021-12-20 2022-01-24 2022-07-23 Envelope printer, UPS) Management System on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C-03 / Consulting services for the preparation of the implementation of a PFM skills Component 2: Public Finance training program, including Quality And Cost- Under / Management Skills Program Post Open - International 500,000.00 0.00 2019-02-15 2020-12-03 2019-03-08 2020-12-22 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 the preparation of a Based Selection Implementation and Change Management competency framework, job profiles, training needs analysis, and curriculum* C-04 / Consulting services Component 2: Public Finance Quality And Cost- Pending for the instructional design of / Management Skills Program Post Open - International 300,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 Based Selection Implementation e-learning courses and Change Management C-06 / Consulting services Component 2: Public Finance Quality And Cost- Pending for conducting stakeholder / Management Skills Program Post Open - International 400,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 Based Selection Implementation surveys* and Change Management C-07 / Consulting/Media Component 2: Public Finance Consultant Pending services for a communications / Management Skills Program Post Qualification Open - National 250,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-21 2019-06-25 2019-12-22 Implementation campaign and Change Management Selection Consultant Component 3: Project C-17 / External Audit Firm IDA / 63770 Post Qualification Open - National 100,000.00 100,000.00 Signed 2019-12-13 2019-11-06 2020-01-03 2020-02-16 2020-01-28 2020-03-17 2020-05-17 2020-04-21 2020-05-22 2020-10-18 Implementation Selection QCBS-01 / Cosultancy Services to Support the Component 1: Foundations Preparation and Quality And Cost- IDA / 63770 for a Core Public Financial Prior Open - International 1,000,000.00 1,048,576.00 Signed 2019-01-23 2019-12-18 2019-02-13 2019-03-29 2019-12-19 2019-04-26 2019-12-16 2019-05-26 2019-12-25 2019-12-26 2020-11-09 2020-01-24 2020-06-30 2021-01-23 Implementation of Financial Based Selection Management System Management Information System C-01 / Consulting services for the preparation of the Component 1: Foundations Quality And Cost- technical specifications, bid / for a Core Public Financial Prior Open - International 1,000,000.00 0.00 Canceled 2019-02-28 2019-02-11 2019-03-21 2019-02-14 2019-05-04 2019-06-01 2019-07-01 2019-08-05 2019-09-09 2020-09-08 Based Selection evaluation and contract Management System supervision Component 1: Foundations Consultant C-19 / GFIS Upgrade IDA / 63770 for a Core Public Financial Post Qualification Open - National 300,000.00 0.00 Canceled 2019-12-18 2019-12-19 2019-12-24 2020-01-24 2020-08-31 2020-02-04 2020-02-28 2020-08-26 Management System Selection Page 1 Component 1: Foundations Consultant C-18 / GFIS Data Analysis IDA / 63770 for a Core Public Financial Post Qualification Open - National 110,000.00 0.00 Canceled 2019-12-18 2019-12-19 2019-12-24 2020-01-24 2020-02-04 2020-02-28 2020-05-28 Management System Selection Component 1: Foundations Consultant C-22 / GFIS Data Analysis IDA / 63770 for a Core Public Financial Post Qualification Open - National 110,000.00 110,000.00 Signed 2020-02-11 2020-02-04 2020-03-03 2020-04-16 2020-08-31 2020-05-16 2020-10-22 2020-06-20 2020-11-06 2020-12-17 Management System Selection Component 1: Foundations Consultant C-23 / GFIS Software IDA / 63770 for a Core Public Financial Post Qualification Open - National 300,000.00 297,000.00 Signed 2020-02-11 2020-02-04 2020-03-03 2020-04-16 2020-08-31 2020-05-16 2020-10-22 2020-06-20 2020-11-06 2021-05-05 Development Management System Selection C-02 / Consulting services for the preparation, selection Component 1: Foundations Consultant and supervision of contracts / for a Core Public Financial Post Qualification Open - International 150,000.00 0.00 Canceled 2019-02-15 2019-03-08 2019-04-21 2019-05-21 2019-06-25 2019-12-22 for the establishment of PFM Management System Selection Skills Program INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C-05 / Externally-provided Component 2: Public Finance Pending training courses (ICT, / Management Skills Program Post Direct Selection Direct 500,000.00 0.00 2019-02-15 2019-02-25 2019-05-01 2019-10-28 Implementation language, etc) and Change Management Component 3: Project C-10 / Project Assistant IDA / 63770 Post Direct Selection Direct 15,000.00 12,500.00 Signed 2019-12-13 2019-01-13 2019-12-23 2019-04-18 2020-02-26 2020-05-24 2020-08-24 Implementation C-11 / Project Financial Component 3: Project IDA / 63770 Post Direct Selection Direct 36,000.00 26,460.00 Signed 2019-12-13 2019-01-13 2019-12-23 2020-05-22 2020-02-26 2019-06-26 2020-08-24 Management Consultant Implementation Component 3: Project C-14 / Project Accountant IDA / 63770 Post Direct Selection Direct 24,000.00 19,800.00 Signed 2019-12-13 2019-01-13 2019-12-23 2019-03-11 2020-02-26 2019-07-19 2020-08-24 Implementation C-15 / Project M&E Component 3: Project IDA / 63770 Post Direct Selection Direct 30,000.00 21,780.00 Signed 2019-12-13 2019-01-13 2019-12-23 2019-05-13 2020-02-26 2019-08-02 2020-08-24 Consultant Implementation C-16 / Change Management Component 3: Project / Post Direct Selection Direct 30,000.00 0.00 Canceled 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Consultant Implementation Component 3: Project C-09 / Project Coordinator / Post Direct Selection Direct 36,000.00 0.00 Canceled 2019-12-13 2020-07-09 2019-12-23 2020-02-26 2020-08-24 Implementation C-12 / Project Procurement Component 3: Project / Post Direct Selection Direct 36,000.00 0.00 Canceled 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Consultant Implementation Individual Component 3: Project C-20 / Project Coordinator IDA / 63770 Post Consultant Open 25,000.00 24,636.00 Signed 2020-07-14 2020-07-14 2020-09-01 2020-09-01 2020-09-22 2020-10-27 2020-09-21 2021-04-25 Implementation Selection Individual Component 3: Project C-21 / Project Procurement IDA / 63770 Post Consultant Open 36,000.00 34,800.00 Signed 2020-01-14 2020-01-28 2020-03-03 2020-02-04 2020-03-24 2020-02-17 2020-04-28 2020-02-28 2020-10-25 Implementation Selection Individual Component 3: Project Pending C-24 / Junior Coordinator IDA / 63770 Post Consultant Open 19,200.00 0.00 2021-01-17 2021-03-07 2021-03-28 2021-05-02 2021-10-29 Implementation Implementation Selection C-25 / Consultancy services for the preparation, support, Component 2: Public Finance Individual Pending and supervision of a Learning IDA / 63770 Management Skills Program Post Consultant Open 150,000.00 0.00 2021-03-21 2021-05-09 2021-05-30 2021-07-04 2021-12-31 Implementation Management System under and Change Management Selection the PFM Skills Program Component 2: Public Finance C-26 / English Language Pending IDA / 63770 Management Skills Program Post Direct Selection Direct 142,400.00 0.00 2021-03-30 2021-04-09 2021-06-13 2021-12-10 Training Implementation and Change Management Page 2