IN: ODISHA DISASTER RECOVERY PROJECT (ODRP) (P148868) I. General 1. Bank’s approval Date of the procurement Plan: Original: January 23, 2014 2. Date of General Procurement Notice: January 20, 2014 3. Period covered by this procurement plan: The procurement period of project covered from Year January 23, 2014 to July 2015 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 500,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 1,000,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts (including turnkey, Supply & Installation of Plant & Equipment and PPP) more than US$ 10 million equivalent; • Goods: All contracts (including goods, information technology and non-consulting services) more than US$ 2 million equivalent; The above threshold value applies to single/direct contract as well. There is no separate threshold set for single source or direct contract. The PMU/OSDMA shall ensure that Bank procurement procedures are followed for all the post review contracts. The above thresholds values were revised after launching NPF 2016 and will be in effect till further modification. In addition, the Bank will carry out an annual ex-post procurement review for those contracts which fall below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Review (IPR) of all the contracts financed under the Credit. The IAs shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable. 4. Reference to Project Operational/Procurement Manual: The Project Operations Manual was prepared by the project and agreed by the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014 and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014. In case of any inconsistency between the Operations Manual and the Bank’s Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: This is a Disaster Recovery Project and the project preparation was triggered by emergency situation (OP10.00) and therefore, provisions under paragraph 20 of OP 11.00; procurement under emergency situation is applied. Procurement of goods, works and non-consulting services shall be conducted through e- procurement portal https://tendersodisha.gov.in/nicgep/app using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with Page 2 of 4 paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids. For smaller packages (lesser than US$1 million for Works and US$ 500,000 for Goods), advertisement in state newspapers will be accepted with at least 15 days given for submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in separate Excel file for the past contracts and in STEP for the new contract packages. Page 3 of 4 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 2 million All contract 2. Single Source (Firms) Above US$ 2 million All contract 3. Individual Above US$ 300,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: M/s Gram Vikas, an NGO firm had been selected on single source selection basis as there was need to engage NGO for social mobilization immediately post disaster period. 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 4 of 4 PROCUREMENT India : Odisha Disaster Recovery Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2016-12-20 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-11-09 Project ID: P148868 GPN Date: Project Name: Odisha Disaster Recovery Project Loan / Credit No: IDA / 53780 Executing Agency(ies): Odisha State Disaster Management Authority, Berhampur Municipal Corporation WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BeMC/ODRP-2/14-15 / Resilient Housing Replacement of existing 900 mm Reconstruction and Community dia PSC pumping main from Infrastructure Badamadhapur to Kaliabali 13.8 Contingent Emergency Km long by suitable dia DI pipe Response Single Stage - One IDA / 53780 Prior Request for Bids Open - National N 3,326,619.70 4,405,688.80 Signed 2015-07-15 2015-07-07 line and replacement of old Implementation Support Envelope 500mm dia CI/PSC pipe line from Capacity