PROCUREMENT PLAN FOR THE THIRD RURAL SECTOR SUPPORT PROJECT (RSSP III) UPDATED JULY 2016 I. General 1. Project information Country: Rwanda Project Name: Third Rural Sector Support Project (RSSP III) Project Implementing Agencies: MINAGRI-LWH/RSSP/FRDP/RCSP Single Project Implementation Unit World Bank’s approval date for the procurement plan: April 7, 2017 Date of General Procurement Notice: (after Board approval) Period covered by this procurement plan: From July 2016 to June 2017 II. Goods and Works and Non-consulting Services 1. Prior Review Threshold: Procurement decisions subject to Prior Review Procurement method Contract amount Subject to Prior Review (category) (US$ equivalent) 1. ICB (Works) ≥ 10,000,000 ≥20,000,000 None 2. NCB or ICB (Works) < 10,000,000 ≥4,000,000 3. ICB (Goods) ≥ 1,000,000 None 4. NCB or ICB (Goods) < 1,000,000 NA 5. Shopping (Goods and Works) < 50,000 All contracts 6. Direct Contracting ≥ 100,000 First two contracts only 7 Direct Contracting < 100,000 1 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by the World Bank, as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract amount Selection Method Subject to Prior Review (US$ equivalent) Quality and Cost-Based / Quality Based / 1. Fixed Budget / Least Cost / Consultant’s ≥ 300,000 ≥4,000,000 Qualifications (firms) Quality and Cost-Based / Quality Based / 2. Fixed Budget / Least Cost / Consultant’s < 300,000 Only TOR Qualifications (firms) 3. Single Source (SS) / Firms / Individual ≥ 100,000 All contracts 4 Single Source (SS) / Firms / Individual < 100,000 Only the TOR Individual Consultants (based on 7. ≥ 500,000 ≥500,000 comparison of CVs) Individual Consultants (based on 8. < 500,000 Only the TOR comparison of CVs) All TORs regardless of the value of the contract are subject to IDA prior review. 2 PROCUREMENT Rwanda : Third Rural Sector Support Project PLAN General Information Country: Rwanda Banks Approval Date of the Original Procurement Plan: 2017-04-24 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-11-10 Project ID: P126440 GPN Date: Project Name: Third Rural Sector Support Project Loan / Credit No: IDA / 50640, IDA / Q7900 Executing Agency(ies): Ministry of Agriculture and Animal Resources WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10738-CW- Infrastructure for Marshland, Single Stage - One RFB / Consolidation works of the IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 55,000.00 50,684.00 Signed 2017-03-31 2017-04-05 2017-05-06 2017-05-27 2017-06-12 2017-07-01 2017-09-07 2017-10-29 Envelope outlet of Rwagitima downstream Development RW-SPIU MINAGRI-25550-CW- Infrastructure for Marshland, RFB / Construction works of 2 Single Stage - One Pending IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 410,000.00 0.00 2017-11-14 2017-11-19 2017-12-19 2018-01-09 2018-02-13 2018-09-11 storages and 4 drying grounds in Envelope Implementation Development Migina Marsland RW-SPIU MINAGRI-25557-CW- Infrastructure for Marshland, Under RFB / Consolidation of Mukunguli IDA / 50640 Hillside and Commodity Chain Prior Direct Selection Direct 300,000.00 0.00 2017-11-06 2017-09-13 2017-11-11 2017-09-20 2017-12-16 2018-02-14 Implementation marshland Development RW-SPIU MINAGRI-25570-CW- Infrastructure for Marshland, Single Stage - One Pending RFB / Construction of water point IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 18,100.00 0.00 2017-10-09 2017-10-14 2017-11-13 2017-12-04 2018-01-08 2018-03-09 Envelope Implementation in Karangazi-Rwangingo sites Development GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10743-GO- Project Coordination and Single Stage - One Pending IDA / 50640 Post Request for Bids Open - National 26,251.00 0.00 2017-04-05 2017-04-10 2017-05-11 2017-06-01 2017-07-06 2018-07-06 RFQ / Purchase of IT Equipment Support Envelope Implementation RW-SPIU MINAGRI-10747-GO- Project