Procurement Plan Template (For Contracts not yet initiated – to be entered in STEP) I. General 1. Project Information Country: Malawi Project Name: The Malawi Nutrition, HIV and AIDS Project Project ID: P125237 2. Project Implementation Agency: National AIDS Commission 3. Date of the Procurement Plan: 2017-09-04 4. Period Covered by this procurement plan: 2017-07-01 to 2017-06-30 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥ 5.0 ≥ 5.0 <5 ≤ 1.0 Goods, IT, and non- ≥ 1.0 ≥ 1.0 < 1.0 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 0.2 ≤ 0.2 ≤ 0.2 Individual Consultants ≥ 0.1 < 0.1 NA. [Overall Project Procurement Risk is LOW] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in 1 National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected Cost (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ date of (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Contract Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Signature Envelopes etc) Goods 1 Printing of various HIV and AIDS Limited Yes No 2017-10-20 2017-11-16 communication products including 20000 Post RFQ One Envelope strategic documents & national advocacy Cloth 2 Procurement of Assorted Office Furniture Limited Yes No 2017-10-13 2017-11-10 6800 Post RFQ One Envelope 3 Procurement of New Telephone Recievers Limited No No 2017-10-13 2017-11-10 19050 Post RFQ One Envelope IP System 4 Procurement of Assorted IT Equipement, Limited Yes No 2017-10-13 2017-11-10 85850 Post RFQ One Envelope Accessories and Software 5 Supply and Delivery of Assorted Open National No No 2017-09-29 2017-10-27 Pharmaceutical and Medical Consumables 133350 Post RFQ One Envelope and commodities for the Ministry of Health VMMC Programme 6 Supply and Delivery of 72050 Disposable Direct No No 2017-09-08 2017-10-09 864504 Prior DIR One Envelope VMMC Kits 7 Printing of Assorted VMMC Strategic Limited Yes No 2017-10-20 2017-11-16 Documents. E.g SoPs, Communication 38400 Post RFQ One Envelope Strategy, Training Manuals, Posters, Leaflets and Flip Charts 8 Supply and delivery of Assorted Medical Open National No No 2017-10-18 2017-11-16 Equipment , Machines , Furniture and Desk top computers for the 266000 Post RFB One Envelope Refurbishment of PMTCT Sites in Blantyre and Mangochi 9 Supply and Delivery of 29 Motorbikes for Open National No No 2017-10-13 2017-11-16 the PMTCT Defaulter Tressing 116000 Post RFQ One Envelope Programme 10 Supply and Delivery of 500 Push Bicycles Open National One Envelope No No 2017-10-13 2017-11-16 for defaulter tracing by Mentor/ Expert 35000 Post RFQ Mothers under the PMTCT programme 11 Printing of PMTCT Counselling Tools Limited One Envelope Yes No 2017-10-20 2017-11-16 13500 Post RFQ 12 Supply and Delivery of Office Stationery, Limited One Envelope Yes No 2017-09-29 2017-10-27 Toners and Consumables on a Framework 36000 Post RFQ Contract 13 Supply of Motor Vehicle tyres Including Limited One Envelope Yes No 2017-09-29 2017-10-27 22700 Post RFQ Fitting, alignment and balancing on a 3 Framework Contract Works 1 Minor Refurbishments to 5 PMTCT Sites Open National One Envelope No No 2017-10-06 2017-11-10 67000 Post RFQ in Mangochi - Phase 2 2 Minor Refurbishments to 5 PMTCT Sites Open National One Envelope No No 2017-10-06 2017-11-10 67000 Post RFQ in Blantyre - Phase 2 Non-Consulting Services 1 Recruitment of a Media Firm to Manage Open National One Envelope No No 2017-10-20 2017-11-16 the Production and Airing of Radio and TV Communication Highlighing the 18500 Post RFQ Country's Success Stories and the Role of NAC in the National Response 2 Recruitment of a Media Firm to Manage Limited One Envelope Yes No 2017-10-20 2017-11-16 the Production and Airing of VMMC radio and TV programmes including all IEC and 24000 Post RFQ Publicity Campaigns for the VMMC Programme. 3 Provision of AC Maintenance Sevices - Open National One Envelope No No 2017-10-20 2017-11-16 16000 Post RFQ New Contract from January 2018. 