Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan June 2014 2. Date of General Procurement Notice: June 2014 3. Period covered by this procurement plan: FY17 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No Procurement Method Threshold Prior Review Comments (Goods and Works) in US Dollars Threshold in US Dollars 1 ICB (Goods) ≥300,000 per contract ≥2,000,000 per contract 2 LIB (Goods) No specific ceiling ≥2,000,000 . 3 NCB (Goods) < 300,000 N/A 4 Shopping (Goods) < 50,000 per contract N/A 5 ICB (Works, Turnkey and S&I of ≥3,000,000 per ≥10,000,000 per Plant and Equipment) contract contract 6 NCB (Works, Turnkey and S&I of < 3,000,000 per N/A Plant and Equipment) contract 7 Shopping (Works) < 100,000 per contract N/A 8 ICB (Non-Consultant Services) ≥ 300,000 per contract ≥2,000,000 per contract 9 All Direct Contracting and Single- No specific ceiling >=100,000 Source Contracts April 2017 2. Pre-qualification. Bidders for shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P147489 (Rwanda – June 2014) 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) RW- Provisional 10,000 No Post Method: MIG of vehicle Direct contract EPR maintenanc OF- e and Timeline: 6649- cleaning Procurement NC- services Process: May- DIR June 2017 Urgent: the vehicle does not have any maintenance services due to this pending no objection RW- Idems of 20,000 No Post Method: MIG media Shopping/request EPR Services to for quotation OF- broadcast 9151- and publish Timeline: NC- awareness Procurement RFQ messages( Process: May- Lot1: TVS/ June 2017 April 2017 Lot2: Radio and community radios, Lot 3: Newspaper s Lot 4: magasine and online RW- Hiring 9,375.00 No Post Method: MIG musicians, Shopping/request EPR comedians for quotation OF- and other 6646- performers Timeline: NC- Procurement RFQ Process: May- June 2017 RW- Supply of 38,250 No Post Method: MIG materials to Shopping/request EPR award for quotation OF- organizatio 6657- n for Timeline: GO- outstanding Procurement RFB performanc Process: May- e on GBV June 2017 and child abuse activism RW- Supply of 54,750 Post Method: MIG furniture Shopping/request EPR and for quotation OF- bedding 6597- materials Timeline: GO- for safe Procurement RFB houses Process: May- (Rusizi and June 2017 Ngarama) Notes: This will be done in the next fiscal year due to delay of construction RW- Supply of 12,500 Post Method: MIG scholastic Shopping/request EPR and playing for quotation OF- materials April 2017 6626- Timeline: GO- Procurement RFB Process: May- June 2017 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Comments (Consultants) Threshold And other criteria Quality and Cost Selection method and ≥ $ 1,000,000 Based Selection threshold are based on per contract (QCBS) contract nature see para 2.1 Guidelines Quality Based Selection method and ≥ $ 1,000,000 Selection (QBS) threshold are based on per contract contract nature see para 3.2 Guidelines Least Cost Selection Selection method and ≥ $ 1,000,000 (LCS) threshold are based on per contract contract nature see para 3.6 Guidelines Selection Based on Selection method and ≥ $ 1,000,000 the Consultants threshold are based on per contract Qualification contract nature see para 3.7 (CQS) Guidelines Single Source (SSS) Selection method and ≥ $ 100,000 (Firms) threshold are based on per contract contract nature see para 3.9- 3.12 Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines 1.1.1 Individual Individual Consultants ≥ $ 300,000 per (Based on Comparison of contract , Consultant CVs) All TORs (IC) See section V Guidelines selection and Employment of Consultants 1.1.2 Individual Individual Consultants ≥ $ 100,000 per (Single-Source Contracts) contract , Consultant All TORs (IC) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. April 2017 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) RW- Recruitment 998,070 Prior Method: MIGEPRO of 3 IPs for SSS/Prior F-8854- agent of review CS-CDS change Timeline: Procuremen t Process: May-June 2017 RW- Consultancy 107,250 Prior Method: MIGEPRO services to SSS/Prior F-6613- recruit firm review CS-QCBS for baseline data Timeline: collection for Procuremen impact t Process: evaluation May-June 2017 RW- hiring a 350,000 Prior Method: MIGEPRO consultancy QCBS F-6635- firm to CS-QCBS conduct Timeline: DNA Procuremen training t Process: May-June 2017 RW- Hiring an 12,500 Post Method: MIGEPRO individual to Individual F-6630- develop consultancy CS-INDV standard /Post operating review procedure manual for Timeline: center for Procuremen excellence t Process: March-May 2017 April 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8852- consultants consultancy CS-INDV for report /Post writing on review joint field visits of Timeline: IOSC Procuremen t Process: April-June 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8855- consultants consultancy CS-INDV for report /Post writing on review GBV clinics Timeline: Procuremen t Process: May-June 2017 April 2017 PROCUREMENT Africa : AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2018-04-30 2019-05-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147489 GPN Date: Project Name: AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project