Coordination and Single Stage - One Pending RFB / Office stationery supplies IDA / 50640 Post Request for Bids Open - National 44,872.00 0.00 2017-04-03 2017-04-08 2017-05-09 2017-05-30 2017-07-04 2017-09-02 Support Envelope Implementation and services RW-SPIU MINAGRI-25299-GO- RFB / Supply of lime for Capacity for Marshland, Hillside Single Stage - One Pending Mushaduka, Nyirabirandi- IDA / 50640 and Commodity Chain Post Request for Bids Open - National 12,542.00 0.00 2017-08-17 2017-08-22 2017-09-21 2017-10-12 2017-11-09 2017-12-09 Envelope Implementation Ndongozi and Mukunguri season Development A RW-SPIU MINAGRI-25300-GO- RFB / Supply of lime for Capacity for Marshland, Hillside Single Stage - One Pending Mushaduka, Nyirabirandi- IDA / 50640 and Commodity Chain Post Request for Bids Open - National 27,100.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2019-01-15 Envelope Implementation Ndongozi and Mukunguri season Development B RW-SPIU MINAGRI-25301-GO- Capacity for Marshland, Hillside RFB / Supply of compost for Single Stage - One Pending IDA / 50640 and Commodity Chain Post Request for Bids Open - National 79,325.00 0.00 2017-08-17 2017-08-22 2017-09-21 2017-10-12 2017-11-09 2017-12-09 Mushaduka and Mukunguri Envelope Implementation Development season A RW-SPIU MINAGRI-25303-GO- Capacity for Marshland, Hillside Single Stage - One Pending RFB / Supply of compost for IDA / 50640 and Commodity Chain Post Request for Bids Open - National 48,193.00 0.00 2017-08-17 2017-08-22 2017-09-21 2017-10-12 2017-11-09 2017-12-09 Envelope Implementation Rugende season A Development RW-SPIU MINAGRI-25304-GO- Capacity for Marshland, Hillside RFB / Supply of compost for Single Stage - One Pending IDA / 50640 and Commodity Chain Post Request for Bids Open - National 72,300.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-08 2018-02-07 Mushaduka, Mukunguri and Envelope Implementation Development Nyirabirandi-Ndongozi season B RW-SPIU MINAGRI-25578-GO- RFB / Purchase of post harvest equipments: " urchase of 16 Mechanical P Capacity for Marshland, Hillside Single Stage - One Pending Threshing Machines and of 10 IDA / 50640 and Commodity Chain Post Request for Bids Open - National 65,250.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2018-04-15 Envelope Implementation Weighing machines Development P" urchase of 15 Combined Rice thresher/ winnowers and 16 Collapsible dryers Capacity for Marshland, Hillside RW-SPIU MINAGRI-25583-GO- Single Stage - One Pending IDA / 50640 and Commodity Chain Post Request for Bids Open - National 40,662.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2018-04-15 RFB / Purchase of 2,225 Pallets Envelope Implementation Development RW-SPIU MINAGRI-25800-GO- RFB / Purchase of fuel for Project Coordination and Single Stage - One Pending IDA / 50640 Post Request for Bids Open - National 48,193.00 0.00 2018-01-22 2018-01-27 2018-02-26 2018-03-19 2018-04-23 2019-04-23 Project vehicles & motorcycles Support Envelope Implementation for RSSP III Project RW-SPIU MINAGRI-25801-GO- RFQ / Acquisition of insurance Project Coordination and Request for Single Stage - One Pending IDA / 50640 Post Open - National 19,880.00 0.00 2017-08-28 2017-10-19 2018-10-19 services for project motorcycles Support Quotations Envelope Implementation and vehicles for RSSP III Project. RW-SPIU MINAGRI-25803-GO- RFB / Purchase lubricants and Project Coordination and Single Stage - One Pending IDA / 50640 Post Request for Bids Open - National 36,145.00 0.00 2017-08-23 2017-08-28 2017-09-27 2017-10-18 2017-11-15 2018-01-14 tyres for motorcycles and Support Envelope Implementation Vehicles for RSSP III RW-SPIU MINAGRI-25808-GO- RFB / Maintenance and Project Coordination and Single Stage - One Pending IDA / 50640 Post Request for Bids Open - National 30,120.00 0.00 2018-01-08 2018-01-13 2018-02-12 2018-03-05 2018-04-09 