PROCUREMENT PLAN Project Name: Lao PDR COVID-19 Response Project (P173817) Project Implementation Agency: Department of Planning and Cooperation, Ministry of Health Date of the Procurement Plan: March 31, 2020 Period covered by this Procurement Plan: 3 months (April 01, 2020 to June 30, 2020) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 46 of the Public Procurement Law. Borrower shall put in place an effective complaints review mechanism for 1 dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds (in Remarks thresholds (in Remarks US$) US$) Works Request for None None quotations Direct Selection None No threshold; meet None - requirements of regulations 7.13-7.15 Goods and Non-Consulting Services Request for bids None None Request for None None quotations Direct Selection None No threshold; meet None requirements of regulations 7.13-7.15 Procurement from None No threshold; meet None UN agencies requirements of (Goods) regulations 6.47 and 6.48 2 1.2 Procurement packages for Works, Goods and Non-Consulting Services (prior and post reviews) with method and Time Schedule Ref. Contract (Description) Estimated Procurement Review Expected Comments No. Cost Method by bid (US$) Bank opening Date I. Prevention Equipment supplies G-01 Surgical mask (for 1,500,000 DS Post pandemic) G-02 Mask N95 (for 120,040 DS Post pandemic and 1 years) G-03 Coverall 1,500,000 DS Post G-04 Disposable gown 125,000 DS Post G-05 Bouffant cap for 34,289 DS Post pandemic G-06 Rubber impermeable 1,074 DS Post gloves (cleaners) G-07 Tents for screening/ 144,000 DS Post treatment during emergency, Inflatable, (4 tents x 24 central/ provincial Hps/107 POE) 8mx5m G-08 Face shield (for 30,840 DS Post pandemic) G-09 Goggle (reusable) (for 33,108 DS Post pandemic) G-10 Disposable gloves and 10,554 DS Post nitrile glove (for pandemic) G-11 Disposable latex gloves 10,554 (for pandemics) G-12 Bio-hazard waste bag to 67,882 DS Post dispose masks, gloves, PPEs (for pandemic) G-13 Shoes cover 41,554 DS Post II. Medical Supplies G-14 DS Post Syringe, 20 ml 1,936 G-15 DS Post Syringe, 10 ml 8,340 G-16 DS Post Needle, 18 gauge 40,508 G-17 DS Post Adhesive tape 200 3 Ref. Contract (Description) Estimated Procurement Review Expected Comments No. Cost Method by bid (US$) Bank opening Date G-18 Infusion giving set IV DS Post flow regulator extension set 566 G-19 1.1/8" wrench for gas DS Post cylinder 306 III. Medical Equipment G-20 Procurement of medical 4,400,000 RFQ Post Completed; equipment Lot 1* Saimangkorn Pharmacy Co., Ltd. G-21 Portable Electric 50,000 DS Post Thermometer for screening G-22 Portable (Mobile) 600,000 DS Post hospital Beds G-23 Bed for temporary 150,000 DS Post patient treatment center G-24 Bedside locker 20,000 DS Post G-25 Autoclave for waste 600,000 DS Post management 200 L G-26 Washing machine for 15,750 DS Post patient clothes G-27 Syringe pump 15,750 DS Post G-33 Gas cylinder, WMA219- 733,122 DS Post 40-15 G-34 Oxygen Supply (Refill DS Post provided by local/int'l company) 29,450 G-35 Nasal cannula, adult (s, DS Post M, L) 1,225 G-36 Oxygen mask, with DS Post reservoir bag, adult 2,197 G-37 DS Post Pulse Oximeter, tabletop 86,500 G-38 Pulse Oximeter, DS Post fingertip / spot-check 60,800 IV. Drugs help treat COVID-19 cases G-39 Post Paracetamol tablet 153,691 DS G-40 Post Ceftriaxone 4,419 DS G-41 Post Amikacin 500 mg 1,755 DS 4 Ref. Contract (Description) Estimated Procurement Review Expected Comments No. Cost Method by bid (US$) Bank opening Date G-42 Post Gentamicin 40 mg 31,163 DS G-43 Post Morphine 10 mg 6,002 DS G-44 Post Saline infusion, 100 ml 153,691 DS V. Environmental cleaning G-45 Rubber impermeable 1,074 DS Post gloves (cleaners) G-46 Chlorine powder 70%, 17,900 DS Post 50 kg G-47 Impermeable boots 537 DS Post (cleaners) G-48 Hand gel 500ml 166,800 DS Post VI. Ambulance vehicle G-49 Ambulance vehicle 10 500,000 DS Post units with basic set of ambulance equipment VII. Small works W-01 Improvement/small 100,000 DS Post construction of HCWM facility Total Works and Goods 11,568,950 Notes: DS: Direct Selection * See Annex 1 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds (in Remarks thresholds (in Remarks US$) US$) QCBS, QBS, FBS, ≥ 300,000 Methods for consulting ≥ 4.0 million Risk-based LCS (Using the services are specified in approach most appropriate paragraph 7.3 to 7.12, market approach) Section VII of the Procurement Regulations. 