THE REVOLUTIONARY GOVERNMENT OF ZANZIBAR MINISTRY OF WATER AND ENERGY & ZANZIBAR ELECTRICITY CORPORATION ZANZIBAR ENERGY SECTOR TRANSFORMATION AND ACCESS PROJECT [Project Number P169561] Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) January 2021 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Revolutionary Government of Zanzibar will implement the Zanzibar Energy Sector Transformation and Access (ZESTA) Project through two implementing agencies: (i) Ministry of Water and Energy and (ii) Zanzibar Electricity Corporation (ZECO). The project is financed through proceeds from a Credit provided by the International Development Agency (IDA). 2. The Revolutionary Government of Zanzibar (RGoZ) will implement all the material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, and expected timelines for compliance with the ESSs. 3. The RGoZ will also ensure compliance with the provisions of any other environmental and social standard documents as required under the ESF and referred to in this ESCP, including the Environmental and Social Management Framework (ESMF), Resettlement Policy Framework (RPF), Stakeholders Engagement Plan (SEP), Labor Management Procedures (LMP), and the timelines specified in those environmental and social documents. 4. The RGoZ is responsible for ensuring compliance with all requirements outlined in the ESCP across all project implementing agencies. The ESCP was developed for the monitoring and evaluation of environmental and social management aspects of the project during the implementation phase of the ZESTA. 5. Monitoring and reporting on the iimplementation of the ESCP will be the responsibility of the Overall Project Coordinator. The monitoring and reporting will be carried out throughout the life of the ZESTA project as per the provisions of this ESCP and as required by the project legal documents. 6. As agreed by the Bank and the RGoZ, this ESCP may be revised from time to time during project implementation, to reflect adaptive management of Project changes, unforeseen circumstances, or in response to project-related assessments of Project performance conducted under the ESCP itself. In such circumstances, RGoZ, through MoFP and ZECO, will agree to the changes with the Bank prior to updating the ESCP. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Government of Tanzania. The RGoZ, through MoWE and ZECO, will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the RGoZ shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include land acquisition, child labor, occupational health and safety, gender-based violence. 2|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Bank regular monitoring reports on the Quarterly through project MoWE: Overall Project implementation of the ESCP, status of preparation and implementation Coordinator implementation of E&S documents required under the ESCP, • ZECO-PIU: Project Manager, the stakeholder engagement activities, and the functioning of the Environmental and Social grievance mechanism. Specialists B REVIEW AND REVISION The review and revision of all environmental and social One year after approval and revised as • MoWE: Overall Project framework instruments will be carried out after one year after needed Coordinator approval, including the ESCP itself to assess how well it covers the project needs. • ZECO-PIU: Program Manager, the Environmental and Social Specialists C INCIDENTS AND ACCIDENTS Promptly notify the Bank of any incident or accident related or Promptly, and no later than 24 hours, • Overall Project Coordinator with having an impact on the Project which has, or is likely to have, a after taking notice of the incident or input from ZECO Environmental significant adverse effect on the environment, the affected accident. Notify the TTL after the and Social Specialists communities, the public or workers including pollution and accident or incident. other environmental degradation, transmission of HIV/AIDS and other STDs, and gender-based violence, including sexual Send to the WB Root Cause Analysis exploitation, abuse and harassment. Provide sufficient detail and corrective actions report for regarding the incident or accident, indicating immediate accident/incidents (not later than 10 measures taken to address it, and include information provided days after the accident/incident), by any contractor and supervising entity, as appropriate. 3|Page ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish Project Implementation Units (PIUs) at MoWE and ZECO Within a month of project • MoWE and ZECO with qualified staff as detailed in the project design document. effectiveness. The PIUs will support project implementation and will include staff for environmental and social risk management as follows: Maintained throughout project At MoWE: implementation Recruit full-time Social and Environmental Specialist At ZECO-PIU: Recruit full-time Social Specialist, Environmental Specialist, and engage Occupational Health and Safety Specialist Assign existing Communications Officer and Communication and Customer Care Manager (CCCM) to work part-time on ZECO-PIU The environmental and social specialists shall have the qualifications and experience outlined in Terms of Reference (TOR) approved by the Bank prior to project approval. Recruit Consultancy Firm to build capacity through: supporting development of tools (such as template codes of conduct) and preparing updates (as relevant) of LMP and SEP. The firm would Recruited no later than two months • ZECO PIU, Project Manager also assess and build the capacity of relevant staff of the PIUs, after project effectiveness. along with relevant sector agencies as necessary. This may include training and/or recommendations on possible systems to be adopted to improve monitoring and enforcement. The TOR for the firm will be developed by ZECO and MoWE and approved by the World Bank prior to approval. 