GRENADA DISASTER VULNERABILITY AND REDUCTION PROJECT Procurement Plan -GOODS - March, 2013 ICB-International Competitive Bidding; NCB-National Competitive Bidding with Prior review :NCB2 is without prior review: IS :international shopping: NS:national shopping;LIB-Limited International Bidding; DC:direct contracting TABLE 1: GOODS - Time Table of Procurement Actions Description Bid Number Procurement Estimated Vs. Amount in US$ Bidding No Objection Call for Bids Bid Opening No Objection Contract Contract End Contract Supplier or Contract Method Actual Documents Bid Docs to Contract Signature (delivery) Duration Contractor Name Price Award Elapsed weeks ICB 10 7 45 45 15 15 NCB 10 10 30 45 15 30 NCB2 0 0 30 30 5 15 LIB 10 10 45 60 15 15 SHOP 0 0 20 20 5 3 DC 14 10 15 30 10 3 Description Prior Review/Post Bid Number Procurement Estimated Vs. Amount in US$ Bidding No Objection Call for Bids Bid Opening No Objection Contract Contract End Contract Supplier or Contract review Method Actual Documents Bid Docs to Contract Signature (delivery) Duration Contractor Name Price US$ Award Component 2 - Regional Platforms for Hazard and Risk Evaluation, and Applications for Improved Decision Making Desktop, Server and Laptop Computers for PPU Post Review DVRP/SHOP/08 SHOP Estimated 24,200 8-Jun-12 8-Jun-2012 8-Jun-2012 28-Jun-2012 18-Jul-2012 23-Jul-2012 23-Sep-2012 60 Actual 16-Jul-12 n/a 16-Jul-12 3-Aug-12 n/a 21-Sep-12 Hankey's Computer Services 21,190 Truck and Pickup Van for NADMA Prior Review DVRP/NCB/03 NCB Estimated 74,639 18-Feb-13 22-Feb-2013 4-Mar-2013 3-Apr-2013 18-May-2013 2-Jun-2013 2-Jul-2013 30 Actual ArcGIS Server 10 Workgroup,Server Image Prior Review DVRP/DC/01 DC Estimated 57,000 25-Feb-13 1-Mar-2013 11-Mar-2013 26-Mar-2013 25-Apr-2013 5-May-2013 30-Jun-2013 45 Extension, Arc Editor *1 Actual GRENADA DISASTER VULNERABILITY AND REDUCTION PROJECT Procurement Plan-CONSULTANTS - March, 2013 IC-Individual Consulting; SS - Single Source; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection, FBS - Fixed budget selection: CQ - Consultants Qualifications Wherever the selection meets the requirements of Clause 5.1 of the Bank's Guidelines, CQ may be substituted by IC TABLE 2: Consultant Services -- Time Table of Procurement Actions Description Bid Number Method of Estimated Vs. Amount in US$ Request for GPN Advertise date in Request for No Object. to Closing date for No Object. No Object. Final No Objection to Contract Contract End, Consultant Contract Selection Actual in UNDB UNDB proposals ready RFP proposals Technical Evaluation Contract Signature delivery Name Price US$ Elapsed weeks Evaluation QCBS I 7 30 15 45 30 15 20 15 10 QCBS N 0 30 15 30 30 15 20 15 10 IC 14 10 0 15 0 0 0 20 3 SSS 14 10 0 15 0 0 0 20 3 CQS 14 10 0 20 0 0 0 30 10 LCS 14 0 30 20 0 0 0 40 10 FBS 0 10 0 20 0 10 0 40 10 QBS 14 30 15 45 30 15 20 15 10 Description Prior Review/ Post Bid Number Method of Estimated Vs. Amount in US$ Request for GPN Advertisement date Request for No Object. to Closing date for No Object. No Object. Final No Objection to Contract Contract End, Contract Consultant Contract Price review Selection Actual in UNDB proposals