Procurement Plan for Assam Citizen Centric Service Delivery Project I. General 1. Project information: Country : India Borrower : Republic of India Project Name : Assam Citizen Centric Service Delivery Project Loan No. : Project Implementing Agency : ARIAS (PIA), etc. 2. Bank’s approval Date of the procurement Plan Original : April 12, 2017 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: First 18 months II. Goods and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. World Bank review of procurement: The World Bank will prior review (thresholds are based on “Moderate” rating, will be modified if risk rating is changed after assessment by Bank during the project implementation) the following contracts: a) Goods, Information Technology and Non-consulting Services: All contracts more than US$ 4 million equivalent First contract issued by implementing agency [IA] will be subject to prior review irrespective of their value. In addition, the justifications for all contracts to be issued on the basis of LIB, single- source or direct contracting will be subject to prior review. The above thresholds are for the initial 18 months implementation period; based on the procurement performance of the project these thresholds may be subsequently modified by Bank. In case of Post Review contracts, the inputs of Bank on Technical Specifications will be obtained by project. The procurement plan will be subsequently updated annually (or at any other time if required) and will reflect any change in prior review thresholds. The World Bank will carry out an annual ex-post procurement review of the procurement falling below the prior review thresholds provided above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the loan. Domestic preference is allowed only for Procurement of Goods and Information Technology and not for procurement of Works. Method Threshold Category Method of Procurement (US$ Equivalent) Goods and International Competitive Bidding (ICB) > 3,000,000 non- Limited International Bidding (LIB) wherever agreed by Bank consultant National Competitive Bidding (NCB) Up to 3,000,000 (with NCB services conditions) (NCS) Shopping Up to 100,000 Direct Contracting (DC) As per paragraph 3.7 of Guidelines 2. Prequalification. Pre-qualification is not envisaged for any package under the Project. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable 4. Reference to (if any) Project Implementation Plan: Not Applicable 5. Retroactive Financing : As per legal agreement 6. NCB Condition: National competition for the procurement of goods and works according to the established thresholds will be conducted in accordance with paragraphs 3.3 & 3.4 of Section III of the Guidelines and the following provisions: a) Only the model bidding documents for NCB agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small- scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; g) Rate contracts entered into by Directorate General of Supplies and Disposals (DGS&D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures; h) Use of DGS&D rate contracts as Framework Agreement must be reflected in the procurement plan agreed by the Bank for particular goods. Before issuing the purchasing order, the Bank will have to advise the government on carrying out a price analysis on the specific good that is intended to be purchased. If after this due diligence the borrower concludes [and Bank agrees] that the DGS&D rate contract is not suitable, then the borrower will have to proceed using NCB or shopping depending on the value. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders [in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders]. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned. i) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 7. Procurement Packages with Methods and Time Schedule as per Table in the excel sheet (procurement plan) [attached separately] III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: a) Consultancy Services for selection of firms : All contracts more than US$ 2.0 million equivalent; b) Consultancy services for selection of individuals: All contracts above US$ 0.4 million. c) First contract issued by implementing agency [IA] will be subject to prior review irrespective of their value. In addition, the justifications for all contracts to be issued on the basis of single-source or direct contracting will be subject to prior review. The above thresholds are for the initial 18-month implementation period; based on the procurement performance of the project these thresholds may be subsequently modified by Bank. In case of Post Review contracts, the inputs of Bank on TORs will be obtained by project. The procurement plan will be subsequently updated annually (or at any other time if required) and will reflect any change in prior review thresholds. The World Bank will carry out an annual ex-post procurement review of the procurement falling below the prior review thresholds provided above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the loan. Selection