4 Provision of Cleaning services to the NAC Open National One Envelope No No 2017-11-17 2017-12-15 9400 Post RFQ offices - New Contract from October 2017 5 Provision of Insurance Brokerage Services Open National One Envelope No No 2017-09-08 2017-10-01 74800 Post RFQ to NAC 6 Provision of Off-Site Back-up Services for Open National One Envelope No No 2017-11-10 2017-12-15 6000 Post RFQ all NAC electronic documents 4 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) 1 Consultancy Services to conduct the Open National Yes 2017-09-08 2017-09-29 Independent External Financial Audit of NAC 131100 Post QCBS for 2 Years 2 External Financial Audit of NAC GRO's Open National Yes 2017-09-08 2017-09-29 180000 Post QCBS 3 Consultancy Services to conduct the Open Yes 2017-09-08 2017-09-29 Independent External Procurement Audit of 242000 Prior International QCBS NAC for 2 Years 4 Consultancy Services to conduct the Open Yes 2017-09-08 2017-09-29 Independent Review of the National Response 240000 Prior International QBS for 2 Years 5 Consultancy Services to Review the ToRs of Open National Yes 2017-09-08 2017-09-15 9400 Post INDV National and District based TWGs 6 Consultancy Services to Develop a National Open National Yes 2017-10-20 2017-11-16 15750 Post INDV SBCC strategy 7 Consultancy Services to develop the 2017 Open National No 2018-01-20 2018-02-17 28500 Post CQS Global AIDS Response Progress Report 8 Consultancy Services to conduct the Open National Yes 2018-01-20 2018-02-17 Assessment of sectoral / constituency 6750 Post INDV coordination structures 9 Consultancy services to counduct a Open National Yes 2017-11-17 2017-12-08 Nationwide mapping of partners implementing 9000 Post INDV HIV and AIDS actvities 10 Consulatncy Services to Conduct the Mid- Open National Yes 2017-09-29 2017-10-18 term review of the National HIV and AIDS 24000 Post INDV Strategy (NSP) 11 Consultancy services to conduct a Study on Open National No 2017-09-29 2017-10-18 Behaviour of people who have accessed 20000 Post CQS VMMC and ART 12 External Financial Audit of CDC Specific Direct No 2017-09-08 2017-09-29 15000 Post CDS Grant 13 TA to Conduct Independent Review & Direct No 2017-09-15 2017-10-13 45000 prior CDS Certification of Ebola Treatment Centres 5 PROCUREMENT Malawi : Malawi Nutrition and HIV/AIDS Project PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2017-09-18 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-06-18 Project ID: P125237 GPN Date: Project Name: Malawi Nutrition and HIV/AIDS Project Loan / Credit No: IDA / D1330 Executing Agency(ies): National AIDS Commission WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NAC-28696-CW-RFQ / Component B - Support for the Minor Refurbishments to 5 National HIV/AIDS Strategic Request for Single Stage - One Under IDA / D1330 Post Open - National 67,000.00 0.00 2017-09-25 2017-12-15 2018-03-15 PMTCT Sites in Mangochi - Plan (2011-2016) (US $50 Quotations Envelope Implementation Phase 2 million) MW-NAC-28427-CW-RFQ / Component B - Support for the Minor Refurbishments to 5 National HIV/AIDS Strategic Request for Single Stage - One Under IDA / D1330 Post Open - National 67,000.00 0.00 2017-09-25 2017-12-15 2018-03-15 PMTCT Sites in Blantyre - Phase Plan (2011-2016) (US $50 Quotations Envelope Implementation 2 million) GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NAC-28699-GO-RFQ / Supply and Delivery of Assorted Component B - Support for the Pharmaceutical and Medical National HIV/AIDS Strategic Request for Single Stage - One Under IDA / D1330 Post Open - National 133,350.00 0.00 2017-10-07 2017-11-21 2018-02-19 Consumables and commodities Plan (2011-2016) (US $50 Quotations Envelope Implementation for the Ministry of Health VMMC million) Programme Component B - Support for the MW-NAC-28676-GO-DIR / National HIV/AIDS Strategic Pending Supply and Delivery of 72050 IDA / D1330 Prior Direct Selection Direct 864,504.00 0.00 2017-09-22 2017-09-22 2017-11-03 2018-01-22 Plan (2011-2016) (US $50 Implementation Disposable VMMC Kits million) MW-NAC-28688-GO-RFB / Supply and delivery of Assorted Component B - Support for the Medical Equipment , Machines , National HIV/AIDS Strategic Single Stage - One Under Furniture and Desk top IDA / D1330 Post Request for Bids Open - National 266,000.00 0.00 2017-09-29 2017-09-22 2017-10-09 2017-11-08 2017-11-23 2017-12-18 2018-03-18 Plan (2011-2016) (US $50 Envelope Implementation computers for the Refurbishment million) of PMTCT Sites in Blantyre and Mangochi MW-NAC-28587-GO-RFQ / Component B - Support for the Supply and Delivery of Office National HIV/AIDS Strategic Request for Single Stage - One Under Stataionery, Toners and IDA / D1330 Post Limited 36,000.00 0.00 2017-09-26 2017-10-02 2017-11-10 2018-06-30 Plan (2011-2016) (US $50 Quotations Envelope Implementation Consumables on a Framework