ready RFP proposals Technical Evaluation Contract Signature delivery Duration Name US$ Elapsed weeks Evaluation Component 1 - Prevention and Adaptation Investments Watershed Analysis Training Post Review DVRP/IC/01 IC Estimated 35,000 18-Mar-2013 1-Apr-2013 11-Apr-2013 11-Apr-2013 26-Apr-2013 26-Apr-2013 26-Apr-2013 26-Apr-2013 3-May-2013 3-Jul-2013 60.00 Actual Consultancy to fomulate School Safety Plans Post Review DVRP/IC/02 IC Estimated 12,000 18-Mar-2013 1-Apr-2013 11-Apr-2013 11-Apr-2013 26-Apr-2013 26-Apr-2013 26-Apr-2013 26-Apr-2013 3-May-2013 3-Jul-2013 60 Actual TA to conduct vulnerability Assessment of School Post Review DVRP/IC/03 IC Estiamted 50,000 18-Feb-2013 4-Mar-2013 14-Mar-2013 14-Mar-2013 29-Mar-2013 29-Mar-2013 29-Mar-2013 29-Mar-2013 5-Apr-2013 5-Jul-2013 90 Infrastructure Actual Structural & Vulnerability Assessment of Buildings Post Review DVRP/IC/07 IC Estimated 20,000 3-Dec-2012 17-Dec-2012 27-Dec-2012 27-Dec-2012 11-Jan-2013 11-Jan-2013 11-Jan-2013 11-Jan-2013 27-Jul-2012 27-Aug-12 30 Actual Engineering Studies, Design and Supervision of Prior Review DVRP/QCBS/06 QCBS I Estimated 133,200 12-Apr-2013 19-Apr-2013 19-May-2013 3-Jun-2013 18-Jul-2013 17-Aug-2013 1-Sep-2013 21-Sep-2013 30-Sep-2013 31-Dec-14 18 Construction for Morne Rouge Water Shed Improvements Actual n/a n/a n/a n/a n/a n/a n/a n/a 2/12/2013 Consultancy to develop National Policy for shelter Post Review DVRP/IC/04 IC Estimated 15,000 14-Jan-2013 28-Jan-2013 7-Feb-2013 7-Feb-2013 22-Feb-2013 22-Feb-2013 22-Feb-2013 22-Feb-2013 28-Feb-2013 30-May-2013 90 management to reduct damages to schools Actual 265,200 Component 2 - Regional Platforms for Hazard and Risk Evaluation, and Applications for Improved Decision Making Pre-Engineering Geotechnical for La Sagesse, Prior Review DVRP/QCBS/01 QCBS I Estiamted 200,000 25-Nov-2011 2-Dec-2011 17-May-2012 1-Jun-2012 16-Jul-2012 15-Aug-2012 30-Aug-2012 19-Sep-2012 24-Sep-2012 30-Nov-12 60 Beausejour, Landslips, rockfalls, replacement of bridges and Chemin Water Reservoir Pre-Engineering Geotechnical for La Sagesse, DVRP/QCBS/01 Beausejour, Landslips, rockfalls, replacement of bridges and Chemin Water Reservoir Actual 12/14/2011 16-Dec-11 1-May-12 22-May-12 27-Jul-12 4-Oct-12 4-Oct-12 Design and Supervision for La Sagesse and Beausejour Prior Review DVRP/QCBS/02 QCBS N Estimated 275,500 29-May-2012 29-May-2012 28-Jun-2012 13-Jul-2012 12-Aug-2012 11-Sep-2012 26-Sep-2012 16-Oct-2012 12-Oct-2012 12-Oct-2013 365 Actual n/a 25-Sep-12 Design and Supervision for Rockfalls and Landslip Prior Review DVRP/QCBS/03 QCBS N Estimated 231,000 29-May-2012 29-May-2012 28-Jun-2012 13-Jul-2012 12-Aug-2012 11-Sep-2012 26-Sep-2012 16-Oct-2012 12-Oct-2012 12-Oct-2013 365 mitigation Actual 22-Jun-12 10-Sep-12 Design & Supervision for Lance and Hubble Bridges Prior Review DVRP/LCS/01 LCS Estimated 137,000 29-May-2012 12-Jun-2012 12-Jun-2012 12-Jul-2012 1-Aug-2012 1-Aug-2012 1-Aug-2012 1-Aug-2012 9-Jul-2012 9-Jul-2013 365 Actual Design and Supervision for Holy Cross R.C. and St. Prior Review DVRP/QCBS/04 QCBS N Estimated 289,000 29-May-2012 29-May-2012 28-Jun-2012 13-Jul-2012 12-Aug-2012 11-Sep-2012 26-Sep-2012 