OFFICIAL DOCUMENTS THE WORLD BANK IBRD * IDA I WORLD BANKGROUP Date: 9s 'C . 2021 Son Excellence Monsieur Michel Patrick Boisvert Ministre de l'Economie et des Finances Minist&re de l'Economie et des Finances Palais des Minist6res 5, Avenue Charles Sumner/Turgeau Port-au-Prince R6publique de Hati Re: GPE Grant TFOB6118-HT (Promoting an Efficient Education System in Haiti Project) Additional Instructions: Disbursement and Financial Information Letter Your Excellency: I refer to the Grant Agreement between REPUBLIC OF HAITI (the "Recipient") and the International Bank for Reconstruction and Development (the "Bank") for the above-referenced Project. The Standard Conditions, as defined in the Grant Agreement, provide that the Recipient may from time to time request withdrawals of Grant amounts from the Grant Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The Standard Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL") and, may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant Funds. The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at httgps.//w w\\ orldban,org and its secure website "Client Connection" at httrs://clieniconnection.\orldbank.ore. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Grant is specified below. (i) Disbursement Arrangements General Provisions (Schedule I). The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration ol' authorized signatures, processing of withdrawal applications (including minimum value of applications) and instructions on supporting documentation (ii) Electronic Delivery. Section 11.01 (c) of the Standard Conditions. The Recipient shall deliver Withdrawal Applications (with supporting documents) electronically through the Association's web-based portal "Client Connection" at htrps://clieiconnection.worlhanLoro. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials shall deliver Applications electronically by completing the Form 2380, which is accessible through --Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of 7, Rue Og6, Petion-Ville, Haiti Tel (509) 2812 2200 / 2812 2201 THE WORLD BANK IBRD * IDA I WORLD BANK GROUP preparing and delivering Withdrawal Applicalions in paper lbin on exceptional cases (includinfg those wiere the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Associations public website at https://wsorldbank.oru and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient shall prepare and furnish to the Association not later than forty-five (45) days after the end of each fiscal semester, interim unaudited financial reports ("IFR") for the Project covering the semester. Where a UN agency is contracted by the Recipient, the Recipient is responsible to ensure that the financial reporting reqLlirements applicable to the UN Agency are stipulated in the agreenent between the Recipient and the UN agency and met in a timely manner. (ii) Audits. Each audit of the Financial Statements shall cover the period of one fiscal year of the Recipient. commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Association not later than six (6) months after the end of such period. Where a UN agency is contracted by the Recipient, the Recipient is responsible to ensure that the documentation requirements applicable to the UN agency, for project audit purposes, are stipulated in the agreement between the Recipient and the UN agency. III. Other Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http://w\yw.worldbank.or,,) and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications. monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at AskLoans HWorldBank.org using the above reference. Yours sincerely, INTERNATIONAL BANK FOR RECON .L AND DEVELOPMENT aUrent Msellati Country Manager for Haiti Latin America and Caribbean Attachments 1. Form of Authorized Signatory Letter 2. Statement of Expenditure (SOE) THE WORLD BANK IBRD* IDA I WORLD BANKGROUP With copies: Mr. Fritz Gerald Louis Focal Point for the World Bank Ministry of Finance Mr. Schiller Caton Project Coordinator PEQH Ministry of Education and Vocational Training I у ' I�-г- - I , �- _ � � � € r, ! � �� ����� �� � � ! �:�� �" 1€ [ 1 � � = й+� 4= ri � j у с i1 = у �i у с I р� �''� �� ��� � ш�� �;,,� '� r'� . , � .i � ( J � � ,. � � г 1 � �'�.. � j � � � о гб '�-' � "i й с у �'� ., i'� у а' � о . у ,�., U L �€ ', �. .� i и С пi у � � о � � Q�� ��i t I� 1i � iг с`�i �� с�а � N � � �>^ .. у !ь, � I Э1 й f � � .� � � ;а€ �Q � ��1 о р� �� �" � �� �д•ол bД = С '�� ,� bA сб �г �I i I i сб С � и и ь Р�� � С О € а N С. � у N � у у С_ � • и� = у � I ЭI� с� сб I�`� - :� :_ �' L С Q и i р � L � у�� Ij �� � У � Ii �, у у L � �� (� � � ��Э' � ) = U U U � С С1 У � у и,� J �О s � '. 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Washington, D.C. 20433 United States of America Re: [Grant] [Credit]' No. --- ([Name of the project]) Attention: -, Cotintry Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association")[, acting as implementing of the 12 and [nawc of recipient] (the "Recipient"), dated. providing the above [Grant] [Credit]. For tbe purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 3[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 4[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 5[individually] 6 [jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. 1 Instruction to the Recipient: use "Credit" or "Grant" as applicable. Please delete thisfootnote infinal letter that is sent to the Associations. 2 Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete thisfootnote infinal letter that is sent to the Associations 3 Instruction to the Recipient: stipuJate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete thisfooinoie infinal letter that is sent to the Association. 4 1 nstruction to the Recipient: stipulate if more than one person needs tojointly sign Applications, if so, please indicate the actual number. Please delete thisfootnote infinal letter that is sent to the Association. 5 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete thisfootnote infinal letter that is sent to the Association. 6 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this,footnote infinal letter that is sent to the Association. This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / i -.. ��� 1 г'-.: :б ^' � ti � � L � r в+ Т1 - С � � � 4 v � � � � е.. � 0. 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