4|Page 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT The PIUs will undertake environmental and social assessments to Throughout project implementation • MoWE: Overall Project Coordinator identify and assess environmental and social risks and impacts of the project and identify mitigation measures in a manner acceptable to the Bank. The 2015 ESIA for the solar PV plant will be updated, consulted, Prior to issuing the EoI of bidding • MoWE: Overall Project Coordinator approved by the Bank and disclosed. document for the solar plant • ZECO-PIU: Environmental and Social Specialists. The ESIA for the 132kV line (subcomponent 2.1) will be finalized By February 2021 • ZECO and submitted to the World Bank for approval. Undertake the relevant environmental and social assessment for Prior to issuing the Expression of • MoWE: Overall Project Coordinator the sub-projects under distribution network modernization and Interest (EoI) for related works • ZECO-PIU Project Manager and access scale-up component and submit the assessment reports to Environmental and Social Specialist the World Bank for review and approval. World Bank-approved environmental and social documents will be disclosed by the PIUs and the World Bank. • MoWE: Overall Project Coordinator The report of bird and bat study in Jozani conservation area will By July 2021 and no later than before • ZECO – PIU Project Manager and be finalized and submitted to World Bank for approval the start of works Environmental specialist 5|Page 1.3 MANAGEMENT TOOLS AND INSTRUMENTS Prepare, disclose and implement policy frameworks and management plans: Environmental and Social Management Framework (ESMF), Approved drafts to be disclosed prior ZECO and MoWE Resettlement Policy Framework (RPF), Stakeholder Engagement to project appraisal. Plan (SEP), Labor Management Procedures, and Environmental and Social Commitment Plan (ESCP) 1.4 MANAGEMENT OF CONTRACTORS Develop and implement procedures for managing contractors During preparation of procurement • The MoWE: Overall Project and subcontractors. documents and prior to Coordinator commencement of works. • The ZECO-PIU Project Manager Prepare bidding/procurement document with appropriate Environmental Social, Health and Safety (ESHS) content, including Procedures to be maintained specific clauses on COVID-19 prevention and contingence throughout the project. planning for an outbreak, Sexual Exploitation and Abuse and Sexual Harassment in the Workplace Mitigation and Response. Contractor to prepare Contractor Environmental and Social Management Plan (CESMP); Health and Safety Management Plan; Traffic Management Plan which will be reviewed and approved by the PIUs and the Bank. 1.5 PERMIT, CONSENTS AND AUTHORIZATIONS Obtain or assist in obtaining, as appropriate, the permits, Throughout project implementation. • The MoWE: Overall Project consents and authorizations that are applicable to the Program Coordinator from relevant national authorities. • The ZECO-PIU Project Manager • Comply or cause to comply, as appropriate, with the conditions established in these permits, consents and authorizations throughout the project implementation. 6|Page 1.6 SUPERVISION Hire supervision consultants with requisite environmental and Prior to commencement of any related • The MoWE: Overall Project social expertise to supervise the construction activities of the civil works Coordinator project, with ToRs acceptable to the Bank. • The ZECO-PIU Project Manager 7|Page ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Update the LMP LMP will be maintained and updated as • ZECO-PIU Project Manager and needed, depending on changing project Social Specialist circumstances, throughout project • MoWE: Overall Project implementation Coordinator, Environment and Social Specialist Ensure that all project workers agree to and sign individually a At the time that each worker is • ZECO-PIU Project Manager and copy of the Code of Conduct at the time of engaged/employed in relation to the Social Specialist employment/engagement for the project. The PIUs will give each project. • MoWE: Overall Project direct hire worker the signed original and retain a copy of the Coordinator, Environment and individually signed document in their project files for inspection Social Specialist by ZECO, MoWE or the World Bank. Contractors/ subcontractors will likewise ensure that each worker they employ/engage for the project agrees to and signs individually a copy of the Code of Conduct at the time of engagement for the project. The contractors/subcontractors will give each worker the original signed document and retain a copy of the individually signed document in their files for inspection by ZECO, MoWE, or the World Bank. 8|Page 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS The project will