OFFICIAL D)OCUJMENTS THE WORLD BANK IBRD * IDA I WORW BANKGROUP OCJO , 2019 Honourable Kenneth Ofori Atta Minister for Finance Ministry of Finance P.O. Box MB40 Accra Republic of Ghana Honourable Minister: Re: Republic of Ghana IDA Credit 6389-GH First Africa Higher Education Centers of Excellence for Development Impact Project Additional Instructions: Disbursement and Financial Information Letter I refer to the Financing Agreements between the Republic of Ghana (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreements, provide that the Recipient may from time to time request withdrawals of Credit amount from the Credit Account in accordance with the Disbursement and Financial tnformation Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Credit Funds, and Reporting of Uses of Credit Funds. The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.ore. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Credits are specified below. (i) Disbursement Arrangements General Provisions (Schedule 1). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery. Section 11.01 (c) of the General Conditions. The Association may permit the Recipient to electronically deliver applications (with supporting documents) through the Association's web-based portal (https://clientconnection.worldbank.or ) "Client Connection". This option may be effected if the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection". The designated officials may deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each 06 calendar months, interim unaudited financial reports ("IUFR") for the Project covering the semester. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient. The audited Financial Statements for each such period must be furnished to the Association not later than six (6) calendar months after the end of such period. III. Other Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's website (http://www.worldbank.org/) and "Client Connection". The Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Loan, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloansgworldbank.org. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By Pierre Laporte Country Director for Ghana Africa Region Attachments 1. Form of Authorized Signatory Letter 2. Statement of Expenditure (SOE) 3. Form of Interim Unaudited Financial Report Schedule 1: Disbursement Provisions Country Republic of Ghana Section [III.B.2.] of Schedule [2] Credit Recipient Republic of Ghana to the Loan Agreement. Number 6389-GH Disbursement Name of the Project Africa Centers of Excellence for Deadline Date Development Impact Project Subsection 3.7 ** Disbursement Methods Methods Supporting Documentation Section 2 (*Subsections 4.3 and 4.4(**) Direct Payment Yes Copy of records * For requests for Reimbursement under Categories I (DLI) of Section III.A of Schedule 2 of the Financing Agreement - See Additional Instruction in section below Reimbursement Yes * Interim Financial Report (IFR) in the format provided in Attachment 2 of the DFIL for all other Eligible Expenditures * Customized Statement of Expenditures (SOE) in the format provided in Attachments 3 and 4 of the DFIL for Eligible Expenditures under category 3 of Section II.A of Schedule Designated Account Yes 2 of the Financing Agreement * Interim Financial Report (IFR) in the format provided in Attachment 2 of the DFIL for all other Eligible Expenditures Special Commitments Yes Copy of Letter of Credit Type 02 Segregated Designated Accounts Ceiling DA.A: Variable Type Ciling DA:B: Variable Financial Institution - DA.A: Central Bank of Ghana DA.A: USD Name DA.B: Commercial Bank of Africa - Kenya Currency DA.B: USD DA.A: 06 months forecast of Eligible Expenditures as approved by the TTL Frequency of Reporting Same as IFR Amount DA.B: 06 months forecast of Eligible Expenditures as approved by the TTL The minimum value of applications for Reimbursement, Direct Payment and Special Commitment is 20% of the ceiling of the respective Designated Account Authorized Signatures (subsection 3.1). Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank, Loan Department Delta Center, 13th Floor, Menengai Road, Upper Hill Nairobi, Kenya Attention: Loan Operations & Trust Funds Unit For requests for Reimbursement: - Categories I (DLI) of Section II.A of Schedule 2 of the Financing Agreement 1. Please refer to the withdrawal Condition(s) in the Financing Agreement. Section III.B. 2. EEPs will be channeled through one Dedicated Treasury Account opened at the Central Bank of Ghana 3. Interim Financial Report (IFRs) in the form attached (Attachment 2) including the sheets (i) DLIs reconciliation Form, (ii) List of DLIs achieved and verified, (iii) Sources and Uses of Funds.(iv) Cash Forecast and (v) Bank Reconciliation. 4. For financing eligible expenditures under this category, The Borrower has furnished evidence satisfactory to the Bank that (i) Eligible expenditures have been spent and verified in accordance with provisions of Sections C,D and G and Section III.B of Schedule 2 of the Financing Agreement and that (ii) the relevant DLI(s) in the Annex of the Financing Agreement (Disbursement Linked Indicators and Results) have been achieved. (i) Funds from the Designated Account may be transferred to Transactions Accounts to meet eligible expenditures, provided that transactions and balance in these accounts are included in all project financial reports. (ii) DA.A will be managed by NCTE and will finance Eligible Expenditures under Category 2 of Section III.A of Schedule 2 of the Financing Agreement. (iii) DA.B will be managed by ICIPE and will finance Eligible Expenditures under Category 3 of Section III.A of Schedule 2 of the Financing Agreement ** Sections and subsections relate to the "Disbursement Guidelines for Investment Project Financing", dated February 2017. Attachment 1 - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Re: [Grant][Credit]' No. -_ ([Name of the project]) Attention: , Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association") [, acting as implementing of the]2 and [name of recipient] (the "Recipient"), dated , providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 3[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 4[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 5[individually] 6[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. ' Instruction to the Recipient: use "Credit" or "Grant" as applicable. Please delete this footnote in final letter that is sent to the Associations. 2 Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete this footnote in final letter that is sent to the Associations 3 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. ' Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. ' Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 6 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. Attachment 2 The World Bank APPLICATION FOR WITHDRAWAL STATEMENT OF EXPENDITURES - CUSTOMIZED (SOE)' Scholarship program under part 2 of the project Category No. 1 2 3 4 5 6 7 8 9 10 11 Beneficiary name Beneficiary ID Brief Description of Total amount Paymen number the Scholarship Cota a ut Amount Paid Activity Scholarship request From Spayment request tb Eligible covered Designated coee by for Account (if o application (net for An) aFinanci any) of retention) M U ng TOTALS Supporting documents for this Customized SOE retained at:(insert location) The World Bank APPLICATION FOR WITHDRAWAL STATEMENT OF EXPENDITURES - CUSTOMIZED (SOE)' Research Grants under part 2 of the project Category No. 1 2 3 4 5 6 7 8 9 10 11 Total o amount