Page 1 PROCUREMENT PLAN Swaziland Health, HIV/AIDS & TB Project Period: June 2011 – December 2012 1. The Borrower, at appraisal, has developed a procurement plan for project implementation, which provides the basis for the procurement methods. This plan has been agreed between the Borrower and the Project Team on January 31, 2011 and is available at the MOH located at Mhlambanyatsi Road, Mbabane and the DPM’s Office located at Gwamile Street, Mbabane. It will also be available in the project’s database and on the World Bank’s external website. The Procurement Plan will be updated in agreement with the Project task team annually or as required to reflect the actual project implementation needs and improvements in institutional capacity, and should cover at least the next 18 months (currently June 2011- December 2012). 2. The thresholds for the use of the various procurement and selections methods are summarized below: I. G ENERAL 1. Project information : Country: Kingdom of Swaziland Borrower: Kingdom of Swaziland Project Name: Swaziland Health, HIV/AIDS & TB Project Grant No.: P110156 Project Implementing Agency (PIA): Ministry of Health and Deputy Prime Ministers Office 2. Bank’s approval Date of the Procurement Plan Original: January 31, 2011 Revision: 3. Date of General Procurement Notice: I. Goods and Works and non-consulting services. Prior Review Threshold : Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement Table A8-2. Prior Review Threshold: Good, works and non-consulting services Procurement Method Prior Review Threshold $US Comments WORKS 1. ICB > $1,000,000 All 2. NCB >$500,000 - $1,000,000 All 3. NCB >$75,000 - $500,000 As per procurement plan 4. Shopping (Small contracts) <$75,000 As per procurement plan 5. Direct Contracting N/A All Goods and Services (Excluding Consultants Services) 60955 Page 2 1. ICB >$200,000 All 2. NCB >$75,000 - $200,000 As per procurement plan 3. Shopping <$75,000 As per procurement plan 4. Direct Contracting N/A All 1. Reference to Project Operational/Procurement Manual: Procurement Manual Health, HIV/AIDS & TB Project: Approved: (Date June 2011 1 ) 2. Procurement Packages with Methods and Time Schedule A) Implementing Agency: MOH (Component 1 & 2) 1 June 2011 is the expected Effectiveness date. Page 3 Table A8-3. Procurement Package: Implementing Agency- MOH 1 2 3 4 5 6 7 Ref No Contract (Description) Estimated Cost $US Procurement Method Review by Bank (Prior/Post) Expected Bid-Opening Date (*) Comments WORKS 1 Rehabilitation of existing health infrastructure (clinics) in Hhoho and Manzni regions 710,438 NCB Prior March 2012 (1) 2 Rehabilitation of existing health infrastructure (clinics) in Lubombo and Shiselweni regions 961,707 NCB Prior March 2012 3 Rehabilitation of a referral Hospital - maternity/labor/gynecology/neonatal wards 2,663,499 ICB Prior March 2012 (1) 4 Rehabilitation of maternity/labor wards of 5 health centers 1,000,000 ICB Prior November 2012 (1) 5 Rehabilitation of teaching facilities at nurse training institutions for training general nursing students 1,000,000 ICB Prior July 2012 6 Computer laboratory with 25 computers at Univ. of Swaziland Faculty of Health Science 100,000 NCB Prior July 2012 7 Renovation of student hostels at Sithobela Health Center for student nurses 700,000 NCB Prior March 2012 (1) 8 Establishment of satellite sites for ambulances 100,000 NCB Prior July 2012 9 Rehabilitation of maternity waiting homes (3 regional, 2 sub-regional locations) 100,000 NCB Prior July 2012 10 Rehabilitation of national TB center to strengthen IC 70,000 Shopping Prior March 2012 Total: 7,405,644 GOODS 1 Equipment 2 for: a) 5 health centers and clinics b) 3 regional, 2 sub-regional hospitals -- based on MNH assessment c) Mbabane Government Hospital