16-Oct-2012 12-Oct-2012 12-Oct-2013 365 Patrick's Anglican Schools, Hillsview and Cadrona home Actual 25-Sep-12 for the Aged Supervision for St John's River Flood Mitigation Prior Review DVRP/LCS/02 LCS Estimated 200,000 29-May-2012 12-Jun-2012 12-Jun-2012 12-Jul-2012 1-Aug-2012 1-Aug-2012 1-Aug-2012 1-Aug-2012 9-Jul-2012 9-Jul-2013 365 Actual n/a 20-Jul-12 Study/preparation of project for Bathway sandstone reef Prior Review DVRP/QCBS/05 QCBS I Estimated 100,000 13-Jul-2012 20-Jul-2012 19-Aug-2012 3-Sep-2012 18-Oct-2012 17-Nov-2012 2-Dec-2012 22-Dec-2012 4-Jan-2013 4-May-2013 120 Actual Telecommunications Specialist for NADMA Post Review DVRP/IC/10 IC Estimated 15,000 14-Nov-2012 28-Nov-2012 8-Dec-2012 8-Dec-2012 23-Dec-2012 23-Dec-2012 23-Dec-2012 23-Dec-2012 4-Jan-2013 30-Mar-2013 60 Actual 1,447,500 Component 4 - Project Management Project Engineer Prior Review DVRP/IC/05 IC Estimated 300,000 27-Jan-2012 10-Feb-2012 20-Feb-2012 20-Feb-2012 6-Mar-2012 6-Mar-2012 6-Mar-2012 6-Mar-2012 9-Mar-2012 9-Mar-2013 365 Actual 2/3/2012 3-Feb-12 n/a n/a Short Term Engineer for Component 3 Post Review DVRP/IC/09 IC Estimated 15,000 28-May-2012 11-Jun-2012 21-Jun-2012 21-Jun-2012 6-Jul-2012 6-Jul-2012 6-Jul-2012 6-Jul-2012 15-Jul-2012 15-Aug-12 30 Actual n/a n/a n/a n/a n/a n/a 16-Jul-12 31-Oct-12 90 Selwyn Woodroffe 17,112.00 Financial Management Specialist Prior Review DVRP/SSS/ SSS Estimated 125,000 TBD Actual Accountant 1 Prior Review DVRP/SSS/02 SSS Estimated 130,000 4-Jun-2012 18-Jun-2012 28-Jun-2012 28-Jun-2012 13-Jul-2012 13-Jul-2012 13-Jul-2012 13-Jul-2012 20-Jul-2012 31-Jan-2014 365 Actual n/a n/a n/a n/a n/a n/a n/a 21-Feb-12 29-Feb-12 Natika Bain 60,263 Accountant 2 Prior Review DVRP/SSS/03 SSS Estimated 130,000 4-Jun-2012 18-Jun-2012 28-Jun-2012 28-Jun-2012 13-Jul-2012 13-Jul-2012 13-Jul-2012 13-Jul-2012 20-Jul-2012 31-Jan-2014 365 Actual n/a n/a n/a n/a n/a n/a n/a 21-Feb-12 29-Feb-12 Carlene Sandy- Lewis 54,509 Procurement Officer 1 Prior Review DVRP/SSS/ SSS Estimated 208,000 TBD Actual Procurement Officer 2 Prior Review DVRP/SSS/ SSS Estimated 108,000 TBD Actual Procurement Assistant Prior Review DVRP/SSS/ SSS Estimated 30,000 TBD Actual Social Development and Communication Officer Prior Review DVRP/IC/06 IC Estimated 114,000 10-Feb-2012 24-Feb-2012 5-Mar-2012 5-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 23-Mar-2012 23-Mar-2014 Actual n/a n/a n/a n/a n/a n/a n/a 7-May-12 6-Jun-12 5-Jun-14 Eon Mars 69,191 Head of PCU Prior Review DVRP/SSS/04 SSS Estimated 227,000 10-Feb-2012 24-Feb-2012 5-Mar-2012 5-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 23-Mar-2012 23-Mar-2014 730 Actual N/A N/A N/A N/A N/A N/A N/A 18-Jun-12 10-Jul-12 17-Jun-14 730 Margaret Belfon 87,493.49 Administrative Assistant Prior Review DVRP/SSS/05 SSS Estimated 96,000 10-Feb-2012 24-Feb-2012 5-Mar-2012 5-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 20-Mar-2012 23-Mar-2012 23-Mar-2014 730 Actual n/a n/a n/a n/a n/a n/a n/a 21-Feb-12 29-Feb-12 Beverley Hector 36,158 Records Management Clerk Post Review DVRP/IC/06 IC Estimated 60,000 4-Jan-2013 18-Jan-2013 28-Jan-2013 28-Jan-2013 12-Feb-2013 12-Feb-2013 12-Feb-2013 12-Feb-2013 