2019-04-09 reparation services of vehicles Support Envelope Implementation (framework contract) Page 1 RW-SPIU MINAGRI-25823-GO- RFB / Provision of maintenance services for the SPIU LWH - Project Coordination and Single Stage - One Pending RSSP projects it equipment IDA / 50640 Post Request for Bids Open - National 5,600.00 0.00 2017-11-13 2017-11-18 2017-12-18 2018-01-08 2018-02-12 2019-02-12 Support Envelope Implementation (Computers, printers, photocopiers, AC, generators and accessories) RW-SPIU MINAGRI-25825-GO- Project Coordination and Single Stage - One Pending RFB / Supply office stationery for IDA / 50640 Post Request for Bids Open - National 44,872.00 0.00 2017-08-23 2017-08-28 2017-09-27 2017-10-18 2017-11-22 2018-05-21 Support Envelope Implementation project RW-SPIU MINAGRI-25829-GO- Project Coordination and Single Stage - One Pending RFB / Supply of staff refreshment IDA / 50640 Post Request for Bids Open - National 26,500.00 0.00 2017-11-20 2017-11-25 2017-12-25 2018-01-15 2018-02-19 2019-02-19 Support Envelope Implementation (tea break) (framework contract) RW-SPIU MINAGRI-25832-GO- Infrastructure for Marshland, Single Stage - One Pending RFB / Purchase of tubings for IDA / Q7900 Hillside and Commodity Chain Post Request for Bids Open - National 11,800.00 0.00 2017-11-13 2017-11-18 2017-12-18 2018-01-08 2018-02-12 2018-04-13 Envelope Implementation nursery bed preparation Development RW-SPIU MINAGRI-25834-GO- Project Coordination and Request for Single Stage - One Pending RFB / Acquisition of RSSP IDA / 50640 Post Open - National 6,500.00 0.00 2017-08-29 2017-10-10 2018-10-10 Support Quotations Envelope Implementation assets insurance RW-SPIU MINAGRI-25869-GO- Project Coordination and Single Stage - One Pending RFB / Purchase of RSSP IDA / 50640 Post Request for Bids Open - National 88,600.00 0.00 2017-08-23 2017-08-28 2017-09-27 2017-10-18 2017-11-15 2018-01-14 Support Envelope Implementation motorcycles for field operation RW-SPIU MINAGRI-25896-GO- RFB / Acquisition of Horticulture Infrastructure for Marshland, inputs to be used in Single Stage - One Pending IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 17,350.00 0.00 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-02-16 demonstration plots (Seeds, Envelope Implementation Development Chemical, inorganic Fertilizers manpower). RW-SPIU MINAGRI-25897-GO- Infrastructure for Marshland, Single Stage - One Pending RFB / Supply of banana plantlets IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 22,000.00 0.00 2017-09-19 2017-09-24 2017-10-24 2017-11-14 2017-12-19 2018-03-19 Envelope Implementation in Rwangingo site Development RW-SPIU MINAGRI-25898-GO- Infrastructure for Marshland, Request for Single Stage - One Pending RFQ / Purchase of wooded filing IDA / 50640 Hillside and Commodity Chain Post Open - National 3,500.00 0.00 2017-09-30 2017-11-25 2018-01-24 Quotations Envelope Implementation shelves Development RW-SPIU MINAGRI-26211-GO- Project Coordination and Single Stage - One Pending RFB / Purchase of IT Equipment IDA / 50640 Post Request for Bids Open - National 26,500.00 0.00 2018-01-08 2018-01-13 2018-02-12 2018-03-05 2018-04-09 2018-05-09 Support Envelope Implementation spare parts RW-SPIU MINAGRI-33993-GO- RFQ / Purchase of two laptops Project Coordination and Request for Single Stage - One Pending IDA / 50640 Post Limited 2,000.00 0.00 2017-11-06 2017-12-25 2018-01-24 for two best employees for the Support Quotations Envelope Implementation year 2015 and 2016 NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10750-NC- Infrastructure for Marshland, RFB / Hiring bulldozers machine Single Stage - One IDA / 50640 Hillside and Commodity Chain Post Request for Bids Open - National 42,000.00 41,365.62 Signed 2017-04-12 2017-04-17 2017-05-18 2017-06-08 2017-07-11 2017-07-13 2017-08-21 2017-11-10 for leveling works