d) Supplies for EmONC including long arm gloves for placenta removal - mainly for shortfalls from the central medical stores 2,750,000 550,000 515,064 500,000 ICB Prior November 2012 2 Includes the cost of the maintenance contracts for equipment. Maintenance contract is assumed to be 10% of equipment cost (i.e. $250,000 for this line item). Page 4 1 2 3 4 5 6 7 Ref No Contract (Description) Estimated Cost $US Procurement Method Review by Bank (Prior/Post) Expected Bid-Opening Date (*) Comments 2 Vehicles a) Ambulances (8) b) SRH unit (2), Regional offices (2) c) Two double cab (Implementation Team) d) Vehicles for HIV/TB IC Coordinators (2) e) 5-ton truck for transporting waste f) College bus (Nurse Training) 440,000 130,000 76,000 63,000 70,350 45,000 ICB Prior December 2011 3 Large and medium Incinerators and Reusable bins for variety of HCW treatments 350,000 ICB Prior December 2011 (1) 4 HCWM Re-usable and consumable supplies -- Sharps containers, segregation bins, variety of bin liner colors 1,600,000 ICB Prior December 2011 (1) 4 Digital x-rays available at national and regional levels for boosting TB case detection during prevalence surveys 50,000 Shopping Prior July 2012 5 Furniture for 4 classrooms, 25 computers for laboratory, library, and offices 130,000 NCB Prior November 2012 6 Printing of laminated protocols and guidelines 6 hospitals, 5 health centers and 42 clinics with maternity for 5 years 159,000 NCB Prior March 2012 7 Equipment to replace old equipment/software computers and printers for FM unit 30,000 Shopping Prior December 2011 8 Laptops & Desktops (1b) 20,000 Shopping Post December 2011 Impl Team 9 Office Furniture (MOH project team and nurse training teaching offices) 55,500 Shopping Post December 2011 Impl Team 10 Printing of laminated protocols and basic package of services 60,000 Shopping Post March 2012 (**) 11 Communication Equipment 10,000 Shopping Post December 2011 (**) 12 IEC campaign on EmONC 10,000 Shopping Post July 2012 (**) 13 HCWM Information, Education and Communication (IEC) 60,000 Shopping Prior July 2012 (**) 14 Computer Laboratory 25 computers (Nurse Training) 100,000 Shopping Post December 2012 (**) 15 Standby Generator 19,500 Shopping Post July 2012 (**) 7,748,414 Page 5 B) Implementing Agency: DPM (Component 3) Table A8-4. Procurement Package: Implementing Agency- DPM 1 2 3 4 5 6 7 Ref. No. Contract (Description) Estimated Cost Procurement Method Review by Bank (Prior/Post) Expected Bid-Opening Date (*) Comments 1 Computers & Software 12,700 Shopping Prior July 2011 (**) 2. Vehicle 38,000 Shopping Prior July 2011 3 Office furniture & equipment 10,000 Shopping Post July 2011 (*) Based on the assumption the project will be effective in June 2011. (**) Shopping procedures using the Standard Request for Quotations attached to the Procurement Manual. II. Selection of Consultants Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table A8-5. Prior Review Threshold: Consultants Selection Method Prior Review Threshold Comments 1. QCBS >, =$100,000 All 2. LCS and CQS <$100,000 As per procurement plan 2. Single Source (Firms) N/A All 3 Individual Consultants >, =$50,000 All 4 Individual Consultants <$50,000 As per procurement plan 5 Single Source (Individual Consultants) N/A All QCBS = Quality- and Cost- Based Selection (Section II of the Consultants’ Guidelines) LCS = Least Cost Selection (Para. 3.6, of the Guidelines) CQS = Selection based on Consultants’ Qualifications (Para. 3.7 of the Guidelines) 1. Short list comprising entirely of national consultants : Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 2. Consultancy Assignments with Selection Methods and Time Schedule A) Implementing Agency: MOH (Component 1 & 2) Table A8-6. Procurement Package: Implementing