World Bank Assisted National Agricultural Higher Education Project Education Division Indian Council of Agricultural Research Government of India Procurement Plan (Ist Phase – 18 months ) From : May 2017 to Sept.,2018 1 2 I. General 1. Project information Country : India Borrower : Government of India Project Name : NATIONAL AGRICULTURAL HIGHER EDUCATION PROJECT (NAHEP) Project Identification No (ID) : P151072 : -- Project Implementing Agency (PIA): ICAR and all participating Agriculture Universities 2. Bank’s approval Date of the Initial Procurement Plan: 4. Date of General Procurement Notice: 16th December 2016 Period covered by this procurement plan: First 18 months of the project i.e April, 2017 to Sept., 2018 5. Applicable Bank Guideline: a) For Goods ,Works and Non-consulting Services :"Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Procurement Guidelines) and revised July 2014; and b) For Consultancy Services :"Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Consultant Guidelines) and revised July 2014; 3 II. Goods, Works and Non-Consulting Services Category Method of Threshold (US$ Prior review Procurement Equivalent) threshold Goods and International Contracts more than All contracts Non- competitive the equivalent of equal to consulting Bidding (ICB) US$ 3 million per or greater than US$2 services(ex contract million equivalent; cluding TI Limited As per para 3.2 of the contracts) International Guideline , all Bidding Contracts more than the equivalent of US $ 100,000 per contract National Contracts more than competitive the equivalent of US$ Bidding (NCB) 100,000 but less than the equivalent of US$ 3 million per contract (with NCB conditions) Shopping ** Up to $100,000 Direct As per para 3.7 of Contracting(DC) Guidelines Community# As per para 3.19 of Participation the guideline Force Account As per para 3.9 of Guidelines Framework As per para 3.6 of Agreements(FA) Guidelines Works ICB Civil works more or All contracts equal to or equivalent of greater than US$10 US$40,000,000 per million equivalent contract NCB Civil works more than 100,000 and upto $40,000,000 (with NCB conditions) Shopping Civil works up to $100,000 DC As per para 3.7 of Guidelines Community As per para 3.19 of participation# the guideline Force Account As per para 3.9 of Guidelines 4 Category Method of Threshold (US$ Prior review Procurement Equivalent) threshold Consultant CQS/LCS Contracts Up to All contracts equal to or s’ Services $300,000 or less per greater than US$1 contract Million equivalent for Single source As per para 3.9-3.11 firms; and equal to or selection (SSS) of Guidelines greater than Individual As per Section V of US$300,000 equivalent contracts Guidelines for individuals QCBS/QBS/FBS for all other cases (i) International >$800,000 shortlist (ii) Shortlist may Up to $800,000 comprise national consultants only * If a transaction comprises several contracts, lots or slices, the aggregate estimated value of all contracts, lots or slices will determine the applicable threshold amount. **State Rate Contracts cannot be used at par with Shopping. If state rate contract exists for an item, the same can be considered as one of the 3 quotations to be sought under shopping procedures. However DGS&D rate contracts are acceptable under any procurement under the Shopping procedure # Community Procurement would be applicable to activities under learning/training pilots It would be based on World Bank “Guidance Note For Management of Procurement Responsibilities In Community-Driven Development Projects dated December 2009 and as included in the Procurement manual. 2. Pre-qualification: Not Applicable 3. Reference to Project Procurement Manual: A Procurement Manual based on World Bank Guidelines “Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011,Revised July 2014”and “Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers” has been prepared. All procurements in the project will be governed by the procedures described in the Manual. In case of any inconsistency between the Procurement Manual and the World Bank Guidelines 2011, Revised July 2014, the provisions of the Guidelines shall prevail. 4. Any Other Special Procurement Arrangements (Goods & Works) : A. Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided 5 they are procured in accordance with agreed processes and procedures for the project and have been cleared as part of procurement plan. B. National Competitive Bidding (NCB) method for procurement of goods, works and non-consulting services as per the above value thresholds will be conducted in accordance with paragraph 3.3 and 3.4 of the World Bank Procurement Guidelines and the following provisions: (i) Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; (ii) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access ) along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; (iii) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. (iv) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; (v) Extension of bid validity shall not be allowed with reference to contracts subject to prior review without the prior concurrence of the World Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for prior approved packages, all subsequent requests for extension irrespective of the period. (Such concurrence will be considered by the Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); (vi) Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. (vii) The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project. (viii) Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. (ix) Two or three envelop system will not be used (except when using e- Procurement system assessed and agreed by the Bank). 