in Rwinkwavu Envelope Development marshland. RW-SPIU MINAGRI-10926-NC- Project Coordination and Request for Single Stage - One Pending RFP / Displaying as well as IDA / 50640 Post Open - National 2,154.00 0.00 2017-05-08 2017-06-19 2017-07-03 Support Quotations Envelope Implementation decoration during Agri-show RW-SPIU MINAGRI-11063-NC- Project Coordination and Single Stage - One Pending RFB / Multiplication of flex IDA / 50640 Post Request for Bids Open - National 6,000.00 0.00 2017-04-12 2017-04-17 2017-04-24 2017-05-01 2017-05-20 2017-06-19 Support Envelope Implementation banners and brochures RW-SPIU MINAGRI-25995-NC- Project Coordination and Single Stage - One Pending RFB / Hiring a car for RSSP IDA / 50640 Post Request for Bids Open - National 32,530.00 0.00 2017-10-17 2017-10-22 2017-11-21 2017-12-12 2018-01-16 2019-01-16 Support Envelope Implementation head office for daily errands RW-SPIU MINAGRI-25992-NC- RFB / Hiring hotel services (accommodation for training, Capacity for Marshland, Hillside Single Stage - One Pending workshops, provision of outside IDA / 50640 and Commodity Chain Post Request for Bids Open - National 12,100.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2019-01-15 Envelope Implementation catering and related services) for Development RSSPIII Projects in diferent Districts RW-SPIU MINAGRI-25994-NC- RFB / Procurement of sport Project Coordination and Single Stage - One Pending IDA / 50640 Post Request for Bids Open - National 14,600.00 0.00 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2019-01-15 services for RSSP staff Support Envelope Implementation (Framework contract) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-11064-CS- QCBS / Technical design study regarding execution of the Infrastructure for Marshland, rehabilitation works of Bugarama Quality And Cost- Pending IDA / 50640 Hillside and Commodity Chain Post Open - National 320,000.00 0.00 2017-03-27 2017-04-17 2017-05-15 2017-06-12 2017-07-03 2017-07-24 2017-08-28 2017-12-26 rice scheme (about 1,500 ha) Based Selection Implementation Development and for the execution of works of land husbandry in the surrounding watershed RW-SPIU MINAGRI-25883-CS- Infrastructure for Marshland, QCBS / Supervision for Quality And Cost- Under IDA / 50640 Hillside and Commodity Chain Post Open - National 40,000.00 0.00 2017-08-30 2017-09-15 2017-09-20 2017-11-03 2017-12-01 2017-12-31 2018-02-04 2018-03-11 2018-10-07 construction works of 2 storages Based Selection Implementation Development and 4 drying grounds Page 2 RW-SPIU MINAGRI-25886-CS- Capacity for Marshland, Hillside QCBS / Hiring a consultant firm Quality And Cost- Pending IDA / 50640 and Commodity Chain Post Open - National 470,000.00 0.00 2017-11-06 2017-11-27 2018-01-10 2018-02-07 2018-03-09 2018-04-13 2018-05-18 2019-05-18 to conduct RSSP III Impact Based Selection Implementation Development Assessment RW-SPIU MINAGRI-25889-CS- QBS / Consultancy services to Infrastructure for Marshland, Consultant Pending carry out Environmental and IDA / 50640 Hillside and Commodity Chain Post Qualification Open - National 24,100.00 0.00 2017-08-23 2017-09-13 2017-10-11 2017-10-25 2017-11-29 2018-02-27 Implementation Social Impact Assessment Development Selection (ESIA) for Rwamagana Schemes INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-10925-CS- INDV / Hiring a communication Project Coordination and Individual Consultant Pending IDA / 50640 Post Open 12,821.00 0.00 2017-03-29 2017-05-08 2017-05-29 2017-07-03 2017-12-30 consultant for project Support Selection Implementation documentaries RW-SPIU MINAGRI-11023-CS- Capacity for Marshland, Hillside Individual Consultant Pending INDV / Evaluation of the IDA / 50640 and Commodity Chain Post Open 25,641.00 0.00 2017-04-03 2017-05-22 2017-06-12 2017-07-17 2017-12-14 Selection Implementation cooperatives Development Page 3