Building for Disaster CW III to CW I junction point with Risk Management DI pipe line for 1800 metre length Urban Infrastructure in in Be Berhampur IN-BEMC-4806-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Construction of Priority Storm IDA / 53780 Post Request for Bids Open - National 3,530,340.00 0.00 2017-02-28 2017-03-05 2017-04-16 2017-06-29 2017-08-03 2018-08-03 Berhampur Envelope Implementation Water Drains (Package-II) IN-BEMC-7369-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Improvement of infrastructure for IDA / 53780 Post Request for Bids Open - National 2,900,000.00 0.00 2017-03-15 2017-03-20 2017-05-01 2017-07-14 2017-08-18 2018-02-14 Berhampur Envelope Implementation up-gradation of slum cluster-5 IN-BEMC-4803-CW-RFB / Urban Infrastructure in Single Stage - Two Under Construction of Priority Storm IDA / 53780 Post Request for Bids Open - National 3,020,000.00 0.00 2017-03-06 2017-07-05 2017-03-11 2017-07-10 2017-04-22 2017-08-19 2017-07-05 2017-08-09 2018-08-09 Berhampur Envelope Implementation Water Drains (Package- I) IN-BEMC-14394-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Improvement of infrastructures for IDA / 53780 Post Request for Bids Open - National 800,000.00 0.00 2017-06-20 2017-06-25 2017-08-06 2017-10-19 2017-11-23 2018-11-23 Berhampur Envelope Implementation up-gradation of slum cluster-1 IN-BEMC-14414-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Improvement of infrastructures for IDA / 53780 Post Request for Bids Open - National 2,450,000.00 0.00 2017-06-27 2017-07-02 2017-08-13 2017-10-26 2017-11-30 2018-05-29 Berhampur Envelope Implementation up-gradation of slum cluster-2 IN-BEMC-14416-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Improvement of infrastructures for IDA / 53780 Post Request for Bids Open - National 3,080,000.00 0.00 2017-07-05 2017-07-10 2017-08-21 2017-11-03 2017-12-08 2018-06-06 Berhampur Envelope Implementation up-gradation of slum cluster-3 IN-BEMC-14418-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Improvement of infrastructures for IDA / 53780 Post Request for Bids Open - National 4,285,000.00 0.00 2017-07-15 2017-07-20 2017-08-31 2017-11-13 2017-12-18 2018-06-16 Berhampur Envelope Implementation up-gradation of slum cluster-4 IN-BEMC-14419-CW-RFQ / Renovation of existing BeMC Request for Single Stage - One building for functioning of Project IDA / 53780 Implementation Support Post Open - National 26,500.00 25,900.19 Signed 2017-05-25 2017-06-13 2017-07-20 2017-07-26 2018-01-16 Quotations Envelope Implementation Unit (PIU) cell of ODRP at Berhampur IN-BEMC-16400-CW-RFB / Civil Urban Infrastructure in Single Stage - Two Under and Electrical works for Road IDA / 53780 Post Request for Bids Open - National 6,956,000.00 0.00 2017-06-02 2017-06-03 2017-06-07 2017-06-13 2017-07-19 2017-07-28 2017-10-01 2017-08-27 2017-11-05 2018-11-05 Berhampur Envelope Implementation Package-I IN-BEMC-4804-CW-RFB / Renovation of Road works (Civil Urban Infrastructure in Single Stage - Two IDA / 53780 Post Request for Bids Open - National 6,688,920.00 0.00 Canceled 2017-01-16 2017-02-03 2017-01-21 2017-02-23 2017-03-04 2017-04-13 2017-05-17 2017-06-21 2018-12-21 and electrical works for Road Berhampur Envelope Package -I) IN-BEMC-34738-CW-RFB / Civil Urban Infrastructure in Single Stage - Two Pending and Electrical for Road Package IDA / 53780 Post Request for Bids Open - National 6,956,000.00 0.00 2017-10-31 2017-11-05 2017-12-17 2018-03-01 2018-04-05 2019-04-05 Berhampur Envelope Implementation -I IN-BEMC-34750-CW-RFB / Urban Infrastructure in Single Stage - Two Pending Construction of Priority Storm IDA / 53780 Post Request for Bids Open - National 3,020,000.00 0.00 2017-10-31 2017-11-05 2017-12-17 2018-03-01 2018-04-05 2018-10-02 Berhampur Envelope Implementation Water Drain (Package - I) GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BEMC-14520-GO-RFQ / Request for Single