18-Feb-2013 13-Apr-2014 365 Actual Portfolio Manager (RDVRP) Prior Review DVRP/SSS SSS Estimated 200,000 27-Jan-2012 10-Feb-2012 20-Feb-2012 20-Feb-2012 6-Mar-2012 6-Mar-2012 6-Mar-2012 6-Mar-2012 9-Mar-2012 9-Mar-2013 365 Actual 2/3/2012 3-Feb-12 n/a n/a N/A n/a n/a 23-Jul-12 22-Jul-14 730 Ronnie Theodore 106,688.50 Financial Auditor Prior Review DVRP/LCS/03 LCS Estimated 100,000 15-Feb-2013 15-Feb-2013 15-Feb-2013 17-Mar-2013 6-Apr-2013 6-Apr-2013 6-Apr-2013 6-Apr-2013 15-Apr-2013 30-Jun-2013 Actual 1,843,000 3,555,700 This Procurement Plan covers activities to completed during the life of the project, however the dates are for the first 18 months of the project GRENADA DISASTER VULNERABILITY AND REDUCTION PROJECT Procurement Plan - NON- CONSULTING (OPERATING COSTS) - March, 2013 IC-Indiv. Consulting;SS -Single Source;QCBS-Quality Cost Based Selection (N=Nat., I=Int'l);QBS-Quality Based Selection; LCS-Least Cost Selection,FBS - Fixed budget selection:CQ - Consultants Qualifications Logistical aspects of training will be procured as detailed below. Relevant consultancy services will be procured under CQ [for firms] or IC [for individuals] TABLE 3: Operating Costs - Time Table of Procurement Actions Description Training Procurement Estimated Vs. Amount in US$ Training Request for No- Bank's No- Training Date Training Supplier or Contract Number Method Actual preparation objection objection received Duration Contractor price US$ Begins Name Elapsed weeks ICB 10 10 45 90 NCB 10 10 30 60 NCB2 0 0 30 30 LIB 10 10 45 60 IS 0 0 20 20 SHOP 0 0 20 20 DC 10 10 30 30 SSS Description Prior Review / Training Procurement Estimated Vs. Amount in US$ Training Request for No- Bank's no- Training Date Training Supplier or Contract Post review Number Method Actual Preparation objection objection received Duration Contractor price US$ Begins Name Component 1 - Prevention and Adaptation Investments Digital Data Capturing and image processing Post Review DVRP/NCS/01 SHOP Estimated 28,000 12-Mar-2012 n/a n/a 30-Mar-2012 30 Actual Component 2 - Regional Platforms for Hazard and Risk Evaluation, and Applications for Improved Decision Making Training on Water Rescue Operations - MBIA Post Review Estimated 30,000.00 TBD Actual Certificate in GIS and Data Management (15) Estimated 75,000.00 15-Mar-12 19-Mar-12 6-Apr-12 20-Apr-12 90 Prior Review Actual Courses in Risk, Crisis and Disaster Management Estimated 60,000.00 15-Mar-12 19-Mar-12 6-Apr-12 20-Apr-12 90 (3) Prior Review Actual Community Based Disaster Management Estimated 20,000.00 TBD Training (20) Post Review Actual Regional Workshops Prior Review Estimated 75,000.00 2-Apr-12 4-Apr-2012 11-Apr-2012 23-Apr-2012 5 Component 4 - Project Management Training for PCU staff Post Review Estimated 37,000.00 TBD Actual Driver for PCU Prior Review DVRP/NCS/05 SSS Estimated 42,000.00 5-Mar-12 7-Mar-2012 15-Mar-2012 19-Mar-2012 365 Actual Certificate in Project Management (15) Prior Review Estimated 30,000.00 15-Mar-12 19-Mar-12 6-Apr-12 20-Apr-12 90 Actual Courses in Project Management (3) Prior Review Estimated 33,000.00 5-Mar-12 7-Mar-12 14-Mar-12 23-Mar-12 365 Actual Operating Costs Estimated 