establish, maintain, and operate a grievance Workers’ GRM will be in place within 2 • ZECO-PIU Project Manager mechanism for direct and contracted workers. Ensure that the months of project effectiveness • MoWE: Overall Project Grievance Redress Mechanism (GRM) has the capacity to receive Coordinator complaints on sexual harassment in the workplace and to treat them with confidentiality. Assign worker grievance redress focal point for each PIU as per Within a month of project effectiveness • ZECO-PIU Project Manager the LMP. • MoWE: Overall Project Coordinator 2.3 Sensitize the direct workers about the separate GRM for workers At least quarterly during project • MoWE: Overall Project and how to file grievances and concerns. implementation Coordinator, Environment and Social Specialist • ZECO-PIU: Project Manager and Social Specialist 2.4 Provide summary reports of grievances raised, resolved, pending, Quarterly • MoWE: Overall Project duration taken to solve grievances, response time in grievance Coordinator, Environmental and resolution, the nature of the grievances and departments which Social Specialist have been raised by workers and include in the quarterly • ZECO-PIU: Project Manager and reporting to the World Bank. Social Specialist 2.5 OHS MEASURES Develop and implement occupational, health and safety (OHS) Prior to issuing the EoI of the bidding • MoWE measures including COVID-19 prevention and contingence documents for the first civil works • ZECO-PIU planning for an outbreak. contract and to be maintained throughout the implementation. Require Contractors/Supervising Engineers to maintain adequate resources for OHS implementation 9|Page 2.6 Implement occupational, health and safety (OHS) measures as Contractor’s OHS requirement to be • Works contractors described in sub-project level ESMPs and in line with OSHA Act incorporated in the Works’ contract as • Supervision consultants 2003. In addition, the Contra1ctors will develop (prior to the start part of the bidding documents. of construction works) and implement a Contractor’s OHS management plan with Safety Audits carried out monthly, which Daily implementation of OHS should be conducted by the contractors. measures. Monitoring of implementation of OHS measures and carry out safety audits monthly 2.7 EMERGENCY PREPAREDNESS AND RESPONSE As part of the OHS measures specified in ESIA/ESMP include Prior to initiating construction works • MoWE: Overall Project measures on emergency preparedness and response and ensure Coordinator, Environment and coordination with measures under ESIA/ESMP. social specialist • ZECO-PIU Project Manager and Social Specialist, Environmental Specialist and OHS Specialist 10 | P a g e 2.8 PROJECT WORKERS TRAINING Implement training of project workers on their obligations under Prior to and during construction works • MoWE: Overall Project the Code of Conduct, Sexual Exploitation and Abuse; and Sexual Coordinator Harassment in the workplace. This training will be organized to • ZECO-PIU: Social Specialist ensure minimization of transmission of communicable diseases, such as COVID-19, in line with government, WHO and World Bank guidance. Monthly • ZECO-PIU: OHS Specialist Implement regular trainings on national labor and employment law requirements and best practices on OHS including proper use Weekly • Contractor and Consultancy firm of PPE. Contractor’s site engineers will provide weekly or ad-hoc (if and when required) toolbox talks and/or meetings with the construction workers on ESHS risks associated with the construction activities, which have been executed during the past week and for those which are foreseen to be carried out during the next week. (These are in addition to daily toolbox talks.) 11 | P a g e ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 MANAGEMENT OF WASTE AND HAZARDOUS MATERIALS: Develop and implement measures and actions to manage waste Prior to issuing the EoI of relevant bid • MoWE: Overall Project and hazardous materials, including collection, handling, documents for civil works Coordinator, Environmental and transportation, and recycling/disposal plan for solar panels and Social Specialist batteries. Maintained throughout project • ZECO-PIU: Project Manager, implementation Environmental Specialist, and OHS contactor ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: In consultation with the community, develop and implement Prior to commencement of works. • MoWE: Overall Project measures and actions to assess and manage traffic and road Coordinator, Environmental and safety risks. Contractors will develop road safety management Maintained throughout construction Social Specialist plan as part of the CESMP to address the impacts on local activities • ZECO-PIU Project Manager and communities of moving construction equipment and the Environmental Specialist and OHS transport of workers to the site. Specialist • Contractor 12 | P a g e 4.2 COMMUNITY HEALTH AND SAFETY: Develop and implement measures and action to assess and Throughout project implementation • MoWE: Overall Project manage specific risks (including risks of COVID-19 outbreak and Coordinator HIV/AIDS) and impacts to the community arising from project • ZECO-PIU: Project Manager, activities including the PV plant. Social Specialist, and Environmental Specialist As necessary, include requirements for Labor Influx