Agency- MOH 1 2 3 4 5 6 7 No Description of Assignment Estimated Cost $US Selection Method Review by Bank Prior/ Post Expected Proposals Submissi on Date (*) Comments 1) Strengthening the Capacity of the Health Sector Page 6 1 2 3 4 5 6 7 No Description of Assignment Estimated Cost $US Selection Method Review by Bank Prior/ Post Expected Proposals Submissi on Date (*) Comments 1 Review of current status and issues with financial management in health sector 4,000 IC Prior September 2011 Local STC 2 Situation analysis including issues and solutions (regional, community, hospitals) 27,500 IC Prior September 2011 Regional STC 3 Accreditation of medical staff 14,000 IC Post March 2012 TORs Support for Project Implementation Team (Component 1 & 2) 1 TA to Project Coordinator MOH 252,000 IC Prior June 2011 2 Procurement Specialist (2) 252,000 IC Prior April 2011 – for Senior Specialist and October 2011 – for Intermed. Specialist 3 Financial Management Specialist (2) 252,000 IC Prior April 2011– for Senior Specialist and October 2011 – for Intermed. Specialist 2a Support for Hospitals, Health Centers and Clinics 1 Support development of a Regional infrastructure maintenance program (under the leadership of the Ministry of Works) 150,000 IC Prior July 2012 TA for 1 year (building & equipment) 2 Conduct skills and needs audit of supervisors 20,000 IC Post December 2011 TORs 3 Environmental Assessment 6,000 IC Prior May 2011 4 Construction Supervision 400,000 QCBS Prior June 2011 5 Facility Assessment of Health Centers 150,000 QCBS Prior June 2011 6 Develop curriculum for supervisors 18,000 IC Post Sept. 2011 TORs Strengthening TB and HIV Co-epidemic Response 1 Study MSF HIV/TB model and other models of decentralized provision of HIV/TB services at community level 9,000 IC Post February 2012 TORs Improving Maternal and Neonatal Care 1 Consultant(s) to develop obstetric protocols & guidelines 12,000 IC Post November 2011 TORs Health Care Waste Management 1 Analysis of current laws, bylaws and regulations 30,000 IC Prior January 2012 Page 7 1 2 3 4 5 6 7 No Description of Assignment Estimated Cost $US Selection Method Review by Bank Prior/ Post Expected Proposals Submissi on Date (*) Comments 2 Development of National Policies for HCWM 45,000 IC Prior January 2012 TORs 3 Development of Regulations and bylaws with clear responsibilities 99,000 IC Prior January 2012 4 Finalize National Health Care Waste Guidelines 66,000 IC Prior January 2012 Total: 1,790,000 B) Implementing Agency: DPM (Component 3) Table A8-7. Procurement Package: Implementing Agency-DPM 1 2 3 4 5 6 7 No Description of Assignment Estimated Cost $US Selection Method Review by Bank (Prior / Post) Expected Proposals Submission Date Comments 1 International consultancy firm - support to design, OVC implementation manual (IM), MIS, training on IM and MIS and support to selection of payment service provider 250,000 QCBS Prior August 2011 International Consultancy firm 2 Medium term consultant for support project management 106,000 IC Prior January 2012 IC = Individual Consultants: Selected in accordance with Section V of the Consultants Guidelines. (*): Based on the assumption the project will be effective in June 2011. All TORs to be subject to prior review. III. Implementing Agency Capacity Building Activities with Time Schedule 1. Agreed Capacity Building Activities with time schedule Table A8-8. Implementing Agency Capacity Building Activities No Expected outcome / Activity Description Estimated Cost Estimated Duration Start Date Comments 1 Procurement Training at ESAMI (Both Implementing Agencies) $30,000 3 weeks November 2011 2 CIPS Training for Procurement Unit Staff $10,000 January 2012 3 Supply Chain Management and Health Procurement $40,000 3 weeks March 2012