Method Method Threshold (USD) Consultants’ Selection Based on Consultants’ Qualifications Up to 300,000 Services (CQS)/Least-Cost Selection (LCS) Single-Source Selection (SSS) As per paragraphs 3.9-3.11 of Guidelines Individuals As per Section V of Guidelines Particular Types of Consultants As per paragraphs 3.15- 3.21 of Guidelines Quality- and Cost-Based Selection (QCBS)/ Quality- for all other cases Based Selection (QBS)/ Selection under a Fixed Budget (FBS) (i) International shortlist > 800,000 (ii) Shortlist may comprise national consultants only Up to 800,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: First consultancy selection shall be prior reviewed irrespective of threshold. Refer to sl. No. 4 under Section-II of the procurement plan 4. Consultancy Assignments with Selection Methods and Time Schedule as per Table in the excel sheet [attached separately] PROCUREMENT India : Assam Citizen-Centric Service Delivery Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-08-07 2019-01-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P150308 GPN Date: Project Name: Assam Citizen-Centric Service Delivery Project Loan / Credit No: IBRD / 87540 Executing Agency(ies): ASSAM RURAL INFRASTRUCTURE AND AGRICULTURAL SERVICES (ARIAS) SOCIETY WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-10226-GO-RFB / ICT Hardware : Procurement Pending of ICT Hardware for Single Stage - One IBRD / 87540 Post Request for Bids Open - National 0.00 Implementati 2019-01-03 2019-01-08 2019-02-07 2019-03-24 2019-04-28 2020-04-27 Stakeholder offices/Line Envelope on Departments/ PMU of ACCSDP (Multiple Contracts) IN-ARIAS-94243-GO-RFQ / Pending PMU : Procurement of IT Request for Single Stage - One IBRD / 87540 Post Open - National 0.00 Implementati 2019-06-15 2019-08-10 2019-09-09 Equipments for PMU Quotations Envelope on officials NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-11907-NC-RFB / Pending Non-consulting Services for Single Stage - One IBRD / 87540 Post Request for Bids Open - National 0.00 Implementati 2019-05-13 2019-05-18 2019-06-29 2019-07-29 2019-09-02 2020-02-29 hosting RTPS Portal Envelope on software applications IN-ARIAS-56165-NC-RFB / 428 PFC Mgmt: Setting-up and Management of the Pending Open - Single Stage - One Public Facilitation Centers IBRD / 87540 Prior Request for Bids 0.00 Implementati 2019-05-06 2019-05-11 2019-07-10 2019-09-08 2019-10-13 2022-10-12 International Envelope (PFCs) in Assam for on providing services under the ARTPS Act. IN-ARIAS-11920-NC-RFB / Service contract for providing Network Connectivity for Open - Single Stage - One 428 Public Facilitation IBRD / 87540 Prior Request for Bids 0.00 Canceled 2018-06-01 2018-06-11 2018-06-21 2018-07-11 2018-08-03 2022-08-02 International Envelope Centres and other stakeholders/line department offices of ACCSDP Page 1 IN-ARIAS-56289-NC-RFB / RTPS Delivery unit: Pending Single Stage - One Infrastructure cum logistic IBRD / 87540 Post Request for Bids Open - National 0.00 Implementati 2019-06-03 2019-06-08 2019-07-20 2019-08-19 2019-09-23 2023-01-12 Envelope support to RTPS Delivery on unit IN-ARIAS-94028-NC-RFB / 77 PFC: Setting-up and Management of the Public Facilitation Centers (PFCs) Pending in the seven districts of Open - Single Stage - One IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-21 2019-01-26 2019-03-12 2019-05-11 2019-07-01 2022-06-30 Assam covered under the International Envelope on Sixth Schedule Autonomous Councils for providing services under the ARTPS Act. IN-ARIAS-94285-NC-RFB / RTPS Portal (NIC): Pending Single Stage - One Infrastructure for Hosting IBRD / 87540 Post Request for Bids Open - National 0.00 Implementati 2019-06-03 2019-06-08 2019-07-20 2019-08-19 2019-09-23 2020-03-21 Envelope the services (Hyper-converged on Infrastructure) IN-ARIAS-94322-NC-RFB / PFC (Gr-1): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-31 2019-02-05 2019-03-19 2019-04-28 2019-06-18 2022-06-17 International Envelope in four districts in Assam on for providing services under the ARTPS Act. IN-ARIAS-94325-NC-RFB / PFC (Gr-2): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-30 2019-02-09 2019-03-23 2019-05-02 2019-06-22 2022-06-21 International Envelope in five districts in Assam on for providing services under the ARTPS Act. IN-ARIAS-94332-NC-RFB / PFC (Gr-3): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-31 2019-02-10 2019-03-24 2019-04-23 2019-06-13 2022-06-12 International Envelope in five districts in Assam on for providing services under the ARTPS Act. IN-ARIAS-94333-NC-RFB / PFC (Gr-4): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-31 2019-02-10 2019-03-24 2019-04-23 2019-06-13 2022-06-12 International Envelope in five districts in Assam on for providing services under the ARTPS Act. IN-ARIAS-94335-NC-RFB / PFC (Gr-5): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-31 2019-02-10 2019-03-24 2019-04-23 2019-06-13 2022-06-12 International Envelope in four districts in Assam on for providing services under the ARTPS Act. IN-ARIAS-94337-NC-RFB / PFC (Gr-6): Setting-up and Management of the Public Pending Open - Single Stage - One Facilitation Centers (PFCs) IBRD / 87540 Post Request for Bids 0.00 Implementati 2019-01-31 2019-02-10 2019-03-24 2019-04-23 2019-06-13 2022-06-12 International Envelope in three districts in Assam on for providing services under the ARTPS Act. CONSULTING FIRMS Page 2 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ARIAS-9338-CS-QCBS / Hiring of an agency to conduct Business Process Re- Quality And Cost- Open - IBRD / 87540 Post 308,788.80 Signed 2017-08-21 2017-08-22 2017-08-26 2017-08-31 2017-09-05 2017-09-20 2017-10-07 2018-07-04 engineering (BPR) for RTPS Based Selection International service delivery in selected departments of ACCSDP IN-ARIAS-9344-CS-QCBS / Consultancy services to conduct of statewide Information and Education Communication (IEC) Quality And Cost- Open - Under Campaign to publicize the IBRD / 87540 Post 0.00 2017-08-28 2017-08-29 2017-09-05 2017-09-25 2017-10-05 2017-11-14 2017-12-19 2020-12-18 Based Selection International Implementation provision of RTPS Act, and with contextually customized outreach messages for all communities, especially the excluded social groups IN-ARIAS-9346-CS-QCBS / Consultancy services to conduct a project baseline and annual follow-up studies Quality And Cost- Open - IBRD / 87540 Prior 611,102.64 Signed 2017-08-21 2017-08-22 2017-08-28 2017-08-31 2017-09-03 2017-09-23 2017-10-17 2018-10-17 and design a Monitoring & Based Selection International Evaluation (M&E) system for project performance and support project MIS IN-ARIAS-9350-CS-QCBS / RTPS Services delivery : Quality And Cost- Open - Pending Development of Electronic IBRD / 87540 Prior 0.00 2018-09-10 2018-09-14 2018-11-03 2018-12-08 2019-01-07 2019-03-13 2019-04-17 2020-07-10 Based Selection International Implementation system for delivering RTPS Services IN-ARIAS-15237-CS-QCBS / Implementation of RTPS & Linkages : Consultancy services for ensuring Quality And Cost- Open - Pending implementation of RTPS and IBRD / 87540 Post 0.00 2018-07-02 2018-07-12 2018-08-25 2018-09-22 2018-10-22 2018-11-26 2018-12-31 2019-06-29 Based Selection International Implementation linkages of selected departments of ACCSDP as per FRS & SRS by Third Party Agency(TPA) IN-ARIAS-9362-CS-CQS / DLIs Verification : Consultancy services for Consultant third party verification of IBRD / 87540 Post Qualification Open - National 84,230.62 Signed 2018-06-04 2018-06-25 2018-08-08 2018-09-07 2018-10-12 2019-04-10 selected Disbursement Selection Linked Indicators (DLIs) - annual under ACCSDP IN-ARIAS-15232-CS-QCBS / Quality And Cost- Open - Pending AC: Support to Autonomous IBRD / 87540 Post 0.00 2019-04-29 2019-05-04 2019-07-08 2019-08-05 2019-08-25 2019-09-26 2019-10-22 2022-10-31 Based Selection International Implementation Councils IN-ARIAS-56260-CS-QCBS / PMIS : Development of Quality And Cost- Open - Pending IBRD / 87540 Post 0.00 2019-07-01 2019-07-22 2019-10-02 2019-10-30 2019-11-29 2020-01-03 2020-02-07 2021-02-06 Project MIS for tracking Based Selection International Implementation project performance IN-ARIAS-94226-CS-QCBS / Service request mobile application : Development of Quality And Cost- Pending IBRD / 87540 Post Open - National 0.00 2019-05-20 2019-06-10 2019-07-24 2019-08-21 2019-09-20 2019-10-25 2019-11-29 2020-11-28 mobile based application for Based Selection Implementation service request , feedback and grievance redressal Page 3 IN-ARIAS-56315-CS-QCBS / Quality And Cost- Open - Pending QMS : Development of IBRD / 87540 Post 0.00 2019-06-24 2019-07-15 2019-09-28 2019-10-26 2019-11-25 2019-12-30 2020-02-03 2021-02-02 Based Selection International Implementation Quality Management System IN-ARIAS-9337-CS-CQS / Consultant Hiring of a Head Hunting IBRD / 87540 Post Qualification Open - National 0.00 Canceled 2018-04-23 2018-04-28 2018-06-01 2018-06-16 2018-07-21 2019-07-21 firm for recruitment of Lead Selection Consultants for ACCSDP IN-ARIAS-9357-CS-QCBS / Consultancy services for Quality And Cost- Open - Pending design and implementation IBRD / 87540 Prior 0.00 2019-03-04 2019-03-08 2019-04-01 2019-04-21 2019-05-11 2019-06-15 2019-07-20 2023-01-28 Based Selection International Implementation of a change management strategy IN-ARIAS-94290-CS-CQS / Consultant RTPS Portal (NIC): Core Pending IBRD / 87540 Post Qualification Open - National 0.00 2019-06-04 2019-06-25 2019-08-08 2019-09-07 2019-10-12 2020-04-09 Product and Services Implementation Selection Integration of the Product IN-ARIAS-94275-CS-CQS / Consultant Pending RTPS Portal (NIC): Security IBRD / 87540 Post Qualification Open - National 0.00 2019-07-08 2019-07-29 2019-09-11 2019-10-11 2019-11-15 2020-02-13 Implementation Audit of the Product Selection IN-ARIAS-94283-CS-CQS / Consultant RTPS Portal (NIC): Project Pending IBRD / 87540 Post Qualification Open - National 0.00 2019-08-05 2019-08-26 2019-10-09 2019-11-08 2019-12-13 2020-06-10 Management and Service Implementation Selection Requirements Analysis INDIVIDUAL CONSULTANTS Page 4