380,000.00 Actual GRAND TOTAL 810,000.00 This Procurement Plan covers activities to completed during the life of the project, however the dates are for the first 18 months of the project GRENADA DISASTER VULNERABILITY REDUCTION PROJECT Procurement Plan-Works - March, 2013 ICB-International Competitive Bidding; NCB-National Competitive Bidding with Prior review :NCB2 is without prior review: IS :international shopping: SHOP: shopping;LIB-Limited International Bidding; DC:direct contracting TABLE 1: GOODS - Time Table of Procurement Actions Description Bid Number Procurement Estimated Vs. Amount in US$ Bidding No Objection Call for Bids Bid Opening No Objection to Contract Contract End Contract Supplier or Contract Method Actual Documents Bid Docs Contract Award Signature (delivery) Duration Contractor Price US$ Name Elapsed weeks ICB 10 10 45 60 15 15 NCB 10 10 30 60 15 15 NCB2 0 0 30 30 5 15 LIB 10 10 45 60 15 15 IS 0 0 20 20 15 3 SHOP 0 0 20 20 5 3 DC 10 10 30 30 10 3 Description Prior Bid Number Procurement Estimated Vs. Amount in US$ Bidding No Objection Call for Bids Bid Opening No Objection to Contract Contract End Contract Supplier or Contract Review/Post Method Actual Documents Bid Docs Contract Award Signature (delivery) Duration Contractor Price US$ review Name Component 1 - Prevention and Adaptation Investments Housing Infrastructural Mitigation Prior Review DVRP/ICBW/0 ICB Estimated 2,204,000 6-May-13 10-May-2013 20-May-2013 4-Jul-2013 2-Sep-2013 17-Sep-2013 31-Dec-2013 180 1 Lot 1: La Sagesse Community 1,527,250 Housing Infrastructural Mitigation Actual Lot 2: Beausejour Community Prior Review DVRP/ICBW/0 Estimated 676,750 Housing Infrastructural 1 Mitigation Actual Landslips Mitigation Post Review DVRP/NCBW NCB2 Estimated 918,000 20-May-13 24-May-2013 24-May-2013 23-Jun-2013 23-Jul-2013 28-Jul-2013 31-Dec-2013 (constantine 6 areas) and /01 Erosion Control Gouyave (2 lots) Actual Rockfalls Mitigation (Melville Prior Review DVRP/ICBW/0 ICB Estimated 1,907,950 20-May-13 24-May-2013 3-Jun-2013 18-Jul-2013 16-Sep-2013 1-Oct-2013 31-Dec-2013 Street, Sendall Tunnel, Brizan) 2 Actual Reconstruction of Hubble Prior Review DVRP/NCBW/ NCB Estimated 733,200 4-May-13 12-May-2013 22-May-2013 21-Jun-2013 20-Aug-2013 4-Sep-2013 31-Dec-2013 Bridge 02 Actual Reconstruction of Lance Prior Review DVRP/NCBW/ NCB Estimated 531,000 4-May-13 12-May-2013 22-May-2013 21-Jun-2013 20-Aug-2013 4-Sep-2013 31-Dec-2013 Bridge 02 Actual Retrofitting of Hillsview Post Review DVRP/SHOPW SHOP Estimated 110,900 20-Jun-13 20-Jun-2013 20-Jun-2013 10-Jul-2013 30-Jul-2013 4-Aug-2013 31-Dec-2013 Home for the Aged /02 Actual Rebuilding of Cadrona Home Prior Review DVRP/ICBW/0 ICB Estimated 2,500,000 20-Jun-13 20-Jun-2013 30-Jun-2013 14-Aug-2013 13-Oct-2013 28-Oct-2013 31-Dec-2013 for the Aged (see note below) 4 Actual Flood Mitigation St. John's Prior Review DVRP/ICBW/0 ICB Estimated 4,160,000 10-Jun-13 14-Jun-2013 24-Jun-2013 8-Aug-2013 7-Oct-2013 22-Oct-2013 31-Dec-2013 River 3 Actual Flood Mitigation Morne Prior Review DVRP/ICBW/0 ICB Estimated 1,198,817.00 25-Nov-13 6-Dec-2013 16-Dec-2013 30-Jan-2014 31-Mar-2014 15-Apr-2014 31-Dec-2014 Rouge 5 