Loan / Credit No: IDA / H9780 Executing Agency(ies): Ministry of Health and Fight against Aids WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52731-CW-RFB / Réhabilitation CDFC CDS ami des jeunes et Centres jeunes , Aménagement des Under locaux des centres multi- Single Stage - One IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2018-03-20 2018-03-25 2018-05-06 2018-06-05 2018-07-19 2019-03-16 services dans les 3 Envelope on hôpitaux , 3 unités spécialisées de la police judiciaire et de 3 chambres spécialisées de la justice BI-MOH-85727-CW-RFQ / Aménagement du Local de Request for Single Stage - One IDA / H9780 Post Limited 0.00 Canceled 2019-01-21 2019-03-03 2019-06-01 la Bibliothèque au centre Quotations Envelope d'excellence BI-MOH-112428-CW-RFB / Aménagement d'un local Pending Single Stage - One devant abriter la IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2019-04-29 2019-05-04 2019-06-03 2019-06-24 2019-07-23 2019-11-20 Envelope bibliothèque au Centre d' on excellence GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52740-GO-RFB / Acquisition de mobilier de bureau pour les CDFC et Under pour les 3 unités Single Stage - One IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2018-04-16 2018-04-21 2018-06-02 2018-07-02 2018-08-15 2018-11-13 spécialisées de la police Envelope on judiciaire et de 3 chambres spécialisées de la justice dans trois provinces BI-MOH-52833-GO-RFQ / Under Request for Single Stage - One Acquisition des téléphones IDA / H9780 Post Limited 0.00 Implementati 2018-04-28 2018-06-23 2018-08-22 Quotations Envelope portables pour alerte rapide on BI-MOH-52840-GO-RFB / Under Doter chacun des trois Single Stage - One IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2018-04-16 2018-04-21 2018-06-02 2018-07-02 2018-08-15 2018-11-13 hôpitaux des appareils de Envelope on cryothérapie et de LEEP Page 1 BI-MOH-53024-GO-RFB / Fournitures des Pending médicaments, consommables Single Stage - One IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2018-05-15 2018-05-20 2018-07-01 2018-07-31 2018-09-13 2018-12-12 médicaux et kit de Envelope on prévention post exposition au viol aux 3 hôpitaux BI-MOH-53071-GO-RFB / Equiper les CDS amis des jeunes , centres jeunes et Pending Single Stage - One les écoles formées sur la IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2018-05-10 2018-05-15 2018-06-26 2018-07-26 2018-09-08 2018-12-07 Envelope santé sexuelles, reproductive on des adolescents et jeunes( SSRAJ) BI-MOH-85696-GO-RFQ / Under Request for Single Stage - One Achat d' un serveur pour le IDA / H9780 Post Limited 0.00 Implementati 2018-12-15 2019-02-09 2019-04-10 Quotations Envelope système d' alerte rapide on BI-MOH-85710-GO-RFQ / Acquisition des Pending Request for Single Stage - One consommables informatiques IDA / H9780 Post Limited 0.00 Implementati 2019-01-19 2019-03-01 2019-03-31 Quotations Envelope pour différents services du on projet BI-MOH-85716-GO-RFQ / Achat de mobilier pour Pending Request for Single Stage - One Centres intégrés , CDS Amis IDA / H9780 Post Limited 0.00 Implementati 2019-01-19 2019-03-01 2019-05-30 Quotations Envelope des jeunes et Centre d' on excellence BI-MOH-85725-GO-RFB / Acquisition de matériel Pending informatique pour les Single Stage - One IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2019-01-14 2019-01-19 2019-03-02 2019-04-01 2019-05-06 2019-07-05 Centres jeunes,écoles formées Envelope on en SR, Centre d' excellence , CCI et projet BI-MOH-85728-GO-RFQ / Under Acquisition des livres sur les Request for Single Stage - One IDA / H9780 Post Limited 0.00 Implementati 2019-01-26 2019-03-08 2019-06-06 VSBG / le centre d' Quotations Envelope on excellence BI-MOH-85729-GO-RFB / Acquisition des équipements Under Single Stage - One de vidéo conférences et IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2019-02-18 2019-02-23 2019-04-06 2019-04-21 2019-05-15 2019-08-13 Envelope accessoires/ Centre d' on excellence BI-MOH-91062-GO-DIR / Under Achat de 6 autoclaves pour IDA / H9780 Post Direct Selection Direct 0.00 Implementati 2019-01-24 2019-01-29 2019-02-22 2019-05-23 3 hôpitaux abritant les on Centres Intégrés BI-MOH-85722-GO-RFB / Fourniture des médicaments, des Under Single Stage - One consommables médicaux et IDA / H9780 Post Request for Bids Open - National 0.00 Implementati 2019-02-22 2019-02-27 2019-04-10 2019-05-01 2019-06-05 2019-09-03 Envelope des kit de prévention post on exposition au viol aux 3 hôpitaux NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BI-MOH-52844-CS-QCBS / Recruter un cabinet pour mener l'enquête CAP sur la Quality And Cost- Open - Under IDA / H9780 Post 0.00 2018-05-15 2018-06-05 2018-07-19 2018-08-16 2018-09-15 2018-10-20 2018-12-03 2019-06-01 santé sexuelle et Based Selection International Implementation reproductive des adolescents et jeunes BI-MOH-52860-CS-LCS / Recrutement d' un cabinet Least Cost Open - Pending d' audit comptable et IDA / H9780 Post 0.00 2018-09-18 2018-10-09 2018-11-22 2018-12-20 2019-01-19 2019-02-23 2019-03-30 2019-05-29 Selection International Implementation financier du projet, Exercices 2018 et 2019 INDIVIDUAL CONSULTANTS Page 3