6 (x) As per 1.1(e) of World Bank Procurement Guidelines, the Association’s right to inspect accounts and records of the bidders, suppliers and contractors will be included in the bidding document. 7 Selection of Consultants 1. Methods and Value thresholds for Consultancy Services Consulting Methods Value Review Arrangements Services Threshold* Consulting i) Quality and Cost Services Based Selection (Firms) (QCBS) ii) Quality Based Selection (QBS) iii) Selection based on a Fixed Budget (FBS) iv) Selection Based on Least Cost First QCBS Contract Basis (LCS) irrespective of value and v) (Selection based Contracts all subsequent on Consultant’s estimated to cost consultancy contracts Qualification equivalent of valued above US$ 1 (CQS) US$ 200,000 or Million will be subject to less per contract. Prior Review by the World Bank. All other contracts vi) Single Source As per the provisions of will be subject to post Selection (SSS)# paragraph 3.8 to review. 3.11 of Consultant Guidelines Individual i) Competitive As per the Consultants Selection provisions of paragraph 5.1 to 5.6 of Consultant Guidelines ii) Single Source As per the Selection (SSS) provisions of paragraph 5.1 and 5.3 to 5.6 of Consultant Guidelines * If a transaction comprises several packages, lots or slices, the aggregate estimated value of contracts will determine the applicable threshold amount. # Irrespective of contract value any hiring of Government or Research Institutes of unique and exceptional nature requires prior no objection of the World Bank on case to case basis. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $800,000 equivalent per 8 contract, may comprise entirely of national consultants in accordance with the provisions of Para 2.7 the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements (Consulting Services) : (a) Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided procurement is in accordance with agreed processes and procedures for the project. (b) Requests for Expression of Interest (REOI) for assignments expected to cost more than US$ 300,000 shall be advertised in UNDB online in accordance with Para 2.5 of the Consultant Guidelines. With respect to each contract for the employment of individual consultants estimated to cost the equivalent of US $ 30,000 or more, the qualifications, experience, terms of reference and terms of employment of the consultants shall be furnished to the World Bank for its prior review and No Objection iv) Implementing Agency Capacity Building Activities with Time Schedule S. Expected outcome / Start Date Comments No. Activity Description 1 Training in World Bank To familiarise the online STEP system procurement official in Immediate regard to electronic submissions to the Bank. 2 Trainings in Bank To make procurement Within 3 Procurement at ASCI Officials from participating months of AU’s familiar with WB the procurement procedures negotiations 3 Customized training for Based on the learning from all selected official at PIU the project and hands on Within 3 and selected AU’s. experience a customized months of training to be conducted for effectiveness. strengthening the specific understanding for all IA. 9 PROCUREMENT India : National Agricultural Higher Education Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-06-30 2021-09-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151072 GPN Date: 2016-12-16 Project Name: National Agricultural Higher Education Project Loan / Credit No: IBRD / 87760 I Executing Agency(ies): ndira Gandhi Krishi Vishwavidyalaya, Raipur, Chhattisgarh WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-IGKV - RAIPUR-CH- Support to Agricultural Request for Single Stage - One 2021-04- 179079-GO-RFQ / Furnishing IBRD / 87760 Post Limited 18,613.31 4,631.03 Completed 2020-08-14 2020-08-14 2020-10-09 2020-10-08 Universities Quotations Envelope 07 of Smart Class Room IN-IGKV - RAIPUR-CH- 177752-CW-RFQ / Repairing of Digestion room of soil science lab Support to Agricultural Request for Single Stage - One 2021-04- Alteration and repair of IBRD / 87760 Post Limited 7,755.54 6,768.61 Completed 2020-08-28 2020-08-20 2020-10-23 2020-10-09 Universities Quotations Envelope 21 isolation chamber of plant pathology lab Other repairing and renovation works of lab and lib. GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IGKV - RAIPUR-CH- 178787-GO-RFQ / Smart Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 