Stage - One Pending Procurement of office furniture for IDA / 53780 Implementation Support Post Open - National 30,000.00 0.00 2017-11-06 2018-01-01 2018-06-30 Quotations Envelope Implementation PIU IN-BEMC-14523-GO-RFQ / Request for Single Stage - One Pending Procurement of Air Conditioner IDA / 53780 Implementation Support Post Open - National 15,000.00 0.00 2017-11-06 2018-01-01 2018-06-30 Quotations Envelope Implementation for PIU cell IN-BEMC-14524-GO-RFQ / Request for Single Stage - One IDA / 53780 Implementation Support Post Open - National 3,500.00 2,866.66 Completed 2017-05-20 2017-06-01 2017-07-15 2017-06-19 2018-01-11 2017-07-06 Procurement of Laptop for PIU Quotations Envelope NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Resilient Housing Reconstruction and Community 2039/E.ll-111/37/13 / Infrastructure Consultancy services for Project Contingent Emergency Management, Supervision and Response Quality And Cost- IDA / 53780 Prior Open - International N 837,338.00 1,299,232.58 Signed 2015-01-14 2015-01-05 Quality control Consultancy Implementation Support Based Selection through Establishment of Project Capacity Building for Disaster Implementation Unit (PIU) Risk Management Urban Infrastructure in Berhampur Resilient Housing Reconstruction and Community Infrastructure ODRP-1-CF-659797/ODRP-3-CF- Contingent Emergency 661123 / Consultancy services Response Quality And Cost- for Preparation of Storm Water IDA / 53780 Prior Open - International N 556,044.00 345,282.23 Signed 2015-04-02 2015-07-09 Implementation Support Based Selection Drainage Master Plan for BeMC Capacity Building for Disaster area, DPR for drain and roads Risk Management Urban Infrastructure in Berhampur Resilient Housing Reconstruction and Community Infrastructure ODRP-2-SBCC-CF-661122 / Contingent Emergency Project Management Response Quality And Cost- Under IDA / 53780 Prior Open - International N 837,338.00 874,651.84 2016-03-17 2016-05-27 Consultancy (PMC) Services - Implementation Support Based Selection Implementation BeMC Capacity Building for Disaster Risk Management Urban Infrastructure in Berhampur IN-BEMC-4807-CS-CQS / Consultant Engagement of External Auditor Under IDA / 53780 Implementation Support Post Qualification Open - National 10,000.00 0.00 2016-12-22 2016-11-04 2017-01-12 2017-02-25 2016-12-13 2017-03-27 2016-12-28 2017-05-01 2017-10-28 for ODRP, BeMC for the FY2014- Implementation Selection 15, 2015-16 and 2016-17 IN-BEMC-5323-CS-CQS / Consulting Services for Consultant engagement of Internal Auditor Under IDA / 53780 Implementation Support Post Qualification Open - National 15,000.00 0.00 2017-01-05 2016-11-13 2017-01-26 2017-03-11 2016-12-13 2017-04-10 2016-12-28 2017-05-15 2017-11-11 for ODRP, BeMC for the Implementation Selection Financial Year 2014-15, 2015-16 and 2016-17 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Resilient Housing Reconstruction and Community 4230/OSDMA-25.09.2014 / Infrastructure Selection of Consulting Services Contingent Emergency of Socio-Technical Support Response IDA / 53780 Prior Direct Selection Direct N 1,800,000.00 3,620,660.46 Signed 2014-10-10 Agency for Implementation of Implementation Support Owner Driven Construction of Capacity Building for Disaster Houses (ODCH) Risk Management Urban Infrastructure in Berhampur IN-OSDMA-6446-CS-CDS / Hiring of Architectural firm for designing and supervision of IDA / 53780 Implementation Support Post Direct Selection Direct 147,000.00 153,051.50 Signed 2017-02-15 2017-03-09 2017-02-25 2017-03-23 2017-05-01 2017-05-26 2017-10-28 State Institute of Disaster Management (SIDM) building. IN-OSDMA-27275-CS-CDS / Selection of firm for the quality Pending monitoring of infrastructure works IDA / 53780 Implementation Support Post Direct Selection Direct 176,851.00 0.00 2017-09-05 2017-09-19 2017-11-23 2018-05-22 Implementation (Community Building & Roads) in Ganjam District. Page 2