Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD 100,000 USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above USD 300,000 NCB (Works) > 50,000 and up to USD 1.5 million Shopping (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2017-12-07 2021-10-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Department of Public Accounts, Ministry of Finance Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFM-MDF/IFMIS-ICT / Strengthening Budget Request for Single Stage - One Procurement of Laptops for TF / A5549 Execution and Oversight Post Open - International 9,747.48 Completed 2018-02-12 2018-03-28 2018-06-14 2018-06-29 2018-06-29 Quotations Envelope ICT Core Team for IFMIS Capacities PFM-MDF/IFMIS-ICT/SERVER / Procurement of 1 No. 2U Strengthening Budget Request for Single Stage - One Server (training) for ePayment, TF / A5549 Execution and Oversight Post Open - International 9,575.49 Completed 2019-01-27 2019-03-24 2019-02-27 2019-09-20 2019-03-22 Quotations Envelope a major component in the Capacities IFMIS BT-DPA, MOF-169125-GO- Strengthening PFM Legal and DIR / Purchase of projector i3 TF / A5549 Post Direct Selection Direct 2,247.15 Completed 2020-04-16 2020-04-15 2020-04-16 2020-04-15 2020-04-17 2020-04-16 2020-04-20 2020-04-22 Institutional Framework ( K-Yan) from local market. BT-DPA, MOF-169120-GO- DIR / Purchase of three Strengthening PFM Legal and numbers SMART television- TF / A5549 Post Direct Selection Direct 5,074.00 Completed 2020-04-17 2020-04-15 2020-04-17 2020-04-15 2020-04-17 2020-04-15 2020-04-24 2020-04-17 Institutional Framework one number of 65" and two nos of 82". BT-DPA, MOF-174012-GO- DIR / Purchase of 5 numbers laptop for e-PEMS ( electronic Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 1,022.09 Completed 2020-05-17 2020-05-12 2020-05-17 2019-09-12 2020-05-22 2019-12-31 2020-12-28 2020-09-14 Public expenditure Institutional Framework Management system) team and PIU office . BT-DPA, MOF-174013-GO- Pending RFQ / Purchase of one unit Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-05-22 2020-05-27 2020-06-13 multi function printer for e- Institutional Framework Quotations Envelope on PEMS and PIU office BT-DPA, MOF-234289-GO- Pending RFQ / Purchase of 12 Nos. of Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 0.00 Implementati 2021-05-17 2021-05-17 2021-05-17 2021-06-30 laptops for Cluster Finance Institutional Framework on Services. BT-DPA, MOF-234431-GO- RFQ / Purchase of 4Nos. of 65" Smart TV screen -UHD/4K Strengthening Budget Pending with Wall Mount Accessories Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 0.00 Implementati 2021-05-14 2021-05-29 2021-06-30 with compatibility to Video Quotations Envelope Capacities on Conferencing (VC) - DPA 2nos. - Cluster Finance Services Office - 2nos. BT-DPA, MOF-234432-GO- RFQ / Purchase of 5Nos. VC Strengthening Budget Pending Camera with inbuilt speaker: Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 0.00 Implementati 2021-05-14 2021-05-31 2021-06-30 3nos. for DPA and 2nos. for Quotations Envelope Capacities on Cluster Finance Services Office. BT-DPA, MOF-234433-GO- RFQ / Purchase of 3Nos. Multi Strengthening Budget Pending Request for Single Stage - One Functional Printer (HD): 1no. TF / A5549 Execution and Oversight Post Open - National 0.00 Implementati 2021-05-14 2021-05-31 2021-06-30 Quotations Envelope for DPA and 2Nos. for Cluster Capacities on Finance Service Office. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 DPA/AD/PFM- MDF/IPSAS/001 / Support implementation of cash basis IPSAS, conduct gap analysis, develop Roadmap for Cash- Strengthening Budget basis IPSAS Quality And Cost- Under TF / A5549 Execution and Oversight Post Open - International 0.00 2017-12-19 2017-12-08 2018-01-09 2017-12-08 2018-01-23 2018-05-03 2018-02-22 2018-07-10 2018-03-08 2018-07-27 2018-04-05 2018-10-22 2018-05-01 2020-04-30 implementation,develop Based Selection Implementation Capacities Bhutanese Public Sector Accounting Standards, conduct trainings/workshops, hand-holding on AFS preparation for 1-2 FYs, etc DPA/IFMIS-01/2019- 20/2504 / Advisory Support Strengthening Budget Consultant Under for the IT Audit of PFM TF / A5549 Execution and Oversight Post Qualification Open - International 0.00 2019-04-04 2019-04-04 2019-04-25 2019-04-09 2019-06-08 2019-10-16 2019-07-08 2020-07-31 2019-08-12 2020-02-08 Implementation Information Systems in the Capacities Selection Ministry of Finance INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFM-MDF-HRD/001 / Strengthening Budget Individual Consultant for development of Under TF / A5549 Execution and Oversight Post Consultant Open 0.00 2018-03-26 2018-03-14 2018-03-29 2018-10-24 2018-03-29 2018-04-20 2018-07-31 Competency Framework for Implementation Capacities Selection MoF MOF-DPA/104189-CS-INDV / The recruited consultant will work with the ePayment team Strengthening Budget Individual Under to enhance the existing Public TF / A5549 Execution and Oversight Post Consultant Open 0.00 2019-03-04 2019-03-04 2019-03-14 2019-03-17 2019-03-19 2019-04-03 2019-04-10 2019-10-07 Implementation Expenditure Management Capacities Selection System (PEMS) to accomodate the ePayment initiatives. BT-DPA, MOF-149809-CS- CDS / Continuation of the Strengthening PFM Legal and consultant to work with the TF / A5549 Post Direct Selection Direct 51,696.13 Signed 2019-12-15 2019-12-31 2019-12-25 2019-12-31 2019-12-30 2019-12-31 2020-06-27 Institutional Framework PFM Reforms and a new web based reporting system BT-DPA, MOF-199262-CS- QCBS / Hiring of individual Individual consultant for Assessing Strengthening PFM Legal and Under TF / A5549 Prior Consultant Open 0.00 2020-11-01 2020-10-20 2020-12-20 2021-04-16 2021-01-10 2021-07-22 2021-02-14 2021-08-13 Public Investment Institutional Framework Implementation Selection Management (PIM) systems in Bhutan. BT-DPA, MOF-259188-CS- INDV / Hiring of Individual IT Consultant for enhancement Strengthening Budget Individual Pending and stabilization of electronic TF / A5549 Execution and Oversight Post Consultant Limited 0.00 2021-11-02 2021-11-07 2021-11-28 2022-01-02 2022-07-01 Implementation daily allowance and travel Capacities Selection system (eDATS) of Department of Public Accounts Page 2