Management Prior to finalization of bidding Plan in bidding documents for 132kV. backbone transmission documents • ZECO-PIU: Project Manager, infrastructure. (subcomponent 2.1). Social Specialist, and Environmental Specialist As necessary, include requirements for Labor Influx Management Prior to finalization of bidding • ZECO-PIU: Project Manager, Plan in bidding documents for all other works packages expected. documents Social Specialist, and Environmental Specialist 13 | P a g e 4.3 GBV AND SEA RISKS: Recruit a firm to, among other things, prepare a Gender-Based Within 3 months of project • MoWE: Environmental and Social Violence Action Plan (GBV Action Plan). (See Section 1.1). effectiveness Specialist • ZECO-PIU: Project Manager, Social Specialist The government will prepare, adopt, and implement a stand- Submit the GBV Action Plan for the alone Gender-Based Violence Action Plan (GBV Action Plan), to Bank’s approval within 6 months of • ZECO/PIU: Project Manager, Social assess and manage the risks of gender-based violence (GBV) and project effectiveness. Specialist, Consultancy Firm sexual exploitation and abuse (SEA). Within 9 months of project • MoWE/PIU: Environmental and Deliver training to project staff. effectiveness. Social Specialist Define, as part of the GBV Action Plan the monitoring mechanisms to ensure that all the mitigation and response • ZECO-PIU: Social Specialist and measures are in place and working accordingly. Monitoring shall Consultancy Firm not conduct data collection on prevalence of cases. 14 | P a g e 4.4 GBV AND SEA RISKS DURING PROJECT IMPLEMENTATION: • To manage SEA and GBV risks, measures will be developed as Prior to initiating construction works • ZECO-PIU: Social Specialist part of the sub-project ESMPs, implemented and maintained for the sub-project. • MoWE: Environmental and Social throughout the project Specialist • Engage qualified institutions (e.g. NGOs, relevant government Maintained throughout project agencies, etc.), to give Toolbox talks on GBV and SEA risks implementation. continuous training and awareness and offer referral services as needed. • Develop and train the community and workers on grievance/ feedback management processes for reporting cases on GBV and SEA. • Develop a Code of Conduct that includes worker’s and contractor’s obligations vis-à-vis SEA and SH, and issues related to GBV to be signed by contractors and workers. 4.5 SECURITY PERSONNEL: As relevant, develop and implement measures and actions to During project implementation • ZECO-PIU: Social Specialist assess and manage the risks to human security of sub-project- • MoWE-PIU: Environmental and affected communities and sub-project workers that could arise Social Specialist from the use of security personnel. • ZECO-PIU: Project Manager, Social As necessary, include requirements for Security Management Prior to finalization of bidding Specialist, and Environmental Plan in bidding documents for all works packages expected. documents Specialist 15 | P a g e ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT POLICY FRAMEWORK: The Government will prepare a Resettlement Policy Framework Prior to project appraisal • ZECO– PIU (RPF), submit the RPF for World Bank approval, and publicly disclose. The Government will ensure implementation of the RPF in Throughout project implementation. • MoWE: Overall Project accordance with the provisions of ESS5. Coordinator, Environmental and Social Specialist • ZECO-PIU: Project Manager and Social Specialist 5.2 RESETTLEMENT ACTION PLANS: Prepare Resettlement Action Plans (RAPs) where relevant for The RAPs shall be approved by the • ZECO-PIU: Project Manager and activities under Component 2 in accordance with the World Bank prior to the start of related Social Specialist requirements of the RPF and submit to the Bank for approval. civil works. Disclose RAPs according to the RPF and SEP. After World Bank approval and before • ZECO-PIU: Social Specialist RAP implementation. • MoWE-PIU: Environmental and Social Specialist Implement respective RAPs. Before carrying out related activities • ZECO-PIU: Social Specialist and/or civil works Prepare the RAP for 132kV line and submit it for World Bank RAP preparation for 132kV line will • ZECO-PIU: Project Manager, and approval. commence no later than 2 months Social Specialist, and RAP after project effectiveness. Consultant Implement the RAP for 132kV line. Before starting works related to the • ZECO-PIU: Project Manager and construction of the 132kV line. Social Specialist 16 | P a g e 5.2 MONITORING AND REPORTING: Ensure that monitoring and reporting on land acquisition and Monitoring reports on RAP • ZECO-PIU: Social Specialist resettlement activities are conducted. Prepare and submit implementation submitted to the Bank monitoring reports. monthly. Engage a Non-Governmental Organization (NGO) to undertake Within 3 months of project • MoWE: Overall Project monitoring of RAP and SEP implementation. effectiveness. Coordinator • ZECO-PIU Project Manager Engage an independent resettlement consultant/consultancy firm No later than three months after the to undertake a Resettlement Completion Audit Report for each first RAP is implemented. RP and address any gaps identified to the satisfaction of the • MoWE: Overall Project Coordinator Association. • ZECO-PIU Project Manager 5.3 GRIEVANCE