Actual Construction and Prior Review DVRP/NCBW/ ICB Estimated 1,985,000 04 Rehabilitation of Schools Lot 1: Construction of Holy Estimated 6-May-13 10-May-2013 20-May-2013 4-Jul-2013 2-Sep-2012 17-Sep-2013 31-Dec-2013 Cross R.C. School 1,210,000 Actual Lot 2: Rehabilitation of St. Estimated 775,000 Patrick's Anglican School Actual Construction of Water Prior Review DVRP/NCBW/ NCB 827,000 08 Reservoirs - 2 Lots Lot 1 -ObservatoryWater NCB Estimated 227,000 13-Feb-13 18-Feb-2013 28-Feb-2013 30-Mar-2013 29-May-2013 13-Jun-2013 28-Dec-2013 Reservoir Actual Lot 2 - Chemin Water NCB Estimated 600,000 13-Feb-13 18-Feb-2013 28-Feb-2013 30-Mar-2013 29-May-2013 13-Jun-2013 28-Dec-2013 Reservoir Actual Component 2 - Regional Platforms for Hazard and Risk Evaluation and Application for Improved Decision Making Retrofitting of MBIA Post Review SHOP Estimated 50,000 TBD Emergency Coordination Center Actual Water Tank - MBIA ( see Estimated 320,000 TBD Note 2) Actual Component 4 - Project Management Retrofitting of Office Space Post Review DVRP/SHOPW SHOP Estimated 130,000 1-Apr-13 5-Apr-2013 5-Apr-2013 25-Apr-2013 15-May-2013 20-May-2013 20-Jul-2013 60 for the PCU /01 Actual GRAND TOTAL 17,575,867.00 Note 1: Cadrona Home for the aged: The oroiginal project intervention was retrofitting. However, physical asessment of the building indicates that the building is in serious state of desrepair and needs to be rebuilt. The Ministry of Works has already completed the designs and has estimated the cost of works to be US2.5 million. It is the intention, however, that construction be done on a phased basis Note 2.: Water Tank - MBIA : Original budget $1,100,000 was reduced to accomodtae the shoetfall in bid price for Fire Appliances for MBIA and Lauriston Airports. Also additional funds for the Tractor and Mower for the Applicable Procurement Methods and Review Thresholds Standard Thresholds for Procurement Methods and Prior Review Expenditure Contract Value Procurement Contracts Subject Category (Thresholds) Method to Prior Review US$ thousands 1. Works >1,500 ICB All 150 – 1,500 NCB st 1 three contracts <150 Shopping None Regardless of value Direct All Contracting 2. Goods >150 ICB All 25-150 NCB st 1 three contracts <25 Shopping None Regardless of value Direct All Contracting 3. Consulting Services 3.1 Firms >100 QCBS, QBS, All FBS, LCS <,100 QCBS, QBS, 1st three contracts FBS, LCS, and CQS Regardless of value Single Source All 3.2 Individuals Regardless of value Comparison of TORs 3 CVs in accordance with Chapter V of the Guidelines Note: QCBS = Quality and Cost Based Selection; QBS = Quality Based Selection; FBS = Fixed Budget Selection; LCS = Least- Cost Selection; CQS = Selection Based on Consultant Qualifications Costs per Category - Category Amount of Loan/Credit/Grant allocated (expressed in USD) (1) Goods, Works, Non-consulting Services, Consultants' Services, Training and Operating Costs under Parts A,B and D of the Project 20,830,000 (2) Goods, Works, Non- Consulting Services and Consultnats' Services for Emergency Recovery and Reconstruction Subprojects under Part C of the Project 620,000 (3) Refund of Preparation Advance 950,000