49,635.49 43,444.32 Completed 2020-08-08 2020-08-12 2020-10-03 2020-10-07 2021-04-01 2020-11-06 Class Room and Video Universities Quotations Envelope Conferencing IN-IGKV - RAIPUR-CH- 177741-GO-RFQ / Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 27,919.96 21,321.26 Completed 2020-08-09 2020-08-12 2020-10-04 2020-10-07 2021-04-02 2020-12-17 Establishment of Language Universities Quotations Envelope Labs 3 out of 5 Colleges IN-IGKV - RAIPUR-CH- Support to Agricultural Request for Single Stage - One 177743-GO-RFQ / Lab IBRD / 87760 Post Limited 90,739.88 73,891.59 Completed 2020-08-11 2020-08-12 2020-10-06 2020-10-28 2021-04-04 2021-02-06 Universities Quotations Envelope equipment for Agronomy IN-IGKV - RAIPUR-CH- Support to Agricultural Request for Single Stage - One 177749-GO-RFQ / Office & IBRD / 87760 Post Limited 76,004.34 14,079.99 Completed 2020-08-11 2020-08-12 2020-10-06 2020-10-30 2021-04-04 2021-03-31 Universities Quotations Envelope Library equipment IN-IGKV - RAIPUR-CH- Support to Agricultural Request for Single Stage - One 177751-GO-RFQ / Purchase IBRD / 87760 Post Limited 50,411.04 26,060.64 Completed 2020-08-10 2020-08-12 2020-10-05 2020-11-17 2021-04-03 2021-03-25 Universities Quotations Envelope of E- books IN-IGKV - RAIPUR-CH- Support to Agricultural Request for Single Stage - One 178812-GO-RFQ / Lab IBRD / 87760 Post Limited 53,513.26 31,406.59 Completed 2020-08-12 2020-08-12 2020-10-07 2020-10-08 2021-04-05 2020-12-11 Universities Quotations Envelope equipment for soil science IN-IGKV - RAIPUR-CH- 178816-GO-RFQ / Lab Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 85,310.99 53,303.98 Completed 2020-08-15 2020-08-16 2020-10-10 2020-10-07 2021-04-08 2020-12-11 equipment for Plant Pathology Universities Quotations Envelope Lab IN-IGKV - RAIPUR-CH- 178826-GO-RFQ / Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 65,146.58 56,745.30 Completed 2020-08-16 2020-08-16 2020-10-11 2020-10-28 2021-04-09 2021-01-22 Establishment of Lab Plant Universities Quotations Envelope Breeding IN-IGKV - RAIPUR-CH- 178830-GO-RFQ / Equipment Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 37,226.62 25,533.42 Completed 2020-08-17 2020-08-17 2020-10-12 2020-10-08 2021-04-10 2020-12-11 for Library management and Universities Quotations Envelope upgradation IN-IGKV - RAIPUR-CH- 177747-GO-RFQ / 1 Laboratory tables - 20 Units 2 Shelves in the laboratory - 125 Units 3 Round meeting table - 4 Units Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 98,422.21 58,520.97 Completed 2020-08-21 2020-08-20 2020-10-16 2020-10-08 2021-04-14 2020-12-29 4 Chairs for smart class Universities Quotations Envelope rooms - 210 Unis 5 Book selves for language Labs - 3 Units 6. Comp Table for Library- 105 Units 7. Table and Chairs-50 IN-IGKV - RAIPUR-CH- 252234-GO-RFQ / Furnishing of smart class rooms Goods Pending supplied and prepare for Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 17,027.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 Furnishing of class room false Universities Quotations Envelope on ceiling and sound proof tiles for 4 centers of Agriculture colleges IN-IGKV - RAIPUR-CH- Pending 252241-GO-RFQ / Office Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 1,890.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 Equipments for smart Universities Quotations Envelope on classroom Page 1 IN-IGKV - RAIPUR-CH- 252244-GO-RFQ / Office equipments furnising for for Pending Smart classrooms Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 3,510.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 Round table quantity 2 Nos. Universities Quotations Envelope on appx. Chairs quantity 100 Nos. appx. IN-IGKV - RAIPUR-CH- 252249-GO-RFQ / Language lab & Laboratory equipments for equipped Laboratory Public Address system quantity 2 Nos. appx. Pending Support to Agricultural Request for Single Stage - One Headphone with Microphone IBRD / 87760 Post Limited 12,160.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 Universities Quotations Envelope quantity 50 Nos. appx. on Interactive board quantity 1 Nos. appx. CC TV Camera quantity 5 Nos. appx. Desktop quantity 9 Nos. IN-IGKV - RAIPUR-CH- 252253-GO-RFQ / Computers & Peripherals Pending Support to Agricultural Request for Single Stage - One Server for Koha system IBRD / 87760 Post Limited 22,295.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 Universities Quotations Envelope Quantity 2 Nos. Appx. on Barcode printer and scanner Quantity 3 Nos.Appx IN-IGKV - RAIPUR-CH- Pending 252423-GO-RFQ / Laboratory Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 5,013.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 equipments Furniture and Universities Quotations Envelope on Fixture IN-IGKV - RAIPUR-CH- Pending 253610-GO-RFQ / Laboratory Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 4,055.00 0.00 Implementati 2021-10-27 2021-11-26 2022-02-24 equipments for Agronomy, Universities Quotations Envelope on Soil Science & Plant Breeding NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2