million) Contract MW-NAC-28716-GO-RFQ / Component B - Support for the Supply of Motor Vehicle tyres National HIV/AIDS Strategic Request for Single Stage - One Under Including Fitting, alignment and IDA / D1330 Post Limited 22,700.00 0.00 2017-09-18 2017-09-28 2017-10-06 2018-10-06 Plan (2011-2016) (US $50 Quotations Envelope Implementation balancing on a Framework million) Contract Component B - Support for the MW-NAC-35808-GO-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Under Supply and delivery of IT IDA / D1330 Post Limited 26,972.79 0.00 2017-11-24 2018-01-09 2018-01-26 2018-04-11 Plan (2011-2016) (US $50 Quotations Envelope Implementation equipment and accessories million) MW-NAC-39471-GO-DIR / Component B - Support for the Supply, Delivery, Installation, National HIV/AIDS Strategic Under training and commissioning of IDA / D1330 Prior Direct Selection Direct 642,050.00 0.00 2017-12-12 2018-01-12 2017-12-17 2018-01-18 2017-12-28 2018-07-26 Plan (2011-2016) (US $50 Implementation five(5) Genexpert Machines and million) 15,000 Cartridges MW-NAC-39473-GO-DIR / Component B - Support for the Supply and Delivery of "WHY National HIV/AIDS Strategic Under WAIT BOOKS " for Sub-Saharan IDA / D1330 Prior Direct Selection Direct 6,272.00 0.00 2017-12-11 2018-01-12 2017-12-16 2018-01-18 2017-12-28 2018-02-26 Plan (2011-2016) (US $50 Implementation Africa Family Enrichment(SAFE) million) NAC funded project MW-NAC-39562-GO-RFQ / Print Component B - Support for the and Supply of the 2018 National National HIV/AIDS Strategic Request for Single Stage - One Pending IDA / D1330 Post Limited 13,605.44 0.00 2017-12-17 2018-02-11 2018-08-10 AIDS Commission Calendars and Plan (2011-2016) (US $50 Quotations Envelope Implementation Branded Diaries million) Component B - Support for the MW-NAC-39568-GO-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Pending Design, Print and Supply of IDA / D1330 Post Limited 40,816.33 0.00 2017-12-20 2018-02-14 2018-08-13 Plan (2011-2016) (US $50 Quotations Envelope Implementation VMMC Communication Materials million) MW-NAC-39604-GO-RFQ / Print Component B - Support for the and Supply of VMMC National HIV/AIDS Strategic Request for Single Stage - One Pending Participants Manual and HIV and IDA / D1330 Post Limited 2,721.09 0.00 2017-12-20 2018-02-14 2018-08-13 Plan (2011-2016) (US $50 Quotations Envelope Implementation AIDS Strategy for Higher million) Education Institutions Component B - Support for the MW-NAC-39607-GO-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Pending Production of Wooden Carvings IDA / D1330 Post Limited 4,081.63 0.00 2017-12-23 2018-02-17 2018-08-16 Plan (2011-2016) (US $50 Quotations Envelope Implementation for Human Demo Penis million) Component B - Support for the MW-NAC-39617-GO-DIR / National HIV/AIDS Strategic Pending Design and Print of National IDA / D1330 Prior Direct Selection Direct 6,802.72 0.00 2017-12-15 2017-12-20 2018-01-24 2018-07-23 Plan (2011-2016) (US $50 Implementation AIDS Commission Branded Cloth million) Page 1 Component B - Support for the MW-NAC-65755-GO-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Pending Supply and delivery of office IDA / D1330 Post Limited 3,401.36 0.00 2018-06-25 2018-07-28 2018-08-27 Plan (2011-2016) (US $50 Quotations Envelope Implementation furniture million) Component B - Support for the MW-NAC-65758-GO-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Pending Supply and delivery of digital IDA / D1330 Post Limited 1,224.50 0.00 2018-06-24 2018-07-27 2018-08-26 Plan (2011-2016) (US $50 Quotations Envelope Implementation photo recording cameras million) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NAC-28718-NC-RFQ / Component B - Support for the Provision of Cleaning services to National HIV/AIDS Strategic Request for Single Stage - One Pending IDA / D1330 Post Open - National 9,400.00 0.00 2017-09-18 2017-10-02 2018-10-02 the NAC offices - New Contract Plan (2011-2016) (US $50 Quotations Envelope Implementation from October 2017 million) Component B - Support for the MW-NAC-28720-NC-RFQ / National HIV/AIDS Strategic Request for Single Stage - One Pending Provision of Insurance Brokerage IDA / D1330 Post Open - National 74,800.00 0.00 2017-09-18 2017-10-01 2018-10-01 Plan (2011-2016) (US $50 Quotations Envelope Implementation Services to NAC million) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NAC-28555-CS-QCBS / Component B - Support for the Consultancy Services to conduct National HIV/AIDS Strategic Quality And Cost- Pending the Independent External IDA / D1330 Post Open - National 131,100.00 0.00 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-10-05 2017-10-16 2018-10-16 Plan (2011-2016) (US $50 Based Selection Implementation Financial Audit of NAC for 2 million) Years Component B - Support for the MW-NAC-28666-CS-QCBS / National HIV/AIDS Strategic Quality And Cost- Pending External Financial Audit of NAC IDA / D1330 Post Open - National 180,000.00 0.00 2017-09-22 2017-09-22 2017-09-22 2017-09-22 2017-09-22 2017-10-13 2017-11-10 2018-11-10 Plan (2011-2016) (US $50 Based Selection Implementation GRO's million) MW-NAC-28568-CS-QCBS / Component B - Support for the Consultancy Services to conduct National HIV/AIDS Strategic Quality And Cost- Under the Independent External IDA / D1330 Prior Open - International 242,000.00 0.00 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-10-30 2017-10-23 2017-11-13 2018-11-13 Plan (2011-2016) (US $50 Based Selection Implementation Procurement Audit of NAC for 2 million) Years MW-NAC-28710-CS-QBS / Component B - Support for the Consultancy Services to conduct National HIV/AIDS Strategic Quality Based IDA / D1330 Prior Open - International 240,000.00 101,525.00 Signed 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-09-18 2017-10-02 2017-10-06 2017-10-09 2017-10-12 2018-10-09 the Independent Review of the Plan (2011-2016) (US $50 Selection National Response for 2 Years million) MW-NAC-48539-CS-CQS / Component B - Support for the Consultant Consultancy Servives for the National HIV/AIDS Strategic Under IDA / D1330 Post Qualification Open - National 6,750.00 0.00 2018-02-15 2018-02-15 2018-02-22 2018-03-04 2018-03-05 2018-03-12 2018-04-16 Development of the Global AIDS Plan (2011-2016) (US $50 Implementation Selection Monitoring(GAM) Report million) MW-NAC-58598-CS-CQS / Component B - Support for the Consultant Study on behaviour of people who National HIV/AIDS Strategic Pending IDA / D1330 Post Qualification Open - National 37,500.00 0.00 2018-04-18 2018-05-09 2018-05-26 2018-05-31 2018-06-07 2018-08-06 have accessed VMMC and ART Plan (2011-2016) (US $50 Implementation Selection Interventions million) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NAC-28721-CS-INDV / Component B - Support for the Consultancy Services to Review National HIV/AIDS Strategic Individual Consultant Pending IDA / D1330 Post Open 9,400.00 0.00 2017-09-18 2017-09-18 2017-09-18 2017-10-01 2017-11-30 the ToRs of National and District Plan (2011-2016) (US $50 Selection Implementation based TWGs million) MW-NAC-28593-CS-INDV / Component B - Support for the Consulatncy Services to Conduct National HIV/AIDS Strategic Individual Consultant Pending the Mid-term review of the IDA / D1330 Post Open 24,000.00 0.00 2017-09-22 2017-11-20 2017-11-27 2017-12-23 2018-02-21 Plan (2011-2016) (US $50 Selection Implementation National HIV and AIDS Strategy million) (NSP) MW-NAC-28575-CS-CDS / TA Component B - Support for the to Conduct Independent Review National HIV/AIDS Strategic Under IDA / D1330 Prior Direct Selection Direct 45,000.00 0.00 2017-09-22 2017-10-07 2017-09-17 2017-11-01 2018-01-30 & Certification of Ebola Plan (2011-2016) (US $50 Implementation Treatment Centres million) MW-NAC-37713-CS-CDS / Component B - Support for the Consultancy Services to train National HIV/AIDS Strategic Under IDA / D1330 Prior Direct Selection Direct 6,650.00 0.00 2017-11-24 2017-12-01 2017-10-26 2017-12-11 2018-01-10 local service providers on Early Plan (2011-2016) (US $50 Implementation Infant Male Circumcision million) MW-NAC-51805-CS-CDS / Consultancy services for Component B - Support for the Technical Assistance to support National HIV/AIDS Strategic Under Ministry of Health in the IDA / D1330 Prior Direct Selection Direct 236,000.00 0.00 2018-03-01 2018-03-01 2018-03-12 2018-06-13 Plan (2011-2016) (US $50 Implementation implementation of VMMC, million) PMTCT and Ebola Preparedness Plan MW-NAC-55235-CS-INDV / Component B - Support for the Consultancy Services to Develop National HIV/AIDS Strategic Individual Consultant Pending IDA / D1330 Post Open 15,000.00 0.00 2018-03-28 2018-05-14 2018-05-19 2018-05-29 2018-08-27 a National HIV and AIDS Plan (2011-2016) (US $50 Selection Implementation Database million) Page 2