5 CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited competition can be applied for contracts through national or with value under international market US$300,000 approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of regulations competitive foreseen at the 7.13-7.15 selection project preparation stage. Individual N/A depending Essential individual ≥ 400,000 and for Risk-based Consultants on nature of assignments will be defined the positions as approach services in the Procurement Plan specified in the PP agreed with the Bank and in agreed with the line with regulations 7.34- Bank 7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost (US$) Method by Proposals Bank Submission Date Project Management and Monitoring C-01 Assist to Project 36,000 DS Post Directors C-02 Procurement 30,000 DS Post Consultant C-03 FM Consultant 30,000 DS Post C-04 Assistant accountant-1 18,000 DS Post C-05 Assistant accountant-2 18,000 DS Post C-06 Safeguard Consultant 36,000 DS Post C-07 M&E Consultant 36,000 DS Post C-08 Project Financial 30,000 DS Post Statements Audit C-09 Group of Health 500,000 DS Post Consultants Total consulting services 734,000 Total Works, Goods and 12,302,950 Consulting Services Notes: DS: Direct Selection 6 Annex 1 Ref. Contract (Description) Estimated Procurement Comments Cost Method No. (US$) G-20 Procurement of medical 4,400,000 RFQ equipment Lot 1 (national- limited) rtPCR machine, 4 provinces, 1,166,256 CPS, SVK, LP, KMN, VC (2) - laboratory testing Ventilator 706,977 Oxygen concentrator 57,140 Digital mobile X-ray 150 MA 2,387,163 (7 central hospitals, 17 provinces) Patient monitoring with cart 61,395 Suction pump 17,442 7 PROCUREMENT Lao People's Democratic Republic : Lao PDR COVID-19 Response Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-04-23 2020-06-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173817 GPN Date: 2020-05-14 Project Name: Lao PDR COVID-19 Response Project Loan / Credit No: IDA / 66060 Executing Agency(ies): Department of Planning and International Cooperation, Minisry of Health WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-20 / Procurement of Component 1: Emergency Request for Single Stage - One IDA / 66060 Post Limited 4,400,000.00 4,200,000.00 Signed 2020-04-05 2020-04-03 2020-05-31 2020-04-10 2020-11-27 medical equipment Lot 1 COVID-19 Response Quotations Envelope NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Project C-03 / Chief Project Pending IDA / 66060 Management and Monitoring Post Direct Selection Direct 48,000.00 0.00 2020-04-28 2020-05-08 2020-07-12 2021-01-08 Accountant Implementation and Evaluation Component 3: Project Pending C-04 / Project Accountant-1 IDA / 66060 Management and Monitoring Post Direct Selection Direct 32,000.00 0.00 2020-04-28 2020-05-08 2020-07-12 2021-01-08 Implementation and Evaluation Component 3: Project Pending C-05 / Project Accountant-2 IDA / 66060 Management and Monitoring Post Direct Selection Direct 32,000.00 0.00 2020-04-28 2020-05-08 2020-07-12 2021-01-08 Implementation and Evaluation Page 1 Component 3: Project Pending C-01 / Project Manager IDA / 66060 Management and Monitoring Post Direct Selection Direct 69,000.00 0.00 2020-06-13 2020-06-23 2020-08-27 2021-02-23 Implementation and Evaluation Component 3: Project C-06 / Safeguard Pending IDA / 66060 Management and Monitoring Post Direct Selection Direct 34,000.00 0.00 2020-06-13 2020-06-23 2020-08-27 2021-02-23 Consultant Implementation and Evaluation Page 2