MECHANISM Ensure that the Grievance Redress Mechanism (GRM) as No later than 2 months after project • The ZECO-PIU: Project Manager, described in the SEP is operational. effectiveness. Social Specialist, Communication and Customer Care Manager, and Communications Officer Maintain functionality of the GRM. Throughout project implementation. • MoWE: Overall Project Coordinator • ZECO-PIU Project Manager 17 | P a g e ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: Develop and implement measures and actions to assess and • Monitoring during project • The ZECO-PIU: Project Manager, manage risks and impacts on biodiversity, including identification implementation Environmental Specialist, and of different types of habitat and circumstances in which offsets responsible Transmission Engineer. will be used. Where significant risks and impacts on biodiversity have been • Before the start of civil works on • The ZECO-PIU: Project Manager, identified the Project will develop and implement a Biodiversity the 132kV line and the Solar Park Environmental Specialist, and Management Plan. responsible Transmission Engineer. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS: Develop and implement a chance find procedure. • During project implementation as • ZECO-PIU: Project Manager, Social part of preparation of the Specialist, and Environmental Environmental and Social Specialist Assessment instrument (as required • MoWE: Overall Project by ESMF) and maintained Coordinator, Social and throughout project. Environmental Specialist 18 | P a g e 8.2 CULTURAL HERITAGE: Obtain approval from STCDA and no objection from UNESCO for • After completion of the HIA and • ZECO-PIU Project Manager, Social the Heritage Impact Assessment (HIA). prior to the finalization of the Specialist, and Environmental relevant bidding documents. Specialist Prepare the ESIA, including the Heritage Impact Assessment, for Component 2.2 (refurbishment of existing 11kV facilities). • Completed before the finalization Identify measures to address risks and impacts on cultural of the bidding documents for heritage. Component 2.2 Where significant risks and impacts are identified the Project will • Throughout project develop a Cultural Heritage Management Plan implementation • Throughout project implementation 19 | P a g e ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Implement the SEP Throughout project implementation • ZECO-PIU: Project Manager, Social Specialist, Communication and Customer Care Manager, Communications Officer • MoWE-PIU: Environmental and Social Specialist Report on stakeholder engagement, including grievance Quarterly throughout the project’s • ZECO-PIU: Project Manager, Social management, in the regular monitoring reports to the Bank. lifecycle Specialist, Communication and Customer Care Manager, Communications Officer • MoWE-PIU: Environmental and Social Specialist Update and re-disclose the SEP based on project implementation Review, update, and re-disclose, if • ZECO-PIU: Project Manager, Social and changes in risks, impacts and/or mitigation measures necessary, every 12 months and Specialist, Communication and throughout project implementation. Customer Care Manager, Communications Officer • MoWE-PIU: Environmental and Social Specialist 10.2 INCLUSION Ensure that all stakeholders (as defined in the Stakeholder Throughout the Project • MoWE: Overall Project Engagement Plan) are able to engage in consultations during the implementation Coordinator, and ZECO-PIU planning and implementation stages of the Project. Project Manager 20 | P a g e 10.2 PROJECT GRIEVANCE MECHANISM: Establish and operationalize the Grievance Redress Mechanism No later than 2 months after project • The MoWE-PIU- Environmental and (GRM) as described in the SEP. effectiveness. Social Specialist • The ZECO-PIU: Project Manager, Social Specialist, Communication and Customer Care Manager, Communications Officer Ensure reception and timely response to any complaints made Throughout project implementation • The MoWE-PIU: Environmental and about the project Social Specialist • The ZECO-PIU: Project Manager, Social Specialist, Communication and Customer Care Manager, Communications Officer CAPACITY SUPPORT (TRAINING) 21 | P a g e CSI TRAINING FOR ENVIRONMENTAL AND SOCIAL STAFF IN FIRST QUARTER OF PROJECT IMPLEMENTATION Enable training on environmental and social standards applicable Within 6 months of project • MoWE: Overall Project Coordinator to the project, including labor and working conditions, effectiveness and thereafter on an as- • ZECO-PIU Project Manager resettlement, stakeholder engagement, grievance management, needed basis. gender-based violence, and implementation environmental and OHS management, monitoring, and reporting for the following target audiences: - MoWE and ZECO PIUs. - Environmental and social technical staff - District Community Officers for the seven districts involved - Contractor staff (where relevant) - Government (including agencies such as ZEMA) and other involved entities. CS2 ONGOING TRAINING Provide on-the-job training and workshops to PIU staff based on Starting no later than two months • MoWE-PIU: Environmental and an assessment of capacity needs. after project effectiveness Social Specialist • ZECO-PIU: Environment and Social Specialists Consultancy Firm (see Section 1.1) 22 | P a g e 23 | P a g e